Las Vegas City Ordinances, March 31, 1933 to October 25, 1950, lvc000014-109

ORDINANCE NO. 240 Continued: Section 5. No claim for damages for personal injuries suffered by any person or persons, or for the wrongful death of any person or persons, due to the alleged negligence, in any respect, of said City of Las Vegas, its agents or employees, shall be considered or paid by said Board of Commissioners or said City, unless a notice in writing, stating the name of the person injured or killed or the names of the persons injured or killed, the time and place of the accident or happening causing such injury or death, a brief statement of the facts surround­ing and concerning such accident or happening and the names of the witnesses present at such time, together with a statement of the amount claimed to be due from said City, shall be filed with the City Clerk within thirty days after the said accident or happening. And this provision, except the part concerning name of person injured or killed, shall likewise apply to all claims for damages to property due to the alleged negligence of Said City or its employees, and all other cases in which money is claimed to be due from said City for a tort of any kind by any of the agents or employees of said City. And no action shall be maintained in any Court upon any cause of action in this section mentioned unless such written notice shall have first been filed with said City Clerk. Section 6. No demand shall be audited, passed upon or allowed by the Board of Commissioners unless made out as prescribed in this ordinance and presented to, and filed with the City Clerk three (3) days prior to the time of the meeting of the Board of Commissioners at which it is asked to be allowed. This time limit shall not apply to the presentation of payroll demands. Section 7. All demands against the City of Las Vegas shall be presented to and filed with the City Clerk who shall note thereon the date received. The City Clerk shall forthwith attach to such demand a copy of the purchase order by which the expenditure was authorized, together with such evidence as is available of the re­ceipt of goods or services referred to on the demand upon which shall be shown the written approval or disapproval of the head of the department as to the goods re­ceived or services rendered. Section 8. The City Clerk shall examine and verify all claims and demands filed against the City of Las Vegas as to their validity, accuracy, certification, and required previous approvals, and shall prepare for approval, without signing, a warrant upon the City Treasurer representing such demand, which warrant shall specify in whose favor it is drawn, the purpose for which it is drawn, and the amount thereof, together with the name of the fund and of the bank out of which it is pay­able when executed and approved. He shall note such demands and warrants upon a register book of demands and warrants, setting forth the number of the demand and warrant, in whose favor the warrant is drawn, and the amount thereof, together with dates and the name of the fund and of the bank out of which the warrant is payable. All demands and warrants so presented, filed and noted, and the register book of demands and warrants, together with the supporting documents, shall then be for­warded by the City Clerk to the City Auditor for his approval or disapproval. Section 9. The City Auditor shall audit all such demands, and shall, if the same are found authorized, correct and legal, approve them and endorse his approval on the face of each demand, and also upon the register book of demands and warrants. If the Auditor declines to approve any demand, he shall attach to the demand a statement setting forth his reasons for disapproval thereof. Section 10. All demands approved or disapproved shall thereupon be presented by the City Clerk, together with the register book of demands and warrants, to the Commissioner in charge of the respective department incurring the expenditure and to the Finance Commissioner, who shall audit the same, and if found authorized, correct and legal, shall signify by their signatures upon the register book of demands and warrants, those demands which are approved or disapproved by such Commissioner. The Finance Commissioner shall then cause all demands approved or disapproved, to­gether with the register book of demands and warrants, and supporting- documents, to be presented to the Mayor for inspection after which they shall be returned to the City Clerk who shall present the same to the Board of Commissioners for audit and allowance or disallowance. Section 11. All demands so presented, shall be audited by the Board of Commissioners, and, if found authorized, correct and legal, shall be allowed by the Board of Commissioners and ordered paid. Such action of the Board of Commis­sioners shall be evidenced by motion entered in its minutes, stating the serial numbers of the demands allowed and the total amount thereof, and the serial numbers and total amount of those disallowed. Section 12. Upon the allowance of demands by the Board of Commissioners, the Mayor shall draw and execute, and the City Clerk shall attest, the warrants upon the Treasurer, so prepared as aforesaid, for all demands so allowed by the Board of Commissioners, and which appear upon the register book of demands and warrants. No warrant shall be drawn or evidence of indebtedness issued unless there be sufficient money in the treasury legally applicable to the payment of the same, except as provided by law. All warrants so drawn and executed, together with a signed copy of the register book of demands and warrants, shall be forwarded to the City Treasurer, and if found correct, shall be signed by the City Treasurer and distributed by him to the claimants legally entitled thereto. All demands shall be filed in numerical order by the City Clerk. Section 13. The register book of demands and warrants herein referred to shall be prepared and placed on file in the office of the City Clerk not later than the fourth and sixteenth days of each month. Section 14. All demands for services rendered or material supplied by any City Department to op for another City Department, the expenses of which are payable out of a separate fund, shall be presented in the name of, and the warrant drawn payable to the City of Las Vegas, designating the Department to which the demand is payable.