Alpha Kappa Alpha Sorority, Theta Theta Omega Chapter regional conference report

wow
Thanks for selecting me as a delegate to the 76th Far West Regional Conference. The Sorors of Alpha Kappa Alpha really know how to take care of business and have fun at the same time. I served on the decoration committee, and over the last few months we worked hard with Ina Dorman to make the African dolls (120) and napkins rings (1000).
Decorations for the ball were stunning. On Wednesday, I worked at the airport greeting delegates. Delegates who were staying at the Flamingo could register and get their room keys at the airport. I heard many positive comments about the warm greetings. The shirts that Soror Diane Stith ordered set us apart at the airport and throughout the hotel.
On Thursday our chapter strutted in tire conference with fabulous music from the Mojave High School band. Each person in attendance received a green coin purse. The opening plenary session was magical. When people asked me about the convention, my response was I have never met such accomplished, polished women who could really deliver a message. The speakers were outstanding.
The Silver Star Luncheon was exciting. Sharon Walton was a new Silver Star sorors. The new silver sorors waltzed into the room blazing with the accomplishments of twenty-five years of service to AKA. Every meal was different and the crab soup was a hit with the people at our table. Mrs. Graves was one of my favorite speakers. She focused on the sisterly relationship that could be the focus of retaining sorors in a chapter.
The Public Meeting on Friday was embraced by the local community to honor community leaders who have impacted the Las Vegas Community. The glass vase presented was unique and beautiful. A reception was held after the meeting. The hors d'oeuvres were abundant and delicious. I had a great time socializing with friends I only see at this kind of occasion. I was surprised at how much community support we receive and give.
Saturday I attended two additional plenary sessions. At the end of the third plenary session, Long Beach extended a rousing invitation to the 77th Far Western Regional Conference in April, 2006. This being my first regional conference I really enjoyed the performance but wished I could have seen our presentation in Portland.
The Granddad event took place on Saturday night, the African Ball. All the sorors of the chapter changed quickly from business attire to our fabulous African attire and we quickly went to work transforming the room with handmade African dolls and napkins and programs. The crowds were at the door at 7:15 p.m. When the door opened at 8:00 p.m., over one thousand people dined on rib-eye steak. Guests were entertained by the African troupe dancers and a fashion show colorfully narrated by Soror Jacquelyn Caffey. Reese Piece provided jazz music for the guests to dance away the night. On Sunday morning Sorors decked out in White to attend the Ivy Beyond the Wall service coordinated by Soror Annette. One of our dear Soror Crear was remembered. The final event was the Prayer Breakfast. After entertaining all night, Sorors LaVonne and Ina sang with the St. James Choir during the breakfast. Soror Willa White coordinated this moving closing program.
Again, thanks for selecting me as a delegate. I am encouraging all sisters with talent to enter the craft, photography, creative writing, and scrapbook contests next year. I also served on the exhibition committee with Soror Barbara. I know Theta Theta Omega has many talented sisters. We want to be in the house next year. I have many pictures of various events; please let me know if you want copies.
Respectfully Submitted Soror Brenda Dumas
Regional Conference Committee Meeting January 22, 2005
Holy Trinity AME Church 9:00 am
Agenda/Report
♦
***NO MEETING on January 29th
Next Meeting dates....
Saturday, February 26 3pm@ Charlotte Hill ES / 560 East Eldorado Lane
Saturday, March 19
Saturday, April 16
Saturday, April 23
Saturday, May 14
♦
Review minutes from November 13, 2004
♦
Review 76th FWRC budget
♦
Overall Update/Timeline
Registration Materials and Awards materials have been sent to chapters. The forms are already beginning to come in. All mail will come to our P.O. boxes and then it will be distributed to the respective chairpersons. Some items may be opened and you will receive the copies needed for your committee.
Conference Bags have been finalized and the order placed. We should have the bags on time!
The logistics of the conference have all been completed, except the assignment of the committee mtgs and workshops to the specific locations. All other locations have been confirmed.
The special events have been confirmed (see Registration book). We will now need to coordinate with the various committees on the details of the event. For many of the meals, the menu will be decided by the Regional Director (however, not for the hospitality rooms) as will the guest speakers.
Changes to events:
♦
Daytime tour of the Strip
♦
Shopping at Nordstrom’s (Thank you’s are extended to Soror Lois Bolden.)
♦
Step Show Extravaganza
Banking/Financial Procedures: You may begin to finalize items and getting the prices together. We are opening the AKA 76th FWRC account in the near future. Regional Conference vouchers will be available at the February general meeting.
Committee Reports
Program Committee
Soror Jacki Brown, Chairman
Awards Co-Chairmen: Soror Onida Brown
Eta Epsilon Omega
Upsilon Beta Omega
Banquet Chairman: Soror Willa White
“Stepping up in the Spirit of our Ancestors”
Formal African attire
Ivy Beyond the Wall Ceremony Chairman: Soror Annette Craighead
Job Fair Co-Chairs: Soror Rose Coker
Men’s Activities Co-Chairs:
Soror Maxine Randolph Soror Gloria Washington
Music Liaison Chairman/ Pre-Conference Activities Chairman: Soror Clair Hart
Public Meeting/Reception Chairman: Soror Bertha Pendelton
Soror Quinn Rivers
Rededication Ceremony Co-Chairs: Soror Alberta Mitchell
Soror Benell Hoggard
Diamond/Golden Soror Luncheon Chair: Soror Tonette Echols
Prayer Breakfast Co-Chairs:
Soror Barbara Kirkland Soror Minnie Stringfellow
Silver Star Breakfast Chair:
Soror Tanisha Price Eta Epsilon Omega Chapter Tuscan, AZ
Workshop Chairman:
Delta Beta Omega Chapter Phoenix, AZ
Undergraduate Luncheon Chair:
Soror Princess Allen
Undergraduate Mixer Chair:
Kappa Xi Chapter Las Vegas, NV
Soror Shirley Carroll
1
Alpha Kappa Alpha Sorority, Incorporated
Far Western Region 76th Regional Conference Theta Theta OmegaOmega Chapter Regional Conference Planning Timeline
August/September 2004
•
Orientation Meeting with Regional Director, Conference Steering Committee
•
Check hotel accommodations and convention accommodations
October 2004
Steering Committee Meeting - Turn in written committee reports to Grammateus and send summary copy to the Regional Director.
•
Check hotel accommodations and convention accommodations
November 2004
•
Steering Committee Meeting - Turn in written committee reports to Grammateus and send summary copy to the Regional Director.
•
Solicit ads and corporate sponsors
December 2004
•
Update Regional Conference Registration Disk and Award Booklet Disk and send to General Chairman
•
Order 1350 conference bags from Swift Incentives
•
Print Awards Booklet and print Registration Booklet
Deadline for individual awards and entries for exhibits, scrapbooks, and individual projects will be April, 2005. (No exceptions)
January 2005
Mail out Registration Booklet and Award Booklet to Graduate Chapter Basilei, Graduate Advisors Directorate Board Members, National Committee Chairman, Former Far Western Regional Directors, and other invited guests. Use first class mailing. Pre-Registration deadline will be March 4, 2005 and late registration will be March 5, 2005 - April 8, 2005 with a $25 late fee No on site registrations.
•
Regional Director mail letters to invited guests
•
Regional Director mail letters to workshop presenters
•
Select gifts for special guests.
•
Select honorees for public meeting.
Send out letters and applications to vendors.
•
Send out Job Fair letters to companies
•
Continue working on corporate sponsors
Steering Committee Meeting - Turn in written committee reports to Grammateus and send summary copy to Regional Director.
Sign meal selection contracts at hotel and convention center
2
February 2005
•
Steering committee meeting. Turn in written reports to Grammateus.
•
Send summary copy to Regional Director
Secure airfare/ground transportation/hotel accommodations for special guests (upon confirmation of attendance).
•
Select Regional Conference Officers and Chairman
•
Select 5 local judges for the Regional Awards
•
Design programs for various events
Design flyers/print material - banner for Legacy Parade/Silver Star Luncheon/Diamond/Golden Soror Breakfast (if needed)
•
Print welcome signs for airport-banners (?)
•
Mail letters to Public Meeting honorees and confirm attendance
•
Begin video taping Public Meeting honorees
•
Begin selecting workshop recorders and facilitators
All contracts signed (audio visual, office equipment, security, music, food, etc.)
Prepare VIP Booklet. Conference with the Regional Protocol Chairman, Soror Ethel Archibald.
•
Turn in Special Guests List to the hotel for room assignments
March 2005
•
Steering Committee meeting with Regional Director. Turn in written reports to Grammateus.
•
Buy and wrap gifts for special guests/VIPs.
•
Proof Conference Agenda
•
Proof Souvenir Journal
•
Proof Programs for various events
•
Print banners (2)-if needed for airport/events
•
Print welcome signs for airport
•
Print registration badges
•
Finalize Protocol book
•
Begin- stuffing souvenir kits
•
Orientation for the local award judges
Conference with the Regional Award Chairman, Soror Ouida Brown.
•
Early Registration deadline March 4, 2005
•
Deadline for ads for souvenir journal March 4, 2005
•
Sorors begin signing up for work schedules for registration/AKA office, etc.
April 2005
•
Final printing of all booklets and Regional Director’s Yearly Report.
•
Print Protocol book
•
Awards judged by April 30, 2005
•
Finalize with ALL committees by April 30,2005
3
Conference Week
Sunday - May 15, 2005 Regional Director checks into the Flamingo Las Vegas Hotel and Casino.
Monday - May 16, 2005
•
Pre-conference meeting with hotel staff / Committee Chairmen and Regional Director
•
Final Conference General Chairmen/ Co-Chairmen meeting (4:30p-6:30p)
•
Chapter Pre-Conference Dinner 7:30p - 9:30p
Tuesday SMay, 17, 205
•
Registration 4p-9p: Sorors/guests going on pre-conference tours
•
Kits and all materials moved to the hotel.
•
Banners put up
•
Office equipment moved in: 4 -6 computers, copier, fax machine, and private telephone.
•
Registration kiosk put up
•
Risers for the choir
•
Two tier dais for 15 seats on each side per each tier.
•
Last hotel check and pick up room numbers for special guests.
•
Greet guests who are checking in on Tuesday afternoon.
•
Register guests who are going on the pre-conference tour.
Wednesday, May 18, 2005
•
Pre- Conference Tour - Grand Canyon / Hoover Dam
•
Welcome Guests
•
AKA office opens 8:30a-4:00p
•
Registration 12noon-8p
•
Exhibits set-up
•
Shopping at Nordstrom’s
•
May 19 - 22, 2003 Thursday, Friday, Saturday and Sunday 76th Regional Conference
•
Sunday, May 22, 2005 Post conference Steering committee meeting 12:00 g2:00pm
•
Final Clean up 2:30pm until???
• Check out of hotel by 10:00am on Monday, May 23, 2005.
Regional Conference 2005
Events and Locations
Time
Event
Location
Other
—
J---------------------
Monday, May
16,2005
-1-------------------------------------------------------
4:30p-6:30p
i
Pre-conference meeting
Twilight room (90)
"rounds of 10
■"Sunset ballroom
Theater 2000
7:00p-9:30p
[Chapter Pre-conference dinner
Twilight room (90)
"rounds of 10
"Registration area
set up
[_____________________
"Reno I
set up
J_______________
"Reno II
set up
Tuesday, May
17,2005
k ■
4:00p-9:00p
Registration begins
*Sunset ballroom
Theater 2000
l“
■
-----------------------------------------------
"Registration area
________
*Reno1
—
—_____________
1
— —-——— -_________ ■
"Reno II
—
Wednesday, May 18,2005
r
6a~7P
Pre-conference tours/activities
■\
(Grand Canyon/Hoover Dam)
8:30a-5p
AKA Office opens
Reno 1 and II
"Sunset ballroom
set up
12 noon - 8pm
■
Registration
registration area
5:00p-8:00pm
___________AKA Exhibits set-up
Carson City 1 and II
"Virginia City III
std by
5:30p-6:30p
VIP Dinner
Virginia City 1 and II
approx 130
6p-9p
______
Shopping at Nordstrom's
T i
■
1
Ihursday, May 19,2005
______________
-----------------------
8am-5pm
Registration______
registration area
8:30am-10am
Golden Soror Breakfast
Savoy room
*200
—
rounds of 8
—
8am-4pm
Men’s tour/golf/activity
1
—
Las Vegas Strip tour-Day
—
8 am-5:30pm D
. „------------~—r
Graduate Advisor’s Institute
Eldorado ballroom
school 150
—
10 am-noon
Vendor’s Orientation
Virginia City 1
theater 125
----------------------
12 noon - 5pm __________
Job Fair
Mesquite room
llam-12:30 p ___________
Regional Chairmen Orientation
Red Rock VI and VII
School 115
f
-----
ll:30a-12:30p |
Workshop Facilitators/Recorders
Read Rock III and IV
School 130
i
h
Mentation
r
-
Regional Conference 2005
Events and Locations
-rev. 01/22/2005
Thursday, May 19,2005
(coat’d)
12noon-4pm
Vendors Set up
Laughlin 1, II, III
12noon ------------------ —1----—---------
Exhibits/Scrapbook/awards deadline
Carson City 1 and II
lpm-3pm
Basilei Training Institute
Red Rock VI (N)
5pm-6:30pm j
Committee meetings (25)
Executive Area (14)
Board rms (2) small
(all meeting rooms*
I
3pm-5pm
Undergraduate Leadership Workshop
Red Rock III and IV (K/L)
school 130
3pm-5pm
Choir Rehearsal
Sunset ballroom
theater 2000
7:00pm
* Gladys Knight show
Showroom
---------------------------1----------------------------------------------------------------
10pm
* George Wallace show
Showroom
■ ____
Friday, May 20,2005
......
8am-8pm
Registration
registration area
8:30a-ll:30a
Plenary Session I
Sunset ballroom
r
I lam-1 lp
Vendors Open
Laughlin I, II, and III
12noon-2pm
Undergraduate Luncheon
*Showroom
2:15p-3:30
* Forum
Eldorado
theater 700
4p-6p
Workshops (18)
Exec Conference area
*2 conference rooms
*all meeting rooms
(8) rooms
__ I
4 meeting rooms
1
Virginia City I, II, and III
8a-9p
Ehibits
Carson City 1 and 2
Public meeting
Eldorado ballroom
theater 700
10p-ll:30pT
*Step Show/Entcrtainment
Sunset ballroom
theater 2000
12a-2am
^Undergraduate mixer
*Poolside
Savoy std by
i
— i
j
WW
a
1
---------—j—
--------—----------------------------._______
---1
!
Regional Conference 2005
Events and Locations
Saturday, May 21,2005
8am-noon
WW
Registration
registration area
9a-ll:30a
Plenary II ______________
i Sunset Ballroom
theater 2000
10a-6p
L
Vendors open
Laughlin 1, II, and III
12noon-2p
Silver Star Luncheon
Savoy (150)
rounds of 8
or lunch on your own
-----------------------
2:30p
Rededication (no pants)
Sunset Ballroom
3p-5:00p
-
Plenary III
Sunset Ballroom
6p-7p
Vendors tear down
Laughlin I, II, and III
8pm-midnight
—
Banquet
Sunset Ballroom (1500)
rounds of 10
_______
—
---------:---------------------------------------------------------——4
.......
Sunday, May 22, 2005
■
8am-8:45am
Ivies Beyond the Wall
Carsen City I and II
theater 100
■
9am-llam
Prayer Breakfast w/ guest speaker
Eldorado (600)
rounds of 10
Noon-2p
Post conference meeting
Savoy
school 300
I
rev. 01MM2005
Regional Conference NEWS
Count Down to Las Vegas!
"Steppin' Up the Spirit of Service”
Las Vegas, Nevada March 2005
greetings from the 76th ‘Rygional Conference Chairman,
Soror Tfiweedd Adams
Viva Las Vegas!
I exfendgreetings from tfie 76tli Conference
Committee. ‘We welcome you to tfiefabulous city of Las Vegas,
Nevada. Historic Las Vegas bos been host to many frfrican-
American events. ANA with decorations oftPinl^andgreen, will
grace the fabulous strip in May 2005! ‘The most frequent asked
question is “‘What is the weather like? ” Ina word, “Hot!" It will be
very coot in the conference hotel so dress in layers. ‘Welcome to new
(Basilei and (fradadvisors, get ready to enjoy the exciting events of
the conference, which will also include a Job ‘Fair, an evening of
shopping at Nordstrom’s, a concert with the famed gladys Vjiight,
an after show with comedian Qeorge ‘Wallace, and a Step Show
‘Extravaganza. Again, we lookforward to seeing you all in Las
Vegas!
Sisterly, Soror Kaweeda
Important information
Registration Materials are
coming in!
Please remember: Late registration is now in
effect. A late fee of $25.00 is the cost to
process late materials. Materials postmarked after
April 8,2005 cannot be processed.
There is No on site registration!
Conference Hotel - Check in at the
Airport: The flamingo Las Vegas
Flamingo- Las Vegas and
Caesars Entertainment offers
the convenience of an Airport
Registration desk located in the
Baggage Claim area at
McCarran International Airport next to Carousel number
one. You can receive your room assignment, pick up room
keys, and arrange shuttle transportation to the hotel
Hotel direct is: 702-733-3111 or 1-800-732-2111
Pre-Conference Activities: Wednesday May 18th, a tour to
the Grand Canyon for $85.00, the bus leaves at 5:30 am.
Also, planned is a tour of Hoover Dam with breathtaking
views of Lake Meadfor $50.00. An Evening at Nordstrom is
from 6:00 - 9:00 pm. Admission is free. We will leave the
hotel around 5:30 pm and return approximately 9:30 pm.
Included is a fashion show with refreshments sorors.
Other Activities
Tour the Las Vegas Strip, Thursday, May 19th, from 8:00 am
- 4:00 pm for $45.00. The Golf Package includes green fees,
cart, lunch and transportation for $175.00.
Best Routes to Las Vegas........ Planes, Trains,
and Automobiles.
Sorors Step in the Name of AKA
76* Far Western Regional Conference Step Show
Friday, May20,2005
Seats are limited; all tickets are purchased in advance
No on-site sales.
Steppin' Out in the Spirit of our Ancestors
Celebrate the spirit of our ancestors as we pay tribute to the
past a wot hail the future leaders of our culture and
sorority. Sorors and guests are requested to wear formal
African attire in celebration of our AfritMix. ancestors.
Having trouble finding African attire in your area? f ou
may search the web for African attire at
www.africanapparels.com
Just a reminder......
- Basilei Training Institute takes place may 19, 2005
and requires that all newly elected Basilei must attend from 1:00
pm - 3:00 pm.
- Undergraduate training Institute will be held on
Thursday, May 19,2005 from 3:00 pm - 5:00 pm. It is highly
recommended that ALL undergraduates attend.
- Graduate Advisors Certification Training will take
place Thursday, May 19, 2005 from 8:00 am - 5:30 pm Sorors
must attend the entire eight hour institute to receive certification.
Legacy H Pride of the ivy
The Legacy parade will be at the beginning of the
Undergraduate Luncheon on Friday, May 20, 200.5:
Kaweeda Adams, Conference Chairman, ksa95akaCiixahoo.com
Jacqueline Hall, Registration Co-Chairman, iwcharmCdxahoo.com
Marian Bums, Registration Co-Chairman, MB urns1726(a)hotmaiLcom
76,h Far Western Regional Conference
May 16 -May 22,2005
Las Vegas, Nevada
Host Chapters:
Theta Theta Omega/Intermonntain Cluster