Alpha Kappa Alpha Sorority, Theta Theta Omega Chapter card tournament committee reports

Alpha Kappa Alpha Sorority, Inc.
Theta Theta Omega Chapter
win
Host a Card Tournament
Saturday, October25, 2003 12:00 p.m. -4:00 p.m.
Doolittle Community Center
1950 N. "J" Street
Las Vegas, NV 89106
Card Games & Extras
Bridge, Bid Whist and Spades
Money Prizes and Door Prizes Early Arrivals Receive Bonus Points!! A Box Lunch Will be Served
Donation - $25.00
For further information contact Virginia Ingram @ 240-2958 or Diane Stith @ 616-2325
CARD TOURNAMENT COMMITTEE
REPORT
The Card Tournament committee met Sunday, May 18, 2003 at Jackie Caffey’s house. The following people were in attendance:
Jackie Caffey
Gloria Washington
Barbara McCants-Hill
Virginia Ingram
Diane E. Stith
The following items were discussed and accepted by the committee:
1.
The card tournament will be Sat. Oct. 25, 2003 from 12:00 - 4:00
2.
The tickets will cost $25.00. We are asking every Soror to purchase four tickets or sell four tickets.
3.
The games are Bridge, Bid Whist and Spades
4.
The cash prizes are $50.00 per game and wrapped gifts donated by the Sorors.
5.
Box lunches by Jason Deli and a drink will be served.
6.
Bonus points will be given to early and prompt participants.
7.
A 50-50 Raffle will be held.
The following items need to be completed
1.
A place to have the Event. The following places are under consideration: CCSN and Doolittle Community Center
2.
Sorors to volunteer to help with various task.
3.
We will need Directors, substitute players, and scorers.
4.
Tickets will be ready for distribution at the Retreat in August and also at the September meeting.
5.
In order to secure Doolittle Community Center,/ the place where the event will be held, We must give the center a rental fee of $450.00 on June 9,2003.
I end my report by asking for your assistance :
A Sign Up sheet for volunteers will be circulating, please sign up and join in the fun.
Sincerely Submitted by Diane E. Stith
PROPOSED BUDGET FOR OCT.25 2003 CARD TOURNAMENT
Number of Sorors
91 x 2tickets @25.00 each
$4,550.00
180 people
Yields a profit of $2372.00
60 x 2 tickets @25.00 each
$3000.00
120 people
Yields a profit of $1522.00
50 x 2 tickets @25.00 each
$2500.00
100 people
Yields a profit of $1226.25
Items to be purchased:
1.
Food
Box Lunches =5.95 per person
Pop (can Coke) .25
Tip @15% = 1.26
Tax @7.5% = .63
4. Prize Money: $50.00 per game = $150.00
5. Misc. Items: $57.00 ($60.00)
Copy paper = $4.50
Stock Paper = $6.00
Bulletin Board Paper = $6.00
Plastic Roll = $12.00
Ice @ 1.30 bag x 12 = $16.00
Trash Bags = $3.00
Paper Towels = $1.50
Tissue = $4.00
Straws = $4.00
# of people
100 people
120 people
180 people
Expense
$1273.75
$1478.00
$2178.00
Ticket sale
$2500.00
$3000.00
$4550.00
Profit
$1226.25
$1522.00
$2372.00
Alpha Kappa Alpha Sorority, Inc.
Theta Theta Omega Chapter
win
Host a Card Tournament
Saturday, October25, 2003 12:00 p.m. - 4:00 p.m.
Doolittle Community Center
1950 N. "J" Street
Las Vegas, NV 89106
Card Games & Extras
Bridge, Bid Whist and Spades
Money Prizes and Door Prizes Early Arrivals Receive Bonus Points!!
A Box Lunch Will be Served
Donation - $25.00
For further information contact Virginia Ingram @ 240-2958 or Diane Stith @ 616-2325
CARD TOURNAMENT COMMITTEE
REPORT
The Card Tournament committee met Sunday, May 18, 2003 at Jackie Caffey’s house. The following people were in attendance:
Jackie Caffey
Gloria Washington
Barbara McCants-Hill
Virginia Ingram
Diane E. Stith
The following items were discussed and accepted by the committee:
1.
The card tournament will be Sat. Oct. 25, 2003 from 12:00 - 4:00
2.
The tickets will cost $25.00. We are asking every soror to purchase two tickets or sell two tickets.
3.
The games are Bridge, Bid Whist and Spades
4.
The cash prizes are $50.00 per game and wrapped gifts donated by the sorors.
5.
Box lunches by Jason Deli and a drink will be served.
6.
Bonus points will be given to early and prompt participants.
7.
A 50-50 Raffle will be held.
The following items need to be completed
1.
A place to have the Event. The following places are under consideration: CCSN and St. James Church.
2.
Sorors to volunteer to help with various task.
3.
We will need Directors, substitute players, and scorers.
I end my report by asking for your assistance:
A Sign Up sheet for volunteers will be circulating, please sign.
Sincerely Submitted by
Diane E. Stith
Read By Virginia Ingram
APPROXIMATE BUDGET FOR
CARD TOURNAMENT
1.
Room fee
2.
80 Chairs and pick up/del. fee
3.
45 Tables and del. fee
4.
160 Box lunches
5.
9 Prizes
6.
Misc.
450.00
146.60
160.00
1177.00
270.00
125.00
Total
2328.50 (Appox. $2350.00)
We must sell 100 tickets to break even
Card Tournament Report
On behalf of my committee member: Sorors Virginia Ingram, assistant chairman, Jackie Caffey, Gloria Washington, Flora Shaffer and the assistance of Barbara Kirkland, Jackie Hall and Barbara McCants-Hill, and sorors who purchased tickets, sold tickets, gave advice, and took time to make this event a success, WE THANK YOU!! Soror Billie, thank you for greeting and meeting our guests, so the program started and ended with class.
We had an enjoyable event. We did not obtain our projected numbers, but we gained a new place for events. We acquired new friends, we made some money, and had fun in the process.
The committee met Friday, Oct 30, 2003 at my home. The committee discussed and analyzed the evaluation forms. If the sorority approves of continuing with this fundraiser, we will use some of the helpful suggestions from the evaluation forms and sorority members for next year‘s event,.
The financial accounting from this event will be forthcoming. Soror Barbara Kirkland is still receiving money, including my check.
Report submitted by,
Soror Diane E. Stith
CARD TOURNAMENT
COMMITTEE REPORT
If it is the wish a the general body of Theta Theta Omega to have a card tournament, these are some of the highlights we discussed at our first general meeting, Friday, March 7, 2003 at the home of Soror Virginia Ingram:
1.
Chairperson: Diane Stith
2.
Types of card games: Bridge, Bid Whist and Spades
3.
Places for the event: Casinos and Conventions centers
4.
Food to be severed
5.
Date and time of event: 10/25or 11/8 and 11:00 - 5:00
6.
Scoring procedures
7.
Prizes: 1st 100.00, 2nd 75.00 3rd 50.00 for each game
8.
Ticket cost: 25.00- 35.00
9.
Next meeting date: March 28, 2003, 5:00pm at Diane E. Stith house, 2904 Calmada Ave. 616 2325.