Meeting minutes for the Jewish Family Services Long Range Planning Committee, March 27, 1990

1990 JEWISH FflHILV SERUICES LONG RflHGE PLfiHHIHG COtlfllTTEE flinutes 3/27/90 tlEMBERS PRESENT: Bea Levinson, Chair Hifii Katz Sherm Kerner Barbara Kirsh David Gross Ruth Urban Bill Feldman Meeting called to order by Chairman Levinson who asked if everyone received mailed laterial fro* Broward County, Florida and the local demographic information. Bill Feldnan gave an overview of the demographic report he reviewed from Jewish Federation. He reported a lot of elderly coming to Las Uegas fro? California because of economics. Mini Katz reported study showed resources needed for youth. Barbara Kirsh reported the original study showed elderly lostly resided in 89109 zip but they are now in the northwest zip code. Discussion about the R.J. demographic study in relation to the Jewish population. Barbara felt the material could be generalized by using the figure of 3 to 4 percent of the population as being Jewish. David Gross mentioned the Comprehensive Planning Department of Clark County and UHLU as sources of demographic material. Barbara mentioned that the Nevada Development Ruthority will have the presentation of the 1990 perspective at UNLU next month. Barbara, Bea, David and Sherm will plan to go. Bill will also look into this. Bea discussed the format, of the Broward County Long Range Planning Committee report. Bea requested Bill get an operational flow chart. Sherm requested job descriptions and present salaries of the JFSR staff, which Bill said he had available. Bea requested Bill provide a list of the services offered by the agency now. Bea also mentioned we need to know what services are requested by the public. Discussion about how to assess this through a survey. Sherm recommended phone volunteers be oriented on how to ask questions. Decision to survey callers for the month of RpriI. 1 Long Range Planning Committee Meeting Minutes March 27, 1990 Fliai iapressed with the Broward County report and would like to follow that foraat. Ruth recoaaended this foraat be used instead of reinventing the vheel. Bea concurred and David recoaaended ae folios this foraat as it has aorked for hi a before in business too. David also suggested ?e get a binder for each coaaittee aeaber aith dividers for each of the categories and that during each aeeting ae aork on a specific section. David suggested ae start aith the agency's strengths and weaknesses. Shera said the weaknesses needed to be aore frankly laid out without being politically polite. Lengthy discussion about probleas with the funding sources, Federation, United Uay, and fund-raising. IDENTIFIED WEAKNESSES: 1.) Our reliability on Federation as a major funding source. 2.) Mind set that United Way will always be a secondary source. 3.) Board's attitude/approach to fund-raising. 4.) Uncertainty and unavailability of government and industry grants. 5.) Difficulty in maintaining delivery of agency services to keep pace with changing and growing population and service demands - must maintain waiting lists. 6.) Jewish Community expects us to be all things to all people. 7.) Difficulty in communicating and educating the community at large about the programs and services of the agency. 8.) Inability to hire qualified professional staff. 9.) Poor organizational structure of the agency. 10.) Not using volunteers effectively/ training of volunteers. 11.) Space adequacy and location of present facilities. 12.) Parking and handicap access of present location. 13.) Crisis planning. 14.) Our dependency on Executive Director to do all things. 15.) Not all board members are committed and active. 16.) Not all services offered are fully developed (i.e. adopt-ion). 17.) Percentage of fees generated from clients. 2 Long Range Planning Committee Meeting Minutes March 27, 1990 18.) Skills of staff. 19.) Relationship between Executive Director and Executive Committee. David recommended Bill find out what amount of money goes to Broward Co. JFSA from their federation and what percentage that is of their federation's budget. Also to inquire what is their Federation's per capita donation and what percentage of that goes to their local JFSA. STRENGTHS: 1.) Commitment of Executive Director. 2.) Active members of the board are committed and inter-ested. 3.) Flexibility in being able to change or modify programs during the fiscal year. 4.) Able to shift dollars between programs and budget lines. 5.) Good senior citizen programs. 6. Volunteer program. 7.) Accredited to do adoptions. 8.) Autonomous structure of agency provides for board adopt-ion of programs. 9.) Full acceptance as a high-quality agency by funding sources 10.) Willingness of Board of Directors to allow agency to pursue governmental as well as foundation grants. 11.) Agency has ability to raise some funds on its own. 12.) Dedicated staff. 13.) Credibility and relationship with Federation has improved. 14.) Responsiveness to clients with problems. Discussion about where we will get input for long range plan to address weaknesses, i.e. Client, staff, community agencies , etc. as well as strengths. David raised concern that we might not have enough time to gather this information but this might be appropriate for future LRP committees. Lengthy discussion about this proposition. Sherm suggested we go to clients to survey them only. Discussion about surveying clients and staff. Decision to only survey 3 Long Range Planning Committee Meeting Minutes March 27, 1990 clients at this time. Sherm volunteered to help design survey and pick the population sample. One hundred surveys will be sent out. Mimi volunteered to help Sherm. Agenda for next meeting April 24, 1990 Bea's house 7PM. 1. Bill will get information from Florida. 2. Bill will survey services requested. 3. Bill will outline services/programs presently offered. 4. Sherm will design questionnaire and select clients. 5. Next meeting focus will be first year objectives. Minutes subject to review, revision and approval Respectfully submitted Ruth Pearson Urban JFSA Long Range Planning Committee Recording Secretary 4