Alpha Kappa Alpha Sorority, Theta Theta Omega Chapter Founders Day committee reports

Founders Day 1998 Committee Report Rev. 2/28/98
Founders Day will be held on March 7th, 1998 at the Golden Nugget Hotel at 12 p.m.. The main guest speaker will be Soror Mattelia Grays (18th Supreme Basilus), Soror Barbara Kirkland (Charter member Theta Theta Omega), and Soror Yvonne Atkinson-Gates (Charter member Kappa Xi).
The committee will also be hosting a rededication ceremony on March 6th, 1998 at 7:30pm at the Luxor Hotel (room 13335 East Tower). The ceremony will be hosted by Soror Mattelia Grays and the food will be donated by the Founders Day committee members. The reception will be open to all interested Sorors, active as well as inactive.
The assessment for Founders Day will be two tickets at $25.00 each, for a total of $2,700.00 (this figure based on number of 54 active Sorors). All monies will be due at the Feb. 28th meeting. Last year we hosted apx. 125 guest and this year I would like to bring our count up to apx. 150.
COST BREAK DOWN
ITEM
COST
DATE
CHECK PAYABLE TO
Hotel Deposit
$300.00
1-31-98
The Golden Nugget Hotel
PAID
Speaker Fee -
$500.00
3-07-98
Matilia Grays
Airline fix
$263.00
1-31-98
Mattelia Grays
PAID
Tix & Programs
$30.00 TIX
$62.00 TIX
1-
31-98
2-
28-98
Rhoda Anderson
TIX PAID
PROG. N/PAID
Mailings
$47.81
1-31-98
Lisa Russell
Hotel Rooms
$270.00
1-31-98
Luxor Hotel
PAID
Food for Reception
Donated
Gifts & Souvenirs, flowers
$250.00
2/28/98
Belisa Brownlee
Awards-
$ 50.00
2-28-98
Denise Williams
Comp Meals
$224.00
Golden Nugget
Meals
$1868.4
Golden Nugget
based on assessment
TOTAL COST
3815.21
TOTAL
ASSESSMENT
2700.00
ADDITIONAL COST
1115.21
LESS DEPOSIT
300.00
TOTAL
815.21
Please note that our regularly scheduled meeting is March 7th, 1998 so I recommend that we move the meeting to Feb 28th, 1998.
I move that we allot the Founders Day Committee an additional $615.21 to add to the existing $200.00, for the 1998 Founders Day Luncheon “Celebrating 90 years of Service to All Mankind”.
Sincerly,
Denise Williams
Founders Day Chairman
-VO JLX
Founders Day Committee 1998
Nov. 23,1997
6:30 pm - Soror Denise William’s
Committee Members
^Denise Williams - Chair Person
Belisa Brownlee, Frances Perry, Jacki Brown, Jackie Henry, Kaweeda Adams, Lisa Russell Lois Bolder^ Patricia Betts - Kappa Xi, Rhoda Anderson
s AGENDA
I.
Date -
n. Open / Closed
HI. Topic / Theme (90th Founders Day)
IV.
Job Assignments
1|S Location
2)
Speaker / Entertainment
3)
Program & Ticket- design & printing
4)
Publicity
5)
Rededication
6)
' Ticketing (distributional
7)
Hotel & Accommodations
8)
Gift & Souvenirs
9)
Arts & Humanities Award
10)
Hjndergraduate Day
11)
Hostesses
V.
Next meeting
FOUNDER’S DAY COMMITTEE REPORT
JAN. 11,1997
Committee Meeting: Jan 8,1997
Time: 6:00PM
Committee Members: Denise Williams (new Chairperson)
Jackie Hall, Rhoda Anderson, Kawedda Adams, Lisa McNeil Frances Perry & Jacki Brown (Frances & Jacki B. not present)
Founders’ day will be held Feb. 22,1997 at the Golden Nugget Hotel. The room location has not been determined but the time will be from 12:00pm - 2:00pm. Rededication will be from 10:00am -11:00am (rededication will start promptly at 10:00am) in a room location to be determined.
The Speaker will be the Far Western Regional Director, Soror Grace B. Strauther.
Tickets will be given out at the end of the meeting by Soror Jackie H.. We ask that each Soror try to sale as many tickets as possible but please don’t take more than you can handle. This makes it easier at the end to identify how many tickets have actually been sold.
The lunch menu is as follows:
Salad
Grilled Breast of Chicken
Pan Fried Shrimp Scampi
Penne Pasta with Pesto Sauce
Vegetable in season
Ricotta Cheesecake with Berries
Baked Rolls
Coffee & Tea
The committee would like to ask that a few Sorors sponsor some of the undergraduate chapter members and a few AKAteens.
The next committee meeting will be held at Jackie H. house on 2/13/97 at 6:30pm.
Respectfully submitted
Denise Williams - Committee Chair
TICKET REPORTING
FOR FOUNDER’S DAY
Sorors! In an effort to speed up the process by which we place the food orders and set up reserve tables I ask that you follow a few simple steps, this process Ml element the phone tag game and save us all a lot of valuable time.
1)
Feb. 16 (Sun.) - please phone in all ticket sale counts.
(Tables will be reserved for every ten tickets a Soror phones in. If you phone in thirteen tickets, you will only have one reserved table. The other guest will be seated accordingly. We ask that no Soror hold seats as they are on a first come first serve basis.
If your remaining guest all arrive at the same time or would like to wait for the remainder of the party we will gladly seat them all together if seating availability permits.)
2)
Feb. 20 (Thur.) - Any additional sales must be phoned in before 5pm. This will, ensure that all guests will receive a meal.
3)
Feb. 22 (Sat.) - All monies and unsold tickets must be turned in (NO EXCEPTION).
Please phone all orders into 223-4998.
Founders’s Day Committee Meeting Recap (From 1/8/97)
Denise Williams - New Chair Person
1.
Decorations/Room set up/Dias KaweedaA.
Example of decorations and layout of Dais will be turned in on 2/13/97
2.
Gift & Souvenirs Jackie B.(absent)H
A suggestion to go with a book marker (Denise will Call Jackie B. and inform her of the ideas and suggestions and ask her to bring an example to the next meeting.
3.
Program/design & printing Rhoda A.
Rhoda will work up a few examples by 1/25 & Denise will cost them out by 2/1 we will choose the program based on cost at the next meeting and send them to print.
4.
Publicity/Newspaper Kaweeda & Denise
All releases will go out by 1/22
5.
Rededication Frances Perry
We will walk threw what is needed at the next meeting.
6.
Deadline for ticket money Jackie H.
The last count for tickets sold will be called in to Denise by 2/20M11 money will be collected during Founder's Day. No tickets will be sold at the door
7.
Hotel & Transportation accommodations Denise
Accommodations will be set up by Denise upon confirming information from Grace 8.
8.
Entertainment for program Jackie H.
Jackie will call with ideas by 1/24 and we will finalize by 2/13
9.
Arts & Humanities Award Kaweeda
A name will be given to the committee by. 2/13 a plaque and ticket will be purchased for the honoree.
10.
Undergraduate Day
We will ask some graduate Sorors to sponsor the undergraduates
11.
Hostesses
Belisa B., Lisa M. - tickets, Rhoda and 4 AKAteens
1. Decorations/Room Set-up/Dais Kaweeda Adams
Jacki Brown
4. Publi c i ty/Newspape r
5. Rededication Frances Perry
6.
8. Entertainment for Program
9.
10.
11. Hostesses at the door
12. Any other items I left off.
Program/design
and printing
Rhoda Anderson
Jackie Hall
Deadline for ticket money
Are we selling at the door?
Kaweeda will
write release.
Denise will
distribute.
Undergraduate Day - National
February 22, 1997
invitation has been
are ready for
have been made.
Denise Williams has agreed to become the
Founder's Day 1997. „
Hotel Room for Regional Director
Transportation for Regional Director
Arts & Humanities Award (Kaweeda)
Thelma Tyree Award (Sandra will handle)
Lois Ice Award
NOTES: The place has been chosen, Golden Nugget Hotel. The
deposit has been given to the hotel. The regional director has
agreed to be the speaker and a letter of
sent. The tickets have been printed and
distribution. Sub-committee assignments
FOUNDER'S, DAY AGENDA
I I TH ~7
CPGifts
and Souvenirs
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The Theta Theta Omega Chapter of the Alpha Kappa Alpha Sorority, Incorporated celebrates its origin, growth, development, and accomplishments in the eighty-nineth annual Founders' Day Luncheon. As the premier Greek-letter organization founded at Howard University in 1908 by-African- American college women, Alpha Kappa Alpha Sorority, Incorporated is dedicated to serving mankind, political and social awareness, high scholarship, and leadership. The 1997 Founders' Day Luncheon will be held Saturday, February 22, 1997 from 12 noon - 2:00 p.m. at the Golden Nugget Hotel and Casino. Donations are $25.00. For additional information, call .
Theta Theta Omega FOUNDERS DAY CLOSING REPORT MARCH 1,1997
EVENT:
DATE:
TIME:
LOCATION:
Founders Day
Feb. 22,1997
12:00pm
Golden Nugget Hotel
Financial Report: See an attached report
COMMENTS / SUGGESTION:
The Founder’s day was a great success and proceeded without any problems.
Below are a few suggestions for next year.
1)
Assessments should be a part of our yearly dues so that when the committee starts to plan they have an operating budget to work with.
2)
Assessments should not be part of ticket sales as it is much too confusing to back track what is an assessment and what is a general ticket sale.
3)
Ticket sales need to be reported in a timely fashion as it could be a great embarrassment to the sorority on the day of an event when ticket sales are still being reported and we run the possibility of not being able to server our guest.
4)
The table seating arrangement needs to^ be followed according to what the committee has set, not holding tables when you have not sold one). This creates problems when we have guests that we are trying to seat and we are told this seat is reserved when in fact it is not.
ACKNOWLEDGMENTS:
I would like to thank the chapter as a whole for entrusting me as a new member of Theta Theta Omega with such a treasured event.
I would like to thank my committee for guiding and encouraging me.
Respectfully submitted