Alpha Kappa Alpha Sorority, Theta Theta Omega Chapter ways and means committee reports

WAYS AND MEANS REPORT FOR MARDI GRAS 2000 Theta Theta OmegaPatti Hester, Ways and Means Chairman March 5,2000Mardi Gras 2000 was held at the Rio Suites Hotel and Casino February 5, 2000. The ball was well received by the community and Sorors in attendance. The following is a report of the ball.FOODThe food was OUTSTANDING! It was requested that African American chefs prepare the food. The Rio Hotel went beyond to fulfill this request and is commended for their exemplary services. We can truly say, “our plates runneth over!”SERVICEThe service provided by the hotel staff was above standards, with no one guest lacking for anything. The servers were fast, efficient and served dinner promptly at the time requested by the committee.DECORATIONSThe decorations were festive and created an ambiance for an exciting and fun-filled evening that enjoyed by all. Guest participation increased when the table and floor decorations were given as door prizes. This effort produced guest comments of This will be an annual event in my personal calendar!” and “Doi give you my $65.00 now for next year?”DOOR PRIZESThe committee extends many thanks to Mr. Ed Martinez and Carnival Cruise Lines for the money raised for scholarships and gifts donated for our raffle. This effort also increased guest participation for other Alpha Kappa Alpha endeavors.TICKET SALESKudos to Soror Janet Rhoden for being the first Soror to sell a table for ten guests. The “HATS OFF AWARD” is extended to Soror Annette Craighead for going ABOVE AND BEYOND the call by selling an amazing FIVE (5) TABLES!!! Her endeavors alone produced a whopping amount of $3,250.00! We thank you for exemplifying what a true Alpha Kappa Alpha woman is - PHENOMENAL.
FINANCIAL REPORTPlease see the financial report presented by Soror Barbara Kirkland.OTHERIt has been an honor and a pleasure to serve as the Ways and Means Chair for the past three years. At this time, I will resign at the end of this term. This position is appointed by the Basileus who will appoint a new Chair for January 2001. I extend any help with this transition for the incoming Chair. Please be reminded that planning for the 2001 ball and souvenir booklet should begin now. Committee members are in place for 2001. (See sign up sheet)®Again, my deepest and sincerest thank you is extended to each of my committee members and especially to Soror Shirley Carroll, Soror Sandra Bass and Soror Ina Dorman. Without your support and encouragement, many endeavors would not have been successful. Thank you, thank you, and thank you!To each of the members of Theta Theta Omega, I thank you! The saying “There is no ‘I’ in team” is reflected by your support and commitment toward the endeavors of the Ways and Means committee.Lastly, to our Basileus Q Soror Jackie Hall - your leadership has allowed us to be successful and to do those things that provide service to the community, and to the educational enhancement of children throughout Clark County School District. I thank you.Respectfully submitted,Patti Hester Ways and Means Chair
Ways and Means Committee Meeting Minutes
Patti Hester, Chair
May 11, 2000
Present: P. Hester, S. Carroll, S. Bass, I. Dorman, Q. Rivers, E. Archibald
Absent: L. McNeil, J. Brown, T. Bailey, S. Villano, L. Russell, E. States, R. Coker,
D. Rucker? T. Rimmey, R. Anderson, L. Lewis,’A. Craighead, B. Kirkland, W. Lee,
M. Burns, K. Adams, F. Perry, D. Earle, G. Gates,
The meeting was called to order at 7:00 p.m. at the Olive Garden Restaurant by Chan-
Patti Hester to discuss and plan the “Juneteenth ” fundraiser scheduled for Saturday,
June 17,2000. Six members were present. Options presented to the committee for the
event were discussed and voted upon. The committee voted to participate with the
established event with the community.
The Juneteenth fundraiser will be held in conjunction with the Community Health
Center’s annual health fair celebration, Saturday, June 17, 2000 from 11:00 a.m. - 4:00
p.m. at the Nucleus Plaza, 900 W. Owens. The center will provide a table for display
and a shaded area. The fee to participate is $25.00. We will provide take home dinners
at $7.00 each with beverages for sell at $1.00 and watermelon for 50 cents a slice.
The menu will consist of fried catfish, coleslaw, com on the cob, white bread and pound
cake. Red pop, water and watermelon will be available for purchase separately.
The following are responsibilities for Theta Theta Omega:
• Each Soror is responsible for the sale of two (2) tickets at $7.00 each. Meals
can be pre-paid. Pre-paid tickets will be distributed at the meeting in June.
• Sorors will sign up for one hour of duty at the May and June meetings
• Sorors will distribute flyers of the event to places of business, friends* etc.
• Sorors are to wear Alpha Kappa Alpha colors and clothing
Publicity, entertainment and general needs will be provided by the Community Health
Center. In addition to this, information has been sent to the CCSD Hotline, local radio
stations and newspapers by Soror Ethel Archibald. Sorors will receive flyers at the May
and June meetings.
We request $400.00 for supplies and $25.00 for booth fees for a total of $425.00.
Respectfully submitted,
Patti Hester
Ways and Means Chan-
Motion: Approved V Not Approved________
WAYS AND MEANS COMMITTEE MEETING REPORT
NOVEMBER 30, 2000
MARIAN BURNS, CO-CHAIR
AMANDA MCWILLIAMS, CO-CHAIR
Members Present: Marian Burns, Billie Rayford, Jackie Hall, Lisa McNeil, Ethel
Archibald, Frances Perry, Quin Rivers, Willa White, Gwen-Gates Bartlett, Dorothy
Earle, Darlene Hancock, Annette Craighead, Kaweeda Adams.
The meeting was called to order by co-chair, Marian Burns at the North Area
Service Center office at 7:30 p.m. The following items were discussed.
• Time Buffet Dinner line would open i- concensus 8:30 p.m.
• Time Room will be available for decoration - requesting 3:00 p.m. with mirrors
cleaned
• Guest CANNOT be admitted before 8:00 p.m.
• For accountability purposes and for identifying who the guest purchased the
ticket from, it is being requested that each soror write her name on the back of
the ticket.
• No more than 2 tickets will be left at the door for guest pick up. If more than 2,
sorors must wait at the door to receive your guest.
• The table layout will be received ahead. HOWEVER, if this LAYOUT IS
CHANGED BY THE HOTEL. Sorors please be reminded that you may also
have to be shifted with the change.
• All tables will have sorors names and table numbers on them. This same info
will be on the seating layout at the door.
• Deadline for turning in ticket money is January 20, 2001. We will ask the
church if we can use the hall for 2 hours for this purpose. (Since everybody
knows this site).
• King & Queen Ballot will be given to Nominating committee on Saturday,
December 2, 2000 (sorority meeting date). They will be asked to nominate no
more than 5 couples. Voting will take place at the January 6,2000 sorority
meeting.
• Door Prizes - We need donated door prizes for our drawings. We would like to
have one drawing each hour or a total of 4.
Sorors will be notified by email or phone call of the next meeting date to firm up our
plans.
Meeting adjourned at 8:20 p.m.
Respectfully submitted,
Soror Marian Burns