upr000175 354

Ltr %£M 3-17-*9 -2- We heartily concur la the suggestion, seventh paragraph, that the fly leaf he eliminates, from form 2. Its present use makes oust files extremely bulky and ragged, particularly in the West Side records where changes are so frequent, and the substitution of a new form 2 will he much better, the tained in dead service file. old cards to be re­With regard to proposed revision of Form Z6 as outlined on page Z of your letter, I will appreciate four further consideration of changes suggests in my Otter fiovember 16 th. Generally speaking, it appear® desirable to simplify the form as much as possible and at the same time present in concise form the information required by Accounting Department. In fact that was my motive in initiating the proposed revision, and the elimination of typing in the names would accomplish this purpose and at the same time permit us to retain the present else of the form. At the time the for® was adopted in 1932, we had approximately 1800 consumers, bat this number has now grown to 7350 and continues to increase each year, and the insertion of three more columns would add to the complexity of the report and increase the chances of errors. If a record of name* Is required in the Accounting Department we could submit a master copy of consumer® names at this time and any change# or additions will be shown, as at present, in the monthly report of base rate changes and new services which is sent you each month, for ready reference I enclose sample copies of proposed form, showing typical use under various circumstance*. In accordance with second paragraph of page 2, we enclose copy of Genera! Attorney’s letter February 12th, approving proposed form of vacancy claim. With regard to Form h, we use the present form for receipting payment of several months at one time, a® shown In attached sample. The suggestion that only one line of form 25 be used for reporting total amount paid is a very good one, and will save considerable time at the counter where the customer is waiting for his receipt. We followed that practice prior to receipt of your letter August 3, 1945# placing notation on Form" 25 opposite lump sum payment to explain it, as for instance *8ix months © #2.00 ea* and in the column entitled *Konth to Which Applicable* the words *dan - dune, Inc.* At the present -2 -