Economic Opportunity Board of Clark County (Nev.): memos, agendas, and meeting minutes

MINUTES OF SPECIAL EXECUTIVE COMMITTEE MEETING ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
July 2, 1968 EOB Office (932 W. Owens)
3:30 P.M. Las Vegas, Nevada
PRESENT: Lee Walker (CHAIRMAN), Harvey Dondero, Daisy Miller, Thomas
Wilson, Dorothy King, Bob McPherson, Charles Spann.
GUESTS: Fred Orr, Sarah Ray, Bob Bailey, Melvin Johnson,
Pat Fahey.
STAFF: W. F. Cottrell, David Hoggard, Sylvia Staples.
DISCUSSION OF THE STATUS OF THE PLANNING PHASE OF CEP AND RELATED MATTERS: The Executive Director advised that Mr. Fred Orr, Manpower Administrator’s Representative, had requested to be present to explain the Labor Department's position In regard to the Concentrated Employment Program.
Mr. Orr reviewed that at the March EOB meeting a motion was made and passed that the staff be authorized to proceed to obtain a Concentrated Employment Program. To date five persons have been placed on CEP payroll, pulling together tentative agreement of CEP contractors.
Mr. Orr advised that at the later part of June EOB was successful in being chosen as the final city in the Region to be approved as a CEP recipient. He explained that the definitive agreement was approved with the proviso that subcontracts must be approved by the Department of Labor before any funds can be spent under CEP contracts.
Mr. Orr then noted the action taken at the June EOB meeting that CEP be tabled for three weeks. He said he has instructed the Executive Director to continue with the present employees on the payroll, and to continue with the development of the project. He stated that after learning the Executive Director is leaving the organization, he felt it more imperative that a Project Director for CEP be chosen. He said this is the first order for CEP to get off the ground, and it would be necessary that this person be on board before any agreements with subcontractors are placed into operation.
He further explained that under the law the CAA of the area is presumed to be the prime contractor and the Employment Service of the area is presumed to be the prime subcontractor.
He asked the Executive Committee to do whatever they could do to get the program moving, as any delay is just delaying
getting out to help the people that Congress says should be helped. Mr. Orr offered to be of any assistance possible.
In answer to a question regarding length of the grant, Mr. Cottrell advised that when the contract was signed in June the planning budget and the CEP grant were merged into one to make the entire program a 15-month program.
There was discussion on the action taken by the Board to table CEP for three weeks. Hr. Cottrell noted the Labor Department had requested a legal opinion from the Board’s attorney. Chairman Walker stated his impression was that the Board wanted three week’s time so that agencies who wish to be involved have a chance to do so, and also that the Board wished to hold in abeyance the selection of a Director. Chairman Walker asked if there is somebody now to go out and do what the Board wants done.
Mr. Cottrell reviewed that the CEP Advisory Committee and others involved have been told since March that any organizations or agencies interested should come in and make proposals. He said that to date five agencies have submitted proposals, in addition to several agencies making inquiries. Mr. Cottrell noted that EOB could not contact the agencies when it does not know which agencies are interested. The agencies which have been contacted by EOB are those presently involved in providing the services which will be part of CEP. Mr. Wilson noted that some people want to place the entire responsibility with the office to go out and contact people.
Mr. Cottrell said there may very well be other agencies who could provide the services but the office staff does not know who they are.
Chairman Walker asked Mr. Orr if a Church could be a contract agency. Mr. Orr said it could if the program is completely apart from the religious aspect.
Mrs. Fahey asked if Mr. McPherson (who hadn’t yet arrived at the meeting) had brought in recommendations from the Personnel Committee. It was advised that he had not. Mrs. Fahey said it has been the feeling of the Personnel Committee for over a year that there should be a system of screening, with participation on such a screening committee of people who are involved in various facets of the program. She said there should be a system of evaluating performance so the Board does not have a situation where personalities can get rid of persons who are valuable. She said the Personnel Committee should have been given direction for not only review of the salary schedule but to set up a system of evaluating personnel. Mrs. Fahey noted she had thought that today the
idea would be brought to the Executive Committee that the Personnel Committee serve in this capacity jointly with the Executive Committee. She said it was also the feeling of the Personnel Committee that applicants for jobs should have their names submitted to the Board so that Board Members would have some feeling of participation in decisions.
Returning to discussion of CEP, Chairman Walker asked what would happen to the program if a Director is not appointed for three weeks. Mr. Orr said the Department of Labor will insist that a Project Director be on Board before any subcontracts go into operation.
Mr. Spann asked, if when the Board voted to proceed with the program at the March meeting, this didn't permit the program to proceed without further approval of subcontracts.
Mr. Cottrell advised this would not be so; that the decision of who the contractors would be is a policy matter that the Board should approve. He said the contract with the Labor Department simply commits the amount of funding to the EOB, and not to specific subcontractors. Mr. Cottrell advised that Employment Service as the prime subcontractor and Operation Independence for outreach,coaching, and follow-up, and the operational budget were the only portions submitted with the final proposal to Regional Department of Labor.
Mr. Walker asked Mr. Orr if there is any time limit to get a program going. Mr. Orr advised that there was not, but that the Department of Labor would be concerned if a bottleneck existed. Mr. Cottrell advised that the timetable has now been moved back three weeks due to tabling of the program. One concern in this regard is that a lease must be effected before the building is remodeled in accordance with CEP needs.
Mr. McPherson asked if the Board did not intend that there be publicity regarding the subcontracts under CEP. Mr. Bailey asked if actual releases were sent out. Mr. Cottrell said he had talked with individual reporters. He also said the Labor Department would not pay for putting groups into business. He said they would approve purchase of services from agencies already in the business or who can get into the business without an immense startup cost.
Mr. Bailey stated there are two areas that are bringing about questions. He said the community does not feel there was enough of an affirmative effort made in community contacts through various channels and not enough dissemination of information regarding the various aspects of the program. Concerning the administrative staff of CEP, Hr. Bailey said the community does not feel that there has been enough affirmative action in trying to recruit people from this immediate community for the top jobs. He said agencies have been given segments of the program which EOB administration felt could best handle the particular segment.
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Mr. Cottrell advised that such decisions have not yet been made.
Mr. Bailey noted that this has not been made clear enough: that agencies are not aware they can still make bids. He further noted that in some sectors of CEP there are only certain agencies set up to handle the service and on these it would seem apparent that no discussion was necessary. Mr. Bailey suggested forceful coverage, and possibly a citywide meeting with invitations to businesses, churches, social organizations, etc., to bid on any portion of CEP. He also suggested a format be available so that the proposals submitted would be acceptable.
The general concensus of Committee Members was that a special Board meeting be called for July 17th; in addition that a community meeting be called for July 11th, 8:00 P.M., at Doolittle Center and that notices be sent to all newspapers regarding this community meeting. The Chairman directed these two special meetings to be called.
Mr. Bailey suggested that Executive positions involved in CEP be named at this meeting. Mr. Cottrell advised that these have not yet been approved and assigned to salary ranges, by the Personnel Committee.
Mr. Bailey suggested, for the sake of getting community support, that an extra effort be made to find qualified people within the community to fill these positions.
Mrs. Fahey said it should be the job of the Personnel Committee of the Board to enlist and search for these people. She noted that at this time it is not known whose responsibility it is to go out and find a CEP Director. She also commented regarding the Personnel Committee doing evaluation.
Mr. Cottrell advised that the EOB has a system of evaluation and a system of recruitment.
Mrs. Fahey commented that in light of current issues,, obviously the system needs re-evaluating.
PROCEDURE FOR REPLACEMENT OF EXECUTIVE DIRECTOR: Mr. Spann reviewed the system of selection of an Executive Director at the time Mr. Cottrell was appointed two years ago. Mr. Bailey suggested natural accension of the Deputy Director to the position of Executi ve Di rector.
There was brief discussion of CAA designation and whether or not this would have any effect on appointment of an Executive Director. Mr. Cottrell advised there is absolutely no question that the EOB is presently the legally constituted CAA.
There was discussion regarding EOB By-Laws and Personnel Policies concerning staff openings and appointments. Mr. Spann V . then moved that the Executive Committee recommend to the
Board the Deputy Director be advanced to the position of
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Executive Director of the Economic Opportunity Board of Clark County. Motion seconded by Dorothy King.
Concerns were expressed that the EOB was obligated by its Personnel Policies to make a public announcement regarding the opening. Mrs. Fahey noted one of the things bugging people is that they do not feel they have a choice, and do not feel they are participating. She said every recommendation of the Executive Committee has been opened to the full Board anyway, and suggested that the full Board be given alternatives rather than direct recommendations from the Executive Committee.
Mr. Spann amended his motion to include providing that this meets with federal regulations and requirements.' Amendment accepted by Mrs. King.
Mr. Bailey asked if there was an incentive philosophy in the poverty programs. He said it is unfair to people working in the programs to know that when a top job opens, anyone from the outside can come in and step into the job. He said this is creating a detrimental effect. On the vote on the motion as made and amended by Mir. Spann, motion carried.
DESIGNATING SIGNATORIES AND SIGNING NEW BANK SIGNATURE CARDS: The Finance Officer had new EOB officers sign the necessary forms for signatories on the checking accounts of EOB.
MATTERS OF CONCERN FOR CONSIDERATION BY THE EXECUTIVE COMMITTEE: Mr. Cottrell advised that the EOB has not been proposed for designation by the County as the Community Action Agency, yet technically will be required to submit an application for recognition by 0E0. He requested the Executive Committee’s authority to submit this application, noting it is strictly a formality and technicality.
Hrs. King moved that EOB staff be authorized to submit the application for recognition as a community action agency. Seconded by Mr. Wilson, motion carried.
At this point Mr. Cottrell asked that the meeting be closed to all except Executive Committee Members, so that he might discuss matters of concern.
He advised members that a problem exists with Neighborhood Councils and that Regional Office is not satisfied that the kinds of things that should be done are being done. He said Neighborhood Councils have refuted any direction of control from the Board.
He further advised that Regional Office is not satisfied with Operation Independence and cited matters of concern regarding that delegate agency.
Mr. Cottrell said another area of concern was representation on the Board in that the Board had seated some groups which might be questioned as even being in existence. He noted such groups have served as vehicles to get representatives on the Board. Mr. Cottrell suggested the Board impose some criteria for these groups as has been Imposed on groups of the poor who seek representation.
Mr. Cottrell said another matter he would like to bring before the Committee was that some Board Members serve on three or four committees while others are not on any committees.
Mr. Cottrell discussed the report of the Personnel Committee which the Board had accepted without having seen previous to the night of the Board Meeting. He said there is also a real problem of support of the staff, noting that staff have been asked to take on additional responsibility with CEP. In particular, Mb. Coltrell cited that the Finance Officer has already had to sign statements accepting certain financial responsibilities. He said the position the Board may find itself in is having to replace its Finance Officer.
Mr. Cottrell advised the Executive Committee that as of June 28th he had 158 hours of accumulated vacation time and 347 hours accumulated compensatory time. He said in the past the Executive Director was paid for compensatory time, noting, however, that he would not expect the entire amount.
It was understood that the total amount of vacation time would be paid. Following discussion on the matter of compensatory time, Chairman Walker directed, subject to objection, that the Finance Officer pay Mr. Cottrell for eight weeks in addition to vacation pay.
Mr. Cottrell also requested that the Executive Committee set an actual date for the Deputy Director to assume all responsibilities of the Executive Director position. The date decided upon was Monday, July 15th, with the understanding the former Executive Director would continue to be available.
Respectfully submitted,
W. F. COTTRELL Executive Director
BY: SYLVIA STAPLES
Administrative Assistant
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ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
July 12, 1968
TO: Members of the Board
FROM: LEE E. WALKER CHAIRMAN
NOTICE OF MEETING
I am calling a special meeting of the Economic Opportunity Board for further discussion of the Concentrated Employment Program.
This meeting will be held:
MONDAY, JULY 15
7:30 P.M.
DOOLITTLE CENTER (Lake Mead and "J’1)
MINUTES OF THE SPECIAL BOARD MEETING OF THE ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
July 17, 1968 Clark County Health Dept. Auditorium
8:00 P.M. Las Vegas, Nevada .
PRESENT: Thomas Wilson (FIRST VICE CHAIRMAN), Don Dawson, William Clark Power,
Charles Spann, Newton Tigner, Fred French, Ferren Bunker, Harvey Dondero, Stella Fleming, Donald Clark, Charlotte Hill, Dorothy Collins, Webster Butcher, Richard Bryan, Bob McPherson, Wendell Waite, Melvin Johnson, Woodrow Wilson, Charles Jones, John Wawerna, Iris Meinhover, Dorothy King, Pat Fahey
GUESTS: Irene Pfeifer, Kathryn James, Phillip Edden, Robert Stanovik, Leroy Hawkins, William A. Lruex, Tyrone Levi, Lowery T. Harren, Jim Gantt, George Gant, Carlton Dias, Johnnie Crockett, Laura Jones, Geraldine Davis, Hazel Geran, Faye Mullen, Rev. Bennett, Pat Perrott, ERma Lee Dabney, Lucille Watts, Almedia Reece, Shirley Mack, Donnie Harris, Louise Clark, Rosa Lee Fields, Rev. Edward Davis, Rosie Smith, Ernesting FeazelI Evelyn Coleman, Letha Mobley, Florence Elmore, Gloria Rome, Don Weede, Bill Carlos, Lloyd E. Thornhill, Jennie Crawford, Joe Neal, Helen Anderson, Mike Banovetz, Peggy Taylor, Pat Typer, Marshall Branch, Bernice Moten
STAFF: J. David Hoggard, Sylvia Staples, Evelyn Mauldin
In the absence of the Chairman, the meeting was chaired by the First Vice Cha i rman, Thomas WiI son.
SEATING OF NEW BOARD MEMBERS: Letters were read from the Director of the State Employment Service asking that Mr. Don McKamy be seated as their representative, and from the Matt Kelly Neighborhood Council asking that Mrs. Clotiel Parker be seated as their representative. Mr. Wilson welcomed these two new members.
REPORT OF THE EXECUTIVE COMMITTEE:
Recommendation that the Deputy Director be advanced to the position of Executive Director of the Economic Opportunity Board of Clark County:
Rev. Clark moved that this recommendation be ratified by the Board. Seconded by Mrs. King, motion carried unanimously.
Recommendation that following the special community meeting of July 11 at Doolittle Center, a special Board Meeting be held on July 17 to remove the Concentrated Employment Program from the table and empower the Executive Committee to approve individual subcontracts subject to final approval by the Board.
Mr. French moved that the recommendation of the Executive Committee be followed. Motion seconded by Mr. Bunker and Mrs. King.
Rev. Clark stated he agrees with the recommendation of the Executive Committee, but that because of controversies believes that a special committee should be appointed to study proposals submitted by various subcontractors for CEP.
Chairman Wilson stated that the recommendation was well taken. On the vote on the motion to follow the recommendation of the Executive Committee, motion carried.
Chairman Wilson stated that a cutoff date should be established for receiving proposals from CEP subcontractors.
Mr. Wawerna asked if it would be in order for the CEP Advisory Committee to study the subcontracts and make recommendations regarding them.
Mr. Hoggard advised that the CEP Advisory Committee is functioning and is active; however, in order to expedite this as intended would recommend that a subcommittee of the Board be used. He further noted the CEP Advisory Committee is advisory to the Board regarding CEP but did not think it within their purview to act in the capacity being discussed.
Mr. French moved that the Chair appoint a committee of five to investigate these proposals. Seconded by Rev. Tigner, motion carried.
Chairman Wilson appointed the following Board Members as review committee to study proposals for CEP subcontracts: Fred French, Donald Clark, Bob McPherson, Melvin Johnson, Dorothy Collins.
Recommendation made at Executive Committee Meeting of June 10 regarding appointment of a Manpower Services Administrator for CEP: Before discussion of this matter, a letter was read from Mr. Charles W. Spann withdrawing consideration of his appointment to the position of Manpower Services Administrator.
Rev. Clark moved that Mr. Spann’s letter be accepted. Seconded by Mrs. Fahey, motion carried.
CUTOFF DATE FOR ACCEPTANCE OF CEP SUBCONTRACT PROPOSALS: It was called to the Chairman’s attention that a cutoff date for receiving proposals should be estab Iished.
Mr. Dawson asked what advertising had been done regarding submission of proposals.
Mr. Hoggard advised this had been accomplished through representatives on the Board, on the CEP Advisory Committee, and through news releases. He said to date seven proposals have been received and named the organizations submitting these. Mr. Hoggard further noted that letters of intent had also been received from various organizations.
Mrs. King moved that a cutoff date of July 24 be established for submission of proposals and that the review committee have recommendations prepared for the next regular meeting of the Board to be held on July 31. Seconded by Mrs. Collins, motion carried.
(Secretary’s Note: The cutoff date was later changed to July 31 due to the regular meeting of the Board being postponed one week until August 7).
Mrs. Fahey suggested developing forms to be used for submission of proposals so that all could follow the same format and proposals could be judged on the ideas themselves.
Following brief discussion, Mrs. Fahey moved that an official application form be prepared by EOB staff for purposes of submitting proposals for CEP subcontracts. Seconded by Rev. Tigner, motion carried.
RECOMMENDATION OF EXECUTIVE COMMITTEE REGARDING APPOINTMENT OF A MANPOWER SERVICES ADMINISTRATOR FOR CEP: Returning to discussion on this matter, the Chair requested the Board's pleasure in view of the letter of withdrawal from Mr. Spann who was the applicant being recommended to fill the position. Chairman Wilson asked if the Board wished to select from the next three choices of the Executive Committee.
Mr. French moved that the Board select a Manpower Services Administrator tonight from the three remaining applicants considered by the Executive Committee. Seconded by Mr. Jones.
In discussion of the motion, Rev. Clark said when a person withdraws, the position should be reopened for new applicants to have an opportunity to apply.
Mr. Bunker said that he did not know any of the other candidates and it would be impossible to make a choice without some background.
Rev. Clark moved for the previous question. On the vote, the motion lost.
Mrs. Fahey moved that applications for the position of Manpower Services Administrator for CEP be reopened and the closing date for receiving these applications be July 24; further that the Personnel Committee of this Board, including its newly elected members, be designated to interview and screen applicants and present their recommendations to the Board. Seconded by Rev. Clark.
(Secretary’s Note: Closing date for receiving applications was later changed to July 31 due to the regular meeting of the Board being postponed one week to August 7).
Rev. Clark questioned whether, according to By-Laws, it is the function of the Personnel Committee to screen and interview applicants. The Executive Director noted that the Personnel Committee is not a Standing Committee and thus its duties are not clearly defined. He.said the staff recognized this and is presenting a Resolution to the Board clarifying the Personnel Committee’s duties later in the meeting.
Councilman Waite noted his concern regarding the short time being allowed for candidates to apply for the position of Manpower Services Administrator.
There was lengthy discussion, following which Councilman Waite moved to amend the motion to set the closing date for applications at July 31 thus allowing two weeks rather than one for submission of applications.
Amendment to the motion seconded by Rev. Tigner. On the vote on this amendment to the motion was carried. On the vote on the motion made by Mrs. Fahey, motion carried.
Mr. French then moved that the regular meeting of the Board be postponed one week to August 7th so that recommendation of appointment of a CEP Director could be made at that time and further to allow more time for potential CEP subcontractors to submit proposals. Motion seconded by Mr. Bunker, and carried.
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There was further discussion on submission of proposals including whether the Review Committee along could act on proposals. The concensus was that final approval must have Board action.
RESOLUTION SETTING FORTH SCOPE OF PERSONNEL COMMITTEE: The following proposed Resolution was distributed to Board Members:
"Be it resolved that a special committee of the Economic Opportunity Board of CHrk County be created and known as the Personnel Committee. Members of this Committee will be elected in accordance with the provisions of the By-Laws regarding special committees.
Be it further resolved that this Committee shall recommend to the Board a salary schedule and shall annually review job descriptions and make recommendation for assignment of personnel and positions according to job classifications by project and salary range.
Be it further resolved that this Committee shall also serve as a grievance committee to whom all personnel may appeal any claims of unfair treatment as provided for under Rule IX. Section B, Paragraph 3, of the Personnel Policies and Practices of the Economic Opportunity Board of Clark Councy."
Mr. French moved that the Resolution as written be accepted by the Board. Seconded by Mrs. Fahey and Rev. Tigner, motion carried.
ELECTION OF MEMBERS TO THE PERSONNEL COMMITTEE: Chairman Wilson advised that the present members of the Personnel Committee are: J.R. McPherson (Chairman) Pat Fahey, and Thomas Wilson. He read the recommendation of the Nominating Committee for election to membership on the Personnel Committee. They were: From Public Agencies — Mrs. Iris Meinhover and Mr. Harvey Dondero; From Representatives of the Poor — Mrs. Dorothy King and Mr. Melvin Johnson: From Other Groups and Interests — Mr. Ferren Bunker and Rev. Newton Tigner.
Mr. French moved that the nominations of the Nominating Committee be accepted and these six persons be elected to the membership of the Personnel Committee. Seconded by Mr. Hall, motion carried.
LETTER OF RESIGNATION FROM NYC PROJECT DIRECTOR, MR. LEO JOHNSON: A letter of resignation was read from Mr. Leo Johnson, resigning from the position of NYC Project Director.
Mr. French moved that Mr. Johnson's letter be accepted and that a letter of thanks for his services be extended. Seconded by Mrs. King, motion carried.
Rev. Clark said he understands that Mr. Johnson has been doing a fine job and is leaving to run for political office. He asked if it was possible to give Mr. Johnson a leave of- absence.
The Executive Director advised that this has been discussed; however, CAP Memo 50-A states that a person running for partisan political office must resign — that he cannot be on leave with or without pay.
Mr. Hoggard advised, however, that Personnel Policies and Practices of EOB provide that an employee may apply for reinstatement within 90 days. On the motion made by Mr. French, it was carried.
REQUEST FROM HENDERSON NEIGHBORHOOD COUNCIL: Councilman Waite noted that the Mayor of Henderson and other citizens were present and requested consideration of a letter from the Henderson Neighborhood Council, asking that Henderson be included as part of the CEP target area.
Mr. French moved that the EOB organization as a whole take every legal means to attempt to get Henderson included within CEP. Seconded by Mrs. King, motion carried.
Mayor Hampton said he was dI eased with the action taken by the Board. He said Henderson does feel left out, and though they have not taken issue, citizens do feel that something needs to be done. He said they wish to follow the advice of the Board on what they may do to get Henderson included in CEP.
Mrs. Fahey said there are two ways that people of Henderson can be included within CEP. First, the subcontracts being proposed, the people who are proposing these should include statistically and in their planning the numbers of Henderson residents who could benefit from these programs.
She said the second way would be to accept proposals from agencies within the Henderson area in a co-sponsoring situation: for example, those agencies could have co-existing services. Mrs. Fahey said she did not think there is an agency who has submitted a proposal who is not already involved in the Henderson area in some way.
SALARY FOR NEW EXECUTIVE DIRECTOR: Councilman Waite pointed out that the Board has appointed a new Executive Director but has said nothing about salary.
He then moved that the Personnel Committee be directed to study the matter and bring back a recommendation at the next meeting as to the salary of the-newly appointed Executive Director.
Assemblyman Wilson noted he was under the impression that the salary was already stipulated under the guide Iines for this particular position. Mrs. Fahey noted that the motion was the Deputy Director be advanced to the position of Executive Director. She said it was now necessary to determine whether he is going to move into a different salary range or merely advance further in the particular salary range in which he has been.
Rev. Clark stated that if Mr. Hoqgard is going to take the Executive Director position, having twice the experience and seniority as the former Director, when he advances to the directorship he also should advance to the salary. Rev. Clark said if the Board is going to discuss anything they might discuss an increase from that.
Assemblyman Wilson stated it is as plain as it can possibly be that advancing to the position would also mean advancing to the salary range provided for that position.
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On the vote on tne motion made by Councilman Waite, motion lost.
Chairman Wilson stated that at the last Board Meeting when Mr. Hoggard was designated to go to the position of Acting Executive Director, it was voted that the salary automatically went with it.
Mr. Bunker said the Board is satisfied that the action taken before is status quo.
OTHER: Chairman Wilson said that he had been requested by Mr. Walker to inform the Board of a request by Judge Richards that the EOB consider moving its meeting place to Doolittle Center as there was a conflict in the meeting Room at the District Health Department. No action was taken by the Board on this matter.
0E0 Field Representative, Carlton Dias, was present. Mr. Dias
advised Board Members that the supplemental grant request for year-round Head Start was third priority throughout Region and looks very favorable for funding.
Mr. Dias also advised that proposals for 1969 refunding would be received in Regional Office in late October. He said the time to start preparing for the things to be incorporated into these various proposals is right now. He said Advisory Committee and Neighborhood Councils should begin now to draw up their programs and submit them to the EOB to act upon. Mr. Dias urged that the community pul I together and go to work on whatever the priorities might be.
Mr. Hoggard thanked Board Members and the community for their support and added that he hoped they will never have cause to regret this support. Further he was looking forward to working with the Board and all other concerned agencies and persons together toward eliminating poverty in Clark County.
There being no further business to come before the Board, the meeting was adjourned.
Execut i ve Di rector
JDH:dm
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
July 25, 1968
TO: Members of the Executive Committee
FROM: LEE E. WALKER
CHAIRMAN
RE: NOTICE OF MEETING
Please be advised that the next regular meeting of the Executive Committee of the Economic Opportunity Board of Clark County is being called for
MONDAY, JULY 29
3:30 P.M.
EOB OFFICES (932 W. Owens)
AGENDA
1.
APPROVAL OF MINUTES OF (a) SPECIAL MEETING OF JUNE 10, 1968 (b) REGULAR MEETING OF JUNE 17, 1968 (c) SPECIAL MEETING OF JULY 2, 1968.
2.
APPROVAL FOR SUBMISSION OF REFUNDING APPLICATION FOR THE MIGRANT COMMUNITY CENTER IN MOAPA VALLEY (Work Program Enclosed).
3.
STATUS OF CONCENTRATED EMPLOYMENT PROGRAM (Informational).
4.
APPOINTMENT OF ACTING NYC PROJECT DIRECTOR AND ACTING SENIOR COORDINATOR.
5.
SELECTION OF STAFF ATTORNEY FOR LEGAL AID PROJECT (Informational).
6.
STATUS OF CAA DESIGNATION BY COUNTY COMMISSION (Informational).
7.
SENATE BILL TO TRANSFER HEAD START TO DEPARTMENT OF EDUCATION (Informational).
8.
APPROVAL FOR EXECUTIVE DIRECTOR TO ENTER INTO LEASE AGREEMENT ON THE BUILDING TO BE USED FOR CEP HEADQUARTERS.
9.
CONSIDERATION OF MOVING PLACE OF BOARD MEETING.
10.
CONSIDERATION OF RESTRUCTURE PLAN FOR EOB STAFFING.
11.
OTHER ITEMS.
MINUTES OF THE EXECUTIVE COMMITTEE MEETING ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
July 29, 1968 3:30 P.M.
EOB Offices (932 W. Owens)
Las Vegas, Nevada
PRESENT: Lee Walker (CHAIRMAN), Dorothy King, Charles Spann, Bob McPherson, Iris Me inhover
Staff: J. David Hoggard, Sylvia Staples
Guests: Fred Orr, James Ryan, Julius Campbell
APPROVAL OF MINUTES OF SPECIAL EXECUTIVE COMMITTEE MEETING OF JUNE 10, 1968: There being no corrections, additions, or deletions the Chairman ruled the minutes stand approved as presented.
APPROVAL OF MINUTES OF REGULAR EXECUTIVE COMMITTEE MEETING OF JUNE 17, 1968: There being no corrections, additions, or deletions, the Chairman ruled the minutes stand approved as presented.
APPROVAL OF MINUTES OF SPECIAL EXECUTIVE COMMITTEE MEETING OF JULY 2 , 1968: There being no corrections, additions, or deletions, the Chairman ruled the minutes stand approved as presented.
APPROVAL FOR SUBMISSION OF REFUNDING APPLICATION FOR THE MIGRANT COMMUNITY CENTER IN MOAPA VALLEY: Work Program descriptions had been mailed to members prior to meeting.
Mr. Hoggard advised that the Migrant Representative from Washington, D.C. had been in Las Vegas and conferences had been held with him regarding the proposed refunding. He further stated the budget Is now in the process of being revised; however, the work program is essentially the same with the addition of work experience other than agricultural.
Mr. Hoggard also advised that funding is slightly more than the program presently in operation. He said this is the only program in Nevada under migrant funding and is thought to be very effective in that there has been great Improvement in peoples' desires to stay in the area rather than to continue to be migratory.
Mr. Spann moved that it be recommended to the Board that the Migrant Community Service Center Project be continued and the staff be authorized to submit a proposal for refunding. Seconded by Mrs. Melnhover, motion carried.
STATUS OF CONCENTRATED EMPLOYMENT PROGRAM: Mr. Fred Orr, Manpower Administrators Representative, advised that the CEP Contract is in force for the period ending July 24, 1969; however, subcontracts allocating funds and backup have not been submitted. Mr. Orr said no further staff or costs had been incurred other than that in the planning grant.
Mr. McPherson asked if it is essential that the CEP Director be named at the meeting on August 7.
Mr. Orr advised that it is important that a Director be named as soon as possible; that if a person is not named at the Board Meeting of August 7th a report will have to be made as to the reasons. Mr. Orr said that though it is not a spelled-out requirement, it would not be advisable to sign subcontracts before a CEP Director is on Board. He told Executive Committee members that the Washington CEP Office is completing tours of inspection in all CEPS; and on August 5th, this Committee will meet in Washington and make an evaluation.
Mr. Hoggard stated that one of the reasons that very little money has been spent in CEP is that EOB staff has spent a great deal of time on CEP; and further noted it is most important that a Director be on board soon. He requested the Committee’s reaction to advertising other CEP positions to give ample time for positions to be open before screening.
Mr. McPherson suggested waiting until after the Personnel Committee meeting on August 1.
Chairman Walker directed, subject to objection, that following placement of these positions in salary ranges, CEP positions be advertised.
APPOINTMENT OF ACTING NYC PROJECT DIRECTOR AND ACTING SENIOR COORDINATOR: Mr. Hoggard advised that the NYC Project Director, Mr. Leo Johnson, has resigned to run for political office. According to Personnel Policies & Practices an employee has 90 days to apply for reinstatement. At this time Mr. Hoggard requested ratification of action to move Mr. George Lawson into the position of Acting Project Director. He advised that Mrs. Sharon Garrett had been appointed to the position of Acting Senior Coordinator, and Mr. Russell Harvey had been appointed to a temporary position as Counselor-Coordinator.
Mr. Spann moved it be recommended to the Board that the appointment of Mr. George Lawson as Acting Project Director effective July 18 be ratified. Seconded by Mrs. King, motion carried.
STATUS OF CAA DESIGNATION BY COUNTY COMMISSION: Mr. Julius Campbell, Special Advisor to the County Commissioners, and County Commissioner James Ryan were present. The Chair asked if there were any comments. Mr. Campbell advised that the County has submitted application for recognition as the CAA for the area. He said the application also requires a plan for the transitional phase during which the submitting agency works with, the existing agency in terms of program transition. Mr. Campbell said the County’s application has been submitted as a nonprofit corporation with a Board of Directors of 27, and this new Board would somewhere down the line replace the existing Board. He said the assumption is that most of the existing Board will be absorbed.
Mr. Campbell said that because of uncertainty on the part of both EOB and the County Commission, both groups should sit down and work out a transitional phase so that a unified direction can be worked towards and so that EOB will not make decisions that may be completely changed in a matter of two months. Mr. Campbell said he and Commissioner Ryan were here to present this request to work out a transitional phase and allow the County’s representative to be a participant in manning of staff. He said the County is ready to do whatever it can to alleviate problems
-2-
in transition. Mr. Campbell advised the County has been told they could be given full recognition anytime between now and October 7. He said if the program itself is the most important thing, it is most reasonable to develop a transitional period. Mr. Campbell advised the poverty program would operate under a new corporation, "The Clark County Community Action Agency."
Mr. Campbell suggested that as the County firms its corporate structure that its Special Advisor be present at meetings in terms of explaining philosophies and results from studying programs. He noted he would be able to observe and offer suggestions on what has been seen to be successful and not to be successful, and all of this information should be utilized so that each agency does not have different philosophies.
Chairman Walker stated he saw no problem in working with the County. He requested a letter from the County Commission to the existing Board so that formal Board action might be taken.
SELECTION OF STAFF ATTORNEY FOR LEGAL AID PROJECT: Mr. Hoggard said a letter has been received from the Chairman of the Legal Aid Society advising that Mr. Mario Ventura has unanimously been selected by the Legal Aid Board to be the staff attorney. Hr. Ventura is currently completing a military assignment but will be available for the new position on Sept. 1. He has been appointed at a salary of $16,000.
Mrs. Me inhover asked if legal services are performed for the agencies or for individuals in the community.
The Chairman advised the services generally limited are civil actions for eligible people in the community.
SENATE BILL TO TRANSFER HEAD START TO THE DEPARTMENT OF EDUCATION: Mr. Hoggard stated a communication has been received outlining actions of the Senate Committee in voting for transfer of Head Start to the Department of Health, Education, and Welfare. 0E0 is opposed to this transfer and has asked CAAs to take whatever action they can to meet this challenge. The Head Start Coordinator, Mrs. Opal Legardy arranged for a flyer to be distributed to program people concerned with Head Start as well as the general pub Iic.
APPROVAL TO ENTER INTO LEASE AGREEMENT FOR BUILDING TO BE USED FOR CEP HEADQUARTERS: Chairman Walker stated he had reviewed the proposed lease with the Executive Director. He said it is essentially the same lease as for other EOB office space except that the use of the premises is restricted solely to office and classroom space. Chairman Walker advised that a revision would be requested on this restriction so that a thrift shop could be housed in the building if desired.
Mr. Hoggard advised that CEP funding for rent in approximately $3,000 short of the amount called for in the lease. He said if the lease cannot be renegotiated, a request for budget modification can be submitted.
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Mr. Spann moved that the Chairman and the Executive Director be authorized to enter into a lease agreement on the building to house CEP. Seconded by Mr. Wilson, motion carried.
CONSIDERATION OF MOVING PLACE OF BOARD MEETING: Following brief discussion it was the concensus of the members this matter should be placed on the agenda for the next board meeting.
EOB STAFFING: The Executive Director requested that the job descriptions for the Administrative Assistant and the Deputy Director of EOB be changed. After explanation, permission was granted to increase the responsibility of both positions. Special emphasis would be directed toward Technical Writing ability as a requirement for the Deputy Director position.
Respectfully submitted,
*
J. DAVID HOGGARD Executive Director
JDH:dm
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
932 West Owens Las Vegas, Nevada
August 2, 1968
TO: MEMBERS OF THE BOARD
FROM: LEE E. WALKER CHAIRMAN
RE: NOTICE OF MEETING
This is notification of the next regular meeting of the Economic Opportunity Board of Clark County.
Though normally held on the last Wednesday of the month, the July meeting was postponed one week and will therefore be held:
WEDNESDAY, AUGUST 7TH 8:00 P.M.
DOOLITTLE RECREATION CENTER (Rooms 1 and 2)
Please note the change in meeting place.
AGENDA
(MEETING OF AUGUST 7)
1.
SEATING OF NEW BOARD MEMBERS
MINUTES OF MEETINGS
(Copies enclosed are of Executive Committee meetings only. No approval is required.)
EXECUTIVE COMMITTEE REPORT
A.
That Mr. George Lawson be ratified as Acting NYC Project Director.
B.
That the Migrant Conimuniiy Service Center Project be continued and the EOB staff be authorized to submit a proposal for refdhding. (Work Program for Migrant refunding is enclosed.)
4.
PERSONNEL COMMITTEE REPORT — J. R. McPherson (Chairman)
A.
Recommendation of Appointment of CEP Director.
B.
Recommendation on CEP Job Descriptions and Incorporation into Salary Schedule (Job Descriptions are enclosed).
C.
Recommended Changes in EOB Staffing and Salaries.
5.
APPROVAL OF PERSONNEL POLICIES ANO PRACTICES OF THE EOB
(Proposed Amendments were mailed to Board Members July 26 to comply with requirement that such revisions must be sent to Board Members ten days previous to action.)
OTHER ITEMS.
CEP SUBCONTRACTS REVIEW COMMITTEE REPORT — Fred French (Chairman)
HENDERSON DAY CARE PROPOSAL (Request enclosed)
UI REO MEMBERS TO THE EXECUTIVE COMMITTEE
(Two must be from groups of
poor; Two must be from other interests)
STATUS OF CAA DESIGNATION
(Letter 7/22 County Administrator to Board of County Commissioners enclosed.)
MINUTES OF THE MEETING OF THE ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
August 7, 1968 Doolittle Recreation Center
8:00 P.M. Las Vegas, Nevada
PRESENT: Lee Walker (CHAIRMAN), Don McKamy, Melvin Johnson, Claude Newman,
Dorothy Collins, Charlotte Hill, Fred French, Thomas Wilson, Dorothy King, Iris Meinhover, Clotiel Parker, Bob McPherson, Harvey Dondero, Stella Fleming, Newton Tigner, Fr. Charles Shallow, Victor Hall, Donald Clark, Webster Butcher, Emory Lockette, Charles Jones
Staff: David Hoggard, Sylvia Staples
Guests: Dorothy McCants, Erma Lee Dabney, Robert Seach, Fred Bartlett, Jim Wittenberg, Mark Hull, Florence Elmore, John Smith, Opal Legardy, Evelyn Dooley, Bonnie Wardlow, Pratt Prince, Floyd Plymouth, Sarah Ray, George W. Gant, Rev. J. Simmons, Leslie Jones, Wendell Taylor, Phillip Edden, Rosevelt Lee, Jim Gantt, Faye Mullen, Tony McCormick, Jane Miller, Evelyn Coleman, Mark Ortiz, Willie Sledge, Jr. Robert Stanovik, William E. Wynn, Edmond Shelton, Harry Truman, Nan Butler, Mike Banovetz James Ryan, Julius Campbell, Tyrone Levi, Henry Miller, Margaret Bennett Jane Jones, Ted Travers, Harold Ortega, John W. Banks, Sr., Gussie Banks Dorothy Houston, Lonnie Marshall, Willie Wynn, Albert Coleman, Louise Clark, Brenda Harris, V. Harris, Donnie Harris, Harvey Thiel, F. Edwoods, Earl Douglas, Henry Boyt, Robert Trimble, Ethel Pearson, Charles Kellar Bob Bailey, Oscar Dixon, Fred Orr, Lubertha Johnson
SEATING OF NEW BOARD MEMBERS: Letters were read from the following; From the City of Henderson requesting that Councilman Pratt P. Prince be appointed to replace Councilman Paul T. Marshall as Henderson's representative on the Board; from Charles Kellar, President, Las Vegas Branch NAACP, requesting that Mr. James Anderson be designated the representative from NAACP; from the Moapa Migrant Community Council requesting reappointment of Angel Ramiro Nieto to serve as the Migrant representative; from the Highland Neighborhood Council requesting that Mrs. Erma Dabney serve as the representative of that Council. These members were seated.
MINUTES OF MEETINGS: Chairman Walker advised that those minutes sent to Board Members this month were of Executive Committee Meetings and therefore were only informational.
EXECUTIVE COMMITTEE REPORT:
That Mr. George Lawson be ratified as Acting NYC Project Director:
Mr. French moved that the Board ratify the action of the Executive Committee to appoint Mr. George Lawson to the position of Acting NYC Project Director. Seconded by Fr. Shallow, motion carried.
That the Migrant Community Service Center Project be continued and the EOB Staff be authorized to submit a proposal for refunding. Mr.Wilson moved that the Board ratify the action of the Executive Committee to authorize the EOB staff to submit a proposal for refunding for the Migrant Community Service Center Project. Seconded by Mr. Anderson and Mr. French, motion carried.
PERSONNEL COMMITTEE REPORT: The report of the Personnel Committee was distributed to Board Members. The report consisted of four written recommendations, a CEP organization chart, and salary ranges for EOB-CEP positions. This report is attached hereto and made a part of these minutes. Rev. Clark moved that the recommendations of the Personnel Committee be approved. Seconded by Rev. Tigner, motion carried unanimously.
APPROVAL OF PERSONNEL POLICIES AND PRACTICES OF THE EOB: (Proposed Amendments were mailed to Board Members July 26 to comply with requirement that such revisions must be sent to Board Members ten days previous to action.)
Mr. French moved that the Personnel Policies and Practices as presented be accepted by the Board. Seconded by Mrs. King.
In discussion, Mr. Johnson noted that several changes in the proposed Personnel Policies were not explained in the summary of revisions which was also submitted to Board Members.
Mr. Hoggard explained that all changes are not necessarily explained in the summary; however, any proposed change could be discussed at this time.
Mrs. Hill questioned Rule VIII, Part B, in that Neighborhood Service Workers seemed to be responsible to two authorities — the Project Director and the Council by whom they are elected. Mrs. Hill noted that this did not seem to be a workable situation.
Mr. Hogqard explained this was included to comply with a.special condition requiring that the Councils evaluate performance of Service Workers and that the Project Director also do so.
Mr. Hall asked who has the right to fire a Service Worker.
Mr. Hoggard advised that as it now stands, only the Neighborhood Council has the authority to do so.
On the vote on the motion to approve the Personnel Policies and Practices as presented, motion carried unanimously.
CEP SUBCONTRACTS REVIEW COMMITTEE REPORT: The members of the Committee to review subcontracts for the Concentrated Employment Program are: Donald Clark, Dorothy Collins, Fred French, Melvin Johnson, Bob McPherson. Chairman of the Committee, Fred French, presented the report.
In discussion, Mr. Robert Trimble stated the recommendations being made were identical to the agencies previously proposed. He asked why time has been wasted in requesting other proposals.
Mr. Charles Kellar stated the report as outlined is too devoid of information for consideration by the Board. He requested that the Committee outline the criteria of selection so that Board Members could see how selection was made. Mr. Kellar noted that if the needs ofthe target area are going to be met some of these services should be given to the area.
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Mr. Hoggard, in support of the action taken by the committee, advised, the Committee had met 3 or 4 times and set up and accepted the following criteria:
1.
Does proposal indicate any past experience in performance of proposed service or any related functions?
2.
Does proposal indicate staff background to provide administration for service?
3.
Does proposal indicate past or present fiscal responsibility or budget management experience?
4.
Does proposal provide for maximum feasible participation of target area residents?
5.
Does proposal indicate present structure to provide service?
Mr. French stated that one of the members of the Committee had called Washington and had found out that Employment Security must be given a certain portion of the program. Mr. French also noted that Operation Independence had submitted 15 proposals to this committee and was only being recommended for two.
Mr. Bailey guestioned why the figures had been broken up for outreach, coaching, and follow-up; that the request made by Operation Independence was to do this under a combined subcontract. He also noted that as far as the requirement that Employment Service do certain portions, the law reads the "presumed" prime subcontractor.
Mr. Anderson asked which of the services allocated to Employment Service they have, indicated they would subcontract to anyone else.
Mr. Taylor of the Employment Security Department indicated that if ES can obtain capable people to do the job it will be done in this manner; however, if these people are not available ES would have to subcontract this aspect. Mr. Taylor noted this has not been explored yet.
Mr. Bailey stated that the control of the services which are subcontracted are most important, and he would not want to see Operation Independence sacrifice an entity in which they have more experience to an agency who would be over them directing their activities. Mr. Bailey said he did not think that Employment Service had the expertise for coaching and follow-up in the area in which CEP will be dealing.
Mr. Trimble asked why it always has to be O.I.; why other organizations cannot be considered.
Mr. Art Grant stated that the Committee has not submitted a complete report. He said the people in the community have a right to know about these services which are going to be subcontracted, and there should be a definite committment from Employment Service as to who they intend to subcontract to.
Following this discussion, Rev. Clark moved that the Board negotiate with Dr. Charles West to provide medical services for CEP. Seconded by Mrs. Collins, motion carried.
Rev. Clark moved that the Board negotiate with Operation Independence to provide day care services for CEP. Seconded by Mr. Anderson, motion carried.
Rev. Clark moved that the Board negotiate for enrollee transportation services with Motor and Transmission Exchange. Seconded by Mr. Anderson motion carried.
Rev. Clark moved that the Board negotiate with the National Association of College Women to provide minority orientation. Seconded by Rev. Tigner, motion carried.
Rev. Clark moved that a subcontract to provide coaching and.fol low-up be negotiated with Operation Independence. Seconded by Rev. Tigner.
Mr. Anderson stated that it should be recognized that there has been considerable concern over certain portions of CEP going to Employment Service. The concern has been that there are areas in which Employment Service has not demonstrated any expertise or past history. Mr. Anderson said it seems natural that coaching and follow-up be assigned to the agency which already has outreach. Mr. Anderson urged Board Members to pass this motion.
Mr. Gant pointed out that outreach, coaching and follow-up is being designated to go to 01; that the internal structure of ten New Careers positions goes to Employment Service. On the motion that a subcontract to provide coaching and follow-up be negotiated with Operation Independence, motion carried.
Mr. Jones moved that the EOB negotiate with Catholic Welfare to provide services in family counseling. Seconded by Mr. Anderson, motion carried.
Rev. Clark moved that the EOB negotiate with Operation Independence.to provide the outreach portion of CEP. Seconded by Mr. Anderson, motion carried.
Mr. Francis Edwards noted that if it had been known in the first place there would have been no reason for other black organizations to put in proposals. Mr. Edwards said he would like to see a re-evaluation on the outreach portion.
On the vote on the motion to negotiate with Operation Independence to provide the outreach portion of CEP, motion carried.
Mr. French moved that the vocational training subcontract be negotiated with the Clark County School District.
It was pointed out that the legal entity to be dealt with may possibly be the State Department of Education.
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Mr. French amended the motion to include that negotiations be with whatever eneity is proper.
Motion seconded by Mr. Anderson, and carried.
Mr. French moved that subcontract for legal services be negotiated with the Legal Aid Society of Clark County. Seconded by Mr. Anderson, motion carried.
Mr. French moved that the subcontract for special assessment be negotiated with Vocational Rehabilitation. Seconded by Mr. Anderson, motion carried.
Mr. Johnson moved that the Committee re-evaluate the portions of CEP designed for Employment Service and be specifically sure that Employment Service must be the prime subcontractor.
Rev. Clark advised that he had called Washington, D.C., and was told that as far as legislation goes it does state "presumed"; however, the national office does have what they consider the administrative right. He said all contracts are subject to Washington, D.C. He said it would be frustrating to open the door and then be told by Washington that it will not be accepted. Rev. Clark stated the community should be told this.
Mr. Johnson noted that every organization has committed itself except Employment Service; that if they have indicated they will use subcontractors they should say where.
Mr. Bailey noted that government was not so hard and fast that they would throw out a proposal which indicated that the job could be handled better than it could be by Employment Service.
Mr. Kellar said he believed that Mr. Johnson had made a sound suggestion, and the Board should restudy this for a week or two. He said if this community is truly going to be served, every opportunity and every consideration should be given in advance to the means by which it is going to be served. Mr. Bailey said if Employment Service has not served the community in the past, there is no reason to assume that in two weeks they will begin to do so.
Mr. French pointed out that several weeks ago Mr. Monroe Dowling from Washington, D.C. was in Las Vegas and told the people that if something is not done soon CEP will be lost. Mr. French said it was brought up to him that action would be taken at the Board meeting of August 7th. He said that Mr. Dowling gave the community until August 8 to give notice of what was going to be done. Mr. French noted that if CEP did not begin to move ahead there was the chance of losing it.
Mr. Johnson asked if the representative from Employment Security would make a committment as to what programs Employment Service would subcontract.
Mr. Taylor advised that Employment Security would anticipate coming into the target area to select applicants who are qualified to perform He said the only area in dispute is the area of orientation, and if Employment Service can hire capable personnel to do this orientation
-5-
in the manner in which it must be done they would not subcontract.
He said that if these people cannot be obtained, it would be necessary to subcontract.
Mr. Wilson pointed out that the Board might as well follow procedures laid down; otherwise there is a chance the program itself will be rejected. He said that if V.'ashington says certain portions must go to Employment Security, the Board should vote to have it go to that agency. He further pointed out that if the agency then does not do the job, the Board has the authority to withdraw the program.
Rev. Clark moved that the orientation portion of CEP be negotiated with Operation Independence and the rest of the program be given to Employment Service. Seconded by Mr. Anderson, motion carried.
HENDERSON DAY CARE PROPOSAL: (A reguest for funding for a day care center for Henderson was sent to Board Members).
Mr. Hoggard advised it would be possible to transfer between $2,000 and $3,000 from the Neighborhood Council project to start a day care center in Henderson.
Mrs. Lubertha Johnson pointed out that the Operation Independence Head Start Program has had several reductions and unless the EOB is going to find some way to replace part of the funding the program will not be able to operate the remainder of the year.
There was discussion of the Henderson Neighborhood Council request. Mr. Hoggard pointed out that the request submitted to the Board was for a full program for next year; however, the request now under consideration is for the remainder of this program year to get the Center started.
Mr. French moved that EOB staff be instructed to take whatever action necessary to help establish a day care center in Henderson. Seconded by Rev. Tigner, motion carried.
ELECTION OF REQUIRED MEMBERS TO THE EXECUTIVE COMMITTEE: Chairman Walker pointed out that four positions were open for membership on the Executive Committee, and that two persons elected must be from groups of the poor, and two must be from other groups and interests.
Mr. French nominated Mr. Melvin Johnson who declined to serve.
Mrs. King nominated Mr. James Anderson.
Mr. French nominated Mrs. Dorothy Collins
Mrs. King nominated Mrs. Clotiel Parker
Mrs. Collins nominated Rev. Donald Clark.
Mr. Thomas Wilson moved that nominations be closed. Seconded by Mr. Johnson, motion carried.
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Mr. French moved that the four persons nominated (Mr. Anderson and Rev. Clark from other groups and interests, and Mrs. Collins and Mrs. Parker from representatives of the poor) be elected by acclamation. Seconded by Fr. Shallow, motion carried.
STATUS OF CAA DESIGNATION: Chairman Walker advised that Board Members have received copies of a letter from the County Administrator to the Board of County Commissioners setting forth his recommendations regarding CAA designation. These recommendations are:
a.
Set a date for a public hearing to consider the desingation of a qualified agency presumably the existing Economic Opportunity Board.
b.
Notify all cities in Clark County, the Governor’s office and the Regional Office of the 0E0 in San Francisco of the impending heari ng.
c.
Inquire into the composition of the present Economic Opportunity Board and ascertain if adequate representation of all segments of our community is truly present.
d.
Designate the qualified agency provided the Board membership meets with the approval of the Board of County Commissioners and the Federal Government.
e.
Develop and seek legislation to enable the county to administer community action programs in accordance with Federal requirements.
Chairman Walker stated it was his understanding the Board of Commissioners had accepted the recommendations and asked Commissioner James Ryan, who was present, if this was correct. Commissioner Ryan stated this was correct with the exception of Item C.
Mr. Anderson moved that this letter be accepted as an informational item. Seconded by Mrs. Collins, motion carried.
FINANCIAL STATEMENTS: Mr. Anderson moved that the financial statements for the period ending June 30, 1968 be aoproved. Seconded by Rev. Tigner, motion carried.
REPRESENTATIVES FOR TITLE I ADVISORY COMMITTEE: A letter was read from the Clark County School District requesting that the Economic Opportunity Board submit names of representatives of the poor to serve on the Advisory Committee for Title I projects.
Mr. French nominated Mrs. Dorothy King
Mrs. King nominated Mr. Fred French
Fr. Shallow nominated Mrs. Pat Fahey.
Mr. Anderson nominated Mrs. ClotiIe Parker.
Chairman WalKer ruled, subject to objection that the names of Mrs. King, Mr. French, and Mrs. Fahey, and Mrs. Parker be submitted to the School District in the order in which they were nominated.
RESIGNATION OF NEIGHBORHOOD COUNCIL PROJECT DIRECTOR: A letter of resignation was read from Mr. Lamar McDaniel, Neighborhood Council Project Director, resigning effective August 20. Mr. French moved that Mr. McDaniel’s resignation be accepted with regret and that a letter of commendation be sent to him. Seconded by Rev. Tigner, motion carried.
RESIGNATION OF FINANCE OFFICER: A letter of resignation was read from Mrs. Evelyn Mauldin, EOB Finance Officer, effective August 31 or later.
Mr. French moved that Mrs. Mauldin's resignation be accepted and a letter of thanks be extended accepting the offer of her services in a non-paying capacity. Seconded by Fr. Shallow, motion carried.
DISCUSSION OF RESIGNATIONS: Mr. Hoggard asked if the Board wished to have these two positions filled by promotion of other employees within the program or if they should be opened for application.
Mr. Anderson suggested the Neighborhood Council Project Director position be opened to outside applicants, but that another employee be upgraded to Finance Officer if there is a person on the present staff who is guaIi fied.
There was discussion regarding the Neighborhood Council Director. Mr. French moved that this position be confined to those now working as Neighborhood Service Workers. Motion seconded by Mr. Johnson.
Mr. Anderson stated the motion is untenable: that the Neighborhood Council Program must do a Job. He said he does not believe the Board should limit the programs in any sense of the word and this type of motion does place a limitation on the program and should be defeated.
Mr. Ortega, a Service Worker, said the Service Workers have all been active and have a knowledge of the project. Mr. Anderson stated they should be given preference; however, the position should not be confined.
Mr. Wilson asked if the Board could legally limit the position. Mr. Hoggard pointed out it may be subject to criticism to confine the position. A division vote was called for.
On the vote on the motion to confine the position to those now working as Neighborhood Service Workers, motion lost.
Fr. Shallow moved that preference be given to Neighborhood Service Workers in filling the position of Project Director. Seconded by Mr. Anderson, motion carried.
REQUEST FROM CEP ADVISORY BOARD: A letter was read from the CEP Advisory Board Chairman reguesting that clerical help be provided to the committee primarily to record and transcribe minutes of meetings. Mr. Hoggard advised that this request will be met.
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In answer to a second request from the CEP Advisory Board, Mr. Anderson moved that an invitation be extended to the CEP group to meet with the EOB Executive Committee at its next regular meeting. Seconded by Rev. Tigner, motion carried.
There was a request from the Joint Neighborhood Council Advisory Committee that a representative from their Committee be seated on the CEP Advisory Board.
Mr. French moved that inasmuch as each individual Council has a representative on the CEP Advisory Committee the request of the Joint Neighborhood Council Advisory Committee be rejected. Seconded by Mr. Anderson, motion carried.
OTHER: Mr. Anderson asked that the Executive Director advise the basis on which the Personnel Committee arrived at its decision of selection of the CEP Director, however, withdrew this request.
Mr. Johnson asked if the CEP Director was employed under an employment contract. He was advised that EOB employees and those of delegate agencies do not work under contract but under letter of appointment.
ADJOURNMENT: There being no other business to come before the Board, the meeting was adjourned.
Respectfully si
O'-
Jy DAVID HOGGAF
Executive Director
JDH:dm
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
932 West Owens Las Vegas, Nevada
August 6, 1968
TO: Board of Trustees
Economic Opportunity Board of Clark County
FROM: PERSONNEL COMMITTEE
(1)
Based on the recommendation of the Executive Director, Mr. David Hoggard, after screening of 56 candidates for the position of CEP Director, an interview was held for the ten top candidates. After the interviews were held, the Executive Director recommended the name of Floyd Plymouth as CEP Director. This was concurred in by a majority of the Personnel Committee to the Board.
(2)
It would be the recommendation of the Committee that the attached organization chart showing the CEP staff and affected EOB staff be approved along with the job description and recommended salary ranges (a breakdown is attached) for the subject positions.
(3)
It is the recommendation of the Personnel Committee that the salary of Mr. David Hoggard, Executive Director, be advanced to the same salary formerly held by Mr. W.F. Cottrell, retroactive to date of appointment, July 15, 1968 — namely, salary range 38, Step 2, $13,214 annually.
(4)
Finally, it is recommended that the performance and salary ranges of all personnel on the subject chart (as affected by the CEP Program) be reviewed in three months — on November 1, 1968.
Respectfully submitted,
Ferren Bunker Harvey Dondero Pat Fahey Melvin Johnson Dorothy King Bob McPherson Iris Me inhover Newton Tigner Thomas Wilson, SR.
--------------------------- Indicates lines of financial control and coordination between Admin. & Fin. Officer. Rev. 8/6/68 * Numbers indicate proposed salary ranges in EOB standard salary schedule.
EOB—CEP JOB POSITIONS
SALARY RANGE Range No. Mini mum Maximum
EXECUTIVE DIRECTOR
38
$12,706
$15,460
DEPUTY DIRECTOR
32
$10,041
$12,217
ADMINISTRATIVE ASSISTANT
25
$ 7,632
$ 9,284
EOb FINANCE OFFICER
29
$ 8,927
$10,861
SENIOR ACCOUNTANT
24
$ 7,338
$ 8,927
ACCOUNTANT
17
$ 5,576
$ 6,785
bOOKKEEPER
16
$ 5,362
$ 6,524
ACCOUNT CLERK
12
$ 4,584
$ 5,576
MANPOWER SERVICES ADMINISTRATOR
35
$11,295
$13,743
ASSISTANT MANPOWER SERVICES ADMINISTRATOR
32
$10,041
$12,217
CONTRACT COMPLIANCE SPECIALIST
28
$ 8,584
$10,443
REPORTING AND STATISTICAL OFFICER
24
$ 7,338
$ 8,927
STATISTICAL CLERK
14
$ 4,958
$ 6,032
SUPPORTIVE SERVICES COORDINATOR
28
$ 8,584
$10,443
EDUCATION AND TRAINING SERVICES COORDINATOR
28
$ 8,584
$10,443
NEW CAREERS PROJECT DIRECTOR
28
$ 8,584
$10,443
NEW CAREERS FIELD SUPERVISOR
20
$ 6,273
$ 7,632
OPERATION MAINSTREAM PROJECT DIRECTOR
28
$ 8,584
$10,443
OPERATION MAINSTREAM COUNSELOR-COORDINATOR
20
$ 6,273
$ 7,632
SECRETARY TO MANPOWER SERVICES ADMINISTR.
16’
$ 5,362
$ 6,524
SECRETARY 1 (3 positions)
12
$ 4,584
$ 5,576
8/6/68
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
932 West Owens Las Vegas, Nevada
August 23, 1968
TO: Board of Trustees
FROM: LEE E. WALKER
CHAIRMAN
RE: NOTICE OF MEETING
This is notice of the next regular meeting of the Economic Opportunity Board of Clark County to be held:
WEDNESDAY, AUGUST 28, 1968
8:00 P.M.
CLARK COUNTY DISTRICT HEALTH
DEPARTMENT AUDITORIUM
AGENDA FOR THE MEETING
2.
3.
APPROVAL OF MINUTES
A.
Minutes of Meeting of June 26, 1968^
B.
Minutes of Meeting of July 17, 1968 CrM,c
C.
Minutes of Meeting of August 7, 1968’
APPROVAL OF FINANCIAL STATEMENTS FOR MONTH ENDING JULY 31, 1968.
DESIGNATION OF A COMMUNITY ACTION AGENCY.
A.
Report of EOR Executive Committee-County Commission Meeting of August 16, 1968.
B.
Report of EOB Executive Director-County Commission Meeting of August 19, 1968.
C.
Report of Public Hearing on CAA Designation held August 21,1968.
RESOLUTION PROVIDING FOR RESTRUCTURE OF ECONOMIC OPPORTUNITY
BOARD (proposed Resolution enclosed)
DISCUSSION OF REFUNDING FOR 1969 PROGRAMS
A.
Conduct and Administration
B.
Operation Independence Day Care Centers
C.
Neighborhood Councils Program
D.
Legal Aid Program
6. PROGRESS REPORTS
Henderson Day Care Proposal Concentrated Employment Program
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
RESOLUTION
WHEREAS, the Board of County Commissioners of Clark County, Nevada, is considering the designation of the existing Economic Opportunity Board of Clark County as the community action agency; and
WHEREAS, the Board of County Commissioners of Clark County, Nevada, have inquired into the present composition of the Economic Opportunity Board of Clark County and are subsequently requesting that the membership be partially restructured to assure adequate representation of all segments of the Community;
WHEREAS, Article III, Section I, of the amended By-Laws of the Economic Opportunity Board provides that the number of Trustees shall be not less than twenty-seven and not more than fifty-one, as shall be determined by the Board from time to time by Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF "OPERATION OPPORTUNITIES — CLARK COUNTY, NEVADA", a/k/a the Economic Opportunity Board of Clark County, a majority of the Trustees present concurring:
That the number of Trustees shall be and is hereby established as no more than 51 members.
WHEREAS, the amended By-Laws of the Economic Opportunity Board provides that at least one-third of the Trustees shall be democratically selected representatives of residents of the areas and members of the groups to be served by programs of the Board; that one-third shall be chief elected public officials or their representatives and other public officials with responsibilities for programs that are directly involved in anti-poverty efforts; and that the remainder of the Trustees shall consist of officials or members of business, industry, labor, religious, private welfare, education significant minority groups, and other major private groups and interests in the community;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF "OPERATION OPPORTUNITIES — CLARK COUNTY, NEVADA", a/k/a the Economic Opportunity Board of Clark County, a majority of the Trustees present concurring:
That the following shall be and they are hereby designated for representation on the Board —
I.
PUBLIC OFFICIALS (or Representatives)
County Commissioner County Commissioner County Commissioner County Commissioner County Commissioner Mayor of Las Veqas Mayor of North Las Vegas
Mayor of Henderson
Mayor of Boulder City
Clark County School District
Clark County Welfare Department
Nevada State Welfare Division
Nevada State Employment Security Dept.
University of Nevada Cooperative Extension Service
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I I. REPRESENTATIVES OF THE POOR
Henderson Neighborhood Counci I Jo Mackey Neighborhood Counci I Highland Neighborhood Council Kit Carson Neighborhood Council FourmiIe-East Las Vegas-Pittman Area Neighborhood Council North Las Vegas Neighborhood Council Madison Neighborhood Council Matt Kelly Neighborhood Counci I Westside Neighborhood Council Moapa Valley Migrant Workers’ Council Las Vegas Prosperity Club
Operation Independence Day Care Parents' Advisory Committee. Senior Citizens Group National Association of College Women Pride of the West Les Femme Douze
III.
REPRESENTATIVES OF OTHER GROUPS AMD INTERESTS
National Association for the Advancement of Colored People Nevada Catholic Welfare bureau, Inc.
Nevada Resort Association
Young Men’s Christian Association
Nevada State Assembly
Operation Independence, Inc.
Clark County Central Labor Council
United Fund of Clark County Pol icy-Action-Leadership (PAL) Clark County Ministerial Association Clark County Legal Aid Society Nevada Futures, Inc.
Southern Nevada Personnel Association
A Major Industry A Pub Iic Utility The Hotel Industry
FURTHER BE IT RESOLVED that should a vacancy occur in the Representatives of the poor other than Neighborhood Councils such vacancy will be filled from memberships of organizations established within the target areas.
FURTHER BE IT RESOLVED that in response to the desires of the Clark County Commission,
That should any member of the category of Other Groups and Interests no longer wish representation on the Board, replacement shall be solicited from representatives of business and industry.
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THIS RESOLUTION SUPERSEDES AMD REPLACES THE FOUR RESOLUTIONS PERTAINING TO THESE SAME MATTERS WHICH WERE ADOPTED BY THE BOARD AT THE MEETING HELD ON WEDNESDAY, MAY 29, 1968.
Adopted at the meeting of the Board held on Wednesday, August 28, 1968.
Attest: _______________________________
J.
DAVID HOGGARD Executive Director
LEE E. WALKER Chairman
MINUTES OF THE MEETING OF THE ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
August 28, 1968 Clark County District Health Dept.
8:00 P.M. Las Vegas, Nevada
PRESENT: Lee Walker (Chairman), Emory Lockette, Charles Jones, Thomas Wilson, Pratt Prince, Victor Hall, Wendell Waite, Melvin Johnson, Ferren Bunker Clyde Newman, Pat Fahey, Harvey Dondero, Donald McKamy, Fred French, James Anderson, Iris Meinhover, Don Dawson, Bob McPherson, ClotiIe Parker
Guests: Fred Orr, Hazel Geran, Gordon Rank, Mike Banovetz, Harold Ortega, Faye Mullen, Addie Blake, Ethel Pearson, Bob Fahey, Bill Carlos, Phil Edden, Madge Rugg, Carlton Dias
Staff: J. David Hoggard, Sylvia Staples, Opal Legardy
APPROVAL OF MINUTES:
Meeting of June 26, 1968: It was moved by Mr. French, seconded by Mr. Wilson that the minutes of this meeting be approved as presented. On the vote, motion carried.
Meeting of July 17, 1968: It was moved by Mr. French, seconded by Mr. Me McKamy that the minutes of this meeting be approved as presented. On the vote, motion carried.
Meeting of August 7, 1968: It was moved by Mr. French, seconded by Mr. Johnson that the minutes of this meeting be approved as presented. On the vote, motion carried.
FINANCIAL STATEMENTS FOR THE MONTH ENDING JULY 31, 1968: It was moved by Mr. Dawson seconded by Mr. McKamy that the financial statements for the month ending July 31 be approved. On the vote, motion carried.
CHAIR TURNED OVER TO VICE CHAIRMAN THOMAS WILSON: Mr. Lee Walker left the meeting, turning the Chair over to the Vice Chairman, Thomas Wilson.
DESIGNATION OF A COMMUNITY ACTION AGENCY:
Report of EOB Executive Director-County Commission Meeting of August 16, 1968 Vice Chairman Thomas Wilson reported on the meeting. He noted there was guite a lengthy discussion on redesignation of the EOB as the community action agency. The agreement arrived at was that if the reguests of the County Commission were met insofar as Board restructure was concerned, the Commission would designate the Economic Opportunity Board.
Report of EOB Executive Director-County Commission Meeting of August 19, 1968 Mr. Hoggard reported that at this meeting the item of business accomplished was to further carry out the agreement made at the previous meeting. The result is a proposed resolution which all Board Members have received in their monthly mailing. Mr. Hoggard advised that the County Commissioners have indicated they plan to attend EOB meetings themselves and that each wishes a seat on the Board. He said that Mayor Gragson has also Indicated he wishes to be active on the Board.
Mr. Hoggard stated the proposed resolution was prepared in the EOB office and reflects the agreements arrived at at the meetings. He said there was the feeling on the part of the EOB Executive Committee that there should be more representation from target area people who are more articulate and who represent people from the target area.
Mr. Hoggard advised the resolution also proposes to add a representative from the hotel industry, from the public utility industry, and from another major industry. He said it proposes to eliminate the Clark County District Health Department, the Juvenile Probation Department, and the County’s present representative. Mr. Hoggard noted there had been discussion with the representative from the Health Department, and he advised the Board he felt it would be acceptable to keep this representative.
Report of Public Hearing Held August 21: Mr. Hoggard advised this was a public hearing held for the general public; however, there were few people present. He said the hearing was scheduled for continuation on August 29 at which time the County has indicated the EOB will be redesignated if the restructure of the Board which they have requested is carried through.
Mr. French moved that the reports concerning designation of a community action agency be accepted. Seconded by Mr. McKamy, motion carried.
RESOLUTION PROVIDING FOR RESTRUCUTRE OF ECONOMIC OPPORTUNITY BOARD: Mr. Hoggard advised that all Board Members had received copies of the proposed resolution to provide for restructure of the Board as agreed upon between the EOB and the County Commission.
Mr. Dondero noted concern regarding having 51 members and the difficulty this would bring about in obtaining a quorum for meetings. Mrs. Fahey noted that when the resolution was presented setting Board Membership at 39 she had requested an amendment to provide that the Board limitation be set at 51 rather than 39.
Following discussion of representation from the Clark County District Health Department, Mr. Bunker moved that a representative from the Clark County District Health Department be added to the group represented by public officials. Seconded by Mrs. Fahey, motion carried.
Mr. Dondero questioned if there was a procedure for checking on whether some of these organizations are still in existance, so that persons are not sitting on the Board representing agencies which no longer exist.
Mr. Hoggard advised that so far as checking on continuing existance of organizations, no procedures to do so have been established.
Mr. Dondero further noted that a group could become established, seat a representative, but not be otherwise active, thus usurping the place of an organization which is active.
Mr. Bunker moved that the Board direct the Executive Director to take such action as he feels would be necessary to certify that each agency and group represented on the Board is an existing and active group. Motion seconded by Councilman Waite.
Mr. Hoggard asked what method the Board would suggest to accomplish this. Mr. Bunker noted that for agencies about which there is question, the agency should be requested to provide minutes or other data which would indicate the group is still active.
On the vote on the motion made by Mr. Bunker, motion carried with one abstaining vote cast by Mrs. Fahey.
Councilman Waite moved to adopt the proposed Resolution with the inclusion of the Clark County District Health Department representative in the group representing public agencies. Seconded by Mr. French, motion carried.
DISCUSSION OF REFUNDING FOR 1969 PROGRAMS: Mr. Hoggard reported that as of this date no refunding projects have been written; however, the Joint Neighborhood Council Advisory Group has been meeting to discuss the submission of a Neighborhood Council Project. Writing of the Day Care Project of Operation Independence is also in process.
Mr. French asked if the EOB has received a request for funding of the Credit Union.
Mr. Hoggard advised this request has not been received to date.
Mrs. Fahey asked if this was the time to submit requests for funding of other projects.
Mr. Hoggard said requests for new projects should be submitted within the next week as they are due in Regional Office by October 1. Mr. Hoggard advised that the Leaal Aid Project will be functional by September 1, and the Legal Aid Office would be housed in the Coronet Building.
Persons eligible for legal aid may call that office.
Diverting from Board discussion, Mr. Bob Fahey raised a question regarding the legality of the Economic Opportunity Board due to its obtaining funds without having had a prior concern for poverty. Mr. Fahey noted he has written Washington, D.C. regarding this and does not intend to drop the matter. He asked if the Board has had any discussion in regard to this point.
No direct answer was given Mr. Fahey.
Mr. Mel Johnson asked the Executive Director to explain the meaning of Conduct and Administration.
Mr. Hoggard asvised this is the name given by 0E0 to be used for the conduct and administration of programs.
Mr. McKamy moved that discussion for 1969 refunding be tabled until the next meeting. Seconded by Mrs. Fahey, motion carried.
PROGRESS REPORTS:
Henderson Day Care Proposal: Mr. Hoggard stated that the Henderson Day Care Center proposal has not made much progress. He said he has met with the Henderson Council's Day Care Committee and the Committee will be submitting a work program for the balance of 1968. Mr. Hoggard noted that Regional 0E0 has given tentative approval to transfer between $2,000 and $3,000 from the Neighborhood Council Project to initiate this Center.
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Concentrated Employment Program: Mr. Hoggard advised that the CEP Director, Mr. Floyd Plymouth, is in the process of selecting staff. September 3 is the week set for staff orientation. Selection and training of staff will continue through the 16th. September 16th to 30th is the period during which it is hoped that outreach people will try some dry run questionnaires in the target area. A joint Employment Service-Western Center for Community Education and Development In-Service training program is scheduled for between October 1 and 14, and it is anticipated that the first enrollees will begin October 14.
Status of Applications for Vacancies on EOB Staff: Mr. Hoggard advised , the positions of EOB Deputy Director and Neighborhood Council Project
Director are still vacant. He noted the CEP Program has had priority and he has deferred to that program to make its choices.
Ratification of Appointment of Finance Officer: Mr. Hoggard asked the Board for ratification of the temporary appointment of Mr. Laudino Buen to the position of Finance Officer, replacing Mrs. Evelyn Mauldin. He noted that Ma. Buen has been on the EOB staff as a Senior Accountant and this will be an upgrading promotion. He advised that Mr. Buen is a CPA and seems competent to carry out the duties of the position.
Mr. French moved that this appointment as proposed by the Executive Director be accepted by the Board. Seconded by Mr. McKamy, motion carried.
Personnel Matters: Mr. Hoggard requested approval of action on the following: Mr. George Gant was terminated with Operation Independence in March and was at that time paid his vacation time. Mr. Gant, did not, however, receive his compensatory time. He is now leaving the EOB employ and has asked that he be able to receive this compensatory time. The second situation is that the EOB’s Junior Clerk Typist is terminating Friday. She will have been with the EOB five weeks less than six months and the Personnel Policies state that an employee shall be eligible for vacation time following six months of service. Mr. Hoggard requested that the Board make an allowance in this case.
Mr. French moved that the Executive Director be authorized to take whatever action is necessary regarding the proposals presented on th-?se two personnel matters. Motion seconded by Councilman Waite.
MrsJ Meinhover pointed out that if the Board approves such requests, they should be prepared for future requests in this area. On the vote on the motion it was carried.
On the previously discussed progress reports, Mr. French moved they be accepted as presented. Seconded by Hr. McKamy, motion carried.
OTHER: Mr. French requested that the Board hear a proposal from the North
Las Vegas Neighborhood Council and called upon Mr. Ortega, Neighborhood Service Worker, to present the request.
Mr. Ortega advised that the North Las Vegas Neighborhood Council in conjunction with the Indian Colony can get a building for $500. $200 of this amount is available, and Mr. Ortega asked if there was any way the Board could provide the remaining $300 to move the structure from Nellis to the Indian Colony.
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Mr. Hoggard advised that funds were not available this year; that possibly a request could be included in the budget for next year. Mr. Ortega said the building must be moved soon.
Mr. Dias of the 0E0 Regional Office further advised there is no funding at present to accomplish this; however, he offered to contact the Director of the Inter-Tribal Council and determine if funds would be available from that budget.
Mr. French moved that the Hoard go on record as offering any assistance possible, outside of financial, to accomplish this. Seconded by Mr. Jones, motion carried.
Announcement by ■'’rs. Fahey: Mrs. Fahey made an announcement that Nevada Catholic Welfare is looking for a olace to house the Food Kitchen. She said any suggestions would be appreciated.
Meeting Room: Mr. Dondero stated it was not fair to Board Members to meet in this small room when the auditorium had been reserved.
Mr. Newman, a Board Member and an employee of the Health Department, advise that he arrived early to open the buildinq. Another group arrived and walked in and began using the auditorium though Mr. Newman had pointed out it was scheduled for a meeting of the Economic Opportunity Board at 8:00 P.M. He offered his apologies and noted it is his intention to approach the powers and voice an objection.
Mr. Hoggard advised it had been cleared that the EOB had the auditorium reserved; however, if the Board agrees, Doolittle is available and meetings can be held there. Mr. Hoggard said the CEP Center will be completed very soon, and it is planned that Board Meetings be held there.
ADJOURNMENT: It was moved, seconded and carried that the meeting be adjourned.
Respectfully submitted,
J. DAVID HOGGARD Executive Director
JDH:dm
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
September 10, 1968
TO: Members of the Executive Committee
FROM: LEE E. WALKER
Chai rman
RE: NOTICE OF EXECUTIVE COMMITTEE MEETING
This is your notice that the next regular meeting of the Executive Committee will be held’
MONDAY, SEPTEMBER 16, 1968
3:30 P.M.
EOB OFFICES (932 West Owens)
A 6 g 1O.A
(7^ APPROVAL OF MINUTES OF JULY 29, 1968 MEETING
REPORT OF THE PERSONNEL COMMITTEE REGARDING ANNUAL REVIEW OF SALARY RANGES FOR JOB POSITIONS.
0
V7
0
REFUNDING OF 1969 PROGRAMS
METROPOLITAN LIFE INSURANCE RETIREMENT PLAN
CONFIRMATION OF PERSONNEL APPOINTMENTS ON CEP CENTRAL STAFF.
INFORMATION REGARDING NYC AND EOB PERSONNEL
EOB DESIGNATION AS COMMUNITY ACTION AGENCY FOR CLARK COUNTY.
JOINT MEETING WITH CEP ADVISORY COMMITTEE MEMBERS.
OTHER
MINUTES OF THE MEETING OF THE EXECUTIVE COMMITTEE ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
September 16 1968 EOB Offices (932 W. Owens)
3:30 P.M. Las Vegas, Nevada
Z z /
PRESENT. Lee E. Walker (CHAIRMAN)/ Thomas Wilson,, Bob McPherson, Dorothy Collins Dorothy King, Harvey Dondero, Iris Meinhover
Staff: David Hoggard. Sylvia Staples
MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF JULY 29, 1968: Mr. Thomas Wilson advised.that though he was present at this meeting, he was not listed. With this correction, the Chairman ruled the minutes stand approved.
REPORT OF PERSONNEL COMMITTEE REGARDING ANNUAL REVIEW: Chairman of the Personnel Committee, Mr. McPherson advised that the Executive Director had recommended a 4 per cent overall cost of living raise; however, the committee has not taken action on this. He noted that a report will be submitted to the to the next Board Meeting.
RETIREMENT PLAN FOR EMPLOYEES: Mr. Hoggard advised that a representative from the Metropolitan Life Insurance Company has submitted a proposal to the EOB for a retirement plan for its employees. The plan proposed is for 6 per cent of the annual salary of each employee to be paid by 0E0 toward a retirement plan. If the employee leaves 0E0 he may withdraw all that has been paid into his plan. Mr. Hoggard advised that this plan has received 0E0 approval for two other Nevada CAPS. He further noted that if the Board approved this plan it would amount to a 6 per cent raise for employees though it is not given to the employee directly while he is employed. Following discussion, Mrs. Meinhover moved that the Retirement Plan and the annual review of salaries be considered together by the Personnel Committee. Seconded by Mrs. Collins, motion carried. It was further determined that the representative from Metropolitan should be requested to be present to explain the Plan to Personnel Committee members.
REFUNDING OF 1969 PROGRAMS: Mr. Hoggard advised that a conference would be held in Las Vegas to train staff on how to apply for refunding under the new Grant Application Process. He further noted that proposals have been received from the Joint Neighborhood Council Advisory Committee to operate the Neighborhood Council Program and from the Federal Credit Union to fund its operation. Funding allocation guidelines are the same as they were for 1968 which means that if the Board elects to fund new projects, existing ones will necessarily be cut.
CONFIRMATION OF PERSONNEL APPOINTMENTS ON CEP CENTRAL STAFF: Mr. Hoggard advised the Executive Committee that the following appointments had been made to the central staff of the Concentrated Employment Program by the CEP Director, Mr. Plymouth:
James Anderson . . . Operation Mainstream Coordinator Verlia Davis . . . Supportive Services Coordinator t / Frahcls Edwards . . . Operation Mainstream Counselor-Coordinator
Page I
Claudette Enus . . . Reporting and Statistical Officer Charles Goss . . . New Careers Coordinator Arthur J. Grant . . . Contract Compliance Officer ictor Morton . . . Mew Careers Field Supervisor
X Irene Pfeiffer . . . Sec. I 11-Manpower Services Administrator John Reza . . . Ass. Manpower Services Administrator Lisette Schrader . . . Educational and Training Coordinator Addie L. Sheppard . . . Statistical Clerk
Mr. Hoggard adivsed that staff orientation for CEP will begin September 17 and the following week will provide orientation for Employment Service-CEP and Operation Independence staff. He briefly explained the Job functions of each CEP employee on the central staff. The Committee requested that the CEP Director give a report at the next Board meeting.
Mr. McPherson moved that the Executive Committee recommend to the Board the confirmation of the appointments made on the CEP central staff. Seconded by Mrs. King, motion carried.
INFORMATION REGARDING NYC AND EOB PERSONNEL: Mr. Hoggard advised that the person who had been employed as a temporary NYC Coordinator, Mr. Russell Harvey, had been terminated. The NYC program is again operation on a two-man staff. He noted that Mr. Leo Johnson, former NYC Project Director, who had resigned to run for political office, has until October 17, 1968 to apply for reinstatement, as provided by Personnel Policy and Practices.
Mr. Hoggard stated that in EOB office staffing, Mrs. Dorothy Murray,, who has been with the office for more than three years has been performing the secretarial duties which are within the capacity and qualifications of a Secretary III and requested that the Committee authorize that her job position be elevated to that of Secretary III. Mr. Dondero moved that the Executive Committee authorize that the position now held by Mrs. Dorothy Hurray be designated as Secretary III. Seconded by Mrs, King, motIon.carried.
DESIGNATION OF EOB AS THE COMMUNITY ACTION AGENCY FOR CLARK COUNTY: Chairman Walker advised he had received a letter from the County Administrator indicating the County had formally designated the Economic Opportunity Board as the community action agency for Clark County. The letter requested that the EOB comply with necessary documentation requirements and furnish copies to the County.
Mr. Hoggard advised that Regional 0E0 is reviewing the Board's structure with one of the items of concern being true representation from groups purporting to represent the poor. Regional Office has requested that By-Laws, minutes, etc. be obtained from these organizations
Page 2
JOINT MEETING WITH CEP ADVISORY COMMITTEE:
CEP Advisory Committee Members Present: J. R. McPherson, E. V. Francy, Mark Hull, C. Bingham , Robert Whelan, George Stobid, Helen G. Pivoda, Wayne P. Wahl, Daryl B. Garner, Earnest!ne Feazell.
Following introductions, Chairman Walker stated that this joint meeting has been requested by the CEP Advisory Committee: however, no actual agenda has been prepared.
CEP Vice Chairman, George Stobie, stated that the Advisory Committee would like to hear where they stand on the CEP program. He said the Committee was primarily seeking information. Mr. Stobie further noted that the Committee was concerned about being a rubber stamp committee and asked that guidelines be clearly set forth as to how the committee was to function.
Chairman Walker advised that the CEP central staff has been selected. He advised the Committee of the persons who had been appointed. Mrs. Pivoda requested that this listing be mailed to members of the CEP Advisory Committee.
CEP Director, Mr. Floyd Plymouth, gave a progress report on the CEP Program to date. He advised that he has screened 246 applications, following which interviews were conducted and 12 persons chosen for the central staff positions. He stated that a contract has been signed with Operation Independence to handle the Outreach portion of CEP. He said that hopefully a contract will soon be signed with the Nevada State Employment Service to handle intake. CEP central staff have negotiated with Nevada Catholic Welfare to conduct family counseling for CEP.
Mr. Plymouth advised that the program is moving progressively toward meeting the October 14 target date for acceptance of the first enrollees. The guidelines setting forth functions of the CEP Advisory Committee were read. Mr. Stobie said he did not think the guidelines have been followed so far; that the CEP Advisory Committee has not been called in on any actions taken to date.
Chairman Walker asked if the CEP Advisory Committee had any recommendation regarding how they could participate.
Mr. Stobie said the Committee does not wish to be functional if they are not participating actively. He said the Committee has requested that it be part of the selection of subcontracts, of staff, etc; however, this request was totally ignored. He said the Committee desires to gain information ahead of time so that they will have some voice in decisions. Chairman Walker requested that EOB staff furnish minutes to CEP Advisory Committee when they contain any CEP matters.
Mr. Hoggard noted that part of the problem has been the extremely high percentage of staff turnover plus the pressures of getting CEP off the ground. He said that now that there is a (JtP central staff the Advisory Committee should hold meetings with the CEP Director to be kept informed and so that the Committee can let the Director know, who in turn will let the EOB know, recommendations of the CEP Advisory Comm ittee.
Page 3
Mr. Stobie noted that the CEP Advisory Committee could have been of most help during the beginning stages, however, at this stage it can function only in terms of monitoring.
Mr. Thomas Wilson suggested that CEP staff notify the Advisory Committee of intent of actions and the CEP Committee can then meet and make suggestions or recommendations.
Following further discussion it was agreed that the CEP Director will supply the CEP Advisory Committee with a list of subcontracts, the agency being considered to receive the subcontract, and a brief summary of the contents of each subcontract. It was further agreed that this list would be prepared for the CEP Advisory Committee meeting to be held Thursday, 7:30 P.M.
Chairman Walker requested that the CEP staff undertake this kind of activity on a regular basis and also noted that the CEP Advisory Committee was welcome to send a person to the EOB meetings for the purpose of conveying information back to the CEP Committee.
There being no further business to come before the Committee the meeting was adjourned.
Respectfully submitted,
<J. DAVID HOGGARD ’ Executive Director
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ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
September 20, 1968
TO: Board Members
FROM: LEE WALKER
Chai rman
RE: NOTICE OF MEETING
This is notice of the next regular monthly meeting of the Economic Opportunity Board of Clark County to be held:
WEDNESDAY, SEPTEMBER 25, 1968
8:00 P.M.
CLARK COUNTY DISTRICT HEALTH DEPT. AUDITORIUM
AGENDA
RECOGNITION AND SEATING OF NEW BOARD MEMBERS
APPROVAL OF MINUTES OF AUGUST 28, 1968 BOARD MEETING. (Enclosed)
(Executive Committee Minutes of July 29/1968 enclosed for Members’ information)
APPROVAL OF FINANCIAL STATEMENTS FOR MONTH ENDING AUGUST 31, 1968.
EXECUTIVE COMMITTEE REPORT
The Executive Cc.imittee recommends that the.Board confirm the appointments of the CEP central staff (listing enclosed).
PERSONNEL COMMITTEE REPORT (Report enclosed)
STATUS OF 1969 REFUNDING ~
PROGRESS REPORT ON CONCENTRATED EMPLOYMENT PROGRAM.
PROGRESS REPORT ON LEGAL AID PROGRAM.
OTHER ITEMS
AUMlNIbI KA I I UN KtrUKI . &
ANNOUNCEMENT BY 0E0 REGIONAL FIE?D REPF^?NTATiVEJ CARLTON DIAS.
Vs:/---
MINUTES OF THE MEETING OF THE ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
September 25, 1968 Clark Co. District’ Health Dept. Aud.
8:00 P.M. Las Vegas, Nevada
PRESENT: Lee Walker (CHAIRMAN), Newton Tigner, Webster Butcher, Fred French, Iris Meinhover, Don McKamy, Bob McPherson, John Wawerna, Charlotte Hill, Donald Clark, Stella Fleming, Clyde Newman, Ferren Bunker, Victor Hall, Dorothy Collins, Dorothy King, Harvey Dondero, Clotile Parker, Woodrow Wilson, Thomas Wilson, Wendell Waite, Peggy Smith, James Ryan, Lou LaPorta, LaJuana Bailey, Charlotte Cook , Pat Fahey, Charles Shallow
Guests: Harold Ortega, Fred Orr, Floyd Plymouth, Chrystal, Claudia Moorehouse, Francis Edwards, Verlia Davis, Carlton Dias, Albert Dunn, Ike Rome, Julius Campbell, Robert Fahey, Dr. Johnson, James Henderson, Elbertha Hanks, Addie Blake, Madge Pugg, Pev. C.C. Smith, Letha Mobley, Evelyn Coleman, Mary Louise Summers
Staff" J. David Hoggard, Sylvia Staoles, Laudino Buen
Chairman Lee Walker declared a guorum present and called the meeting to order.
RECOGNITION AND SEATING OF NEW BOARD MEMBERS: Chairman Walker introduced the members of the County Commission who were present, James Ryan and Lou LaPorta, and stated that all five members of the County Commission would serve as active members as provided for under the new structure of the Economic Opportunity Board. Mrs. Charlotte Cook, designated to represent the National Association of College Women, and ’’rs. LaJuana Bailey, designated to represent Le Femme Douze, were seated as members of the Board.
APPROVAL OF MINUTES OF AUGUST 28, 1968, BOARD MEETING: Mr. French moved that the minutes of the Board Meeting of August 28 be approved as presented. Seconded by Rev. Tigner, motion carried.
APPROVAL OF FINANCIAL STATEMENTS FOR THE MONTH ENDING AUGUST 31, 1968: Opening discussion, Rev. Clark noted the 'inancial statements show large sums of money going to the YMCA, Girl Scouts, and other agencies that are members of United Fund. He asked why these organizations receive additional funding from 0E0. Rev. Clark noted it is the specific job of these agencies to deal in areas of poverty and this should be done without 0E0 funds.
Mrs. Hill, stated there is no United Fund money allocated to provide indidivual camperships to chiidren- that this is not one of the functions of United Fund. She noted that United Fund provides funding only for these organizations to operate. Mrs. Hill further advised that 0E0 money to these agencies is to pay fees for extra children to attend the camping sessions which they sponsor, who would not otherwise be able to attend.
Rev. Clark said the primary function of these agencies is to serve the target area; however, there are no services provided until poverty money i s avaiI able.
Mrs. Hill pointed out there are Girl Scout troops in West Las Vegas.
Rev. Clark said several of the agencies being discussed are in violation of the Equal Opportunity Clause and he did not feel 0E0 should contract with these agencies.
Mr. Hoggard noted that all of the agencies with which the EOB contracts have signed a stipulation that they do not discriminate in employment. Mr. Wawerna noted that the agencies were contracted with to do a Job; and a job has been done.
There being no further discussion of the financial statements, Mr. French moved that the financial reports for the month ending August 31 be approved as presented. Seconded by Mr. Waite, motion carried.
EXECUTIVE COMMITTEE REPORT: Chairman 'Walker advised that the Executive Committee is making a recommendation that the Board confirm the appointments of the CEP central staff. A listing of these appointments were submitted to Board Members in their package mailing. They are as follows:
James Anderson . . . Operation Mainstream Coordinator Verlia Davis . . . Supportive Services Coordinator Francis Edwards . . . Operation Mainstream Counselor-Coordinator Claudette Enus . . . Reporting and Statistical Officer Charles Goss .... New Careers Coordinator
Arthur J. Grant . . . Contract Compliance Officer
Victor Morton . . . New Careers Field Supervisor
Irene Pfeiffer . . . Sec. Ill-Manpower Services Administrator John Reza . . . Asst. Manpower Services Administrator Lisette Schrader . . . Educational and Training Coordinator Addie L. Sheppard . . . Statistical Clerk
Mr. French moved that the Executive Committee's recommendation in regard to employment of CEP central staff be ratified. Seconded by Rev. Clark, motion carried.
PERSONNEL COMMITTEE REPORT: The report of the Personnel was read. This report fol lows:
The Personnel Committee has held two meet inns during this month — September 11 and September 19. The purpose of these meetings was to conduct the annual review of Job descriptions and salaries within the structure of the Economic Opportunity Board.
me Executive Director came to the Personnel Committee with two recommendations: (1) the adoption of a retirement plan for employees: (2) a 4!J cost of living adjustment.
The Committee went on record favoring the Retirement Plan including the recommendation that it be advertised for bid.
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The Committee voted to table action of the cost of living adjustment until the question of the Retirement Plan is resolved.
In accordance with a further recommendation by the Executive Director, the Personnel Committee recommends that the position of Head Start Coordinator be moved from Salary Range 27 to Salary Range 28 in order that it will be equal with other positions having the same responsibilities.
The Personnel Committee further requested that the Executive Director prepare recommendations for the Committee to study so that they may properly review the salary ranges for the positions within the organi zation.
Because the Retirement Plan and the 4^ cost of living adjustment are items which must be included in the budget request for 1969 refunding and because the refunding applications must be in Regional Office as close to October 15 as possible, the Personnel Committee respectfully request that the Board empower the Committee to take action between now and the next Board Meeting.
If the Board feels this would be in order, the action would of course come before the Board for ratification at its October meeting.
Respectfully submitted
MEMBERS OF THE PERSONNEL COMMITTEE
Bob McPherson, Chairman Ferren Bunker Harvey Dondero Pat Fahey Melvin Johnson Dorothy Ki ng I ri s Mei nhover Mewton Tigner Thomas Wilson, Sr.
Mr. French moved that the Personnel Committee reoort be adopted as presented. Seconded by Mrs. Smith, motion carried.
STATUS OF 1969 REFUNDING: Hr. Hoggard advised that due to a change in the funding packages required by 0E0, there will be a training workshop held October 3 and 4 at the !lint Hotel to instruct staffs of Nevada CAAs and five Arizona CAAs on the new procedures. He said the refunding date has been extended; however, a new date has not been established.
Mr. Hoggard noted that refunding proposals have been received from the Legal Aid Society, and from the Joint Neighborhood Council Advisory Committee to operate the Vegas Central Credit Union and Neighborhood Council Project. In addition a budget has just been received from Operation Independence for the full-year Head Start Project.
Mr. Hoggard stated that if an early deadline date is established, a special Board Meeting may be necessary in October; otherwise, work programs and budgets will be submitted to the Board at the regular October meeting.
PROGRESS REPORT ON CONCENTRATED EMPLOYMENT PROGRAM; Mr. Floyd Plymouth, CEP Project Director reported to the Board on the progress of the Program. Mr. Plymouth advised there were 333 applications for employment received and screened after which a selection was made of the eleven central staff members. The staff was oriented to the philosophy of the CEP Program along with being made acquainted with the Personnel Policies and Practices of the Economic Opportunity Board. He noted that several consultants with national contracts, have been in the office providing technical assistance, at no cost, to the local program.
Mr. Plymouth advised that subcontracts which have been signed to date are for Outreach, Coaching and Follow-Up with Operation Independence signed on September 16th- for Intake, Assessment Counseling and Job Development with the Nevada State Employment Service signed on September 20th.
Mr. Plymouth noted that he is in the process of preparing individual work plans for all nonclerical personnel to be submitted to the Department of Labor by October 4, 1968. He reported that information has been gathered on the starting dates of classes for iDTA Institutional, Adult Basic Education and GED, as well as when enrollees might be placed in New Careers and Operation Mainstream. This information will enable the Project Director to develop the Enrollee Flow Plan to be submitted to the Department of Labor before October 11, 1968.
Mr. Plymouth reported that a workshop is scheduled for September 25th through 27th on setting up a Central Records Unit. Following the workshop the Reporting and Statistical Officer will design all forms to be used for the Management Information System along with instructional guidelines to be given to each component. These guidelines will be forwarded to the Deoartment of Labor by October 21, 1968, for approval. He further noted that he and the Reporting and Statistical Officer had attended a workshop in San Francisco dealing with reporting and statistical systems. Mr. Plymouth reported that he has attended two meetings of the CEP Advisory Committee: has spoken to the North Las Vegas Neighborhood Council, and has appeared on the Bob Bailey ?’0n the Town,; television show. He concluded that most of the staff is now aboard with progress being made in all directions, and it apoears that the CED Center will open its doors to enrollees on or about November 4, 1968. (Copies of Hr. Plymouth’s report were distributed to the members)
Hr. French moved that the report on the Concentrated Employment Program be accepted as read. Seconded by Mrs. King, motion carried.
The Secretary was instructed to read a letter addressed to the Chairman of the Economic Opportunity Board from Mr. Kenneth Robertson, the Manpower Services Administrator. This letter expressed concerns of the Department of Labor regarding the Las Vegas-North Las Vegas CEP and further set forth deadline, dates by which it was expected certain accomplishments would be carried out.
It was pointed out that the report just given by Hr. Plymouth projected meeting all of the deadline dates set down by the Department of Labor.
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Hr. French then moved that the staff be directed to make every reasonable effort to meet the deadlines set forth in the letter. Secon’ed by Rev. : Tigner.
In discussion, Mrs. Smith noted there is an indication in the letter that there is a question about the qualifications of personnel and about administrative deficiencies. She asked at what this was directed and if there are any grounds for this inference.
Hr. Hoggard advised he could not say what Mr. Robertson specifically referred to; however, noted he possibly may be referring to the completely inexperienced staff, and the many delays the CEP Program has experienced. Mr. Orr had no comment on the letter.
Rev. Clark expressed concern as to how the Board could comply when the letter does not specifically state what the concerns are.
Chairman Walker noted that the letter did clearly state what must be complied with and the dates by which this must be accomplished.
On the vote on the motion made by '1r. French, motion carried.
PROGRESS REPORT ON LEGAL AID PROGRAM: Mr. Hoggard advised that Hr. Hario Ventura, the Staff Attorney for the Legal Aid Program, had a prior committment and therefore was not able to attend this evening’s board Meeting.
Mr. Hoggard advised that the Legal Aid Office has been in operation since
September 1 with offices at 401 E. Fremont Street and that the Staff
Attorney is scheduled to be in the target area on certain days of the
month. Mr. Wawerna requested that this schedule be made available to
Board Members. Hr. Hoggard noted that the Neighborhood Service Workers are aware of the schedule and make it knownwithin their particular Council; however, the schedule would be sent to Board '’embers.
Rev. Clark questioned why the central Legal Aid Office could not be in the target area.
Mr. Hoqgard advised that the Legal Aid Society is the delegate agency, and for professional reasons, the attorney needs to be near the Courthouse which is in the downtown area. He noted that the Legal Aid grant does have a special condition which requires that a certain number of hours per month be spent in the target area. Mr. Hoqgard noted that the Legal Aid Society would be a subcontractor for CEP, and this would provide for an office directly in the CEP Center.
Rev. Clark commented that people who cannot afford a lawyer are not usually able to afford transportation to get to a downtown office.
Mr. Wawerna noted that the Board has contracted with the Legal Aid Society to perform a service, and suggested that they be given a chance to perform this service.
Mr. Carlton Dias, Regional CEO Field Representative, commented that this is a beginning and start for the Legal Aid Program: however, Mr. Wawerna did say if this did not work he would be receptive to changing the time schedule which has been set up.
ADMINISTRATION REPORT: Chairman Walker introduced Dr. Ted Johnson of the Clark County Association for Retarded Children. A preliminary proposal for a Foster Grandparents proqram was discussed by Dr. Johnson. He advised that the proqram would employ foster grandparents to go into the home and work with retarded children, in addition to working with the Clark County Association for Retarded Children. He said the Association is prepared to donate most of the nonfederaI share to the program in the way of office space, equipment, building, supplies, etc. Dr. Johnson stated that either the EOB can apply as the grantee for the program and delegate its operation to the Clark County Association for Retarded Children, or the Association can apply for the program directly. He noted that the Association would prefer that the EOB be the grantee agency.
Mr. Wilson asked from what segment of the community the Foster Grandparents wouId be recruited.
Dr. Johnson advised they would be recruited from any area of the community but would have to be persons in need who meet 0E0 guidelines for Foster Grandparents.
Mr. French moved that the Economic Opportunity Board direct the staff to furnish any assistance possible to provide for a Foster Grandparents Program with the EOB being the grantee and the Clark County Association for Retarded Children being the delegate agency. Seconded by Mrs. Smith. Mrs. Fahey asked if this service would be made available to Operation Independence and other day care centers. Dr. Johnson advised it would be a community program and any agency interested in cooperating would be we I come.
Mrs. Collins asked what was being proposed as the grant amount.
Dr. Johnson noted it is not conclusive at this time; but would be presented to the Board for consideration at a later date.
On the vote on the motion made by Mr. French., motion was carried. There was discussion regarding the appointment of a committee to work with Dr. Johnson- however, no action was taken.
ANNOUNCEMENT BY 0E0 REGIONAL FIELD REPRESENTATIVE- Mr. Dias noted that the Foster Grandparents Program is a special emphasis program with allocation of specific funds. He encouraged the Board to proceed to apply for a Foster Grandparents Program.
Mr. Dias discussed the supplement which the Board had requested for the Full-day year Pound Head Start Program. He advised that this supplement in the amount of $26,000 has been approved by the Regional Director and will be forthcoming to the CAP. He noted that it ' js been specified in the grant that these costs may not be refundable in next year’s program.
Mr. Dias stated that 0E0 has implemented a new grant application process which includes on-the-spot review of the various CAA programs: therefore, when the proposal reaches the Regional Office it should be ready for funding. He said the new grant application process is extensive; that 0F0 is asking for more information on what the CAA is
doing, and how it is being done. Mr. Dias advised that there would be a training workshop on -the new grant application process held in Las Vegas October 3 and 4. He requested that a Board Member who is a representative of the poor, be designated to attend. Hr. Dias also advised that part of the new grant application process will be an evaluation by the Field Representative, and he requested that there be an evaluation committee from the Board constituted of at least one member from each sector of the Board. He said this committee would evaluate programs and delegate agencies under the Board’s jurisdiction. Mr. Dias noted that such a committee would enable the Board to do an evaluation along with that of the Regional Office.
Hr. Dias advised that the EOB is in order on compliance of Board composition required by the Green Amendment; however, the Regional Office is asking that members take a look at new organizations represented on the Board. He said the Regional Office is vitally concerned that agencies represent the poor who are on the Board for this purpose. He requested that the Board work in conjunction with the Field Representative to determine if these agencies do in fact represent the poor.
Mr. Dias noted that legislation also states that delegate agencies should have available seats to public elected officials on their boards, and requested that EOB also determine if this is in compliance.
He stated that a consultant will be in the community to evaluate the Full Year Head Start Program, and this will be simply to determine what is being accomplished and how. Mr. Dias further advised another consultant will also be available to evaluate and give assistance to the central staff in the over-all planning which is to insure that programs reach Regional Office in the best form possible, and further to insure total involvement.
Mr. Dias discussed the Local Development Corporation. He said this is an avenue by which the local community can actually start a program, advising that the Small Business Administration is prepared to give loans to programs such as day care centers. He said such a loan would be an avenue by which the services needed for day care could be augmented. Mr. Dias stated there is emphasis now to look into other avenues of funding to bring other than 0E0 funds into areas where low-income people can benefit.
Mr. Dias noted that LeaaI Aid is just getting started in the community; that some of the points raised this evening were legitimate; however, hopefully things will work out. He said there is nothing that has been done which is fixed and cannot be adjusted if necessary. Mr. Dias advised that the program is designed for the disadvantaged in Clark County, and it should also be Dointed out that though the program deals principally with the Westside target area, it is designed for all the disadvantaged in Clark County.
Mrs. Fahey noted that the population of Clark County is increasing 3000 per month, and asked Mr. Dias how much additional money could be expected next year.
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Mr. Dias noted that there are figures in Regional Office which indicate that the State of Nevada is below statutory limits for funds in poverty programs. He said there is a chance, though perhaps remote at this point, that another hard look will be taken at allocations. Mr. Dias advised that at this time, however, the Board must work with the same funding level as last year. He assured members that if additional funds are allocated, Clark County will receive its share.
Mrs. Fahey noted there are legislative appropriations for hot lunch and hot breakfast programs. Mr. Hoggard advised that information has been reguested about hot lunch programs, and the office has been advised that allocations have not been made and recommended that 0E0 Regional Office be contacted.
The Chairman advised f'r. Dias he would appoint the committees reguested. (Secretary’s note: Chairman Walker made the following appointments on September 26: Committee to evaluate delegate agencies and programs of the Board — dr. Clyde Newman, Charles Shallow, Peggy Smith. Committee to evaluate new agencies represented on the Board — Wendell Waite, Charlotte Hill, Thomas WiIson.
OTHER ITEMS:
Henderson Day Care Center- Mr. Hoggard advised that a proposal has been drawn up which will permit the Henderson Neighborhood Council to operate a day care center program for the remainder of 1968. He said the grant reguest is for $8,276.10 including nonfederal share. Mr. Hoggard stated these funds are being transferred from line items of the Neighborhood Council Project. He said Regional Office has advised there is no prospect for refunding.
ADJOURNMENT: Chairman Walker advised that the next Board Meeting was planned to be held in the CEP Center at 900 West Owens; however, more definite notification of this would be a part of the next regular mailing to the Board.
There being no further business to come before the Board, the meeting was adjourned.
Respectfully submitted
VJ . DAVID HOGGARD
Executive Director
JDH:dm
CONCENTRATED SFPLOYIENT PROGRAM
'SOB BOARD MEETING September 25, 1968
CEP PROGRESS REPORT
Since Augus ■ 12, 1968, .he Concentre ed Emplomien: Program Projec Direc or has em barked upon die following acsivi ies:
ITEM 1 - EMPLOYMENT AND EMPLOYEES
There were applications for employment received and screened. Broken down inco categories, they are as follows:
Assis ant Manpower Services Admin. '2
Reporting & Sta istical Officer 19
Opera ion Mains .ream Counselor •
Coordina or 32
Operation Mainstream Coordinator 20
New Careers Coordina ,or 28
New Careers Field Supervisor #
Education & Training Services
Coordina or 22
Supportive Services 28
Secretary
Account Clerk 9
Statistical Clerk 15
Contrac: Compliance 0 ficer 16
Various o her applications 29
The following people were hired:
James Anderson Verlia Davis Francis Edwards Claudette Enus Charles Goss Arthur J. Grant Victor Morton Irene P ’eiffer John A. Reza Liset te Schrader A. Louise Sheppard
Opera ion Kains .ream Coordinator Supportive Services Coordinator Operation Mainstream, Counselor Coord. Repor ing & Statistical 0 ficer New Careers Coordinator
Contract Compliance 0 ficer New Careers Field Supervisor
Secre' ar ' III (1 anpower Services Admin.) Assis tant Manpower Services Adminis ,ra or Education &. Training Coordina tor Statistical Clerk
ITEM II • ORIENTATION OF STAFF
The Staff was orientated to he philospht of the CEP program, along with being made acquainted with he Personnel Policies and Practices of the economic Opportuni r Board. The staff was also introduced to several consul ants, which were retained b r the Depar ment of Labor .0 provide technical assis :ance 'O he Concentrated Emplo rnient Program in the areas of Administration, Programs •and Repor ing.
The Consultant firms are:
Fr^Consul/^nAs, Inc. Administration
Social Development-Corp. Programs
Social Dynamics Corp. Reporting
ITEM III - SCHEDULE FOR SIGNING OF CONTRACTS
All subcontracts, EXCEPTING Operation Mains ream and New Careers, must be signed by October 14, 1968. Con racts which have been signed to date are:
Outreach Coaching & Follow Up■
Operation Independence, Inc.
Sep ,ember 16, 1968
Intake, Assessment, Counseling & Job Development Nevada Sta ,e Emplo rnient Service
Sep .ember 20, 1968
The following contracts are da es, as listed:
1.
Orien ation
2.
Minori ,y His torr
j. Legal Aid
4.
Medical
5.
Familr Counseling
6.
Special Assessment
scheduled for completi
October 10, 1968
Sep ember 30, 1968
Sep ember >0, 1968
September jO, 1968
Sep member JO, 1968
October 7, 1968
7.
Transpor a ion
8.
Da - Care
9.
Adult Basic Educa ion, MDTA -Ins u ,ional and GED
October 4, 1968
October 8, 1968 All due by
October 11, 1968
)n no later than the
Opera ion Independence
National Associa .ion of College Women
Clark Coun;r Legal Aid Societ
Dr. Charles I. West
Nevada Catholic Welfare
State of Nevada Department of Heal h, Welfare & Re- habilitaAon Division
Transmission Motor Exchange Operation Independence, Inc. Sta e of Nevada Depar ment of Education Clark Countr School District.
The New Careers and Operation Mainstream can be signed af ,er he program is in operation as enrollees will be in orienta -ion wo o three weeks before thev could possible be referred o components, such as jobs, adul basic educa ion, new careers, etc. Letters promising for:,r potential job slots wi'.h Operation Mains ream have also been received.
ITS IV ■ STAFF ACTIVITY
Each coordinator was required o submi , a detailed plan of action for his area of responsibili ■ ,r. The Project Direc or is in he process of preparing individual work plans for all non clerical personnel, to be submitted o the Depar mien, of Labor b ' October 4., 1963.
TTEL-» V - ENROLLEE FLOW PLAN
Information has been gathered as -o he s -anting dates of classes for NDTA institutional, Adult. Basic Education and GED. Also, information has been gathered as o when enrollees migh ■ be placed in New Careers and Operation Kainstream.
The compilation of he above information will enable the Project Director .to develop the Enrollee Flow Plan to be submitted ,o the Department of Labor before October 11, 1968.
ITS VI •-NiANAGEt ENT INFORMATION AND REPORTING SYSTEM
Dr. Jack Coale, Consultan for Social Dynamics Corp., is scheduled o start a workshop on September 25th hrough he 27 th, in regards to setting up a Central Records Uni .
A er the Workshop is completed, Mrs. Enus, Reporting and Statistical Officer for CEP, will design all forms to be used wi h the Managemen Information System. She will also develop ins rue tional guide lines to be given o each component These guide lines will be forwarded o he Department of Labor b” October 21, 1968 for approval.
The Project Director and he Reporting and Statistical 0 ficer attended a workshop dealing wi h repor .ing and statistical systems, in San Francisco, California, from August 26 h through the 28 th.
The Project Direc tor has also a tended two meetings of he CEP Advisory Committee, has spoken to he North Las Vegas Neighborhood Council, and has appeared on the Bob Bailey On The Town elevision show.
Since most of the s taff is now aboard, progress is being made in all direc ions, and it does now appear tha the CEP center will open its doors to enrollees on or abou November br, 1968.
Respectfully submi ted,
Flo -d Pl thou h, Direc tor CONCENTRATED EMPLOYI ENT PROGRU
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
October 25, 1968
TO: Board Members
FROM: LEE E. WALKER Cha irman
RE: NOTICE OF f'EETING
This is notice of the next regular monthly meetino of the Economic Opportunity Board of Clark County to be held-
WEDNESDAY, OCTOBER 30, 1968 8:00 P.M.
CEP CENTER
(900 West Owens Avenue)
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
October 25, 1968
AGENDA
1.
SEATING OF NEW BOARD MEMBERS
2.
APPROVAL OF MINUTES OF THE MEETING OF SEPTEMBER 25, 1968
3.
APPROVAL OF FINANCIAL STATEMENTS FOR THE MONTH ENDING SEPTEMBER 30, 1968.
4.
ELECTION OF THREE (3) NEW MEMBERS TO THE EXECUTIVE COMMITTEE
(2 must be from Other Groups and Interests: 1 from Public Officials)
5.
DESIGNATION BY EOB OF A MEMBER TO SERVE ON THE BOARD OF THE LEGAL AID SOCIETY.
6.
RATIFICATION OF EOB STAFF APPOINTMENTS:
a.
EOB Deputy Director
b.
Neighborhood Council Project Director
7.
PRIORITIES AND PLANNING
The Board is required to designate its program priorities for the 1969 OEO funding year.
8.
REFUNDING OF PROGRAMS FOR 1969.
Conduct and Administration (Work Program and Budget Enclosed) Full Year Head Start Proqram (Work Program and Budget Enclosed) Legal Aid Services Program (Work Program and Budget Enclosed)
Neighborhood Council Project (Work Program and Budget Not Completed) Technical Assistance will be provided by a consultant to be in the area November 1. Approval is requested to submit the program as it will be submitted by the Joint Neighborhood Council Advisory Committee and agreed to by the Executive Director to be administered by this Committee as a delegate agency. Ratification of the Work Program and Budget wouId then be requested at the November Board Meeting.)
1969 Summer Head Start Project (Work Program and Budget Not Completed.) Approval is requested to submit application for refunding on the same fundina guideline as 1968 with no change in the work program.)
Henderson Day Care Center (Work Program and Budget Not Completed) Within funding’of the 1967 Neighborhood Council Project, funds were allocated for 3 months operation of a Day Care Center in Henderson. Regional OEO indicated additional funding would probably not be available for 1969; however, the Henderson Neighborhood Council has indicated its
AGENDA
PAGE -2
intention to request refunding. Direction is requested from the Board as what action the staff should take upon receiving the proposal from Henderson.
9.
PROGRESS REPORTS
a. Concentrated Employment Program b. Legal Aid
10.
ADMINISTRATION REPORT
11.
OTHER ITEM'S
MINUTES OF THE MEETING OF THE ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
October 30, 1968 8:00 P.M.
CEP CENTER (900 W. Owens) Las Vegas, Nevada
PRESENT: Thomas Wilson (FIRST VICE CHAIRMAN), J.R. McPherson, Don McKamy, Fred French, Stella Fleming, Newton Tigner, James Ryan, Ferren Bunker, Oran Gragson, Victor Hall, Pratt Prince, Woodrow Wilson, Wendell Waite, Charles Jones, Dorothy King, Donald Clark, Pat Fahey, Charles Shallow, Joe Neal, Thelma Hearon
Staff: J. David Hoggard, Sylvia Staples, Opal Legardy, Floyd Plymouth, Maxci ne Fincher
Guests: Francis Edwards, Isaac White, Michael Banovetz, Rosie Smith, Lubertha Johnson, Madge L. Rugg, Addie Blake, Ethel Pearson, Jacqueline McKinney, Victor Morton, Hazel Geran, Kathleen OConnell, Louise Sanders, Fred Orr, Rulon Huntsman, Phillip Edden, Douglas Williams, Mario Ventura Harold Ortega, Joe Neal . .
SEATING OF NEW BOARD MEMBERS: It was moved by Fred French, seconded by Rev. Tigner that new Board Members be seated. The Secretary read a letter from the Las Vegas Branch, NAACP, asking that Mr. Joe Neal be seated on the Board as their representative. A second letter was read from the Madison Neighborhood Council asking that Mrs. Thelma Hearon be seated as the Council’s representative on the Board. First Vice Chairman Wilson welcomed Mr. Neal and Mrs. Hearon as new members of the Board.
QUORUM DECLARED PRESENT: First Vice Chairman Wilson declared a quorum present and called the meeting to order.
APPROVAL OF MINUTES OF BOARD MEETING OF SEPTEMBER 25: Mrs. Pat Fahey advised that toward the end of the meeting she had made a recommendation to the Chairman that the Child Welfare Committee of the EOB serve with Dr. Ted Johnson in working up the Foster Grandparents proposal. She noted she thought this recommendation had been accepted at that time.
Father Shallow moved that the minutes be accepted with this addition. Seconded by Mr. McKamy, motion carried.
APPROVAL OF FINANCIAL STATEMENTS FOR THE MONTH ENDING SEPTEMBER 30, 1968: Rev. Clark asked if the Summer Camping Program had cost $30,000 for 8 weeks. Mr. Hoggard advised that this was the allocation for the Summer Camping Program and reviewed the agencies which had received fees for camperships.
Mr. French moved that the financial statements be accepted as presented. Seconded by Mr. Jones, motion carried.
ELECTION OF THREE NEW MEMBERS TO THE EXECUTIVE COMMITTEE: Mr. Hoggard advised that in order to comply with an 0E0 guideline that Committees must also represent the three-segmented membership, it would be necessary that one new member be elected from the group of public officials and that two be elected from other groups and interests.
Mr. French moved that Commissioner James Ryan be elected as the member from the public officials group. Seconded by Rev. Tigner, motion carried.
Fr. Shallow moved that Mr. Joe Neal be nominated from other groups and interests.
Mr. McKamy nominated Fr. Shallow who declined to serve.
Mrs. King nominated Mrs. Charlotte Hill. Mrs. Fahey seconded the nomination. Rev. Tigner moved that nominations be closed for membership on the Executive Committee. Seconded by Mr. McKamy, motion carried.
First Vice-Chairman Wilson advised that the three new members on the Executive Committee were: Commissioner James Ryan, Mrs. Charlotte Hill and Mr. Joe Neal.
DESIGNATION BY EOB OF A MEMBER TO SERVE ON THE BOARD OF THE LEGAL AID SOCIETY: Mrs. Fahey nominated Victor Hall who declined to serve.
Mrs. King nominated Mrs. Thelma Hearon. It was moved by Mr. French and seconded by Mr. McPherson that nominations be closed. Motion carried. First Vice Chairman Wilson advised that Mrs. Hearon would be the member designated by the EOB to serve on the Board of the Legal Aid Society.
RATIFICATION OF EOB STAFF APPOINTMENTS: Vice Chairman Wilson advised that ratification was being requested for appointments to the positions of EOB Deputy Director and Neighborhood Council Project Director.
Mr. French asked if all applicants for these two positions had been interviewed. Mr. Hoggard advised that all applicants were not interviewed.
Fr. Shallow asked what percentage of the applicants were interviewed. Mr. Hoggard explained that applicants were advertised for these two positions at the same time they were being advertised for CEP Personnel. He said that out of 233 applicants applying for CEP, 19 were multiple applicants — seeking more than one of the positions which were open. Mr. Hoggard stated that 4 or 5 were interviewed for Neighborhood Council Project Director, and well over the majority were interviewed for Deputy Di rector.
Mr. French asked how many of the present Neighborhood Service Workers were interviewed. Mr. Hoggard advised that none of them had been interviewed. Fr. Shallow asked if there was any reason why Neighborhood Service Workers should have preference in consideration for Neighborhood Council Project Directors. Board Members discussed the motion which had been made at the July meeting stating that Service Workers would be given preference in the selection of Neighborhood Council Project Director.
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Vice Chairman Wilson advised that the two persons for whom ratification was being requested were: Mr. Isaac White as EOB Deputy Director and Mr. Francis Edwards as Neighborhood Council Project Director.
Rev. Clark moved that the appointments of these two persons be ratified by the Board. He noted that Mr. White is knowledgeable about the area, has been Chairman of the Board, and the EOB is very fortunate to have someone of his caliber in this position. He said that Mr. Edwards is also very knowledgeable and has lived in the Las Vegas area for twelve years.
Rev. Clark's motion was seconded by Fr. Shallow and Mrs. King and carried.
PRIORITIES AND PLANNING: Vice Chairman Wilson advised that the Community Action Agency is required to designate its program priorities for the 1969 0E0 funding year.
Mr. French moved that inasmuch as the Neighborhood Council project is the outreach project actually working with the grassroots that it be designated as Priority No. 2. Seconded by Rev. Tigner, motion carried.
Mrs. Fahey moved that the Summer Head Start Project and the Henderson Day Care Center be given co-priority rating No. 3. Seconded by Father Shallow.
Rev. Clark noted that when dealing with priorities the concern is with serving the greatest need, and questioned if it wouldn’t be better to ask for increased funding to offer additional service rather than have two programs competing for the same priority. He further noted there are more poor in Las Vegas than in Henderson because the population is greater.
Mr. Hoggard said that it would be unfortunate if the Henderson Day Care Center was put on the same priority as Summer Head Start because this day care center would not be the same type of program.
Mr. French called for the question. On the vote on the motion made by Mrs. Fahey, the motion carried.
Mr. French moved that the Legal Aid Services Program be issued Priority No. 4. Seconded by Rev. Tigner, motion carried.
Mrs. Fahey asked if Conduct and Administration is to be considered in the priority ratings.
Following discussion regarding this, Mr. French moved that Conduct and Administration be given Priority Rating No. 5. Seconded by Mr. Hall, motion carried.
Mrs. Fahey moved that Priority No. 6 be for versatile funded programs. Seconded by Mrs. King and Mr. Hall, motion carried.
Mr. French moved that funding of the Vegas Central Federal Credit Union be given Priority Rating No. 7. Seconded by Rev. Tigner, motion carried.
REFUNDING OF PROGRAMS FOR 1969:
Central Administration: Mr. French noted that the salaries listed for personnel do not all fit exactly into the rates quoted for steps of the EOB salary schedule.
Mr. Hoggard advised that the salaries listed are weighted averages which is a combination of several steps in the salary schedule to permit allowing for step increases.
Mr. French moved that the Central Administration program be approved as presented. Seconded by Mrs. King, motion carried.
Full Year Full Day Head Start: Mr. French asked if there was any increase in the total cost of the full year Head Start Program.
Mr. Hoggard advised that the budget proposes a considerable increase in total cost of the full year Head Start program. He noted the program has not been up to the guideline requirements in the past because of limited funding. Mrs. Johnson noted that the budget increase is also due to requesting funding for an additional 50 children.
Mr. Hoggard further noted a correction in the request for the salary of the Day Care Director noting it was to have been Step 1 of Range 35 rather than Step 3 of Range 35.
Mrs. Fahey asked if this proposal had been approved by the Operation Independence Board of Directors. Mr. Hoggard advised that it had. Father Shallow noted that consultant services are quite low to be meaningful.
Mr. Hoggard advised that additional professional consultants are available at no cost to the project.
Rev. Clark moved that the FulI Year Head Start Program and budget be accepted. Seconded by Father Shallow, motion carried.
Legal Aid Services Program: Rev. Clark noted that Mr. Dias had stated that 0E0 had approved that the Legal Aid offices be outside the target area. Rev. Clark asked whether it will remain this way. Mr. Hoggard advised that the 1968 program provides for such.
It was moved by Mr. Bunker and seconded by Mrs. King that the Legal Aid Program be accepted. On the vote, motion was carried.
Neighborhood Counci I Project: Mr. Hoggard advised that technical assistance will be provided by a consultant to be in the area November 1. He requested approval to submit the program as it will be submitted by the Joint Neighborhood Council Advisory Committee and agreed to by the Executive Director to be administered by this committee as a delegate agency. He noted that ratification of the work program and budget would then be requested at the November Board Meeting. Mrs. Fahey moved and it was seconded by Mrs. King that the Neighborhood Council project be accepted as such. Motion carried with one naye vote cast by Mr. Neal.
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1969 Summer Head Start Project: Mr. Hoggard advised that approval from the Board is requested to submit the application for refunding of this program at the same funding level as 1968 with no change in the work program. Mrs. King moved that this approval be granted. Seconded by Mr. Jones, motion carried, with several naye votes cast.
Henderson Day Cai~e Center: Mr. Hoggard reviewed that within funding of the 1967 Neighborhood Council Project, funds had been allocated for 3 months operation of a Day Care Center in Henderson. He said Regional OEO has indicated additional funding would probably not be available for 1969; however, the Henderson Neighborhood Counci I has submitted a request for refunding. Mr. Hoggard requested direction from the Board as to what action the staff should take regarding the proposal.
Mr. French moved that the Henderson Day Care Center proposal be presented as prepared. Seconded by Rev. Tigner, motion carried.
Mi see Ilaneous: Mr. Harold Ortega, North Las Vegas Council Neighborhood Service Worker was recognized by the Chair. Mr. Ortega stated that with due respect for Mr. Edwards he was informing the Board and Mr. Hoggard that on the advice of his attorney, he was planning to file charges alledging unfair and discriminating employment practices by the Executive Di rector.
PROGRESS REPORTS
Concentrated Employment Proqram: Mr. Plymouth provided Board Members with the following written report:
Since the last meeting of the Economic Opportunity Board of Directors, the Concentrated Employment Program has been involved in the following acti vities:
ITEM I — All subcontracts have been negotiated; however, only contracts with Nevada State Employment Serivce for Intake Assessment, Counseling, Job Development, Job Placement and Operation Independence for Outreach, Coaching, Follow-up, have been signed.
Agreements for Transportation, Medical Examination, Family Counseling Orientation, Day Care, Special Assessment, Legal Aid and Minority History, have not been finalized as the prime contractor — Operation Opportunities — has to modify its contract with the United States Department of Labor, as a means of getting funds out of Line Item 1690.
ITEM I I — A Management Plan has been developed and submitted, to the U.S. Department of Labor on September 22, 1968, as was requested.
ITEM I I I — Individualized Work Plans for all non-clerical personnel have been developed and copies were submitted to the U.S. Department of Labor on October 4, 1968, as requested.
ITEM IV — An Enrollee Flow Plan was developed and submitted to the U.S. Department of Labor on October 11, 1968 as was requested.
-5-
ITEM V — The Job Development component is in operation and a report of its activities was submitted to the U.S. Department of Labor on October 4, 1968, as was requested.
ITEM VI — A press conference was held on Friday, October 18, 1968, and the public was informed that persons would be in the community surveying the Target Area to determine who is eligible for the Concentrated Employment Program.
During the week of October 21st to 25th, the entire CEP staff surveyed the community and contacted approximately 3,000 persons or homes. The survey will be continued by the Outreach staff for the duration of the program.
ITEM VI I — The Management and Reporting System Manual was completed on October 21st and was submitted as requested
ITEM VIII — On October 23rd and 24th persons from CEP staff visited the Los Angeles CEP program to get input so as to eliminate some of the would-be pitfalls of the Las Vegas CEP.
ITEM IX — Personnel
New Personnel — Mrs. Jean E. Smith — Secretary 1.
Applications are now being accepted for the positions of CEP Facility Receptionist and for Switchboard Operator.
Res i gnat ions - Victor Morton resigned on October 11, 1968 to accept a position with the State of Nevada Economic Opportunity Office, as Field Representative.
Francis Edwards resigned on October 23, 1968, to accept the position of Director for Neighborhood Counci I
ITEM X — The CEP Program wiI I commence, on a limited basis, on Monday November 4, 1968.
Respectfully submitted,
Floyd Plymouth, Di rector CONCENTRATED EMPLOYMENT PROGRAM
The question was raised on what is a modification.
Mr. Neal asked why some contracts have not been finalized. Mr. Plymouth advised that before certain components can be activated there must be justification for doing so in terms of enrollees to be served.
Mrs. Fahey noted the original contract had been signed for some $2,000,000, and she questioned what happens to the remainder of the money which would be left over if certain contracts are not activated.
-6-
Mr. Plymouth advised that conceivably the program would be extended. Mrs. Hearon asked if a program starts immediately when a contract is signed. Mr. Plymouth advised that most contractors wish to do this but activation must wait until the services are needed.
Father Shallow asked what it is going to take to justify need.
Mr. Plymouth noted there must be a staffing structure, and explanation of the kinds of services provided to the number of enrollees. At this point there is no way of knowing how many enrollees will be involved in each component. He said there is now available certain information to project some needs and hopefully the modification will be approved soon and medical and orientation contracts will then be needed.
Mr. French moved that the report on CEP be accepted; however, that the Board request a fuller report at the next meeting with the answers to some of the questions that have been posed this evening. Motion seconded by Mr. Jones. Rev. Clark asked what question had not been answered.
Mr. French said the question of what a modification is to the contract had not been answered.
Rev. Clark noted that the program is not on the same basis as it started out to be because of the late starting date.
On the vote on the motion by Mr. French, motion carried.
Legal Aid Program Report: Mr. Mario Ventura, Staff Attorney for the Legal Aid Program reported. He distributed a schedule of the dates he would be located in the outreach stations. He noted there is a lot to be said for all programs to be in the target area; however, the only way an attorney can help a client is with his tools — in this case books, courthouse, and fellow lawyers. He said this is the reason the Legal Aid office is in the downtown area. Mr. Ventura advised that in the two months the program has been in existance the EOB has been furnished with many reports. He said the lawyers who have volunteered their time, together with the staff attorney, have handled about 300 cases. He advised they have had successes in staying evictions, successes with finance companies, two or three successes with automobile companies. He said the Staff Attorney has attended a consumer poverty conference where there was a general outline of legal aid.
Mr. Ventura noted that a one-man legal aid office has disadvantages and therefore a request has been made for an additional attorney in the 1969 program. He said the general idea would be that with two attorneys, one would be in the office at al I times to be assigned to court work and interview of clients while the other attorney would work in the area of class actions when the need arises.
Mr. Ventura said wonders could not be promised; however, he did feel the program was accomplishing something. He noted that help is needed in publicizing the existance of free legal aid to those who qualify.
Mr. Ventura said he has spoken before the Civilian Military Council, has made a presentation to the Bar Association, and has spoken to two Neighborhood Council meetings explaining operations. He requested any help Board Members could give in getting information to people that there is a legal aid program and the services are free to those people who are
eligible. He asked if there were any questions with references to the program as it stands after two month’s in existance.
Rev. Clark said on eof the philosophies of the poverty program is that programs be brought to the target areas where they are accessible to the people to be served. He noted the best way to inform the people would be to have the program in the area where the people are who need the service.
Father Shallow noted the Legal Aid Program must also depend on volunteer attorneys and it would pose a difficulty if the office were not in the downtown area.
Mr. Ventura further explained that people from the target area seem to come to the downtown office without any problem; that there seems to be no objection on their part to so doing.
Rev. Clark noted these people have no choice; and the concept is to being services to the people.
Mr. Charles Jones cited an example of a case he had had at a time when no legal aid help was available. He noted that there is now somebody to work for the people and this was fortunate.
Assemblyman Wilson noted that Mr. Ventura had said 300 cases had been handled. He asked what period of time this included.
Mr. Ventura advised this was over a two-month period; however, he personally had handled only 50 or 60. Mr. Ventura discussed the various cases which could be and could not be handled through the program.
Mr. Neal moved that Mr. Ventura’s report be accepted. Seconded by Mr. French, motion carried.
ADMINISTRATION REPORT: Mr. Hoggard asked if there were any questions from Board Members as all items had been covered during the course of the meeting. Mrs. Fahey asked what had happened to the salary review, cost of living proposal, and the retirement plan.
Mr. Hoggard advised the Personnel Committee will be meeting on this the following week, and that bids have been accepted on a retirement plan.
ADJOURNMENT: There being no further business, the meeting was adjourned.
Executi ve Di rector
JDH:dm
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
November 19, 1968
TO: Members of the Executive Committee
FROM: LEE E. WALKER
Cha i rman
RE: NOTICE OF EXECUTIVE COMMITTEE MEETING
This is notification that the next regular meeting of the Executive Committee will be held:
MONDAY, NOVEMBER 25th
3:30 P.M.
EOB Conference Room
AGENDA
n04<
/0' i ki' i? flops'
APPROVAL OF MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF September 16, 1968. (Enclosed)
PERSONNEL COMMITTEE REPORT
a. Deputy Director Salary
DISCUSSION OF PROPOSED EOB-UNITED FUND CONFERENCE RETREAT
STATUS OF 1969 PROGRAM REFUNDING
Central Administration Neighborhood Counci I Project Full Year, Full Day Head Start 1969 Summer Head Start Legal Aid
Henderson Day Care
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
November 20, 1968
TO:
FROM:
RE:
Members of the Board
LEE E. WALKER
Chairman
CHANGE IN DATE OF BOARD MEETING
Because the regularly established time for the November Board meeting (the last Wednesday of the Month) falls on Thanksgiving Eve, please be advised that the meeting has been rescheduled for one week later. You will receive another notice of meeting along with the agenda and materials for the meeting,
The Board Meeting will.be held:
WEDNESDAY, DECEMBER 4, 1968 8:00 P.M.
CEP CENTER (900 West Owens)
MEETING OF THE EXECUTIVE COMMITTEE
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
November 25, 1968 EOB Offices (932 W. Owens)
3:30 P.M. Las Vegas, Nevada
PRESENT: Lee E. Walker (CHAIRMAN), Harvey Dondero, Charlotte Hill, Iris Me inhover, Dorothy King, Thomas Wilson
Staff: J. David Hoggard, Sylvia Staples
APPROVAL OF .MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF SEPTEMBER 16, 1968: There being no corrections, additions, or deletions to the minutes, the Chair ruled that they be approved as presented.
PERSONNEL COMMITTEE REPORT: (Deputy Director Salary) Mr. Hoggard advised that EOB Personnel Policies and Practices provide that approval of the Executive Committee may be requested to start an employee at a step higher than Step 1 of the salary range provided for the particular position. He said he was therefore requesting that the Deputy Director, Mr. Isaac White, be started at Step 3 of Salary Range 32.
Mr. Joe Neal moved that the Deputy Director be started in Step 3 of Salary Range 32, providing for a beginning salary of $10,861 annually. Seconded by Mrs. Hill, motion carried.
DISCUSSION OF PROPOSED EOB-UNITED FUND CONFERENCE RETREAT: Mr. Hoggard advised that the Executive Di rector of the United Fund, the 0E0 Regional Field Representative, and Board Member, Mrs. Charlotte Hill, had met and held discussions regarding a proposed retreat involving EOB and delegate agencies and United Fund and its agencies. He requested Mrs. Hill to report further on these discussions.
Mrs. Hill advised that discussions and planning for a proposed retreat had begun in September with the feeling that this might accomplish more communication between United Fund and EOB agencies. It was felt that executives and presidents of the United Fund agencies should attend along with whichever agencies EOB wished to have participate. She noted the thinking further was that the conference should be a retreat-type meeting so that the executives could participate away from the interuptions of their local offices.
Mr. Neal questioned what benefit the conference would be.
Mrs. Hill noted that through discussions of each others’ programs, it might be found that the two agencies could work together in some instances and cited as an example the fact that Operation Independence (an EOB delegate agency) had made application to United Fund for funding.
Mr. Neal asked if it wasn’t the policy of United Fund not to fund federally- sponsored agencies.
Mr§, Hill said she knew nothing specific about this; however, applicants to United Fund must have an already ongoing program.
Mr. Hoggard noted that there seems to be a real thrust within United Fund agencies to see where they can fit in and to ensure that services are not being duplicated.
Mr. Dondero noted he was concerned about the cost of such a retreat and asked if it wouldn’t be possible to have this exchange of ideas without involvement in a retreat.
There was further discussion regarding the benefits of such a conference.
Mr. Wilson then moved that it be recommended to the Board that the EOB proceed with planning for a joint EOB-United Fund conference retreat and further recommend the participation of delegate agencies of the EOB. Seconded by Mrs. King, motion carried with one naye vote cast by Mr. Neal.
STATUS OF 1969 PROGRAM REFUNDING:
Central Administration: Mr. Hoggard advised that the budget for this project has been completed at approximately the same level of funding as 1968 taking into consideration normal salary increases and a tentative 6 per cent of salary costs to provide for a Retirement Plan for employees.
Neighborhood Councils: Mr. Hoggard stated this budget is ready for submission to 0E0 at approximately the same funding level as 1968.
Full Year and Summer Head Start: Mr. Hoggard advised that neither of these budgets have been completed.
He noted that Operation Independence had been encouraged to put in a budget for 150 children and other items necessary to meet guidelines; however, when this was drawn up 0E0 further advised that funding must be cut back to the 1968 level.
Mr. Neal advised that there is no connection: that the CEP budget will only be for children of CEP enrollees and there are presently no enrollees' children in the Head Start Centers.
Legal Aid Program: Mr. Hoggard advised this budget has been completed and is ready for submission.
Henderson Day Care: Mr. Hoggard noted that though EOB does not hold any hope under the present level of funding that this Day Care Center will be funded beyond the three months, a modest budget is being submitted. Regional Office has indicated they will take a hard look to see if funds can be appropriated. Mr. Hoggard also reviewed the progress of present funding for the Henderson Day Care Center.
Mrs. Me inhover noted there was a vital need for a day care center in Henderson and felt that a special effort should be made to pursue funding.
-2-
PROGRAM YEAR-END EVALUATION: Mr. Hoggard explained that there is $14,000 which has been set aside in the Central Administration budget for purposes of program evaluation. He noted that this has been provided for two years at the request of Regional OEO. Regional Office, however, is now saying that EOB should enter into a contract locally with a professional person or persons to do an evaluation of the present programs. Mr. Hoggard noted this should be a person who has had experience in evaluating similar programs. He further noted this possibly could be a person connected with the University; however, it such was not obtainable a consulting firm would probably be used.
Mr. Neal asked if there could be a type of evaluation done by the staff. Mr. Hoggard advised that progress reports are made at most meetings; however, no formal evaluations have been presented by the staff. He requested the recommendation of the Executive Committee regarding an evaluation.
Mrs. Hill moved that the Executive Director be given authority to proceed with obtaining a person to conduct an evaluation. Seconded by Mr. Neal, motion carried.
OFFICIAL OEO RECOGNITION:. Mr. Hoggard advised that an official letter has been received from OEO stating that the EOB has been recognized as the official agency to receive anti-poverty funds in Clark County.
CONCENTRATED EMPLOYMENT PROGRAM: Hr. Hoggard stated that 78 enrollees have gone through the CEP Center to date; that six have been placed on jobs. He noted that there are some administrative problems still existing and that there are several vacancies due to resignations on CEP central staff.
In answer to a question from Mrs. Meinhover regarding referrals to CEP from persons making inquiry at State Welfare, Mr. Hoggard explained that these persons could be referred and would then be screened according to guidelines for CEP enrollees. If the person is eligible he then goes to a counselor who will be able to evaluate his needs, etc. He would then be assigned to an orientation class which is two weeks long and once accepted into orientation he receives a stipend.
Mrs. Me inhover asked what are some of the areas that might constitute eligibility for CEP acceptance. Mr. Hoggard advised that the person must be either unemployed or underemployed; that priorities go to the unemployed male head of household and secondly the female head of household.
Mr. Hoggard discussed a meeting.he had attended regarding CAMPS (Cooperative Area Manpower Planning System) where it was learned that all manpower programs will be funded through the Department of Labor. Where there is a community action agency that is capable it will be the prime sponsor of all manpower programs; however, any other public or private nonprofit agency can also be named the prime sponsor. Employment
Service will be the deliverer of all of the manpower services. Boards must participate in the CAMPS planning process to know what is happening. Participation of the poor must be encouraged in CAMPS though there is no strict requirement for this. The CAA will be involved in manpower to a greater degree than ever before.
OTHER ITEMS: Holiday Request: On behalf of EOB employees, Mr. Hoggard requested
the Committee’s approval to grant a holiday the day after Thanksgiving though this is not regularly provided in the Personnel Policies and Practices. He noted it has been proclaimed a State holiday by the Governor and other governmental agencies had followed suit. Mrs. Meinhover moved and Mrs. King seconded that the Friday following Thanksgiving be approved as a paid holiday for EOB employees. On the vote, motion carri ed.
CEP Opening: Mr. Hoggard noted that a CEP Open House was being planned and requested appointment of a committee to work on this. Mrs. King Mrs. Hill and Mr. Neal volunteered to serve on the Committee and were thereby appointed by the Chairman.
Date of Next Board Meeting: Following discussion of the regular Board Meeting dates in November and December being disrupted because of holidays, Mrs. Hill moved that it be recommended to the Board that a combined November-December Board Meeting be held on December 4.
Committee to Evaluate Delegate Agencies: Mr. Hoggard advised that a report has been received from the commjttee appointed to evaluate delegate agencies whose membership is Mr. Newman, Fr. Shallow, and Mrs. Smith.
ADJOURNMENT: There being no further business to come before the Committee, the meeting was adjourned.
Respectfully submitted,
DAVID MDDDARD
V HOGGARD Executive Di rector
JDHdm
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY 932 West Owens Las Vegas, Nevada
November 27, 1968
TO: Members of the Board
FROM: LEE E. WALKER CHAIRMAN
RE: NOTICE OF BOARD MEETING
The next meeting of the Economic Opportunity Board of Clark County has been scheduled as follows:
WEDNESDAY, DECEMBER 4, 1968
8:00 P.M.
CEP CENTER (900 W. Owens)
AGENDA
SEATING OF NEW BOARD MEMBERS
3.
4,
y APPROVAL OF MINUTES OF THE MEETING OF OCTOBER 30, 1968. /
/ APPROVAL OF FINANCIAL STATEMENTS FOR THE MONTH ENDING OCTOBER 31, 146*
1 EXECUTIVE COMMITTEE REPORT \ I
Executive Committee recommends that the Board proceed with plans for an EOB-United Fund Conference Retreat involving United Fund agencies and EOB delegate agencies.
Executive Committee recommends that the Board grant authorityf
to the Executive Director to proceed with obtaining a person /
to conduct an evaluation of EOB programs. ' (/ •
Executive Committee recommends that the Board grant authority for the Executive Director to proceed with plans for a CEP Open House and to recognize the following Committee to work with him: Dorothy King, Charlotte Hill, Joe Neal.
Executive Committee recommends that the Board recognize the
Y December 4th meeting as a combined November-December meeting and that no further meeting be scheduled until/the regular meeting time in January, 1969.
REPORT OF PERSONNEL COMMITTEE/X^^
C6’/ REPORT OF COMMITTEE TO EVALUATE EOB AND DELEGATE AGENCY PROGRAMs(W
REPORT OF COMMITTEE TO STUDY BOARD STRUCTURE.
8.7 STATUS OF 1969 PROGRAM REFUNDING
a.
Central Administration
b.
Neighborhood Council Project (Work Program and Budget Enclosed)
c.
Full Year, Full Day Head Start
d.
1969 Summer Head Start
e.
Lega I A i d / 7 ■
f.
Henderson Day Care
OFFICIAL 0E0 RECOGNITION
PROGRESS REPORTS
Concentrated Employment Program
CP Neighborhood Council Project
MINUTES OF THE MEETING OF THE
ECONOMIC OPPORTUNITY BOARD OF CLARK COUNTY
December 4, 1968 CEP Center
8:00 P.M. 900 West Owens, Las Vegas
PRESENT Lee E. Walker (CHAIRMAN), Dorothy King, Charles Jones, Iris Meinhover Ferren Bunker, Webster Butcher, Thelma Hearon, James Ryan, Richard Byran, Fred French, Don McKamy, Emory Lockette, Clotile Parker, Charlotte Hill, Bill Briare, Harvey Dondero, Clyde Newman, Thomas Wilson, Melvin Johnson, Oran Gragson, Bob McPherson, John Wawerna.
EOB Central Staff: David Hoggard, Isaac White, Sylvia Staples, Maxci ne Fincher, Dorothy Murray.
Guests and Other Program Staff: Hazel Geran, Victor Morton, Gloria Rome, Evelyn Coleman, Carrie Stewart Jacqueline McKinney, Claudia Moorehouse,i Harold Ortega, Verla Dayts, Francis E<jw,ar:ds, Floyd Plymouth, Ethel Pearson, Lamar McDaniel, Madeline Mason, Leonard Mason, Addie Blake, Madge Rugg, Frank Young, Fred Moseley, Alice Hohenberg, J.C. Epps, Mike Banovitz, M. Butler, Howard Cannon, Frank Mutrairi, Jim Joyce.
SEATING OF NEW BOARD MEMBERS: Mr. Howard Palmer was seated as a member of the Board representing public utilities.
The Chairman recognized Assemblyman Frank Young who was present to represent REECo., though further noted that the regular member representing both REECo. and EG&G would be Mr. Frank DiLuzio.
The Chairman also advised that letters have been received from the East Las Vegas-Pittman Neighborhood Council, the Nevada Resort Association, and the Pride of the West Association naming the representatives they wish to be seated. However, representatives from these organizations were not present.
APPROVAL OF MINUTES OF THE MEETING OF OCTOBER 20, 1968: Mr. French adivsed of corrections in the paragraph on Priorities and Planning on Page 3 of the minutes. He said that the minutes should state the Neighborhood Council Project designated as Priority No. I: that Head Start Full Year Full Day should be Priority No. 2; with the continuation as recorded in the minutes.
Mr. Jones moved that with this correction the minutes be approved. Seconded by Mrs. King, motion carried.
WELCOME; Chairman Walker welcomed members of the County Commission, the Mayor of Las Vegas and Senator Howard Cannon.
Sentor Cannon spoke to the Board and guests, He expressed his gratification for the opportunity of attending the meeting and hearing of the progress of the programs. He noted he was hopeful that the worthwhile programs would continue in order that the objectives intended could be accomplished.
APPROVAL OF FINANCIAL STATEMENTS FOR MONTH ENDING OCTOBER 31, 1968: There being no questions, Hr. Bunker moved that the minutes be approved as presented. Seconded by Mr. McKamy, motion carried.
EXECUTIVE COMMITTEE REPORT:
Executive Committee recommends that the Board proceed with plans for an EOB-United Fund Conference Retreat involving United Fund agencies and EOB delegate agencies. Mr. Hoggard advised that the EOB had been contacted by the Executive Director of United Fund after which discussions were held regarding a proposed conference retreat. The idea of the retreat was instigated by the necessity of community organizations working together for less duplication in services. He said United Fund has committments from approximately 21 persons to attend, and the Executive Committee is recommending that the EOB participate in such a retreat if the Board is interested.
Board Member, Mrs. Hill, who represents United Fund noted that the EOB should offer a date and an alternate date for holding the conference. She said it is hoped that the retreat will be of mutual interest to both agencies. Mrs. Hill also noted that similar type conferences have been held and have been successful and beneficial. She suggested that a steering committee be appointed to work with a joint United Fund committee.
Mr. French moved that the Economic Opportunity Board participate in the proposed conference retreat and that an open invitation be sent to all delegate agencies and al I agencies who anticipate being delegate agencies. Seconded by Mr. Jones, motion carried.
On a show of hands, approximately half the Board Members expressed an interest in attending such a conference.
Executive Committee recommends that the Board grant authority to the Executive Director to proceed with obtaining a person to conduct an evaluation of EOB programs.
Mr. Hoggard explained that Regional OEO has indicated that a person or persons should be selected locally to conduct an evaluation of programs. He requested authorization from the Board to proceed.
Mr. French moved that the Chairman appoint a three-member committee to select a person or persons to conduct an evaluation of EOB programs. Seconded by Mr. Jones and Mr. Wawerna, motion carried.
Chairman Walker appointed Mr. iicKamy, Mi'. Thomas Wilson, and Mr. Johns Wawerna to serve on this committee.
Mr. Lockette asked if persons doing this evaluation would be professionals. Mr. Hoggard advised it must be a professional person having a broad'knowledge on the programs or in similar type programs.
Mr. French moved that the Director be authorized to enter into a contract with the person or group selected by the Committee. Seconded by Hrs. King, motion carried.
Page 2
Executive Committee recommends that ths Board grant authority for the Executive Director to proceed with plans for a CEP Open House and to recognize the following Committee to work with him: Dorothy King. Charlotte Hill, Joe NeaI.
Mr. McKamy moved that the Board approve this recommendation. Seconded by Mr. Johnson.
Mr. French suggested that the Director of CEP be included as part of this Committee. Mr. Hoggard advised that the CEP Director and other staff persons would be included; that the persons named were only for those to serve from the Board.
Executive Committee recommends that the Board recognize the December 4th meeting as a combined November-December meeting and that no further meeting be scheduled until the regular meeting time in January, 1969.
Mr. Dondero moved th'?.'' this recommendation be approved as suggested by the Executive Committee. Seconded by Mrs. Hill, motion carried.
REPORT OF PERSONNEL COMMITTEE: Mr. McPherson advised that the Committee has had several meetings at which a Retirement Plan is being considered. He said the Committee should Levo final report in several months.
REPORT OF COMMITTEE TO EVALUATE EOB AND DELEGATE AGENCY PROGRAMS: Mr. Newman, Chairman of the Committee of three (Fahher Shaliow and Peggy Smith), appointed to this Committee reported. He said that by and large agencies were carrying out the programs as intended. It seemed that communication was one problem. There was question in regard to training and a desire to know more about agencies and how they interrelated. Mr. Newman noted it would be worthwhile functions of the programs, thereby establishing closer relationships within the Board and individual members of the various agencies. Members of the Board indicated an interest in receiving a copy of the evaluation report.
Chairman Walker indicated the report could be sent out and at the next Board Meeting membe-> could discuss the need for follow-up and changes.
Mr. Wawerna suggested that the agenda for the next meeting allow for discussion of the reporr with an opportunity to make recommendations.
Mr. French noted the Board should have an opportunity to review the report prior to -,ho meeting and requested that it be mailed out as soon as possible.
REPORT OF COMMITTEE TO STUDY BOARD SIRUCD1^: Chairman Walker noted that Councilman Waite is On 'rman o. 'his Committee and has indicated the report is not completed. The report was thus deferred until the next meeting.
Page 3
STATUS OF 1969 PROGRAM REFUNDING: Mr. Hoggard advised that the staff is still in the process of preparing and finalizing the project applications for submission to Regional OEO.
He said the Central Administration project is ready for submission. There have been changes suggested by the Regional Office for the Neighborhood Council Project which includes a reduction of funds to keep the level of funding the same as 1968. He said the budget as submitted by the proposed delegate agency, the Joint Neighborhood Council Advisory Committee, was about $13,000 over last year’s budget and Region has indicated this must be cut back to the same level.
Mr. Hoggard stated that Full Year- Head Start also must be cut back to the 1968 level; that the original submission by Operation Independence was for approximately $340,000 and this must be reduced to approximately $140,000. He said it is now contemplated that there will have to be a reduction in the number of children in order to meet guidelines.
Mr. Hoggard noted the Summer Head Start proposal must also revert back to the 1968 funding level and this too may involve a reduction in the number of children to be served.
He advised that the Legal Aid Project is being submitted as proposed by the Legal Aid Society. This includes an additional staff attorney and secretary.
Regional OEO has advised that the Henderson Day Care Center cannot be funded beyond the 3-month period originally approved.
Mr. Lockette asked the reason for this.
Mr. Hoggard advised that funding for the 3-month period had been transferred from another project with the understanding that no additional funds were available for continual funding.
OFFICIAL OEO RECOGNITION: Hr. Hoggard advised that a letter had been received from Carl W. Shaw of Regional OEO, which in effect officially recognized the EOB as the agency eligible to receive funding for OEO programs.
PROGRESS REPORTS:
Concentrated Employment Program: CEP Director, Mr. Floyd Plymouth, summarized the progress of the program to date. A written report was distributed. This report follows:
CONCENTRATED EMPLOYMENT PROGRAM
PROGRESS REPORT
ECONOMIC OPPORTUNITY BOARD of
DIRECTORS MEETING________
December 4, 1968
As the Board of Directors requested at the last meeting, the CEP Director is pleased to submit the following report:
Page 4
CONTRACTS
I.
Adult Basic Education & GED—This service will be purchased on a cost reimbursable basis* at the rate of $6 per instructional hour, from the Clark County School District.
2.
DAY CARE-- This contract was signed on December 2, 1968, with Operation Independence, Inc.
3.
FAMILY COUNSELING -- This contract was signed on December 2, 1968 with Nevada Catholic Welfare.
4.
LEGAL AID -- Money for this contract has been released to the Prime Contractor. However, the contract cannot be signed until the next meeting of the Legal Aid Society.
5.
MDTA - Institutional — Services for MDTA classes will be purchased from the Vocational Techincal Center.
6.
MEDICAL EXAMINATIONS -- A letter of agreement was signed with Dr. Charles I. West to perform physicals for CEP enrollees.
7.
MINORITY HISTORY — An agreement was made with the National Association of College Women to provide services to the CEP program, at the rate of $6 per instructional hour, for 2 hours per day.
8.
NEIGHBORHOOD YOUTH CORPS-OUT OF SCHOOL — (Work Experience for Youth) Money in this area is available with the Prime Contractor to establish 30 slots.
9.
NEW CAREERS — Honey is available for the initiation of 39 New Careers slots with various public agencies.
10.
OPERATION MAINSTREAM — Honey is available for the initiation of 29 slots with various public agencies.
II.
TRANSPORTATION — A contract was signed on December 2, 1968, with Transmission Exchange, Inc. to provide enrollee transportation to and from the Vocational Technical Center at a cost of $9 per round trip.
12.
VOCATIONAL REHABILITATION — Money is available to the Prime Contractor for purchasing of services from the State of Nevada Vocational Rehabilitation. The.contract cannot be signed until such time as the Attorney Generals’ office clarifies certain legal obstacles.
ENROLLMENT
Since November 4, 1968 121 persons have enrolled in the Concentrated Employment Program. Forty-seven have been referred to Orientation, 25 have been graduated from Orientation and 9 have been placed on jobs.
The CEP Director is sincerely pleased with the CEP program as it has now begun to make inroads into the community. However, if the CEP program is to be ful ly successful an increasing number of jobs must be made immediately available so that persons might get rapid employment.
Page 5
Mr. French noted that at the last meeting members had asked that the Board be advised as to what modifications to the program are.
Mr. Plymouth adivsed that an initial contract was first signed, but need must be shown before the funds could be obtained from the Department of Labor. He noted that the progress report just reviewed has pointed out where the needs were shown.
Mr. French questioned why the contract for transportation was reduced from $15,000 to $7,000.
Mr. Plymouth advised that the amount in the origaniaI budget was only projected-, however, the need shown was not this amount. He reiterated that justification must be shown for the amount of money requested.
Mr. Lockette asked if it wasn't correct that money is appropriated according to an estimated amount but is disbursed on an actual amount required for operations. He noted this should be the concern rather than who is going to hand out money.
Mr. Bryan asked what the project enrollment figure for this program
Mr. Plymouth adivsed that the project enrollment is anticipated at 900; that it was originally 1200; however, the program was three months late in getting started. He noted that job developers are encountering numerous difficulties in finding jobs and asked that anyone who could assist in any way possible in making jobs available would be very much appreciated. He said without jobs the program would be a failure despite the fact there are beautiful supportive services.
There was further discussion regarding development of jobsfor CEP enrol lees.
Board members then entered into discussion regarding the CEP Advisory Committee. Mr; French asked Mr. Plymouth how many meetings of this Committee he has attended since the inception of CEP.
Mr. Plymouth adivsed he has attended two meetings; however, noted that as of now the CEP Advisory Committee might be termed dormant.
Mr..Hoggard further noted that nothing has been heard from the Chairman of the Committee which is the reason the group has not been active; however, the Secretary of the Committee had contacted the EOB recently regarding calling a meeting and possibly electing a new Chai rman.
Mr. Johnson noted that the CEP Advisory Committee was never officially recognized by the EOB. There was discussion reqardinq the authorities of the Committee.
Following the discussion, . it. French moved that the EG^ communicate with the various advisory committees and delegate agency boards and request a report of the programs in which they are involved to be submitted at every monthly EOB Board Meeting. Further that a letter go out to Chairmen of each committee or Board so adivsing them of this motion.
Motion seconded by Mr. Jones and carried.
Neighborhood Counci I Program: Mr. Francis Edwared, Neighborhood Council Project Director, reported. He advised that the 1969 refunding request for a Neighborhood Council Project has been submitted to the EOB Office. He said there have been difficulties, particularly in having to cut the budget. He reported that a meeting was held in November with the Joint Neighborhood Council Advisory Committee where the wishes of the members were expressed as to how the Council wished to have the project operate.
Hr. French noted that when the Council originally submitted the project the salary schedule was much lower than that now shown in the budget.
Hr. French moved that in the cut that must be made it be included that the Project Di rector s salary go back to Range 28 and the Service Worker "s salary go back to Range 16.
i ir. McPherson noted that these salary ranges were in the process of annual review by the Personnel Committee.
Mr. French’s motion was lost for lack of a second.
OTHER ITEMS: Hr. Hoggard advised that Regional Office has contracted with the 'Western Center for Community Education and Development (WCCED) to provide training, and WCCED has indicated interest in coming to the next Board Meeting to do some Board training. Mr. Hoggard request an expression of Board Member interest in having this training and if it would be desired at the regular Board Meeting or at another time.
Mr. Wawerna moved that the Board accept the invitation from WCCED to provide training. Seconded by Mrs. Meinhover, motion carried.
Following discussion Chairman Walker indicated that in accordance with wishes expressed by members, the January Board fleeting would be called for 7:30 P.M. so the WCCED training can be provided.
Hr. Wawerna requested that a roster of memberships of the various Advisory Committees be mailed to Board Members.
VISTA: Hike Banovetz, a VISTA assigned to the Neighborhood Council Project, introduced new VISTA workers who have recently been assigned to the Las Vegas area. There was also a presentation by former VISTA Associates regarding the US group in Las Vegas, how it was started and what itsneeds and plans are.
ADJOURNMENT: There being no further business to come before the Board the meeting was adjourned. z
Respectf u I -I y/subjji | tted, „ /.■'
■J. DAVID H0G6ARD ' J J
Executive Director
CONCENTRATED EMPLOYMENT PROGRAM
PROGRESS REPORT
ECONOMIC OPPORTUNITY BOARD of
DIRECTORS MEETING___________
December 4, 1968
As the Board of Directors requested at the last meeting, the CEP Director is pleased to submit the following report:
CONTRACTS J
1.
.Adult Basic Education & GED —This service will be purchased on accost reimbursable basis, at the rate of $6.00 per instructional hour, from the Clark County School District.
2.
DAY CARE — This Contract was signed on December 2, 1968, with Operation Independence, Inc.
3.
FAMILY COUNSELING — This contract was signed on December 2, 1968. with Nevada Catholic Welfare.
4.
LEGAL AID — Money for this contract has been released to the Prime Contractor. However, the contract cannot be signed .until the next meeting of the Legal Aid Society.
5.
MDTA - Institutional — Services for MDTA classes will be purchased from The Vocational Technical Center.
6.
MEDICAL EXAMINATIONS — A letter of agreement was signed with Dr. Charles I. West to perform physicals for CEP enrollees.
7.
MINORITY HISTORY — An agreement was made with the National Association of College Women to provide services to the CEP program, at the rate of $6.00 per instructional hour, for 2 hours per day.
8.
NEIGHBORHOOD YOUTH CORPS-OUT OF SCHOOL - (Work Experience for Youth) Money in this area is available with the Prime Contractor to establish 30 slots.
9.
NEW CAREERS — fioney is available for the initiation of 39 New Careers slots with various public agencies.
EOB Board of Directors Meeting PROGRESS REPORT (Continued)
December 4.. 1963
10.
OPERATION MAINSTREAM — ijoney is available for the initiation of 29 slots with various public agencies. /
0^4 ApW *-----
11.
TRANSPORTATION -- A contractwas signed oh December 2, 1968, with Transmission Exchange, Inc. to provide enrollee transportation to and from the Vocational Technical Center at a cost of $9.00 per round trip.
12.
VOCATIONAL REHABILITATION -- Money is avaiI able to the Prime Contractor for purchasing of services from the State of Nevada Vocational Rehabilita tion. The contract cannot be signed until such time as the Attorney Generals' office clarifies certain legal obstacles.
ENROLLMENT
Since November 4 1968 121 persons have enrolled in the Concentrated Employment Program. Forty-seven have been referred to Orientation,, 25 have been graduated from Orientation and 9 have been placed on jobs.
The CEP Director is sincerely pleased with the CEP program as it has now begun to make inroads into the community. However, if the CEP program is to be fully successful an increasing number of jobs must be made immediately available so that persons might get rapid employment.