Meeting minutes for Consolidated Student Senate University of Nevada, Las Vegas, October 25, 1990

CONSOLIDATED STUDENTS \ OFFICE OF THE SENATE PRESIDENT AGENDA SENATE MEETING 20-31 OCTOBER 25, 1990 4:00 P.M. MSU 201 I CALL TO ORDER II. ROLL CALL III. APPROVAL OF SENATE MINUTES 2 0-29 IV. ANNOUNCEMENTS V BOARD, COMMITTEE, AND DIRECTOR REPORTS VI. EXECUTIVE BOARD NOMINATIONS A. Approval of Tracy Barkhuff as a member of Student Serv-ices . B. Approval of Simone Guitjens as a member of Student Serv-ices . C. Approval of Danny Caronia as a member of Student Serv-ices . D. Approval of Bob Bochencz as a member of Student Serv-ices . E. Approval of Judy Hulburt as a member of Student Serv-ices . F. Approval of James Bender as a member of Student Serv-ices . G. Approval of Mike Young as a member of the Elections Board. H. Approval of Joel Kostman as a member of SHAC. VII. UNFINISHED BUSINESS A. Nomination/Approval of the Vacant Education Senate Seat. B. Nomination/Approval of the Vacant Math and Science Senate Seat. C. Nomination/Approval of the Vacant Business and Economics Senate Seat. VIII. NEW BUSINESS A. Approval of Executive Board Nominations. B. Approval of $1368 out of the 904 account for 5000 pen-cils . IX. OPEN DISCUSSION X. ADJOURNMENT \bjb UNIVERSITY OF NEVADA, LAS VEGAS/4505 MARYLAND PARKWAY/LAS VEGAS, NEVADA 89154/(702) 739-3477 SUPPLEMENTAL AGENDA SENATE MEETING 2 0-31 THURSDAY, OCTOBER 25, 1990 4:00 P.M. MSU 2 01 VIII. NEW BUSINESS C. Approval of $992 out of the 905 account for contract with ASSI for securty system at the Yellin' Rebel. Ss,„A ^ppA, D. Approval of $500 out of the 902 acc^ount for Kayyet algmn ^ E. Approval of contract with Warren White for October 2 5 for services at Oktoberfest 1990. F. Election of Senator of the Year. G. Traditional Joke/Magick Trick. IX. OPEN DISCUSSION X. ADJOURMENT /bjb UNIVERSITY OF NEVADA, LAS VEGAS/4505 MARYLAND PARKWAY/LAS VEGAS, NEVADA 89154/(702) 739-3477 CONSOLIDATED STUDENTS OFFICE OF TflESEEHBiE PRESIDENT SENATE MEETING 20-31 OCTOBER 25, 1990 4:00 P.M. MSU 2 01 I CALL TO ORDER II. ROLL CALL III. APPROVAL OF SENATE MINUTES 20-29 IV. ANNOUNCEMENTS V BOARD, COMMITTEE, AND DIRECTOR REPORTS VI. EXECUTIVE BOARD NOMINATIONS A. Approval of Tracy Barkhuff as a member of Student Serv-ices . B. Approval of Simone Guitjens as a member of Student Serv-ices . C. Approval of Danny Caronia as a member of Student Serv-ices. D. Approval of Bob Bochencz as a member of Student Serv-ices . E. Approval of Judy Hulburt as a member of Student Serv-ices . F. Approval of James Bender as a member of Student Serv-ices . G. Approval of Mike Young as a member of the Elections Board. H. Approval of Joel Kostman as a member of SHAC. VII. UNFINISHED BUSINESS A. Nomination/Approval of the Vacant Education Senate Seat. B. Nomination/Approval of the Vacant Math and Science Senate Seat. C. Nomination/Approval of the Vacant Business and Economics Senate Seat. D. Approval of $1368 out of the 904 account for 5000 pen-cils . VIII. NEW BUSINESS A. Approval of Executive Board Nominations. IX. OPEN DISCUSSION X. ADJOURNMENT \bjb UNIVERSITY OF NEVADA, LAS VEGAS/4505 MARYLAND PARKWAY/LAS VEGAS, NEVADA 89154/(702) 739-3477 CONSOLIDATED STUDENTS OFFICE OF THE SENATE PRESIDENT MINUTES SENATE MEETING 20-31 OCTOBER 25, 1990 4:00 P.M. MSU 2 01 I. CALL TO ORDER Sen. Pres. Polovina called the meeting to order at 4:10 p.m. II. ROLL CALL PRESENT Bud Benneman Marie Bernardi Kelly Best Kim Elliott Lauren Field Rob Fitzpatrick [late] Jorge Gonzalez Michael Murphy- Ken Tomory Monica Ricci Roderick Colebrook Julia Ramsey Crystal Ortega Mike Young Tracy Barkhuff Wendy Finmark Kevin Stevens ABSENT Mike Bunin [unexcused] Ed Marshall [unexcused] Joel Kostman [excused] III. APPROVAL OF SENATE MINUTES 2 0-30 Motion to approve by Sen. Tomory. Motion carried by voice vote. IV. ANNOUNCEMENTS SEN. PRES. PRO TEM BENNEMAN had no announcements. VICE PRES. ENGEL had no comments. SEN. PRES. POLOVINA stated that the Faculty Senate voted 14-17-1 to defeat the Latin Designation proposal that Student Government had done the survey on, choosing the proposal the survey indi-cated. She stated that Senate filing fees are available for those without any fines. V. BOARD, COMMITTEE, AND DIRECTOR REPORTS ORGANIZATIONS BOARD- B.J. Engel spoke. SHAC- Ken Tomory spoke. BYLAWS- Kim Elliott had no comments. RULES- Jorge Gonzalez had no comments. STUDENT SERVICES- Mario Menez spoke. APPROPRIATIONS- Melanie Rosenberg spoke. JUDICIAL COUNCIL- Kara Kelley had no comments. YELLIN' REBEL- Richard Crow and Steve Ciulla spoke. ENTERTAINMENT & PROGRAMMING- Liza Gripentrog spoke. UNIVERSITY OF NEVADA, LAS VEGAS/4505 MARYLAND PARKWAY/LAS VEGAS, NEVADA 89154/(702) 739-3477 SENATE MEETING 2 0-31 2 VI. EXECUTIVE BOARD NOMINATIONS A. Approval of Tracy Barkhuff as a member of Student Serv-ices . B. Approval of Simone Guitjens as ; a member of Student Serv-ices • C. Approval of Danny Caronia as a member of Student Serv-ices • D. Approval of Bob Bochencz as a member of Student Serv-ices . E. Approval of Judy Hulburt as a member of Student Serv-ices • F. Approval of James Bender as a member of Student Serv-ices. G. Approval of Mike Young as a member of the Elections Board. H. Approval of Joel Kostman as a member of SHAC. VII. UNFINISHED BUSINESS A. Nomination/Approval of the Vacant Education Senate Seat. NO ACTION TAKEN. B. Nomination/Approval of the Vacant Math and Science Senate Seat. NO ACTION TAKEN. C. Nomination/Approval of the Vacant Business and Economics Senate Seat. NO ACTION TAKEN. VIII. NEW BUSINESS A. Approval of Executive Board Nominations. Motion to approve Executive Board Nominations A through H as a whole by Sen. Field. Motion carried by voice vote. B. Approval of $1368 out of the 904 account for 5000 pen-cils . Motion to approve by Sen. Tomory. Motion carried by voice vote. C. Approval of $992 out of the 905 account for contract with ASSI for securty system at the Yellin1 Rebel. Motion to approve by Sen. Colebrook. Motion passed by voice vote. D. Approval of $500 out of the 902 (juj^ount for gr^ma. Ka^fm Motion to approve by Sen. Best. There was discussion. Motion carried by voice vote. E. Approval of contract with Warren White for October 25 for services at Oktoberfest 1990. Motion to approve by Pres. Bunin. There was discussion. Motion carried by voice vote. F. Election of Senator of the Year. Vice Pres. Engel nominated SEN. ELLIOTT Sen. Murphy nominated SEN. PRES. PRO TEM BENNEMAN Sen. Field nominated SEN. COLEBROOK Sen. Young nominated SEN. GONZALEZ Sen. Ricci nominated SEN. TOMORY Motion to close nominations by Sen. Ricci. Motion carried by voice vote. Motion to hold an election with the top two vote recipients to be elected by a run-off by Sen. Gonzalez. Motion passed by voice vote. SENATE MEETING 2 0-31 3 VIII. NEW BUSINESS, CONTINUED Motion for a Roll Call vote by Sen. Pres. Pro Tem Benneman. Mo-tion carried by voice vote. TOP TWO VOTE RECIPIENTS WERE BUD BENNEMAN AND KEN TOMORY. RUN-OFF VOTES WERE AS FOLLOWS: Bud Benneman- 7 votes Ken Tomory- 6 votes abstentions- 4 votes SENATE PRESIDENT PRO TEMPORE BENNEMAN IS THE SENATOR OF THE YEAR. G. Traditional Joke/Magick Trick. SEN. RAMSEY- pass SEN. STEVENS- juggled, joke SEN. YOUNG- joke SEN. RICCI- joke SEN. FIELD- pass SEN. ELLIOTT- pass SEN. GONZALEZ- joke SEN. ORTEGA- joke SEN. FINMARK- joke SEN. MURPHY- audience participation joke SEN. BEST- magic trick SEN. BARNARDI- joke SEN. TOMORY- joke SEN. COLEBROOK- joke SEN. FITPATRICK- joke SEN. BARKHUFF- joke SEN. RAMSEY- joke FROM THE GALLERY: JUSTICE KELLEY- joke FROM THE EXECUTIVES: VICE PRESIDENT ENGEL- pass SENATE PRES. PRO TEMPORE- joke PRES. BUNIN- joke Bud Benneman Marie Bernardi Kelly Best Kim Elliott Lauren Field Rob Fitzpatrick Michael Murphy Ken Tomory Monica Ricci Roderick Colebrook Julia Ramsey Crystal Ortega Mike Young Tracy Barkhuff Wendy Finmark Kevin Stevens ELECTION VOTE abstain Ken Tomory Bud Benneman abstain pass, Ken Tomory pass, Bud Benneman Bud Benneman abstain Ken Tomory abstain Bud Benneman Ken Tomory Jorge Gonzalez abstain Jorge Gonzalez Roderick Colebrook RUN-OFF abstain Ken Tomory Bud Benneman Bud Benneman Ken Tomory Bud Benneman Bud Benneman abstain Iter* ternary Ken Tomory Julia Ramsey Ken Tomory abstain abstain Bud Benneman Ken Tomory SENATE MEETING 2 0-31 4 VIII. NEW BUSINESS, CONTINUED SEN. PRES. POLOVINA- joke BECKY BIRMINGHAM- joke SEN. PRES. POLOVINA passed out Senator plaques and certificates. Motion to make an emergency motion by Sen. Gonzalez. Motion carried by voice vote. Motion to put Sen. Bill #7 on the agenda for approval by Sen. Gonzalez. There was discussion. Motion passed by voice vote. Motion to waive By-Law I for this meeting by Sen. Gonzalez. Mo-tion passed by voice vote. Motion to approve Sen. Bill #7 by Sen. Fitzpatrick. There was discussion. Motion carried by voice vote. IX. OPEN DISCUSSION SEN. BARKHUFF stated that she has enjoyed her term, and looks forward to the next term. She stated that she had received the handout about the Yellin1 Rebel, and that it had some valid points, but that Richard Crow and Steve Ciulla had cleared them up for her. She wished Sen. Tomory good luck in China. She con-gratulated Sen. Pres. Pro Tem Benneman on winning SENATOR OF THE YEAR. She wished Sen. Gonzalez and Sen. Elliott luck on the new committee. SEN. FITZPATRICK congratulated Sen. Pres. Pro Tem Benneman. SEN. TOMORY congratulated Sen. Pres. Pro Tem Benneman as well as the Senators who will be in the next Senate Session. SEN. BERNARDI wished Sen. Tomory luck, thanked Sen. Gonzalez for Sen. Bill #7, congratulated Sen. Pres. Pro Tem Benneman, and stated that she loves being on the Senate. SEN. BEST stated that as it is the last meeting he will be at-tending as a Senator, he wants to get something off his chest. He stated that Pres. Bunin, if he plans on continually leaving the meeting, should not sit at the table, but rather in the Gal-lery, as it is offensive to him, and stated that it is very dis-respectful to the Senators. He stated that he voted "no" on cer-tain questions as he feels that the other areas of the school, particularly the Engineering college, are being slighted, and that he feels that more things should be planned for night stu-dents. He congratulated Sen. Pres. Pro Tempore Benneman, and stated that he enjoyed being on the Senate. SEN. MURPHY jokingly stated that the more Pres. Bunin leaves the room the better. He congratulated Sen. Pres. Pro Tem Benneman, and wished Sen. Tomory fun on his trip. He stated that he too has enjoyed the Senate. SEN. ORTEGA thanked everyone for allowing her to be here, and stated that plans on attempting to return to the Senate for the next session. SEN. GONZALEZ thanked the Senate for passing Sen. Bill #7, stat-ing that he is working on a National Conference on Safety to be held at UNLV. He stated that he did not run for re-appointment as he wants more time to work on the Committee. SENATE MEETING 2 0-31 5 IX. OPEN DISCUSSION, CONTINUED SEN. ELLIOTT stated that LIZA GRIPENTROG asked her to tell everyone that there will be a HALLOWEEN DANCE on Tuesday, October 3 0 upstairs in MSU 201-3 from 10pm to lam, and that there are sweatshirts for everyone on the back table. She stated that as for herself, she has been around for a long time, and that she has met some interesting people and had a lot of fun. SEN. FIELD stated that the choice for SENATOR OF THE YEAR was very hard, and that she felt that Sen. Tomory has done some very good things for UNLV and CSUN, but that Sen. Pres. Pro Tempore Benneman seems to be the "spirit of CSUN", and that she has seen him change during the time he has been involved. She congratu-lated Sen. Pres. Pro Tem Benneman. She stated that this year has been great, and that she is glad that she is returning. SEN. ELLIOTT congratulated Sen. Pres. Pro Tempore Benneman. SEN. RICCI stated that she has enjoyed working with the Senate, and that she came from a Student Body organization which was less than organized, and that it is good to work with a Senate that does things for the students. She congratulated Sen. Pres. Pro Tem Benneman. She stated Sen. Pres. Polovina does an excellent job. She wished Sen. Tomory good luck. SEN. YOUNG congratulated Sen. Pres. Pro Tem Benneman, and thanked those Senators who helped him, stating that he is looking forward to the next session. SEN. STEVENS stated that he must hold the record for the shortest term in office. He congratulated Sen. Pres. Pro Tem Benneman, and stated that he will come up for re-appointment at the next session. SEN. RAMSEY congratulated Sen. Pres. Pro Tem Benneman, stated that she enjoyed being a Senator, and wished everyone luck with the next term. FROM THE GALLERY: DIRECTOR ROSENBERG said goodbye to all Senators leaving, welcome to all coming in to the Senate. She stated that it is hard to see Sen. Gonzalez and Sen. Elliott leave, as they have been in CSUN for so long. PHIL DAQUINO stated that the Oktoberfest and Homecoming sweat-shirts went well. FROM THE EXECUTIVES: VICE PRES. ENGEL congratulated Sen. Pres. Pro Tem Benneman, stat-ing that he goes beyond the job. She stated that Sen. Tomory did an excellent job. She stated that all the Senators are great, and that if anyone wants to criticize Student Government can for-get it. SEN. GONZALEZ stated that he wants to nominate Vice Pres. Engel as a good luck charm for the Senate, sort of a "CSUN BUDDHA". SEN. BERNARDI asked everyone who is willing to sign up to donate about one half of a hour once a month to a little boy at the Paradise Elementary School across from the T&M to help him with his math and reading, stating that he has a serious blood dis-ease, and that he needs help as his illness has made him have to repreat kindergarten, and that he is on his second try in first grade. She asked for the Senate to help. SEN. RICCI thanked Sen. Gonzalez for starting the Safety Com-mittee. SENATE MEETING 2 0-31 6 IX. OPEN DISCUSSION, CONTINUED. SEN. PRES. PRO TEM BENNEMAN told a story about how he became in-volved with Student Government, stating that he guesses that everyone does change. He stated that what you get out of life is what you put in. He thanked the Senate for his award. PRES. BUNIN congratulated Sen. Pres. Pro Tem Benneman. He con-gratulated Sen. Tomory, wishing him good luck in China. He stated that we'll miss Sen. Elliott, and that she has always been here, and that it is sad to see her go. He stated that he should not have to explain himself but that he will. He stated that Sen. Pres. Polovina runs the meetings with a pretty tight fist, and that she knows that when he gets up it is for a reason, such as leaving to arrange reimbursal or Ted Carpenter, or arranging a dedication football game with Coach Strong for Rich Johnson, the student recently killed in a traffic accident. He stated that gennerally, when he leaves the meetings it is for a good reason, such as phone calls, business, or the need to use the rest room. He stated that the Senate has a big responsibility, but he has other responsibilites beyond the Senate, and that he will not justify himself anymore, and that if anyone doesn't like it, they can just go away. SEN. PRES. POLOVINA stated that there is food left, so please take it, asked if the Senate like the plagues, and congratulated Senators Elliott, Colebrook, Tomory, and Gonzalez for their nominations to SENATOR OF THE YEAR, stating that that is impres-sive in itself. She thanked everyone for their jokes. She in-formed the Senate that the meeting for next week will be at 6:00 p.m., and that business wear is required. She stated that everyone in invited to bring one [1] guest. She wished those Senators who are leaving good luck, and told them to stay in touch. She stated that she looks forward to working with those Senators who are returning and that she has enjoyed this past session. She stated that any Senators who might be future Sen. Presidents to please maintain the tradition of plaques for the Senators, as they are well deserved. X. ADJOURMENT Sen. Pres. Polovina adjourned the meeting at 5:50 p.m. WHAT IS PARLIAMENTARY•PROCEDURE? Parlimentary Procedure is a set of accepted rules and customs by which an assembly is able to arrive at the majority opinion of those present accurately, impartially and in the minimum amount of time. WHAT ARE THE PRICIPLES OF PARLIMENTARY PROCEDURE? Courtesy to all Justice for all Rule of the majority Rights of the minority (and the absentee) Partiality to none One thing at a time. WHAT ARE THE PURPOSES OF PARLIAMENTARY PROCEDURE? To expediate business To maintain order To insure justice and equality to all To accomplish the purpose for which the group is organized. HOT TO BRING BUSINESS BEFORE AN ASSEMBLY THE MAKING OF A MOTION: 1. Member rises, addresses the chair, is recognized and makes the rrotion. 2. A member seconds the motion. 3. The Chair states the motion (Which now becomes the Question) . 4. Members debate the motion. 5. Chair puts the question before the assembly (Takes the vote) 6. Chair announces result of the vote and what will be done as a result of that vote. ORDER Ob" BUSINESS R—READING AND APPROVAL OF MINUTES The Chair says, "The Secretary will read the minutes." After reading by the Secretary, the Chair asks, "Are there corrections to the minutes?" (Corrections when proposed are usually handled by general consent.) The Chair then says, "If there are no corrections (or no further corrections) the minutes stand (are) approved as read (as corrected)." If, for any reason there are minutes of some other meeting which have not been read they are read and approved in the order of date. R—REPORTS OF OFFICERS, BOARDS, AND STANDING COMMITTEES At most meetings, the Chair calls on only those officers and committees who have reports. The Chair here asks for correspondence and the treasurer's report. Standing committees are called upon in the order given in bylaws. R—REPORTS OF SPECIAL COMMITTEES Special committees which are to report at this time are called on in the order in which they were appointed. Only those special committees which are prepared or instructed to report on matters referred to them should be called on. S—SPECIAL ORDERS Under this heading, any unfinished special order (ones not disposed of at the preceding meeting) are taken up in the order they were made. Items of business that have been made special orders for the present meeting with out being set for specific hours are taken in the order in which they were made. U—UNFINISHED BUSINESS Refers to questions thatj have cane over from the previous meeting (other than special orders) as a result of that meeting's having been adjourned without completing its order of business and without scheduling an adjourned meeting to complete it. N—NEW BUSINESS Member can then introduce new items of business or move to take from the table any matter that is on the table. G—GOOD OF THE ORDER This heading included by sane types of societies in their order of business, refers to the general welfare of the organization and may vary in nature. CONTENTS OF MINUTES 1. KIND OF MEETING (REGULAR, SPECIAL, ADJOURNED, ETC.) 2. NAME OF ORGANIZATION 3. DATE (including year), TIME OF MEETING & PLACE (if .not always same) 4. NAME OF PRESIDING OFFICER AND SECRETARY (or their substitutes) 5. OPENING EXERCISES (if customary) 6. ACTION ON MINUTES OF PREVIOUS MEETING (READ AND APPROVED OR READ & CORRECTED) 7. REPORTS OF OFFICERS, STANDING COMMITTEES, ETC. 8. ALL MAIN MOTIONS OR MOTIONS TO BRING A MAIN QUESTION BEFORE THE ASSEMBLY EXCEPT THOSE THAT WERE WITHDRAW. 9. ALL POINTS OF ORDER AND APPEALS, WHETHER SUSTAINED OR LOST TOGETHER WITH THE REASONS GIVEN BY THE CHAIR FOR HIS RULING. 10. ALL NOTICES OF MOTIONS 11. HOUR OF ADJOURNMENT ADDITIONAL NOTES: 1. Should include the name of the maker of the motion but not the seconder. 2. When a count has been ordered or the vote is by ballot, the number of votes on each side should be recorded. 3. Minutes should include what is done, not what is said. The Secretary's opinion should not be reflected. 4. Body of the minutes shuld contain a separate paragraph for each subject matter. 5. The name and subject of a guest speaker can be given but his remarks are not summarized. 6. Minutes are signed by the secretary. The words "Respectfully submitted" are an outdated practice. CLASSES OF MOTIONS MAIN MOTION 1. ORIGINAL—Introduces a new subject. 2. INCIDENTAL—Relates to a subject already considered. SUBSIDIARY Assists the assanbly in making an agreeable decision. Fit into an order of precedence. PRIVILEGED Do not relate directly to the pending main motion, but have to do with matters ot immediate importance which, without debate, may interrupt the consideration of anything else. Fit in an orcier ot precedence. INCIDENTAL Apply to method of transacting business rather than the business itself. Relate in different ways to the pending business and deal with questions of procedure. MOTIONS THAT BRING A QUESTION A3AIN BEFORE THE ASSEMBLY. M /FIX THE TIME/DAY TO WHICH TO ADJOURN M / ADJOURN M / RECESS Ch / POINT OF PRIVILEGE Ch * / CALL FOR ORDERS Of THE DAY M / LAY ON THE TABLE 2/3 / PREVIOUS QUESTION 2/3 / LIMIT OK EXTEND DEBATE M / POSTPONE TO A CEK.TAIN TIME M / REFER OR COMMIT! . M / At-IEND M / POSTPONE INDEFINITELY M / MAIN MOTION Key: M—Majority 2/3—2/3 vote Ch—Ruling by chair Ch *—Chair' may return immediately to Orders 2/3 negative vote necessary to depart from Orders. First four subsidiary motions are debatable. Main motion debatable. SAMPLE Bi'LA > FORM ARTICLE I—NAME (Full, exact, properly punctuated name.) ARTICLE II—OBJECT 1. Concisely expressed, single sentence it possible. 2. Various aspects of phases set off by semi-colons or in lettered sub-paragraphs set off by semi-colons. 3. Statement should be general in application: sets boundaries within which business may be introduced. ARTICLE III—MEMBERS (Usually consists of several sections) 1. Classes of Membership a. Active b. Associate c. Student or Provisional d. Honorary 2. Qualifications or eligibility for membership, including, a. Application and acceptance procedures b. Methoa of reviewing and voting on applications 3. Required fees and dues (Unless in separate article) a. Dates payable (annually, quarterly, etc) b. Time and procedure for notifying delinquent members c. Date on which member will be dropped tor nonpayment ot dues d. Other rules regarding membership e. Provisions for resignations and reinstatements. ARTICLE IV—OFFICERS 1. Officers, including honorary ones, and how they shall be elected or appointed. 2. Duties of Officers a. A statement to the effect that "Officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the society." is often sufficient. b. If duties are numerous and extraordinary, an extra article or special section on "Duties of Officers" may be added. 3. Nomination of Officers 4. Election of Officers - 5. Term of Office 6. Filling of Vacancies ARTICLE V—MEETINGS 1. Regular meeting 2. Annual meeting 3. Provision for Special Meeting 4. Quorum ARTICLE VI— EXECUTIVE BOARD (Title may vary in different organizations) 1. Composition of Board 2. Power of Board 3. Meetings ot Board ARTICLE VII—COMMITTEES . 1. Provision for establishment of standing committees 2. Provisions for appointment of special committees 3. Provisions for ex officio numbers ARTICLE VIII—PARLIAMENTARY AUTHORITY ART1I.C LSEh oIuXl—dA MaElNwDaMyEsN TpSr esOcFr iBYbLeA VpJrSo cedure 2. Requirement for previous notice should be specific ADDITIONAL ARTICLES: 1. Dissolution 2. Finance, Duties of Officers, Executive Committee, Departments, etc. 3. Constituent societies or units at regional, state, or local level 4. Disciplinary procedures—for professional or sane other organizations WHAT IS PARLIAMENTARY PROCEDURE? Parlimentary Procedure is a set of accepted rules and customs by which an assembly is able to arrive at the majority opinion of those present accurately, impartially and in the minimum amount of time. WHAT ARE THE PRICIPLES OF PARLIMENTARY PROCEDURE? Courtesy to all Justice for all Rule of the majority Rights of the minority (and the absentee) Partiality to none One thing at a time. WHAT ARE THE PURPOSES OF PARLIAMENTARY PROCEDURE? To expediate business To maintain order To insure justice and equality to 3.11 To accomplish the purpose for which the group is organized. HOT TO BRING BUSINESS BEFORE AN ASSEMBLY THE MAKING OF A MOTION: 1. Member rises, addresses the chair, is recognized and makes the motion. 2. A member seconds the motion, 3. The Chair states the motion (Which now becomes the Question) . 4. Members debate the motion. 5. Chair puts the question before the assembly (Takes the vote) 6. Chair announces result of the vote and what will be done as a result of that vote. ORDER OF BUSINESS R—READING AND APPROVAL OF MINUTES The Chair says, "The Secretary will read the minutes." After reading by the Secretary, the Chair asks, "Are there corrections to the minutes?" (Corrections when proposed are usually handled by general consent.) The Chair then says, "If there are no corrections (or no further corrections) the minutes stand (are) approved as read (as corrected)." If, for any reason there are minutes of some other meeting which have not been read they are read and approved in the order of date. R—REPORTS OF OFFICERS, BOARDS, AND STANDING COMMITTEES At most meetings, the Chair calls on only those officers and committees who have reports. The Chair here asks for correspondence and the treasurer's report. Standing committees are called upon in the order given in bylaws. R—REPORTS OF SPECIAL COMMITTEES Special commit tees which are to report at this time are called on .in the order in which they were appointed. Only those special committees which are prepared or instructed to report on matters referred to them should be called on. S— SPECIAL ORDERS Under this heading, any unfinished special order (ones not disposed of at the preceding meeting) are taken up in the order they were made. Items of business that have been made special orders for the present meeting with out being set for specific hours are taken in the order in which they were made. U—UNFINISHED BUSINESS Refers to questions that have ccroe over from the previous meeting (other than special orders) as a result of that meeting's having been adjourned without completing its order of business and without scheduling an adjourned meeting to complete it. N—NEW BUSINESS Member can then introduce new items of business or move to take from the table any matter that is on the table. G—GOOD OF THE ORDER This heading included by sate types of societies in their order of business, refers to the general welfare of the organization and may vary in nature. CONTENTS OF MINUTES 1. KIND OF MEETING (REGULAR, SPECIAL, ADJOURNED, ETC.) 2. NAME OF ORGANIZATION 3. DATE (including year), TIME OF MEETING & PLACE (if not always same) 4. NAME OF PRESIDING OFFICER AND SECRETARY (or their substitutes) 5. OPENING EXERCISES (if customary) 6. ACTION ON MINUTES OF PREVIOUS MEETING (READ AND APPROVED OR READ & CORRECTED) 7. REPORTS OF OFFICERS, STANDING COMMITTEES, ETC. 8. ALL MAIN MOTIONS OR MOTIONS TO BRING A MAIN QUESTION BEFORE THE ASSEMBLY EXCEPT THOSE 'THAT WERE WITHDRAW. 9. ALL POINTS OF ORDER AND APPEALS, WHETHER SUSTAINED OR LOST TOGETHER WITH THE REASONS GIVEN BY THE CHAIR FOR HIS RULING. 10. ALL NOTICES OF MOTIONS 11. HOUR OF ADJOURNMENT ADDITIONAL NOTES: 1. Should include the name of the maker of the motion but not the seconder. 2. When a count has been ordered or the vote is by ballot, the number of votes on each side should be recorded. 3. Minutes should include what is done, not what is said. The Secretary's opinion should not be reflected. 4. Body of the minutes shuld contain a separate paragraph for each subject matter. 5. The name and subject of a guest speaker can be given but his remarks are not summarized. 6. Minutes are signed by the secretary. The words "Respectfully submitted" are an outdated practice. CLASSES OF MOTIONS MAIN MOTION 1. ORIGINAL—Introduces a new subject. 2. INCIDENTAL-—Relates to a subject already considered. SUBSIDIARY Assists the assembly in making an agreeable decision. Fit into an order of precedence. PRIVILEGED Do not relate directly to the pending main notion, but have to do with matters of immediate importance which, without debate, may interrupt the consideration of anything else. Fit in an oraer of precedence. INCIDENTAL Apply to method of transacting business rather than the business itself. Relate in different ways to the pending business and deal with questions of procedure. MOTIONS THAT BRING A QUESTION AGAIN BEFORE THE ASSEMBLY. M IfIX THE TIME/DAY TO VffllCH TO ADJOURN M / ADJOURN M / RECESS Ch / POINT OF PRIVILEGE Ch * / CALL FOR ORDERS OF THE DAY M / LAY ON THE TABLE 2/3 / PREVIOUS QUESTION 2/3 / LIMIT OR EXTEND DEBATE M / POSTPONE TO A CERTAIN TIME M / REFER OR COMMITT M / AMEND M / POSTPONE INDEFINITELY M / MAIN MOTTON Key; M—Maj ori ty 2/3—2/3 vote Ch—Ruling by chair Ch *—-Chair may return immediately to Orders 2/3 negative vote necessary to depart from Orders. First four subsidiary motions are debatable. Main motion debatable. SAMPLE Bi'LA ; FORM ARTICLE I—NAME (Full, exact, properly punctuated name.) ARTICLE II—OBJECT 1. Concisely expressed, single sentence it possible. 2. Various aspects of phases set off by semi-colons or in lettered sub-paragraphs set off by semi-colons. 3. Statement should be general in application: sets boundaries within which business may be introduced. ARTICLE HI—MEMBERS (Usually consists of several sections) 1. Classes of Membership a. Active b. /Associate c. Student or Provisional d. Honorary 2. Qualifications or eligibility for membership, including, a. Application and acceptance procedures b. Method of reviewing and voting on applications 3. Required fees and dues (Unless in separate article) a. Dates payable (annually, quarterly, etc) b. Time and procedure for notifying delinquent members c. Date on which member will be dropped tor nonpayment ot dues d. Other rules regarding membership e. Provisions for resignations and reinstatements. ARTICLE IV—OFFICERS 1. Officers, including honorary ones, and how they shall be elected or appointed. 2. Duties of Officers a. A statement to the effect that "Officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the society." is often sufficient. b. If duties are numerous and extraordinary, an extra article or special section on "Duties of Officers" may be added. 3. Nomination of Officers 4. Election of Officers 5. Term of Office 6. Filling of Vacancies ARTICLE V—MEETINGS 1. Regular meeting 2. Annual meeting 3. Provision for Special Meeting 4. Quorum ARTICLE VI—EXECUTIVE BOARD (Title may vary in different organizations) 1. Composition of Board 2. Power of Board 3. Meetings of Board ARTICLE VII—COMMITTEES 1. Provision for establishment of standing committees 2. Provisions for appointment of special committees 3. Provisions for ex officio members ARTICLE VIII—PARLIAMENTARY AUTHORITY ARTICLE IX™AMENDMENTS OF BYLAWS 1. Should always prescribe procedure 2. Requirement for previous notice should be specific ADDITIONAL ARTICLES: 1. Dissolution 2. Finance, Duties of Officers, Executive Committee, Departments, etc. 3. Constituent societies or units at regional, state, or local level 4. Disciplinary procedures—for professional or sane other organizations