Meeting minutes for Consolidated Student Senate, University of Nevada, Las Vegas, October 06, 2003

University of Nevada, Las Vegas Student Government Office of the Senate President Michael J. Amesquita Jr. STUDENT SENATE MEETING 33-31 MONDAY, OCTOBER 6, 2003 MSU 201, 6:00PM Peter Goatz I. CALL TO ORDER Senate President Pro Te Business T^npore R Q L L C A L L V. VI. Rachael Wagner Liberal Arts Nikki Ftinner Education Ryan Cianci Liberal Arts Chester Corpuz Business Josh Goihl Business Sherry Snyder Business Nicole Sunstrum Education Mark Ulep Engineering Kevin Mullinax Fine Arts Hy Nye Arts Soldano Health Science Aaron Arneson Hotel Administration Dustin Crawford Sciences Sherrelle Blood Urban Affairs Giita Marie Nissen Urban Affairs Betty Thompson Education Eric Anderson Liberal Arts Nick Heeg Hotel Administration David Langhaim Student Development Ryan Rosas Student Development Christy Cazares VII. Engineering Ryan West Health Science III. PLEDGE OF ALLEGIANCE IV. ANNOUNCEMENTS APPROVAL OF MINUTES 33-29, 33-30 BOARD AND COMMITTEE REPORTS A. Senate Committee Reports B. Faculty Senate/University Committee Reports C. Business Manager Reports D. Directors' Reports CSUN Service Director - Anisa Izzolo Entertainment and Programming Director - Jeff Long Office of Student Information Director - Jesse Taylor Rebel Radio Director - Joshua Greenrock Nevada Student Affairs - Jeanine Tegano Elections Director - Laurie Evans Publications Director - Justin George E. Liaison Reports Greek Advisory Multicultural Student Affairs Residence Hall Association Student Athletics Student Body President's Advisory Student Health Advisory Committee ROTC LAB PUBLIC COMMENT CONSOLIDATED STUDENTS • UNIVERSITY OF NEVADA 4505 MARYLAND PARKWAY • LAS VEGAS, NEVADA 89154-2009 • (702) 895-3645 • FAX (702) 895-4606 VIII. UNFINISHED BUSINESS A. Action Item: Nomination/Selection of one (1) students to serve on the Faculty Senate Academic Standards Committee. As submitted by Senate President Amesquita. B. Action Item: Nomination/Selection of one (1) student to serve on the Faculty Senate Campus Affairs Committee. As submitted by Senate President Amesquita. C. Action Item: Nomination/Selection of one (1) student to serve on the Faculty Senate Curriculum Committee. As submitted by Senate President Amesquita. D. Action Item: Nomination/Selection of one (1) student to serve on the Faculty Senate General Education Committee. As submitted by Senate President Amesquita. E. Action Item: Discussion/ approval of the sponsorship agreement for Alloy Marketing for $1,000.00. As submitted by Senator Arneson. F. Action Item: Discussion/approval of moving $1,000.00 received from the Alloy Marketing sponsorship from the CSUN 2702 General account to the Entertainment and Programming (Tailgate) account. As submitted by Senator Arneson. G. Action Item: Discussion/ Approval of a 12-credit fee waiver to Assistant CSUN Services Director Ea Madrigal to be split between the fall and spring semester of the 2003- 2004 school year. Costs to be encumbered from the CSUN 2702 FY03- 04 CSUN Services Discretionary Account. As submitted by Senator Nissen. H. Action Item: Discussion/Approval of a 6 credit fee waiver to be paid to the Rebel Radio Production Assistant Eric Guideng for the Fall Semester. Cost to be encumbered from the CSUN 2702 FY 03-04 Rebel Radio Discretionary Account. As submitted by Senator Mullinax. I. Action Item: Discussion/Approval of six credits to be paid to assistant elections director Aundrea Taylor - Caldwell for the fall 2003 semester. Cost to be encumbered from the CSUN 2702 FY 03-04 Elections Discretionary Account. As submitted by Senate President Pro-Tempore Goatz. IX. NEW BUSINESS A. Action Item: Discussion/Approval of an amount not to exceed $2,000.00 to be paid to Greek Life for co-sponsorship of the Alcohol Awareness Week Programming to be held October 19-25th, 2003. Costs to be encumbered from the CSUN 2702 FY 03-04 Senate Discretionary (Miscellaneous) Budget. As Submitted by Senate President Pro-Tempore Goatz. See attachment 33.31.01 B. Action Item: Discussion/Approval of an amount not to exceed $610.00 for the purchase of ten (10) CSUN-logo magazine stands for distribution of the Vagus Nerve and all other CSUN publications. Cost to be encumbered from CSUN 2702 FY 03 -04 Publications Discretionary account. As submitted by Senator Flinner. See attachment 33.31.02 C. Action Item: Discussion/Approval of Robert Hollins, Sara Peterson, Michelle Bourdet and Nikki Flinner to serve on the CSUN Publications Board for the 2003- 2004 school year. As submitted by Senator Flinner. D. Action Item: Discussion/ Approval of a contract for Eve 6 to perform at Rebel Ruckus on October 17, 2003. As submitted by Senator Arneson. See attachment 33.31.04 E. Action Item: Discussion/Approval of contract for Dr. Roger K. Newman to give a public lecture on Thursday, November 20, 2003 at 4pm on the UNLV campus. Costs to be encumbered from the CSUN 2702 FY03-04 Nevada Student Affairs (Lecture Series) Account. As submitted by Senator Wagner. See attachment 33.31.03 F. Action Item: Discussion/Approval of the amount of $ 1,200.00 to be paid to the Clark County workers for senate elections. Cost to be encumbered by the CSUN 2702 FY 03-04 Elections (Senate) Account. As submitted by Senate President Pro-Tempore Goatz. G. Action Item: Discussion/Approval of the amount of $ 1,700.30 to be paid to the Clark County Elections Department for the voting booths. Cost to be encumbered by the CSUN 2702 FY03-04 Elections (Senate) Account. As Submitted by Senate President Pro-Tempore Goatz. X. EXECUTIVE BOARD ANNOUNCEMENTS AND SUMMATIONS XI. GOOD OF THE SENATE XII. ADJOURNMENT This was posted in accordance with Nevada Open Meeting Law (N.R.S. 241.000) at the following locations: Moyer Student Union, Frank & Estella Beam Hall, Flora Dungan Humanities, and the Classroom Building Complex. To the CSUN Senate and Executive Board: I am proposing an opportunity for collaboration regarding Alcohol Awareness Week (October 19-25). I had intended to, but was unable to, snag you or your rep after the last Alcohol Task Force Meeting. This would be a great opportunity to pull several areas of campus together to address the issues of alcohol related issues education and outreach. Bridget and I met to brainstorm the start of a programming schedule for the week. Here is what we have been able to come up with so far: Mon, Tues and Wed- Sober Driver Pledges MSU Counterspace 10-2 Wed- Staff Development - Rick Barnes (tentative) MSU 11-ish Sobriety Field Testing Games CBC/DC area 2:30-3:30 Drunk goggle big wheel races & ring toss MPE 3:30-4:30 Pida Plaza 4:30-5:30 Mocktail Reception & Games Recognition MSU Ballroom 6:00 Drink Think Program - Rick Barnes MSU Ballroom 6:30 This by no limitation is the exclusive list of programs for the week, more the skeletal base we have come up with. I have broken the current ideas into resource/supply needs, as well as, resources currently being considered/ solicited: Sober Driver Pledge DriveRebel Service Council is considering the sponsorship of staffing Rick Barnes - Currently secured through the Greek Life budget and seeking supplemental funds to assist (Speaker fees of $2500) CSUN well review proposal for possible sponsorship Rick Barnes identified a $500 sponsorship scholarship available through NCAA for athletics Sobriety Field Testing Games. Game Supplies available through Student Health Services Proposal for Public Safety involvement being considered: -Stop DUI visibility/sponsorship currently being sought -Game Prize Packages- Currently seeking a solicitor to secure donations -Mocktail Reception-Current proposal being considered by Sodexo Bridget is checking with John for possible assistance through Pepsi. Please feel free to provide any feedback or suggestions and let me know if you and/or your area would be willing and interested in providing. I would be more than happy to attempt the scheduling of a meeting for us all to come to the table provided each of you could send your times of availability. I am also open to the possible of coordinating efforts via email given everyone's current time constraints. Thanks in advance for your consideration. Walter "Pete" Glass II UNLV Coordinator for Greek Life 4505 Maryland Pkwy Box 452008 Las Vegas, NV 89154-2008 702-895-3221 702-895-4103 (fax) RM126F-1 One shelf foldable with 19 inches of stacking capacity. Size: 26" H x 11 1/8" W x 13 3/8" D Shelf size: 10 1/4" Wx13" D Sign Plate: 3 1/4" x 9 1/2" Weight: 6 Ib./each 5 racks per carton Standard colors: black, white, almond Minimum order of 10 Made to order rack, normal delivery is. 4-6 weeks $18.75 per rack x 10 = $187.50 Full color screen printing: $285.00 set up fee $6.85 per rack (xlO) = $350.80 Subtotal: $5+4 $06.500.0 0 for s/h Total: We, the undersigned, agree to provide the following services: a public lecture by Roger K. Newman ("the speaker") on November 20, 2003 of approximately 45 minutes in length with questions and answer period following, on 9-11 and Our Rights at 4:00 P.M. through the auspices of the University's Student Government Association for the fee of $4000 plus one night lodging. A University check for this amount will be given to Roger K. Newman at the conclusion of the lecture. The facility at which the lecture is delivered shall be staffed and supervised by University staff responsibility for staging events in it. A podium and microphone shall be provided. The lecture will not be reproduced or transmitted from the place of performance by broadcasting, videotaping, or in any other manner or by any means whatsoever, without the written permission of the speaker. In the case of extreme emergency, an act of God, illness or physical disability on the part of the speaker or any other legitimate condition beyond the control of the parties to this contract, the lecture will be canceled and efforts made to reschedule, with no penalty to either party. If the lecture is canceled, all parties shall be released from any liability or damages pursuing. The speaker is an United States citizen. He is an independent contractor and is not an employee of the University or the State of Nevada. This constitutes the full contract between the speaker and the University of Nevada-Las Vegas. It is binding on both parties and shall be governed by the laws of the State of Nevada. ROGER K. NEWMAN , Date: 5601 Riverdale Ave., Apt. 5R Bronx, New York 10471-2119 718 601-0673 - rnewman412@aol.com - fax 718 796-1091 Social Security #: 062-40-0090 University of Nevada-Las Vegas BY INSTITUTIONAL REPRESENTATIVE(S). Date : PERFORMANCE CONTRACT CONTRACT FOR PROVIDING Eve 6 music performance FOR THE UNIVERSITY OF NEVADA, LAS VEGAS (UNLV) CONSOLIDATED STUDENTS OF THE UNIVERSITY OF NEVADA This CONTRACT is made and entered into on the 25th day of September, 2003, by and between the Board of Regents of the University and Community College System of Nevada, on behalf of the Consolidated Students of the University of Nevada, Las Vegas, (hereinafter called "UNLV") and Eve 6 (hereinafter called "Agency"), for the providing of the musical performance of Eve 6, as identified in Agency's Proposal dated September 25th, 2003. WITNESSETH: WHEREAS, UNLV requires Agency capable to Musical performance, and; WHEREAS, Agency is qualified to provide such services; NOW, THEREFORE, in consideration of the premises and mutual covenants, terms, conditions, obligations, and agreements contained herein, and other good and valuable consideration, the parties agree as follows: ARTICLE I: TERM The Term of this contract shall be from October 17th, 2003. ARTICLE II: SCOPE OF CONTRACT The Scope of the initial portion of this Contract shall be as is noted in Agency's Proposal dated September 25th, 2003. If there are any conflicts with that Proposal and this Contract, the terms of this Contract shall prevail. UNLV shall, at its sole option, develop additional job-specific Scopes of Work in the event it elects to request additional services from Agency. Nothing in this Contract shall be construed as guaranteeing Agency that any additional Scopes of Work will be actually requested. This Contract, together with all attachments, proposal documents, Appendixes, Exhibits and other appendices thereto, constitutes the entire Contract between the parties and supersedes all previous Contracts, whether written or oral between the parties with respect to the subject matter hereof, whether expressed or implied and shall bind the parties unless the same be in writing and signed by the parties. The parties hereto further understand and agree that the other party and its agents have made no representations or promises with respect to this Contract, except as in this Contract expressly set forth. ARTICLE III: AMOUNT OF CONTRACT The amount to be paid to Agency for work performed under this contract shall not exceed $ 13.000.00 (Thirteen thousand dollars and zero cents). However, UNLV may elect at any time, at its sole convenience, (see Article V, J), and cease the issuance of any payments. In the event of such cancellation, Agency acknowledges that it will not be due any monies except for work already completed or in progress In the event UNLV shall request additional services from Agency during the term of this Contract or during any allowable renewals, payments shall be made as agreed to between Agency and UNLV but in no case will payments for such additional services be made until such services are performed and accepted by UNLV. Any such payments and any such payment schedules shall be as negotiated between UNLV and Agency prior to the commencement of any work. All payments shall be made within thirty days of acceptance of the related invoice. Should the acceptance of such invoices be in doubt, Agency shall not be due any interest or penalty on any unpaid amounts. In case of default by the Contractor, the University reserves the right to hold the Contractor responsible for any actual, consequential or incidental damages. ARTICLE IV: INSURANCE, LIABILITY & INDEMNIFICATION A. INSURANCE 1. Prior to providing the services noted herein, or any other services during the term of this Contract and/or any renewals, Agency is required, to purchase and maintain such insurance as will protect both it and UCCSN from claims set forth below which may arise out of or result from Agency's operations under the Contract, whether such operations be by Agency or by any sub-Contractor or by anyone directly or indirectly employed by Agency as sub-contractor, or by anyone for whose acts Agency or sub-contractor may be liable. Agency's insurance shall be primary as respects UCCSN and the Agency, their officers, employees and volunteers. Such insurance shall include, but not be limited to the following: in the event the limits are less than is required by UCCSN, the higher limits shall prevail; in the event Agency is unable to obtain the necessary, noted coverage's, the requirements of Paragraph C, below, shall still prevail. 2. Nevada State Industrial Insurance, or workman's compensation, in the amounts and forms as required by the Nevada Industrial Insurance Act and the Nevada Occupational Disease Act, if applicable; 3. Policy of General Liability, on an "occurrence" basis only, of no less than one million dollars ($1,000,000) combined single limit per occurrence for bodily injury, including death, personal injury, and property damage; 4. Automobile Liability coverage, with limits of no less than one million dollars ($1,000,000) combined single limit "per accident" for bodily injury and property damage, for claims for damage because of bodily injury or death of any person, or property damage arising out of the ownership, maintenance or use of motor vehicles, whether owned, hired, or non-owned. NOTE: UCCSN. ITS OFFICERS. EMPLOYEES. & VOLUNTEERS MUST BE EXPRESSLY COVERED AS ADDITIONAL INSURED WITH RESPECT TO LIABILITY ARISING OUT OF THE ACTIVITIES BY OR ON BEHALF OF THE NAMED INSURED IN CONNECTION WITH THIS PROJECT. SUCH NOTATION SHALL APPEAR ON THE CERTIFICATE OF INSURANCE. A COPY OF THE CERTIFICATE OF INSURANCE SHALL BE FURNISHED TO UCCSN PRIOR TO PROVIDING THE SERVICE UNDER THIS CONTRACT. 5. In accordance with NRS 680A.300 any policy or duplicate policy of insurance of any kind upon persons, property or risks resident, located or to be performed in the State of NEVADA, SHALL BE COUNTERSIGNED BY A DULY APPOINTED AND LICENSED AGENT RESIDENT IN THIS STATE. 6. Each insurance policy supplied by Agency must be endorsed to provide that the coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except after 30 days prior written notice by certified mail "return receipt requested" has been given to UCCSN. This notice requirement does not waive the insurance requirements contained herein. B. OFFICIAL, AGENT AND EMPLOYEES OF OWNER NOT PERSONALLY LIABLE It is agreed by and between UNLV and Agency that in no event shall any official, officer, employee, or agent of UNLV in any way be personally liable or responsible for any covenant or agreement therein contained whether expressed or implied, nor for any statement, representation or warranty made herein or in any connection with this Contract. C. INDEMNITY Agency shall indemnify, defend, and hold harmless UCCSN, its officers, employees, and agents from and against any and all liabilities, claims, losses, costs or expenses to the person or property of another, lawsuits, judgments, and/or expenses, including attorney fees, arising either directly or indirectly from any act or failure to act by Agency or any of its officers or employees, which may occur during or which may arise out of the performance of this Agreement. ARTICLE V: MISCELLANEOUS PROVISIONS A. USE OF UNIVERSITY NAME AND/OR LOGO IN ADVERTISING Agency acknowledges that it cannot use the name of the Board of Regents of the University and Community College System of Nevada (UCCSN), UCCSN, UNLV, the UNLV Logo or an other related name in the performance of its services, in its advertising, or in the production of any materials related to this Contract, without the prior written approval of UNLV. B. OWNERSHIP OF MATERIALS Agency acknowledges that all materials it produces under this Contract and/or any renewals will become the property of UNLV immediately upon receiving any payment for the services performed in developing such materials. Agency is to provide such materials to UNLV immediately upon receiving UNLV request for same. C. CONFIDENTIALITY By signing this Agreement, Agency acknowledges that any materials and/or data that may result from its efforts, as related to this Agreement, are the property of the University of Nevada Las Vegas (UNLV), and, as such, may not be disseminated in any form whatsoever to any person, group or organization without the prior written authorization of UNLV. Agency further acknowledges that it is acting as the Custodian of Record for all materials and/or data that may result from the Agreement and that all such materials and/or data must be transmitted, in its/their original and copied form, to UNLV within 72 hours of UNLV request to do so, and that its role as Custodian of Record shall remain as long as it has in its possession any such referenced materials and/or data. Agency further acknowledges that it is not to retain any such referenced materials and/or data in any form, whether originals or copies, upon termination of this Agreement. Agency acknowledges that UNLV would be materially harmed if such confidentiality is not maintained and any referenced material and/or data was disseminated in any form without UNLV prior written approval. D. SUCCESSORS AND ASSIGNS UNLV and Agency each binds itself and its partners, successors, administrators and assigns to the other party of this Contract and to the partners, successors, executors, administrators and assigns of such other party in respect to all covenants of this Contract. Except as noted above, neither UNLV nor Agency shall assign, sublet or transfer its interest in this Contract without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of UNLV. E. WAIVER A failure or delay of either party to enforce at any time any of the provisions of this contract, shall not be construed to be a waiver of a party's right to enforce strict compliance of such provisions(s) of this Contract. F. SEVERABILITY In the event any one or more of the provisions of this Contract shall for any reason be held to be invalid, illegal, or unenforceable, such provision(s) shall be treated as severable, leaving the remaining provisions of this Contract unimpaired, and the Contract shall be construed as if such invalid, illegal or unenforceable provision(s) were not present. G. MODIFICATION No alteration, modification, amendment, or supplement to this Contract or any of its provisions shall be effective, enforceable or binding unless made in writing and duly signed by the parties. H. COMPLIANCE Vendors are required to comply with all OSHA, EPA, ADA and other relevant state and federal standards, codes and regulations that may apply. In order that the University may determine whether the Contractor has complied with the requirements of the Contract Documents, the Contractor shall, at any time when requested, submit to the University, properly authenticated documents or other satisfactory proofs as to compliance with such requirements. I. TERMINATION FOR CAUSE If, through any cause, UNLV shall fail to fulfill in a timely and proper manner its obligations under this contract or if UNLV shall violate any of the covenants, agreements or stipulations of this Agreement, Agency shall, in writing, notify UNLV of the issue(s) and afford UNLV 30 days to cure. Agency, if issue(s) has not been cured, will thereupon have the right to terminate this Contract by giving written notice to UNLV of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. Agency shall be entitled to receive just and equitable compensation for any work satisfactorily completed through date of termination. J. TERMINATION FOR CONVENIENCE UNLV may terminate this Contract at any time by giving at least fifteen (15) days' notice in writing to the Agency. If Agency is terminated by UNLV as provided herein, Agency will be paid an amount which bears the same ratio to the total compensation as the services actually performed bear to the total services of Agency covered by this contract, less payments of compensation previously made. K. FORCE MAJEURE Neither party shall be liable for defaults or delays due to Acts of God or the public enemy, acts or demands of any Government or any Governmental agency, strikes, fires, floods, accidents or other unforeseeable causes beyond its control and not due to its fault or negligence. Each party shall notify the other in writing of the cause of such delay within five (5) days after the beginning thereof. L. HEADINGS The headings in this Contract are for purposes of convenience and reference only and shall not in any way define, limit, extend or otherwise affect the meaning or interpretation of any of the terms hereof. M. INDEPENDENT CONTRACTOR The Agency shall be subject to and operate under all applicable Federal, State, City and Municipal Enactment's Codes, and Ordinances and those of the State of Nevada regarding Industrial Insurance and expressly covenants and agrees that the Agency's employees engaged on the work hereunder are not, and shall not be treated or considered as the servants and employees of the University, it being the intention of the parties hereto that the Agency shall be and remain an Independent Contractor, and that nothing herein contained shall be construed inconsistent with that status. Agency hereby covenants and agrees to save and hold harmless the University from and against any and all damages, claims, costs or expenses whatsoever, due to the existence of such enactment's codes, ordinances, and of any and all claims, costs and expenses in connection therewith under any claim or subrogation provided by said enactment's codes, ordinances or otherwise. N. TAXES, LICENSES AND PERMITS It is the Agency's responsibility for securing all required licenses, permits, franchises, lawful authority and insurance necessary for the proper execution and completion of the work involved. The University and Community College System of Nevada is exempt from paying state, local and federal excise taxes. O. GOVERNING LAW This Contract shall be governed by the laws of the State of Nevada. In case action is brought on this Agreement, it is agreed that the venue of such action shall lie in Clark County, State of Nevada, and each party agrees to submit to the personal jurisdiction of such court. P. ENTIRE CONTRACT This Contract, together with all Attachments, Proposal documents, Exhibits and other appendices hereto, constitutes the entire Contract between the parties. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be duly executed the day and year first above written. BY: Eve 6 94-3287764 EIN (Employee Identification No) APPROVED: BY: Deb Klein, Eve 6 Date BOARD OF REGENTS OF THE UNIVERSITY AND COMMUNITY COLLEGE SYSTEM OF NEVADA ACTING ON BEHALF OF THE UNIVERSITY OF NEVADA, LAS VEGAS, APPROVED: BY: Anthony B. Flores, Vice President for Finance Date