Alpha Kappa Alpha Sorority, Theta Theta Omega Chapter ways and means committee reports

Ways and Means Committee January 13, 2003 5:30pm
Members present: Marian Burns, Barbara Kirkland, Jacqueline Harris-Brown, Sharon Savage, Rhoda Anderson, Frances Perry, Debra Lopez, and Ina Dorman
Mardi Gras Ball
King and Queen- Voting will take place at the February meeting. Sorors will be asked to vote for one soror that they would like to be queen. A crown was donated for the queen by Soror Clair and Kenyatta. We have the Kings crown and the robes.
Decorations - Tables will not be numbered, they will have the names of New Orleans Parishes, Streets, and famous people. Ina and Jackie H.-Brown are working together. The table decorations will be simple this year. They will be purchased from a Party Store. A sign up sheet for help the day of the ball will be circulated at the meeting.
Umbrellas - They will be ordered this week after we get a count of the new sorors.
Hostess Coordinators-
Greeters - Kaweeda Adams and Ouida Brown
Ticket Takers - Barbara Kirkland
A sign up sheet will be circulated at the meeting for sorors to assist.
Souvenir Journal Contest - There is only one entry so far. Soror Kenyatta Neal- Johnson. An email will be sent to request others to participate. If no one else submits an entry, Kenyatta will win. Entries can be submitted at the February meeting.
Community Awards - The letters will go out this week. We still need a name for the Black Family. Each winner gets two tickets and hopefully they will want to purchase more to bring family, co-workers, and friends.
Souvenir Journal - Sorors need to be encouraged to sell ads. Our goal is to raise $8,000.00 on this portion of the event.
I will get the names of the newly transferred and reactivated sorors so that phone calls can be made to them to make sure they have Mardi Gras tickets.
I need to check to see if Tina can get rooms for the night of Mardi Gras. I will send her an email.
Ways and Means
Suggestions for other fundraisers
1.
Card party
2.
Candle Sales - Home Interiors
3.
Bachelor/Bachelorette Auction
4.
Luau in the Park
5.
Poolside luncheon and fashion show
6.
Jazz, wine and silent auction
7.
Raffle for a big item or items
8.
Personal yard sales and donate money to the chapter
We also need to set a yearly goal. We have a goal of $16,000 dollars for the Ball.
Ways and Means Committee Report February 1,2003 Sorority Meeting
A Ways and Means Committee Meeting was held on January 13, 2003, at the office of Soror Jacqueline Hall. 2424 Martin Luther King Blvd. This reports contains information from that meeting and information that was confirmed after the meeting.
Members present: Marian Bums, Co-chair, Barabra Kirkland, Jacqueline Harris Brown, Sharon Savage, Rhoda Anderson, Frances Perry, Debra Lopez and Ina Dorman
King and Queen -
Voting to take place at the February meeting. Ballot will be handed out. The voting will be done the same as the Thelma Tyree award. Sorors can vote on the person of their choice.
Decorations - Soror Ina Dorman and Jacqueline Brown-Harris will head up this subcommittee. Sorors will be encouraged to sign up to assist with decorations and decorating the room the day of the Ball. A sign up sheet will be available at the meeting. The decorations budget is $250.00
Umbrellas have been ordered. The current cost is 109.90 for 30 umbrellas.
Hostess Coordinators:
Greeter and Seater - Kaweeda Adams and Ouida Brown
Ticket Takers - Barbara Kirkland
A sign up sheet will be available for Sorors to sign up.
Souvenir Jounral Contest
The contest ends February 1, 2003. The committee will select the winner at their meeting on February 16, 2003.
Community Awards
Health - Annie R. Hall and Donetta Miller-Kyle - Southern Nevada Black Nurses Association
Economics - Hannah Brown - Urban Chamber of Commerce
Nevada Business Services
Arts - Frank McBride - Regional Agd in Oil Paintings Black Family - Marcia Rose dark - Economic Opportunity Board Education - Dr. William Sullivan - Upward Bound UNLV
All of the recipients have been notified. Everyone should be present on the night of the Ball, except William Sullivan as he will be out of town.
Souvenir Journal Ads
Money is due on February 16, 2003. Sorors need to sell, sell, sell!!!!!!! The journal will be printed by the Urban Chamber of Commerce
Newly activated sorors and sorors who have recently transferred were contacted about getting tickets and selling Ads. They were contacted by email ad they all had an email address.
Other Ways and Means activities
Suggestions for future fundraisers
a.
Card Party
b.
Candle sales - Home Interiors and gifts
c.
Bachelor/Bachelorette Auction
d.
Luau in the Park
e.
Poolside luncheon and fashion show
f Jazz, wine, and silent auction
g.
Raffle for a big item or items
h.
Personal yard sales and donate money to the chapter
A ballot containing these choices will be available at the March meeting and than the committee will get to work on the fundraisers most wanted by the chapter.
If anyone needs tickets or Ad forms they can be picked up after the meeting from Soror Marian or Soror Jackie Hall.
I move the acceptance of my report including the request for a check in the amount of 109.90 to Kerns International for Mardi Gras Umbrellas and $200.00 to Ina Dorman for the Mardi Gras Decorations.
Submitted by
Soror Jacqueline R. Hall & Soror Marian Burns
Ways and Means Committee Meeting March 26, 2003 - 5:45pm
Report presented at the Sorority Meeting held on April 5, 2003
Sorors present: Marian Bums, Jacqueline Hall, Frances Perry, Sharon Savage, Wilhelmina Lee, E. Lavonne Lewis, Virginia Ingram
Mardi Gras Ball - The final report will be given at the Sorority meeting on April 5th, 2003. Evaluation forms will also be distributed. Committee made a few internal recommendations and suggestions. More will be taken from the evaluations.
Card Tournament - This event is scheduled for the Fall 2003. Sorors Diane Stith and Virginia Ingram are co-chairing this event. The subcommittee meetings have been canceled until further notice because Soror Diane is ill.
New fundraisers
Candle Sale - This will be done April 5-May 21, 2003. No out of pocket costs to the chapter. Home Interiors and Gifts will provide the candles. Sorors will be asked to sell and least 10 candles. If we sell 500 candles we will make a profit of $1500.00
Private Movie Night - presented by Soror Marla Everson. The chapter would rent out a movie theatre (Palm) for one night. Each seat is $8.00. The Palms Movie theatre holds 300 people. We would sell the tickets for $15.00 in order to make a profit. We would have food and drinks. The movie theatre will sell popcorn. We are planning this event for the month of November. More information will be presented in the next few months.
Ways and Means Fundraising goal for 2003 is to raise between $16,000 - $20,000
Mardi Gras Final Report is attached. Copy of evaluation form also attached.
Submitted by
Soror Jacqueline R. Hall
Soror Marian Bums
Ways and Means Meeting March 26,2003 5:45pm
1.
Mardi Gras
Final report
Evaluation/Recommendations
2.
Card Tournament
3.
Other fundraiser
4.
Questions??? Suggestions!!!
Ways and Means Committee Meeting March 26, 2003 - 5:45pm
Report presented at the Sorority Meeting held on April 5, 2003
Sorors present: Marian Bums, Jacqueline Hall, Frances Perry, Sharon Savage, Wilhelmina Lee, E. Lavonne Lewis, Virginia Ingram
Mardi Gras Ball - The final report will be given at the Sorority meeting on April 5th, 2003. Evaluation forms will also be distributed. Committee made a few internal recommendations and suggestions. More will be taken from the evaluations.
Card Tournament - This event is scheduled for the Fall 2003. Sorors Diane Stith and Virginia Ingram are co-chairing this event. The subcommittee meetings have been canceled until further notice because Soror Diane is ill.
New fundraisers
Candle Sale - This will be done April 5-May 21, 2003. No out of pocket costs to the chapter. Home Interiors and Gifts will provide the candles. Sorors will be asked to sell and least 10 candles. If we sell 500 candles we will make a profit of $1500.00
Private Movie Night - presented by Soror Marla Everson. The chapter would rent out a movie theatre (Palm) for one night. Each seat is $8.00. The Palms Movie theatre holds 300 people. We would sell the tickets for $15.00 in order to make a profit. We would have food and drinks. The movie theatre will sell popcorn. We are planning this event for the month of November. More information will be presented in the next few months.
Ways and Means Fundraising goal for 2003 is to raise between $16,000 - $20,000
Mardi Gras Final Report is attached. Copy of evaluation form also attached.
Submitted by
Soror Jacqueline R. Hall Soror Marian Bums
Ways and Means Meeting March 26,2003 5:45pm
1.
Mardi Gras
Final report
Evaluation/Recommendations
2.
Card Tournament
3.
Other fundraiser
4.
Questions??? Suggestions!!!
A
B
C
D
E
F
G
H
I ‘
1
2003 MARC
)l GRAS BALL FINAL REPORT
2
MARDI GRAS BALL DATE - MARCH 1,2003
3
DATE OF PREPARATION: APRIL 4, 2003
4
SOROR MARIAN BURNS & JACQUELYN H
ALL - CO-CHAIRS
5
SUBMITTED BY SORORS MARIAN BURNS
& JACQUELYN HALL
6
7
FUNCTlOh
1
8
NCOME
9
TOTAL MONIES COLLECTED AS OF 4/3/03
10
FROM DA
MCE, RAFFLE, JOURNAL - $28,603.00
11
12
BREAK DOWN
13
14
TOTAL MONIES FROM DANCE & RAFFLE
$23,123.00
15
EXPENSES
16
MEALS, DANCE FLOOR, BARTENDERS)
$13,399.00
17
DECORATIONS
$ 260.00
18
ENTERTAINMENT, BAND
$ 1,500.00
19
AWARDS & UMBRELLAS
$ 476.78
20
TICKETS & POSTAG
$ 108.93
21
TOTAL EXPENSES
$15,684.75
22
TOTAL PROFIT FOR DANCE &
RAFFLE
$ 7,438.25
23
24
TOTAL INCOME FROM SOUVE
NIR JOURF
AL
$ 5,480.00
25
I
I
26
EXPENSES FOR JOURNAL
27
PRINTING
$ 800.00
28
GRAPHIC ARTIST
$ 200.00
29
TOTAL EXPENSES FOR JOURF
MAL
$ 1,000.00
30
TOTAL PROFIT FRC
)M SOUVENIR JOURh
AL
$ 4,480.00
31
I
32
SUB-TOTAL OF NET PROFIT FOR MARDI GRAS BALL 200
$11,918.25
33
^OUTSTANDING TICKETS SOLD $300 & $75 DONATlOh
)
$ 375.00
34
REIMBURSEMENT TO SOROR ARCHIBALD FOR OVERPAYMENT
$ (300.00)
35
TOTAL PROFIT FOR 2003 MARDI GRAS BALL
J______
$11,993.25
t
2003 Mardi Gras Ball Evaluation
Sorors we value your opinion and in order to better serve you at our 2004 Mardi Gras Ball we ask that you please complete the evaluation and return to one of the
Ways and Means Committee chairs.
Excellent
Good
Average
Bad
Did you like the location of the Ball? ______
Did you like the Food? ______
Did you like the Band ? ______
Did you like the seating arrangements? ______
YES NO
Should we continue to present
The Community Awards at the Ball? ______ _____
Do you feel that costumes
should be worn at the Ball
with prizes for the best costumes? ______ _____
Do you feel that we should
Sign the National Hymn at the Ball? ______ _____
If you have any ideas, suggestions or comments that would allow us to improve the
Ball, please list them below
Sisterly,
Sorors Jackie Hall & Marian Burns Ways & Means Committee Chairs
Ways and Means Committee Meeting September 15, 2003 - 6:00pm Home of Kaweeda Adams
Members present: Kaweeda Adams, Frances Perry, Lavonne Lewis, Verlia Hoggard, Donnyss Rucker, Tisha Johnson, Tasha Daniels, Wilhelmina Lee, Sharon Savage, Tina Rimmey, Annette Craighead, Jacqueline Hall, & Marian Bums
Movie Night was discussed. We are looking at getting a film that is just coming out. An independent film would cost the chapter to much money. This event may have to be continued until 2004 as the time as getting short and there are several events left to accomplish in 2003.
Card Tournament - The subcommittee met at Soror Diane’s house and report information in a separate report at the next meeting. We do know that raffle gifts are needed. Ticket turn in date is October 4th and October 15th.
Mardi Gras Ball - Committee voted to change the name of the Ball to the Emerald Ball. This would allow us to have a fresh theme. This also allows us to move away from the Mardi Gras dates and pick a date far enough away for Founders’ Day. The committee feels that we are competing with Founders’ Day for ticket sales as members at times sell to the same people.
Date of March 27th.
Monte Carlo Hotel and Casino
Soror Tina will check the date.
Menu change is also suggested. Possibly a sit down dinner instead of the buffet.
Soror Tina will check on menus
Ticket price to remain at $75.00
Soror Marian has sample tickets
Letter needs to be on letterhead. Soror Marian had already drafted the letter.
Souvenir Journal
Forms will be available at the October meeting.
Ad prices remain the same.
Turn in dates are the same as the regular sorority meeting beginning with the Month of December.
Band Selection
Soror Tina will spear head this committee along with Soror Kenyatta Neal- Johnson.
Ways and Means meeting con’t.
Community Awards
Soror Lavonne Lewis and Soror Verlia Hoggard will head this subcommittee Areas are: Health, Economics, Arts, Education, Black Family, & a new award for Connection (Politics)
Will report at the December Ways and Means meeting
Invitations
Soror Annette Craighead
Will only charge for supplies
Overall Money raising goal for 2004 - $15,000
Budget request for 2004 - $3000.00
Submitted by Soror Jacqueline R. Hall Soror Marian Bums