Alpha Kappa Alpha Sorority, Theta Theta Omega Chapter meeting minutes (redacted)

ALPHA KAPPA ALPHA SORORITY, INC.
Theta Theta Omega Chapter
2004 MINUTES
Theta Theta Omega Chapter Minutes January 3, 2004
The meeting was called to order by Basileus Billie Rayford at 11:10 a.m. at Holy Trinity A.M.E. Church, oror Barbara Kirkland led the meditation. She shared thoughts comparing sisters to flowers. The Pledge followed.
OFFICER REPORTS
BASILEUS - After wishing sorors a happy new year, Soror Billie welcomed new moms, Soror Amanda and Soror Kenyatta. She also welcomed future AKA, baby Kennedy.
BJke<a?ei,d SOFOrS tO retUm committee alignment forms so the program book could be completed She distributed the most current roster dated December 31, 2003. She reminded sorors that dues should be paid by January 21 in order to avoid paying a late fee to the corporate office on February 1.
Soror Billie extended congratulations to new Golden Soror Beverly Winston.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the December 6, 2003 chapter meeting. Corrections were made. The Hodegos’ report should have stated that Mu Lambda Omega chapter is in Los Angeles. The Epistoleus’ report should have added that “Soror Ethel returned later.” New Business should have included the reappointed Parliamentarian.
•Motion by Soror Gloria to accept the minutes of the December 6 chapter meeting as corrected. Second by Soror Barbara McCants-Hill. The motion passed.
TAMIOUCHOS - Soror Tina Rimmey reported the following balances: Operating Account- Fundraising Account— ------- and Community Account i -m- » The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported she collected^R^ >n December 6 for ludit 8 ACC°Unt and<^ for the Fundraising Account on the same date. The report was filed for
fISTOLEUS- Soror Ethel Archibald read a letter from Soror Debra Toney which invited sorors to the Annual Men s Health Summit sponsored by the Southern Nevada Black Nurses Association The summit will be held at the West Las Vegas Library on Februaiy 14 from 11:00 to 2:00. Soror Billie commended the^N febr 1 ri 3 i?^ °n Ihe M0Ve’’ S°rOr Debra WaS a founding member of the Las Vegas chapter of the National Black Nurses Association and currently serves on the national executive board.
Soror Ethel read a flyer from the NBLIC announcing their tenth anniversary public health conference which will be held at the Monte Carlo Hotel on Monday, April 5.
Soror Ethel said that members were needed to sign up for the scrapbook committee.
Soror Annette Craighead said that Mrs. Stafford, the mother of Ivy Beyond the Wall Sandy Stafford had asked her to send a note thanking the chapter for the many courtesies that had been shown to her.
HODEGOS7 SOCIAL WELFARE - Soror Billie invited sorors with birthdays in January to stand and be recognized. Then she introduced visitors to the meeting. They were Soror Tasha Bakerftransferring from Atlanta; Soror Peggy Selma, reactivating; Soror Betty Curtis, visiting from California- and Soror
Lavita Ford, a former member of TTO who has moved back from Arizona. Soror Roxanne Peterson was also welcomed back.
Soror Billie commended Soror Josie Gaines for her work with the Lions Club. She has collected eyeglasses to give to needy people and school children.
Soror Billie read the Philacter’s report which showed 24 sorors had perfect attendance in 2003. They were Sorors Ethel Archibald, Jacqueline Brown, Ouida Brown, Marian Bums, Jacquelyn Caffey, Dorothy Earle, Josie Gaines, Jacqueline Hall, Patti Hester, Verlia Hoggard, Barbara Kirkland, Wilhelmina Lee, Barbara McCants-Hill, Greta Mills, Frances Perry, Maxine Randolph, Celese Rayford, Quincella Rivers, Sharon Savage, Sandra Bass, Sharon Walton, Gloria Washington, Tisha Johnson, and Tasha Daniel.
Soror Quin thanked the January hostesses. She congratulated Soror Victoria Franklin who was crowned Miss Nevada USA. She also congratulated Soror Ehraeda Rucker on her participation in the pageant. Soror Billie introduced Soror Victoria and told her a nation full of AKAs will be rooting for her at the pageant.
Sympathy was extended to Soror lyanla Vanzant on the passing of her daughter. Get well wishes were extended to Soror Penny Toney and to Soror Flora Shaffer’s granddaughter.
Soror Quin announced that sisterly relations gift exchanges will begin in March on a voluntary basis. She urged sorors to participate wholeheartedly. In addition, Soror Quin said that she needed the birthdates and anniversary dates of sorors new to the chapter.
The hospitality committee will meet at 3:00 on Sunday, Januaiy 11 at the home of Soror Quin.
IVY LEAF REPORTER - Soror Jacquelyn Caffey reported that three items will be sent to the Ivy Leaf, including an Ivy Beyond the Wall article about Soror Sandy Elaine Stafford.
GRADUATE ADVISOR - No report.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill reported many events planned and carried out by various committees in December. Soror Barbara presented calendars for January, February, and March. She urged sorors to support the upcoming activities.
Soror Barbara emphasized the need for additional members in the chorus. The next rehearsal will be on Saturday, January 10 at 3:00 p.m. at Zion United Methodist Church on Revere Street. Sorors in the skit will meet with Soror Clair after the chapter meeting.
OPERATIONS - No report.
MEMBERSHIP -Soror Maxine Randolph announced that she will meet after the chapter meeting with new sorors. Sorors new to the chapter should meet with Soror Billie.
WAYS AND MEANS - Soror Jacqueline Hall announced that she had tickets and ad sheets for the Emerald Ball on March 27 at the Monte Carlo Hotel. The deadline for ads is March 6. She clarified that the ball will be a sit-down dinner and community awards will be given.
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CONNECTION - Soror Verlia Davis Hoggard announced that the voter registration kickoff will be on the 16*. She reminded sorors that everyone must be re-trained. The date of the training TBA.
STANDARDS - Soror Jacqueline Brown reported that the committee developed three goals for 2004. The goals were to continue to retain and reactivate members, to enhance undergraduate and graduate chapter relations, and to develop the leadership skills of chapter members.
Soror Jackie reported that all goals for 2003 were met or exceeded. Copies of the 2004 goals, objectives and strategies will be distributed at the February meeting.
The next meeting will be on Tuesday, February 24, 2004,
PUBLIC RELATIONS - Soror Jacquelyn Caffey distributed business cards showing both the public and private websites of the chapter.
Soror Jackie distributed a reprint of an article which she had submitted for the December 18 Las Vegas Sentinel- Voice about the Money Matters Economic seminar.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Jacqueline Hall reported that the purpose of AKAteens has been written and edited. Plans were being made for a welcome back tea on February 28 but the place is not set. Notebooks were being assembled for the committee, AKAteens, and parents. Forms were being developed and an insurance rider was being investigated. The first workshop, on March 13, will be on etiquette and proper dress.
HEALTH / NBLIC - Soror Dorothy Johnson announced NBLIC’s Tenth Anniversary Public Health Conference: Addressing Minority Health will take place on Monday, April 5, 2004 at the Monte Carlo Resort and Casino. Soror Dorothy requested a check for the budgeted amount. She will complete a voucher for $1000. She said that she has been promised $5000 from the West Regional Officer of NBLIC.
ARTS AND HUMANITIES - Soror Billie said that the deadline to buy tickets for “Madea’s Class Reunion” at the Aladdin on January 9 has been extended. Sorors could pay Soror Adrienne Hester after the meeting.
ECONOMICS - Soror Billie thanked Soror Sami Randolph and the committee for a successful economics seminar. About 75-90 people attended. There were lots of prizes, and many students applied for scholarships.
EDUCATION -Soror Patti Hester said committee members will be called for a meeting to plan the Young Authors kick-off set for January 29.
Soror Billie said that TTO had the only Young Authors entrants for the Far Western Regional Conference. Judges were needed. Names of possible judges should be sent to Soror Patti. They could not be sorors.
Soror Jackie thanked and applauded the tutors of the Ivy Reading AKAdemy. She distributed photos taken by Soror Diane of their activities. She explained that proceeds from the 50/50 raffle were used to purchase incentives for the students.
FOUNDERS’ DAY 2004 - Soror Frances Perry highlighted the 96 year history of Alpha Kappa Alpha Sorority, Inc.
Soror Annette Craighead reminded sorors to send postcard invitations to inactive sorors.
Soror Barbara Kirkland said that 280 tickets had been distributed to only 67 sorors. The deadline for turning in money is January 21 at the executive committee meeting. In order not to waste funds, she asked sorors to tell her if ticket purchasers did not plan to attend.
Soror Darlene Hancock said the Pavilion Room of the Golden Nugget is conveniently located on the first floor with lavatories nearby. She asked to be informed ahead of time if a vegetarian lunch is required. She said Soror Elizabeth Sheffield will coordinate the hostesses.
Soror Edna States said that a reception will take place on February 6 from 6:00-7:00 and rededication will be from 7:00-8:00. The food will be prepared by culinary arts students. She and Soror Virginia Ingram need to know by January 19 the number planning to attend. Sorors must wear white, no pants.
MLK, JR. DAY PARADE — Soror Diane Stith announced that she will drive her car with two banners in the parade. She said that walkers were needed to accompany the car.
2005 FAR WESTERN REGIONAL CONFERENCE — Soror Kaweeda Adams thanked the sorors who met early on a cold Saturday morning for the filming of the conference invitation. Gary and Kareem, the photographers from KLVX, enjoyed the lively group. She said the filming was going well and staged photos would be taken after the meeting.
The committee will meet after the MLK holiday. Subcommittee reports will be needed at that time. The place TBA.
Soror Kaweeda will meet with the new regional director about the 2005 conference at the Flamingo Hilton.
UNFINISHED BUSINESS
None
NEW BUSINESS
2004 FAR WESTERN REGIONAL CONFERENCE - Soror Billie said that she had registration packets for the conference in Portland. Reservations should be made as soon as possible. Arrangements have been made for sorors to rent tuxedos conveniently in Portland.
Soror Ouida Brown urged sorors who paint, quilt, crochet, sew, etc. to enter the competition at the regional conference. Entries should be turned in at the next executive board meeting.
Soror Billie said that delegates to the 2004 Far Western Regional Conference will be elected at the February meeting. Sorors should let Soror Virginia Ingram know if they wanted their names on the ballot. Nominations will be taken from the floor and voting will follow.
ANNOUNCEMENTS
Soror Billie said that Boule reservations can be made for Opryland USA using a free 877 number. Rooms cost $142 double or $172 for a double with an inside balcony view.
Soror Bertha Pendleton announced that she will be the speaker at 8:30 a.m. and 10:30 a.m. at her church, Mountain View Presbyterian Church, on January 18. Her title will be “The Christian Legacy of Martin Luther King”.
*Motion by Soror Amanda McWilliams that Theta Theta Omega attends together the 10:30 a.m. service at Mountain View Presbyterian Church as a sisterly relations activity. Second by Soror Ethel. The motion passed.
Soror Billie presented a gift to the first soror to arrive at the meeting. Soror Annette arrived first and received an invitation to high tea for two at the Four Seasons Hotel.
Soror Sonya Goldsboro received $38 as the winner of the 50/50 raffle for education.
Soror Kenyatta distributed T-shirts to those who had purchased them.
The meeting adjourned at 12:30 p.m.
Submitted by Soror Gloria Washington, Grammateus
[
Theta Theta Omega Executive Committee Meeting January 21, 2004
The meeting was called to order by Basileus Billie Rayford at 6:20 p.m. at her office. Soror Barbara Kirkland led the meditation. The Pledge followed.
OFFICER REPORTS
GRAMM ATEUS - Soror Gloria Washington presented the minutes of the last Executive Committee meeting.
*Motion by Soror Gloria to accept the minutes of the December 17, 2003 Executive Committee meeting. Second by Soror Edna States. The motion passed.
Soror Gloria reported the findings of requested research about a name change of the Community Account. She said that the only reference she found was in the minutes of the November 20, 2002 Executive Committee meeting: “.. .Assessments for the 2005 Regional Conference will be deposited into the Community Account. Separate checks will be requested for dues and assessments.”
TAMIOUCHOS - Soror Tina Rimmey presented a statement of the financial activity for January. The following balances were reported: Operating Account- Fundraising Account<w.hi t—~and
Community Account ■ ^■■■■•’’“The report was filed for audit.
Soror Tina said that the Wells Fargo Bank has raised the fee for a returned check from $5 to $30.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that on January 6 she received-Jijjggsp*. for the Operating Account and $450 for the Fundraising Account.
*Motion by Soror Donnyss that the newly initiated sorors should be assessed only Juj^to cover the years 2004 and 2005. The $60 already paid by the new soror should be applied to 2004. Second by Soror Annette Craighead. The vote was by a show of hands. The motion passed.
Soror Billie said that Sorors Yvonne Brown and Jennifer Jackson have paid Boule’ dues.
EPISTOLEUS - Soror Ethel Archibald read several letters. One was a note from Soror Adrienne Elester thanking sorors for attending the production of Madea’s Class Reunion. Another was a letter of thanks from the Doolittle Center for the chapter’s donation of 5 Christmas baskets for needy citizens. Another was a letter announcing Soror Brenda Childs’ change of address to North Carolina. She also read the Essence Newsletter which showed a picture of Soror Billie and the gift basket which had been donated to Courage Unlimited. She read a letter from Soror Joyce Washington of Illinois who is the first AKA running for the U.S. Senate. Soror Joyce asked for contributions of $19.08 from sorors to help her in her campaign. Finally, Soror Ethel read an offer from the owner of two Curves franchises who offered a discount to groups of 12 women at her Sandhill and Flamingo location and her Horizon Ridge location.
Soror Sami said that sorors with outstanding balances will be notified individually.
Soror Sami said that only 1 of the 6 new sorors paid a regional conference assessment for 2003. Soror Diana Shipley has ruled that they cannot be assessed if they were not sorors; therefore, they should be assessed only for 2004 and beyond.
HODEGOS -Soror Quin announced the January birthdays and anniversaries. She extended congratulations to Soror Victoria Franklin who was crowned Miss Nevada USA and to Soror Ehraeda Rucker who was a contestant in the pageant. Soror Quin also congratulated Soror Denell Hoggard who was promoted to Investigator of the Clark County Fire Department, Soror Lavonne Lewis who was appointed to the Nevada Cosmetology Board of Directors, and Soror Diane Pollard and Honey Do Anthony Pollard who served as Grand Marshalls in the 2004 MLK Parade.
Get well wishes were extended to Soror Pendelita Toney, Soror Barbara McCants-Hill, Soror Donnyss Rucker, and Honey DoAllan Hancock. Soror Flora Shaffer’s granddaughter has been diagnosed as cancer free. Soror Billie said that Soror Barbara needed help during her recuperation.
Sympathy was extended to Soror lyanla Vanzant on the passing of her daughter and to Soror Keysa Rogers on the passing of her grandmother.
Soror Quin said that Secret Sorors will begin in March. A discussion followed about the number of hostesses needed each month since the membership has increased. Soror Billie will discuss it with Soror Lois. Soror Quin Rivers stated that no one had volunteered to be hostesses at the February meeting. She circulated a sign up sheet for Executive Committee members to host the committee meetings.
IVY LEAF REPORTER - Soror Billie said that Soror Jacquelyn Caffey had submitted three articles to the Ivy Leaf.
GRADUATE ADVISOR - Soror Donnyss Rucker said that she had met with Soror Tisha. The undergrad Founders’ Day will be held on January 29. Plans have been made for tutoring sorors and others. MIP will be done by March. All of the undergraduates will participate in TTO’s Founders’ Day, including the basileus, Levona Williams, who will be on the dais.
STANDING COMMITTEE REPORTS
PROGRAM - No report.
OPERATIONS - No report.
NOMINATIONS- Soror Billie said that the recipient of the Thelma Tyree Award will be elected at the March meeting. Also, there will be voting for Community Awards and delegates to the Boule.
MEMBERSHIP -No report.
WAYS AND MEANS - Soror Jacqueline Hall said that she had received some nominations for the community awards. Additional names may be submitted to either Soror Lavonne or Soror Verlia.
The committee discussed whether a Caucasian will be accepted as a nominee. It was decided that a profile will be given of each candidate from which sorors would make their choices. Specific criteria for recognition were deliberately not given. The awards will be given in recognition of the candidates’ good work in the community.
Soror Jackie reported other plans for the Emerald Ball. She said there will be two different raffles at the Emerald Ball. A $5 raffle will be for jewelry and two flights on Southwest Airlines. A free raffle will be for smaller door prizes. Money for ads will be due March 6. The deadline for ticket money will be March 20. The dates will be firm. Corporate sponsor letters will be sent. The committee will soon be auditioning 2 bands, Gypsy Night and Next Movement.
SCHOLARSHIP - No report.
EAF - No report.
CONNECTION - Soror Billie said the dates of the voter registration activity and the training of registrars needed to be scheduled.
Soror Billie announced she will be going to Houston for a Connection activity and will attend Founders’ Day while there.
CONSTITUTION AND BYLAWS - No report.
STANDARDS - No report.
SPECIAL /AD HOC COMMITTEES
AUDIT COMMITTEE - Soror Tina Rimmey said that she had received the reports of the final two months and will take them and the bank statements to the auditor.
AKATEENS - Soror Jacqueline Hall said she had sent letters to the current members inviting them to a tea on February 28 at 3 p.m. at the Great Commission Interdenominational at 3329 Coleman near Cheyenne. Their parents must also attend. Their first meeting will be on March 13.
HEALTH INBLIC - No report.
ARTS AND HUMANITIES - No report.
ECONOMICS - No report
EDUCATION: - Soror Billie said that Soror Jacquelyn Caffey requested more tutors. She lost two tutors because they have new jobs.
LEADERSHIP TASK FORCE - Soror Billie will ask Soror Sharon to reschedule the Chapter Operations Workshop because of the crowded February agenda.
SIDS - Soror Denell Hoggard said that she is helping Baby Find which helps unwed teenage mothers. Soror Betty Bell and more members may help.
MLK PARADE - Soror Billie reported that two cars and several walkers were in the parade. She thanked sorors for supporting the project.
FOUNDERS’ DAY - Soror Frances Perry said plans were developing for the February luncheon. The deadline for tickets is January 28. Soror Sheffield has assigned hostesses.
Soror Edna States said that a reception and rededication have been planned for Friday, February 6 at 6:00 p.m. She expected about 83 to attend. Food has been ordered, committee members have been assigned jobs. The pen lights will be collected. She said she needed help to set up and to clean up afterwards.
Soror Annette requested accurate information very soon in order to print the program.
FAR WESTERN REGIONAL CONFERENCE - Soror Billie said that payment for the film presentation to the regional as an invitation to the 2005 Far Western Regional Conference had not been approved.
*Motion by Soror Edna to allocate a $1200 payment to KLVX Channel 10 for the filming and editing of the regional invitation. Second by Soror Barbara Kirkland. The vote was by a show of hands. The motion carried.
UNFINISHED BUSINESS
None
NEW BUSINESS
None
ANNOUNCEMENTS
Soror Jacqueline Hall said the Miss USA Pageant will be televised live from Los Angeles on Monday, April 12. Since preliminary judging will be on the Saturday before, only the final ten women will be appearing on TV.
Soror Tina reported the highlights of the NPHC meeting. Regularly scheduled meetings will be every third Tuesday of the month at 5:30 at Cashman Middle School. Joint ventures were planned. A proposed fundraiser will be a booth at the NASCAR races or a fall dance. A written agreement about how funds will be divided was suggested.
The meeting adjourned at 8:05 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes February 14, 2004
The meeting was called to order by Basileus Billie Rayford at 11:05 a.m. at Holy Trinity AME Church. Soror Barbara Kirkland shared thoughts about love and led the meditation. The Pledge followed.
OFFICER REPORTS
BASILEUS - Soror Billie presented Valentine gifts to all sorors and thanked them for being the heart of AKA/TTO. She also welcomed sorors from Kappa Xi to the joint meeting.
Soror Billie distributed handouts from the American Heart Association that contained information and tips about heart health, the #1 killer in Nevada. Sorors were urged to learn about heart attacks, high blood pressure, and strokes.
The chair was turned over to Soror Andrea Cox of Kappa Xi.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
*Motion by Soror Gloria to accept the minutes of the January 3, 2004 chapter meeting. Second by Soror Lavonne. The motion carried.
TAMIOUCHOS - Soror Tina Rimmey reported the following balances: Operating Account- Fundraising Account-3>^BBE*4, and Community Account Mfl>WK>®0:: The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that she had received money for various accounts on January 6, January 21, and February 7. The total collected was ^HMS^for the Operating Account and for the Fundraising Account. The report was filed for audit.
Soror Sami announced that it was the last day to turn in checks for registration for the regional conference. The deadline for dues without penalty will be February 18. After that date there will be a $6 late fee.
EPISTOLEUS - Soror Ethel Archibald read a letter from Miss Nevada USA, Soror Victoria Franklin, with information about the pageant and a request for donations. The pageant will be shown on NBC on April 12.
Soror Ethel read a letter about fundraising possibilities at the Dragon Boat Festival in Laughlin.
Soror Ethel read an offer from Curves about group discount memberships at two locations and a trial day on Tuesday, February 17 at Flamingo at Sandhill or on Horizon Ridge.
HODEGOS - Soror Quin Rivers thanked the hostesses of the meeting. Soror Lois Ice requested sorors to sign up to host the other meetings. Because of the greater number of members, the hostesses will be groups of 7.
Soror Quin welcomed visiting sorors. They were Soror Joan Martin, new to Las Vegas; Soror Mona Lisa Paulo, transferring from UNR; Soror Celeste Hunter, reactivating from Los Angeles; Soror Natalie Bunton, from Louisiana, Arkansas, and Las Vegas and a guest of Soror Thais. She also welcomed the reactivating sorors, Soror Jacqueline Dawson, Soror Della Mary Bates, and Soror Lavita Ford.
Soror Quin acknowledged sorors with February birthdays and anniversaries. Get well wishes were extended to Soror Barbara McCants-Hill, the daughter of Soror Dominic Calloway, and the Honey Dos of Soror Darlene Hancock and Soror Josie Gaines. Sympathy was extended to Soror Shirley Carroll on the passing of her mother.
Soror Quin gave door prizes to sorors. Also, she invited sorors to sign up for the Secret Soror activity in February and March.
Soror Quin announced that the committee would meet on February 29 at 3:00 p.m. at her home.
IVY LEAF REPORTER / PUBLIC RELATIONS - Soror Jacquelyn Caffey distributed copies of pictures from the winter issue of the Ivy Leaf. Although two of the photos showed Soror Billie, a third picture and an article had been submitted by Soror Jackie.
Soror Jackie listed committee members who were ready to assist at all AKA/TTO activities. She distributed copies of announcements that had been published in the Review-Journal. She said the public website had been changed to www.communitylink.reviewjoumal.com.lvrj/akatto.
GRADUATE ADVISOR - Soror Donnyss Rucker presented an extensive written report of the activities and accomplishments of the Graduate Advisor and Kappa Xi. Rush with take place on February 29 at 5 p.m. at Moyer Student Union. MIP will take place on March 19.
STANDING COMMITTEE REPORTS
The chair was turned over to Soror Ehraeda Rucker of Kappa Xi.
PROGRAM - Soror Billie reported for the injured Soror Barbara McCants-Hill. She said that the dates printed on the agenda corresponded to the activities on the chapter calendar.
OPERATIONS - Soror Sharon Savage reminded members of the February 28 deadline for regional conference registration. She encouraged sorors to enter the competitions.
Soror Sharon reminded committee chairs to schedule meetings and then inform the basileus and anti- basilei of the date, time, and location.
Soror Billie took the chair.
NOMINATIONS- Soror Virginia Ingram presented a list of 17 candidates for delegates to the regional conference. Because of the membership of the chapter, 8 delegates could be elected. The vote was by secret ballot.
The winners of the election were Sorors Kaweeda Adams, Ouida Brown, Jacquelyn Caffey, Adrienne Hester, Tisha Johnson, Tina Rimmey, Donnyss Rucker, Edna States. The alternates were Sorors Quin Rivers and Dorothy Johnson.
Delegates to the Boule will be elected at the March meeting.
The chair was turned over to Soror Ehraeda of Kappa Xi.
MEMBERSHIP -Soror Maxine Randolph announced that the new sorors had completed the four workshops. Soror Maxine had application forms available for sponsors at the next MIP. The deadline for submitting them will be April 3.
The committee will meet March 1. Additional members were invited to join the committee.
WAYS AND MEANS - Soror Jacqueline Hall announced that additional tickets to the March 27 Emerald Ball were available. She explained that there would be two separate raffles. She distributed $5 raffle tickets which were for three prizes—2 round trip tickets on Southwest Airlines, a framed work of art by Thomas Kincaid, and emerald jewelry. There will also be a free door prize drawing. She said she was currently accepting payment for ball tickets, ads, and raffle tickets.
CONNECTION - Soror Ehraeda urged sorors to complete forms to attend training sessions to become field registrars.
STANDARDS - Soror Ehraeda read the three chapter goals for 2004 which were listed at the top of the agenda.
SCHOLARSHIP - Soror Sharon Savage said she had attended a meeting with Ronald McDonald House Charities. She said the deadline for young women to apply for scholarships is March 15. She invited sorors to attend a luncheon sponsored by RMHC to honor the winners on May 15 at noon.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Jacqueline Hall reported the activities of the committee. The committee has mailed invitations to a tea on Februaiy 28 to the 20 current AKAteens and their parents. Workshops will be held on March 13, April 17, and May 22 from 11-1 p.m. at the East Las Vegas Community/Senior Center.
HEALTH / NBLIC - Soror Dorothy Johnson reported that she attended a reception for Director Nicholas J. Vogelzang, MD of the Nevada Cancer Institute. She has also been invited to participate in the Nevada Cancer Council’s Comprehensive Cancer Planning Forum on February 23.
Soror Dorothy gave information about the tenth public conference of NBLIC. It will address “Little Known Health Hints in Closing the Gap” and will take place on April 5 at the Monte Carlo Resort & Casino.
ARTS AND HUMANITIES - No report.
EDUCATION - Soror Jacquelyn Caffey showed photos and thanked volunteers of the Ivy Reading AKAdemy. Additional volunteers and books were needed. She also thanked sorors for their contributions for purchasing incentives.
Soror Billie took the chair.
FOUNDERS’ DAY 2004 - Soror Billie said that 325 was an attendance record for the luncheon. She congratulated Sorors Darlene, Frances, Edna, Ouida, Clair, Barbara K. Barbara M-H., and all who worked on the program, skit, and choir. Soror Frances Perry said she would give a final report in March.
MLK, JR. DAY PARADE - Soror Diane Stith thanked the participants in the parade. She recommended a float and greater soror participation in the parade next year.
2005 FAR WESTERN REGIONAL CONFERENCE - Soror Billie said the committee will meet on February 17 at 6:30 p.m. at Soror Kaweeda’s home.
UNFINISHED BUSINESS
EMERALD BALL COMMUNITY HONOREES NOMINATIONS - Soror Lavonne Lewis listed the nominees that she had received for the community honorees in Education, Health, Black Family, Economics, Arts and Humanity. She asked sorors who make additional nominations to write a description of the nominees to include in the March newsletter. They will be voted on in March.
THELMA TYREE AWARD NOMINATION - Soror Billie asked for nominations for the Thelma Tyree Award. The nominees were Sorors Clair Hart, Donnyss Rucker, Barbara Kirkland, Quin Rivers, Dorothy Johnson, and Sharon Savage. The election will be held in March.
CHAPTER OPERATIONS WORKSHOP - The date will be established.
NEW BUSINESS
REGIONAL DIRECTOR NOMINATION - Soror Billie said that she was not certified to run for the Regional Director because she had not completed her term as basileus. However, TTO was still able to nominate a soror for the position. Soror Lavonne Lewis and Soror Bertha Pendleton were nominated. The vote was by secret ballot. Soror Lavonne was elected.
Soror Lavonne thanked the sorors and asked for their continued support.
ANNOUNCEMENTS
Soror Billie announced that she had regional conference registration forms available.
Soror Billie said the Opryland Hotel in Nashville is already filled for the Boule.
The Links’ annual Black History Jeopardy Bowl is scheduled for Tuesday, February 24 from 6-8 p.m. at the West Las Vegas Libraiy.
A health workshop for men is scheduled for February 14 at the West Las Vegas Library from 11-2.
The meeting adjourned at 12:45 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting February 18, 2004
The meeting was called to order by Basileus Billie Rayford at 6:30 p.m. at her office. Soror Barbara Kirkland led the meditation. Soror Billie thanked Soror Dennell Hoggard for the refreshments.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
*Motion by Soror Gloria to accept the minutes of the Executive Committee meeting on January 21. Second by Soror Donnyss. The motion passed.
TAMIOUCHOS - Soror Tina Rimmey presented a statement of the financial activity in February. The following balances were reported: Operating Account -•^■BSffF^Fundraising Account - ■ and
Community Account -aSSSB^The report was filed for audit.
PECUN1OUS GRAMMATEUS - Soror Sami Randolph reported that on February 14 she collected for the Operating Account, the Fundraising Account, and ; for registrations for the Regional
Conference.
EPISTOLEUS - Soror Ethel Archibald reported that some newsletters had been returned. They will be checked for the accuracy of the addresses.
HODEGOS - Soror Quin Rivers thanked the February hostesses, acknowledged the February birthdays, and acknowledged the February anniversary. She extended get well wishes to Soror Barbara McCants-Hill whom she had visited; to Dorian, the daughter of Soror Dominic Calloway; and to the Honey Dos of Sorors Darlene Hancock and Josie Gaines. Soror Quin extended sympathy to Soror Jacqueline Dawson whose cousin was killed in an auto accident and to Soror Shirley Carroll whose mother passed away.
Soror Quin has asked Soror Annette to make up cards for reactivated and transferred sorors to use to provide their birthdays, marital status, etc. It was suggested that a triplicate form may be more efficient. In addition, Soror Quin said she will ask sorors to sign up for the voluntary Secret Soror activity at the March meeting.
The Hospitality Committee will meet on Sunday, February 29, 2004 at 3:00 p.m. at Soror Quin’s home.
IVY LEAF REPORTER/ PUBLIC RELATIONS - Soror Jacquelyn Caffey reported she is working on two articles. One article will be about Miss Nevada, Soror Victoria Franklin. The other article will be about projects of the Education Committee.
Soror Jackie said that Soror Adrienne Hester, who has experience in the area, has joined the committee. As a result, she hopes to get more articles in the Review Journal.
GRADUATE ADVISOR - Soror Donnyss Rucker announced that she had received clarification about the qualifications for being on the Graduate Advisor’s Task Force. Sorors must be members of TTO for two years, attend the training for graduate advisors, and be appointed by the basileus. They have until the regional conference to become certified.
STANDING COMMITTEE REPORTS
PROGRAM - No report. Soror Barbara was still recuperating.
OPERATIONS - Soror Sharon Savage said she has compiled the regional conference registration forms and will give copies to sorors.
NOMINATIONS- Soror Billie said that voting will also take place at the March meeting for Boule delegates, the Thelma Tyree award recipient, and recipients of Community Awards.
MEMBERSHIP -Soror Maxine Randolph asked for clarification of whether a soror could sponsor a candidate for membership who lives in another state. The answer was no.
WAYS AND MEANS - Soror Jacqueline Hall stated that she was collecting money for tickets and ads.
Soror Billie informed the committee that a major fundraiser by Gamma Phi Delta Sorority will be held on the same night as the Emerald Ball.
SCHOLARSHIP - No report.
EAF - Soror Donnyss Rucker reported that 94 names will be turned in for EAF.
CONNECTION - Soror Billie said that several sorors had signed up to be registrars.
CONSTITUTION AND BYLAWS - Soror Lavonne Lewis said that revisions will be proposed at the April meeting. It was suggested that in order to be consistent with national sorority rules, members of the Graduate Advisor’s Task Force should be required to be members of the chapter for 2 years.
STANDARDS - No report.
SPECIAL /AD HOC COMMITTEES
AUDIT COMMITTEE - Soror Lavonne Lewis said that the auditor had not faxed the final report to her. As an update to the case, Soror Billie reported that the detectives assigned to the case have changed. They need the final report from the auditor. The report will be forwarded to Soror Diana Shipley who will then take it to the Directorate meeting where expulsion will be recommended.
AKATEENS - Soror Jacqueline Hall said a tea for the teens and their parents is planned for February 28 at 3 p.m. at the Greater Commission Interdenominational Church.
HEALTH / NBLIC - No report.
ARTS AND HUMANITIES - Soror Edna States said a function is tentatively set for May 16. It was noted that two other organizations have activities on that date.
ECONOMICS - No report.
HOSPITALITY / SOCIAL WELFARE - Soror Quin Rivers again asked for members to sign up to be hostesses at the Executive Committee meetings.
EDUCATION: - Soror Jacquelyn Caffey requested additional volunteers for the Ivy AKAdemy. It will end on April 21 because of school testing schedules and the regional. Soror Jackie also invited sorors to attend the Black History Program on February 26 and the Nevada Reading Program on March 4 at the Wendell P. Williams School. Although she has exhausted her budget, she has enough supplies to last until January.
SIDS - Soror Dennell Hoggard said there will be a meeting on February 20 for Baby Find at Victory Church.
FOUNDERS DAY — Soror Barbara Kirkland gave a preliminary report of the Founders’ Day luncheon, reception, and ticket sales. She said that after collecting $40 before the meeting, and including $240 for unpaid tickets, a profit of $465.51 was made.
*Motion by Soror Ethel to pay a stipend of $50 to the violinist, Gerald Reid, who accompanied the choir at Founders Day. Second by Soror Edna. The vote was by a show of hands. The motion passed.
Soror Frances Perry said a final report will be given at the next meeting. Soror Darlene Hancock presented Soror Billie with a gift and thanked everyone for their cooperation.
UNFINISHED BUSINESS
CHAPTER OPERATIONS WORKSHOP — The committee decided to schedule the chapter operations workshop for the next Executive Committee meeting at the Northwest Region Training Center.
FAR WESTERN REGIONAL CONFERENCE 2004—DELEGATES will be elected at the March meeting.
EMERALD BALL COMMUNITY WINNERS - The nominees will be elected at the March meeting. A blurb about candidates should be submitted along with their nominations. The information will be printed in the newsletter.
FAR WESTERN REGIONAL CONFERENCE 2005 — Soror Kaweeda Adams reported plans for the conference which will be held from Wednesday through Sunday, May 18-22, 2005 at the Flamingo Hilton Hotel. Eight hundred rooms have been guaranteed although more sorors are expected. The conference will have full use of the hotel. Soror Kaweeda gave information about video expenses, souvenirs, the need for an Elvis costume in both 2004 and 2005, arrangements for tuxedo rentals, and the need for hats and gloves. Dance rehearsals will begin on March 6,
* Motion by Soror Kaweeda to purchase for $125 a used Elvis costume for the Regional Conferences. Second by Soror Edna. The vote was by a show of hands. The motion carried.
NEW BUSINESS
NATIONAL MEMBERSHIP COMMITTEE - Soror Billie announced a new initiative from the National Membership Committee to reclaim our “Lost Pearls while retaining our current chapter members. Chapters will be awarded at the Regional Conference and Boule for their levels of participation.
TTO FOUNDATION - Soror Billie introduced the idea of creating a TTO Foundation with a 501(c)(3)status. That status would provide many benefits including a tax-exempt status.
*Motion by Soror Lavonne Lewis to appoint a committee to investigate the feasibility of forming a Foundation. Second by Soror Sharon Savage. The motion carriedA
The meeting adjourned at 7:36 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes March 6, 2004
The meeting was called to order by Basileus Billie Rayford at 11:00 a.m. at Holy Trinity AME Church. Soror Minnie Stringfellow led the meditation.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
♦Motion by Soror Gloria to accept the minutes of the February 14, 2004 chapter meeting. Second by Soror Winnie Pettis. The motion passed.
TAMIOUCHOS - Soror Tina Rimmey reported the following balances: Operating Account - — Fundraising Account - , and Community Account - ^■^■^^^’The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that in February she collected ** for the Operating Account and*? for the Fundraising Account. In addition, she collected for registration at the Regional Conference. The report was filed for audit.
EPISTOLEUS - Soror Ethel Archibald read an announcement from the UNLV William L. Boyd School of Law that stated that Soror Belise M. Brownlee was a candidate for the degree of Juris Doctorate in Law on May 14.
Soror Ethel read a thank you note from Sorors lyanla & Adeyemi for expressions of sympathy.
Soror Ethel reported that Soror Darlene took her sister to a convalescent home and requested prayers and blessings.
HODEGOS/ HOSPITALITY - Soror Billie introduced and welcomed three TTO charter members to the meeting. They were Soror Jackie Hogarth, Soror Barbara Kirkland, and Soror Lois Bolden.
Soror Quin Rivers thanked the hostesses. She also welcomed visitors to the meeting. They were Soror Latasha Williams from UNR, Soror May Flannoy, Soror Golda Franklin from Nashville, Soror Voncella Marshall, and Soror Jane Banks. Soror Renee Edwards was reactivating.
Soror Quin acknowledged the March birthdays and anniversaries. She congratulated Soror Denise Bryant Levi who was married recently. She announced that Soror Brenda Taylor became engaged. Soror Margaret Crawford and Soror Sonya Horsford received awards at the Business and Professional Women’s Spirit Awards Luncheon.
Soror Quin extended get well wishes to Soror Barbara McCants-Hill, who was able to attend the meeting; to Soror Bertha Pendleton; to Soror Darlene Hancock’s sister and her Honey Do; and to Soror Josie Gaines’ Honey Do. She also welcomed back Soror Shirley Carroll.
Soror Quin circulated a sign up sheet for the Secret Soror activity. She also awarded sorors who found shamrocks on the back of her report.
TTO members were invited to the grand opening of Molasky Park on Twain on March 13.
The Hospitality Committee will meet on Sunday, March 7 at 3:00 at the home of Soror Quin.
IVY LEAF REPORTER / PUBLIC RELATIONS - Soror Jacquelyn Caffey reported that announcements of the chapter meeting and the Emerald Ball have been published in both local papers.
GRADUATE ADVISOR - Soror Donnyss Rucker read a report of the activities and problems pertaining to the undergrad chapter. Seventeen young ladies attended Rush. MIP was planned for March 19-21 at the Suncoast Hotel.
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STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill, who was still recuperating, had no report.
OPERATIONS - Soror Sharon Savage listed the activities she had attended. They were meetings of the Regional Conference Planning Committee, Executive Committee, Graduate Advisor’s Task Force, Kappa Xi’s MIP workshop, Kappa Xi’s Spring Rush, Graduate Advisor’s Task force meeting with Kappa Xi and the AKATeen tea.
Soror Sharon reminded sorors of the deadline for Regional Conference with a late fee and asked that they submit individual projects for awards.
NOMINATIONS- Three elections were conducted by secret ballots. Sorors were elected as delegates to the Far Western Regional Conference 2004; a soror was elected to receive the Thelma Tyree Award; and community persons were elected to receive awards at the Emerald Ball.
The 8 delegates elected to the Regional Conference were: Sorors Billie Rayford, Kaweeda Adams, Ouida Brown, Edna States, Quin Rivers, Jacqueline Hall, Patti Hester, and Donnyss Rucker. Soror Annette Craighead was named the alternate.
The sorors voted on for the Thelma Tyree Award were Sorors Clair Hart, Dorothy Johnson, Barbara Kirkland, Quin Rivers, and Sharon Savage. The winner will be announced at the Emerald Ball.
Soror Lavonne Lewis read a list of nominees for the community awards. They were Dr. Tracy Cotton and Perry Rogers in Education; Steven Horsford in Economics; IDEA Dance Academy in Arts; Divine Providence Variety Day School and the Salvation Army in Black Family; and Dr. Tyree Carr and Dr. Elleston Craig Rucker in Health. The winners were Dr. Tracy Cotton, Steven Horsford, IDEA Dance Academy Divine Providence Variety Day School and Dr. Tyree Carr.
•An eleetien-tename the delegates to the Boule will take place in March.
MEMBERSHIP - Soror Maxine Randolph announced that she had applications for sponsoring candidates for membership. They will be due on April 3. Voting will take place in May. Soror Maxine said she had welcome packets for transferring and reactivating sorors. They were Sorors Della Bates, Sonya Horsford, Celeste Hunter, Barbara Powell, Jeanne Richards Jones, Peggy Selma, Betty Curtis, Sonya Williams, Denise Bryant Levi, Miriam Campbell, Loveda Ford, Victoria Franklin, Marylee Watson, Betty Williams Curtis, Jacqueline Dawson, and Cassandra Williams.
WAYS AND MEANS - Soror Jacqueline Hall announced that she was collecting money for Emerald Ball tickets, ads, and raffle tickets. Sorors should write their names on the back of the tickets sold. Soror Jackie extended the deadline for ads to March 13. The dates to turn in money for tickets are March 17 at Executive Committee meeting and March 20 at Soror Marian’s home.
SCHOLARSHIP - Soror Sharon Savage reminded sorors that the deadline for scholarship applications is March 15, 2004. A Ronald McDonald House Charities luncheon is scheduled for noon on May 15, 2004 at the Rio. The cost is $25 per person.
CONNECTION - Soror Verlia Davis Hoggard had to leave the meeting to attend another function. Training for the Get Out The Vote was taking place at Nevada Partners. Soror Billie expressed that TTO has connections with both political parties through Soror Lynette Boggs-McDonald of the Republican Party and Soror Yvonne Atkinson-Gates with the Democratic Party. Soror Billie said that ten sorors had completed training on March 10. The March 16 date is full; however, space was available on April 8 at 6 p.m.
EAF - No report.
CONSTITUTION - No report.
STANDARDS - Soror Jacqueline Brown reviewed the chapter goals for 2004. She reported progress is being made toward achieving them.
SPECIAL /AD HOC COMMITTEES
SCRAPBOOK - Soror Ethel arranged for a photography session on the meeting day in order to have pictures for the scrapbook.
*Motion by Soror Ethel to take $150 from the Epistoleus’ budget to pay the photographer. Second by Soror Maxine Porter. The vote was by a show of hands. The motion carried.
The committee will meet on March 13 at 10:00 a.m. at Soror Ethel’s home.
AUDIT - Soror Lavonne Lewis reported that she had had sessions with the auditor. She will bring a final report at the next meeting.
AKATEENS - Soror Jackie Hall reported that a welcome back tea had been held. Their next meeting will be April 17. Soror Lavonne will conduct a workshop on March 13 at the East Las Vegas Community Center.
HEALTH INBLIC - Soror Dorothy Johnson distributed a packet that contained health information, an overview of the 10 year old NBLIC, and a flyer and registration form for an upcoming public health conference at the Monte Carlo on Monday, April 5, 2004.
ARTS AND HUMANITIES - Soror Edna States announced that the next activity will be titled “Art in the Afternoon”. The date, time and place TBD.
The committee will meet on March 28 at 3:00 p.m. at the home of Soror Edna.
EDUCATION - Soror Jacquelyn Caffey distributed photographs of tutors and tutees in the Ivy Reading AKAdemy, including Soror Lillian Gates and Soror Thais Baccus. She collected money for a 50-50 raffle which was won by Soror Ina Dorman.
Soror Jackie also distributed photos of participants in the Nevada Reading Week at Wendell Williams Elementary School.
Soror Patti Hester announced that the Young Authors will have a meeting on March 10 at 6:00 p.m. at the Marie Callendar restaurant on Tropicana.
LEADERSHIP TASK FORCE — The Chapter Operations Workshop will take place at the Executive Committee meeting on March 17 from 6:30 to 9:00 p.m. at the Northwest Training Facility. Officers and committee chairs should e-mail Soror Billie if they plan to attend. Soror Patti and Soror Shirley will do their VISA presentation at the workshop.
SIDS - No report.
FOUNDERS’ DAY 2004 - Soror Frances Perry thanked everyone for the wonderful program and for keeping the spirit of AKA alive. Over 320 people attended, all tickets have been paid for, and a profit of 1 was made.
UNFINISHED BUSINESS
2005 FAR WESTERN REGIONAL CONFERENCE — Soror Kaweeda Adams reported the progress of the plans and the needs of the conference committee.
*Motion by Soror Kaweeda to allot $800 to purchase souvenirs for the 2005 Far Western Regional Conference. Second by Soror Edna. The vote was by a show of hands. The motion carried unanimously.
*Motion by Soror Kaweeda to pay for the use of A-V equipment for the invitation in Portland at the
2004 Far Western Regional Conference. Second by Soror Clair. The vote was by a show of hands. The motion carried.
Soror Kaweeda and Soror Clair set practice sessions for “Midnight Train to Vegas”. They will be at Zion UMC at 6:00 p.m. on March 16 and March 19.
NEW BUSINESS
TTO FOUNDATION - Soror Billie informed sorors that the Executive Committee has proposed having a study committee to investigate the feasibility of forming a TTO Foundation.
*Motion by Soror Lavonne to form a study committee to look into establishing a Foundation for TTO. Second by Soror Rhoda Anderson. The motion carried.
BOULE 2004 - Soror Billie read a correspondence from Alpha Delta Omega chapter in Nashville which solicited ads from chapters for the Boule souvenir journal. Checks were due by March 17.
♦Motion by Soror Lavonne and amended by Soror Barbara McCants-Hill to take out a full page ad in the souvenir journal for the Boule in Nashville which would include an invitation to sorors in the Far Western Region to attend the Far Western Regional Conference in 2005 in Las Vegas. The funds would come from the 2005 Community Account. Second by Soror Donnyss. The vote was by a show of hands. The motion carried.
ANNOUNCEMENTS
Holy Trinity AME Church will have an Evening of Elegance Banquet on Saturday, April 24 at 7:00 p.m.
The tickets cost $30.
The Pledge followed.
The meeting adjourned at 12:45 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting March 17, 2004
The meeting was called to order by Basileus Billie Rayford at 6:00 p.m. at the CCSN High Tech Center- Bonanza/Decatur. Soror Tisha Johnson led the meditation.
OFFICER REPORTS
BASILEUS - Soror Billie thanked Soror Tisha for refreshments and Soror Autumn Keyes-Ita for making arrangements for the facilities.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting. *Motion by Soror Gloria to accept the minutes of the Executive Committee meeting on February 18, 2004. Second by Soror Maxine. The motion carried.
TAMIOUCHOS - Soror Tina Rimmey presented a statement showing the financial activity. The following balances were reported: Operating Account- Fundraising Account-faaSg^ln- and
Community Account - The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Billie read the report from Soror Sami. On March 6 Soror Sami Randolph collected S^^Tor the Operating Account and for the Fundraising Account. The report was filed.
EPI3TOLEUS - Soror Ethel Archibald reported that she had received a thank you note from Soror Shirley Carroll.
HODEGOS - Soror Quin Rivers was absent; however, she delivered a written report after the meeting.
IVY LEAF REPORTER - No report.
GRADUATE ADVISOR - Soror Donnyss Rucker reported that 11 ladies had paid to participate in the MIP activities of Kappa Xi. They will be held the weekend of March 19 to 21 at the Suncoast Hotel. The MIP workshop will begin at 6:00 on Friday. Lunch on Sunday at 1:00 p.m. will cost $30.
MEMBER-AT-LARGE - Soror Edna States read a list of four concerns from members. 1) Sorors were concerned that only financial members be allowed to vote. A procedure for voting needed to be developed. 2) Members have questioned if neophytes could be elected as delegates for regional conferences and the Boule. 3) Officers should be financial by the deadline established or they should vacate the office. 4) A standard needed to be set about officers and chairs of standing committees who have 3 unexcused absences from meetings.
Soror Billie responded to the concerns. 1) At the election tellers had a list of financial members. Members had to sign the list in order to receive ballots. The updated Manual of Standard Chapter Operations should address the procedure. 2) The membership intake manual states that new sorors have all of the rights and privileges of any soror; therefore, they are not precluded from being a delegate. However, the updated Manual of Standard Chapter Operations could include requirements for delegates; such as, delegates must have previously attended designated workshops. 3) Standards for officers should be looked at when the manual and by-laws are revised. 4) Absences should be addressed in the manual of standard procedure.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill was welcomed back. She said that she needed to know the chairpersons for the activities that are planned for April. She said a chairman for the Health Committee was needed although Soror Billie presented cardiovascular awareness materials at the February chapter meeting.
OPERATIONS - No report.
MEMBERSHIP -Soror Maxine Randolph reported that a card and small gift will be presented to 15 transferring and reactivating sorors. The name tags for all financial sorors have been updated and will be available at the April meeting.
Soror Maxine said that the committee selected September 17-19, 2004 for MIP Weekend. Applications will be due on April 3. The first MIP workshop will be on June 5.
*The Executive Committee voted to recommend to the chapter to have MIP on September 17-19.
The committee recommended that the chapter have the summer cooler, but not a retreat because of the crowded schedule that includes the regional conference, Boule, MIP, Cluster, and preparation for the Regional conference in 2005.
*The Executive Committee voted to recommend to the chapter to omit the retreat.
Soror Maxine said the committee is investigating arrangements for a sisterly relations outing to see “My Fair Lady” at the Summerlin Theater.
The next meeting will be Monday, March 29.
WAYS AND MEANS - Soror Jacqueline Hall reported that final ticket money could be turned in at Soror Marian’s home on March 20.
STANDARDS - No report.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Jacqueline Hall reported that a community service activity will take place at New Jerusalem Baptist Church on March 21 from 8 to 12. A tea at the East Las Vegas Community Center will be held on April 17 from 11-1.
HEALTH / NBLIC - No report.
ARTS AND HUMANITIES - Soror Edna States said the committee planned to have a tea on May 15 at a place that already has art. Soror Edna said the plans will be taken back to the committee when it was pointed out that the Ronald McDonald Charities scholarship luncheon is scheduled for that date.
EDUCATION: - Soror Patti Hester announced that judging for the Young Authors will take place on Wednesday, April 14 at the Educational Conference Center at 6 p.m. A reception where teachers and principals are invited will take place on April 21. Students involved were from the Frank Kim ES, Charlotte Hill ES. Information will be going out to students at Jim Bridger MS.
SCHOLARSHIP - Soror Billie announced that the Ronald McDonald luncheon will be held on May 15.
2005 FAR WESTERN REGIONAL CONFERENCE — Singers will rehearse and tape on Friday, March 19atZionUMC.
UNFINISHED BUSINESS
Soror Tina said that at the last meeting it was voted to spend $300 for an ad in the souvenir journal at the Boule. She has the address to send the ad, but a designer was needed.
NEW BUSINESS
None.
ANNOUNCEMENTS
Sorors were reminded of the March 28 deadline for late registration for the 2004 Far Western Regional Conference.
Members said the Pledge.
The meeting adjourned at 6:35 p.m. The Chapter Operations Workshop followed the meeting.
Submitted by Soror Gloria Washington, Grammateus
, )t it. I
Theta Theta Omega Chapter Minutes April 3, 2004
The meeting was called to order by Basileus Billie Rayford at 11:08 a.m. at Holy Trinity A.M.E. Church. Soror Barbara Kirkland led the meditation. The Pledge followed.
OFFICER REPORTS
BASILEUS - Soror Billie thanked the 32 sorors who attended the Chapter Operations Workshop. She also thanked co-chairs and sorors who attended the successful fundraiser, the first annual Emerald Ball.
Soror Billie and the members applauded Soror Clair Hart who was awarded the Thelma Tyree Award.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
*Motion by Soror Gloria to accept the minutes of the March 6 chapter meeting. Second by Soror Lavonne Lewis. The motion passed.
TAMIOUCHOS - Soror Tina Rimmey reported the following balances: Operating Account-
Fundraising Account-SCSSSSTand Community Account • - 2. The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that on March 6 she collected JaflK for the Operating Account and 'I'jjSS'or the Fundraising Account. On March 20 she collected 5?*SSES> for the Fundraising Account. The report was filed for audit.
Soror Sami announced that the deadline for registration for Boule was at the end of the meeting.
Soror Sami announced that she had received financial cards. Members could initial for them.
EPISTOLEUS - Soror Ethel Archibald read a card of thanks from Soror Shirley Carroll for expressions of sympathy.
HODEGOS/HOSPITALITY - Soror Quin Rivers thanked the hostesses for April and named the hostesses for May. Four more were needed. The location of the Executive Committee meeting was changed to the Education Center on E. Flamingo following the reception of the Young Authors.
Soror Quin listed the April birthdays and anniversaries. Sorors who were visiting, transferring, or reactivating introduced themselves. They were Soror Sandra Morgan of Las Vegas and Soror Latasha Baker from Atlanta who were reactivating. Soror Mona Lisa Pewefl was transferring. Also, visiting was Soror Peggy Selma’s legacy, Soror Karen, the basileus of Tau Beta Omega in Marina Del Rey, California.
Soror Quin congratulated Soror Lynette Boggs-McDonald who was appointed by the governor to the Clark County Commission to fill a vacancy. Soror Quin announced that Soror Lavonne Lewis was certified to run for the position of Regional Director of the Far Western Region.
Get well wishes were extended to Soror Annette Craighead, the husband of Soror Kenyatta Johnson, the husband of Soror Winnie Pettis, and to Soror Celeste Brown’s daughter who was injured in an auto accident. Soror Quin extended sympathy to the 10th Far Western Regional Director, Winifred Rhodes, on the passing of her husband and condolences to Soror Darlene Hancock on the passing of her sister. She thanked everyone who took dishes to her home.
Soror Quin announced that it was the last day to match sorors as secret sorors. Gifts were awarded to sorors who had an Easter sticker on their reports.
IVY LEAF REPORTER / PUBLIC RELATIONS - Soror Jacquelyn Caffey asked sorors to look for three pictured articles in the upcoming Spring Edition of the Ivy Leaf.
Soror Jackie distributed copies of publicity about sorors from TTO. Soror Diane Pollard accompanied her husband when he received the Trumpet Award. Soror Victoria Franklin, Miss Nevada, appeared on Inside Edition and The Jimmy Kimmel Show. The Miss USA Pageant will be broadcast on April 12 at 6:00. Soror Lynette Boggs-McDonald was appointed to the Clark County Commission. An announcement of the Emerald Ball appeared in the newspaper. The Sentinel will carry a front page story about the Emerald Ball.
The next Publicity Committee meeting will be in May.
GRADUATE ADVISOR - Soror Billie reported that with the new membership intake, there are now 13 sorors in Kappa Xi chapter.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill summarized the activities of the chapter during the month of March and outlined the April activities. The NBLIC conference should be added to the calendar on April 5 and the Ivy Reading AKAdemy should be deleted on April 8. Soror Barbara thanked Soror Billie for helping with the Program Book during her recuperation.
Soror Barbara reminded committee chairs to meet early so they will function well.
OPERATIONS - Soror Billie read Soror Sharon Savage’s report. Committee chairs should schedule meetings and inform the basileus and both anti-basilei of the date, time, and location.
During the month Soror Sharon attended the Membership Committee meeting and the Kappa Xi MIP weekend.
MEMBERSHIP -Soror Maxine Randolph presented welcome gifts and cards to transferring and reactivating sorors. Name tags for financial members were made and worn at the meeting. Pink and green ribbons were attached to the tags of transferring and reactivating sorors. Sorors should not take them home.
The committee recommended that the chapter have a summer cooler but not a retreat because of the many upcoming activities and preparation for the 2005 regional conference.
♦Motion by Soror Maxine to eliminate the retreat this year but have a cooler at the home of a soror in 2004. Second by Soror Lavonne. The vote was by a show of hands. The motion carried.
Soror Maxine said that a sisterly relations activity is being planned for attending My Fair Lady at the Summerlin Theater.
Soror Maxine reported that the Regional Director has put granting permission for MIP on hold until after the Boule when the new Regional Director will be named.
WAYS AND MEANS - Soror Jacqueline Hall said that with the sales of the ball tickets, ads, and raffle tickets, enough money was raised at the Emerald Ball to meet the scholarship goal. Over 270 people attended the ball. Soror Jackie thanked Sorors Flora Shaffer, Diane Stith and Verlia Hoggard who collected $904 for the raffle on the night of the ball. She thanked Sorors Barbara Kirkland, Ina Dorman, Keysa Rogers, and Tina Rimmey for the decorations. She thanked Soror Tina for helping to hire the band. Soror Jackie said she will give the final report of the Emerald Ball after outstanding monies are received.
Soror Bertha thanked Soror Jackie and Soror Marian for the excellent souvenir journal at the ball.
Soror Jackie said that she and Soror Marian have decided to pass the torch to new chairs for next year.
CONNECTION - Soror Verlia Davis Hoggard said sorors should call the election department to sign up for voter registration training on April 8.
Soror Verlia announced there will be a Democratic convention at the Riviera Hotel on April 15. It costs $50.
Soror Verlia invited everyone to attend the swearing in ceremony for Soror Lynette on April 20 at 9:00 a.m. at the Clark County Government Building.
The Connection Committee will meet on April 22 at 6:00 at Soror Verlia’s home.
STANDARDS - Soror Jacqueline Brown distributed Chapter Operations Surveys to members to evaluate and return to her at the meeting.
The committee will meet on Tuesday, April 13 at 6:00 at Soror Jackie’s home in order to tally the results of the survey.
SCHOLARSHIP - Soror Billie read Soror Sharon Savage’s report. The Scholarship deadline has passed. Applications will be reviewed at a committee meeting on April 12 at 6 at Soror Sharon’s office. A luncheon planned by Ronald McDonald Charities will be held on May 15 at noon at the Rio. It costs $25. Because of the success of the Emerald Ball, the scholarship goal of the chapter was achieved.
Sorors with graduating daughters should let Soror Sharon know.
AUDIT COMMITTEE - Soror Lavonne Lewis gave the report from the CPA firm who conducted the chapter audit. They reviewed all checks, deposits, and reports. Although they found clerical errors, all accounts were in balance and matched. The auditors recommended that the chapter purchase QuickBooks Pro to keep reports. The program should be used before the regional conference. The auditor’s fee for the year was $450, reduced from $900, because of a discount given to non-profits.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Jacqueline Hall announced that there will be a tea for 9th, 10th, and 11th grade young ladies who are interested in joining AKAteens. There are no GPA requirements and there will be no interviews. The tea will be held on April 17 at 11:00 at the East Las Vegas Community Center on Stewart and Eastern.
HEALTH INBLIC - Soror Dorothy Johnson announced that the West Las Vegas Library is honoring NBLIC by assigning a showcase devoted to a display of NBLIC health literature and paraphernalia.
Soror Dorothy reminded members of the Tenth Anniversary Public Health Conference set for Monday April 5 at the Monte Carlo Resort and Hotel.
Soror Dorothy passed out pocket planners for adolescent girls and for African American women They were reminders to “pick a path to health”.
Soror Dorothy invited eveiyone to the Venetian Resort and Hotel on July 30, 2004 where she will be given the service award of the Urban Chamber. Banquet tickets cost $100 in advance or $125 at the door.
ARTS AND HUMANITIES — Soror Bertha Pendleton said that May 16 has been selected for a tea called “Art in the Afternoon”. It will include the AKAteens. The location is TBA.
ECONOMICS - Soror Celese Rayford distributed logs for sorors to keep track of their spending in the black community during the month of April.
EDUCATION -Soror Patti Hester announced that essays by Young Authors will be judged on April 14 at 6. A reception where teachers, principals and sorors will honor them will be held on April 21 at the Clark County Board Room on 2832 E. Flamingo at 6:00. Frank Kim and Charlotte Hill Elementary Schools are participating. The topic of the essays is “If I were a parent in 2004, what values would I teach my child?”
Soror Jacquelyn Caffey distributed copies of a newsletter written by students in the Ivy Reading AKAdemy. Soror Jackie invited sorors to a culminating activity at Wendell Williams ES on Thursday May 13 from 2:30-4:30.
Soror Jackie said she was continuing the 50/50 raffle in order to provide funds for certificates, summer bags filled with study materials, cookies and punch, books, and money to pay children for each word they could read. The winner of the day s raffle was Soror Celese Rayford who selected a painting in lieu of half of $63.
Soror Barbara McCants-Hill assumed the chair.
2005 FAR WESTERN REGIONAL CONFERENCE - Soror Kaweeda Adams explained the procedure for the final fitting of tuxedos for the 2004 Regional Conference. Sorors should be measured at Gingiss or any tuxedo shop by April 15. Stroll practice will follow the meeting.
UNFINISHED BUSINESS
None
NEW BUSINESS
None
ANNOUNCEMENTS
Holy Trinity A.M.E. Church will have an “Evening of Elegance Banquet” on April 24 at 7'00 Donations are $30.
Soror Lavonne is running for Far Western Regional Director. A steering committee has been formed.
Very strict guidelines must be followed.
The meeting adjourned at 12:30 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting April 21, 2004
The meeting was called to order by Basileus Billie Rayford at 7:15 p.m. at the Clark County Education Center. Soror Barbara Kirkland led the meditation. The Pledge followed.
OFFICER REPORTS
BASILEUS — Soror Billie thanked sorors for attending the reception for the Young Authors and staying later for the Executive Committee meeting.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
*Motion by Soror Gloria to accept the minutes of the March 17 Executive Committee meeting. Second by Soror Tisha Johnson. The motion carried.
TAMIOUCHOS - Soror Tina Rimmey presented a statement of the financial activity from April 3-20.
The following balances were renorted: Operating Account- Fundraising Accounf^'^HSS
and Community Account ^bMakrThe report was filed for audit.
Soror 1 ina said that two checks totaling had erroneously been place in the TTO account, but have since been reversed. She was not aware of the error until she received the end of the month statements. She said that the bank has online accounts at no charge that are available to view-only.
*Motion by Soror Tina to move the accounts at Wells Cargo Bank so that online they can be view-only. Second by Soror Tisha.
A lengthy discussion followed of the pros and cons of view-only accounts.
*Soror Edna moved to table until the next Executive Committee meeting in order to receive more details of the on-line process. Second by Soror Ethel. The motion carried.
PECUNIOUS GRAMMATEUS - There was no report but Soror Sami Randolph sent the members’ financial cards for distribution.
EPISTOLEUS - Soror Ethel Archibald read a letter of thanks from Soror Winifred Rhodes for expressions of sympathy.
HODEGOS - No report.
IVY LEAF REPORTER/PUBLIC RELATIONS - Soror Jacquelyn Caffey was congratulated for her work being included in the current issue of the Ivy Leaf. She said three additional articles have been submitted for the next issue.
Soror Billie noted that Nevada history had been made recently with the swearing in of a second Alpha Kappa Alpha woman to the Clark County Commission by the first black state supreme judge. It was the first time ever that two black women have served on the commission.
GRADUATE ADVISOR - Soror Donnyss Rucker asked how the undergrads will participate in the invitation at the regional conference. It was suggested that they wear all black with top hats.
STANDING COMMITTEE REPORTS
PROGRAM Soror Barbara McCants-Hill said that she had not received Mothers’ Day cards from the corporate office.
OPERATIONS - No report.
MEMBERSHIP —Soror Maxine Randolph said that she had 3 applications for membership in the chapter.
A discussion followed about requests for membership from women who did hot have sponsors. Soror Maxine will order brochures to have on hand to give them. Candidates who did not continue last year will not automatically be on the list for this year. If a candidate was voted on last year, the chapter will not re-vote on her. Sorors will ask other chapters what they do.
The committee will meet Monday, April 26 at 6 p.m. at a place to be determined.
WAYS AND MEANS - Soror Jacqueline Hall said that all expenses had been paid for the Emerald Ball. She had checks for the pecunious grammateus, but there were still outstanding money from ads. She will contact those who owe. The profit from the ball was J plus in checks, minus SJB) in unpaid ads.
Soror Jackie reminded the committee that new co-chairs were needed for next years. All information from previous years was available for the new co-chairs, if they desired it. She recommended that different committees handle the ball and the souvenir journal.
CONNECTION - Soror Billie announced that the Connection Committee will meet on April 22 at 6 p.m. at Soror Verlia’s home.
STANDARDS - No report.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Jacqueline Hall announced that nine new young ladies attended their meeting on April 17 for a total of 15. On May 8 at 2 p.m. they will make Mother’s Day flowers and boutonnieres at the Las Vegas Senior Center. Then they will present them to the residents.
On May 16 from 3:30 to 5:30 an “Art in the Afternoon” tea will be held at the Charleston Heights Library.
On May 22 from 11:00-2:00 a workshop on proper dress for events will be held at the East Las Vegas Community Center.
HEALTH I NBLIC - It was reported that the attendance at the NBLIC forum was not as great as expected. Approximately 40 persons attended. The group will evaluate how to continue.
SIDS - Soror Denell Hoggard reported that she is still working with Baby Find. She has presented information at a church.
ARTS AND HUMANITIES - Soror Edna States said that the Art in the Afternoon will be honoring the AKAteens. Invitations have been sent to them. Sorors were needed to share their talents for the program. It was also suggested that talented AKAteens perform. Soror Edna will find out if a piano is in the room.
EDUCATION. — Soror Billie thanked Soror Kaweeda Adams, Soror Patti Hester and the committee for the Young Authors experience and reception. She reported there were many happy kids and parents with positive impressions about the experience. Soror Billie was also thanked for soothing the “almost winners” so they did not feel left out.
Soror Jacquelyn Caffey reported that she had been busy planning a culminating activity on May 13 from 3.00-4.00 p.m. The children will remain a half hour longer. Parents, the librarian, the principal, teachers, and sorors were invited to attend.
Although Soror Jackie and many of the tutors will be attending the regional conference, the tutoring program will continue. Four tutors will play a sight word bingo game with the students.
SCHOLARSHIP — Soror Billie reminded members of the reception for scholarship recipients on May 15 at the Rio. Sorors should let Soror Sharon know if they plan to attend.
ECONOMICS - Soror Billie reminded members that they should keep journals for Black Dollar Days so they could be turned in at the May meeting.
2t05 FAR WESTERN REGIONAL CONFERENCE — Soror Kaweeda Adams urged sorors to send her their measurements for tuxedos right away.
Soror Kaweeda asked sorors to come to her hotel room on Wednesday at 7 a.m. to stuff bags for the conference. Assisting the transportation committee will be voluntary.
Soror Kaweeda said that the rehearsal went well. The video, made in three different formats, was fabulous. Everyone who participated was shown somewhere in the video.
UNFINISHED BUSINESS
2004 FAR WESTERN REGIONAL CONFERENCE - Soror Billie distributed booklets and flyers from the last regional conference to all of the delegates. A stack of invitations to a reception for Soror Lavonne will be passed out. The reception will be in Suite 166 from 10-12 p.m. on Friday during the conference.
NEW BUSINESS
Soror Billie emphasized that delegates needed to be given directions at the May meeting on how to vote during the Boule. One amendment to the Alpha Kappa Alpha Constitution and many changes to the Bylaws have been proposed.
The meeting adjourned at 8:20 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes May 8, 2004
The meeting was called to order by Basileus Billie Rayford at 11:05 a.m. at Holy Trinity A.M.E. Church.
NEW REGIONAL DIRECTOR - Soror Billie proudly introduced the 22nd Far Western Regional Director, Soror E. Lavonne Lewis. Soror Billie congratulated TTO on their support for her.
Soror Lavonne thanked the chapter for their support and asked for their continued support. Soror Lavonne gave a special thanks to Soror Billie for helping to make arrangements. She presented Soror Billie with a gift of a statuette called “Soulful Journey”.
Soror Jacqulyn Shropshire, the fundraising chair for Soror Lavonne’s campaign conducted a drawing for a raffle. The first prize of having Soror Lavonne prepare 6 meals in 6 months was won by Soror Jacqueline Dawson. The second prize of a slot machine was won by Soror Darlene Hancock.
Golden Soror Barbara Kirkland led the meditation. The Pledge followed.
REGIONAL CONFERENCE CELEBRATION - Soror Billie read a list of the many awards the chapter received at the 75 Far Western Regional Conference in Portland, Oregon. The names of the new regional director, 41 attendees, 8 delegates, 5 new golden sorors, 3 new silver stars, 2 workshop presenters, 2 workshop facilitators, 7 workshop recorders, 5 certified graduate advisors, 10 regional appointments to various committees, and regional committee participants are attached to these minutes. Also attached is a list of regional awards for the scrapbook, poetry, quilts, and needlecrafts. The chapter was awarded the highest level for reclaim/retain and silver chapter recognition for EAF. Soror Edna States was a Spirit Challenge Innovator.
OFFICER REPORTS
BASILEUS - Soror Billie congratulated sorors on the move. Several sorors will receive degrees. Others had made other accomplishments.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
♦Motion by Soror Gloria to accept the minutes of the April 3 chapter meeting with the correction of the spelling of the name of Soror Mona Lisa Paulo. Second by Soror Lavonne. The motion passed.
♦Motion by Soror Gloria to correct the minutes of the March 6, 2004 meeting. In the paragraphs about the Nomination Committee the voting was to elect the delegates to the Boule, not the regional conference.
TAMIOUCHOS - Soror TmguRimmey reported the following balances: Operating Account- Fundraising Accounts, and Community Account - The report was filed for audit.
Soror Tina said that the December 31, 2005 due date for the 2005 regional conference assessment needs to be changed because the conference is in May 2005.
Soror Tina announced that the regional delegates should complete vouchers for payment.
PECUNIOUS GRAMMATEUS - Soror Billie read Soror Sami’s report. In April Soror Sami collected for the Operating Account. She collected '"^Pfor the Fundraising Account. The report was filed
for audit.
EPISTOLEUS - Soror Ethel Archibald read a card from Soror Lavonne thanking the chapter for the hard work, time, and money for her successful candidacy. Soror Lavonne thanked everyone for helping with her dynamic speech and reception. Soror Lavonne acknowledged Soror Barbara Kirkland who brought a suitcase full of flowers, vases, and other items for the suite.
Soror Ethel read several letters. She read a thank you note from Soror Darlene for the visits, prayers, and food by members during her recent bereavement. She read reelection information from Soror Bema Greer, the Supreme Tamiouchos and also reelection information from Soror Carolyn House Stewart, Supreme Grammateus.
Soror Ethel introduced and thanked the Scrapbook Committee. She congratulated them for winning the second place award. Soror Brenda Dumas will be the new committee chair. Since TTO will host the next regional conference, the chapter will not be eligible for an award. Soror Ethel displayed pictures about the 2004 conference.
The Scrapbook Committee will meet after the chapter meeting.
HODEGOS - Soror Quin Rivers acknowledged the sorors celebrating birthdays and anniversaries in May. She announced that Soror Arietta Williams and Soror Loveda Ford were reactivating. Soror Billie welcomed to TTO Soror Joan Martin from Gamma Tau and Soror Edith “Edie” Gillette from Alpha Nu Omega in Oakland, California. The membership of TTO was increased to 117.
Soror Quin congratulated Soror Lavonne Lewis on her election to 22nd Far Western Regional Director with a bouquet of roses and a photo. She congratulated the new Golden Sorors, Silver Stars, and awardees for their creative talents. Also congratulated was Soror Victoria Franklin who represented the state in the Miss USA Pageant. Congratulations were extended to Soror Belissa Brownlee, Soror Sherese Warren, Soror Rosilyn Russ McCann, and Soror Jamie Hawkins who will receive advanced degrees in May. Soror Lynette Boggs McDonald was congratulated for her appointment as Clark County Commissioner. Soror Jacqulyn Shropshire was appointed to the Board of the Joint Center for Political and Economic Studies in Washington, D.C. Soror Verlia Hoggard will be an alternate delegate to the Democratic Convention. Soror Adrienne Hester has accepted a position as a Publicist with Greenspun Media Group. Soror Keysa Rogers was promoted to Deputy Administrator for E.O.B. Housing and Development. Soror Tisha Johnson was promoted to supervisor of the support staff at State Farm Insurance. Soror Rose Coker was a candidate for reelection for national treasurer of Links, Inc. Soror Lois Ice was commended for her 31 years of service to the Clark County Auxiliary of the American Medical Association.
Soror Quin extended get well wishes to Soror Barbara McCants-Hill who had additional surgery and to the husband of Soror Winnie Pettis.
Soror Quin extended sympathy to Soror Maxine Randolph and Soror Sami Randolph on the passing of their aunt. Sympathy was also extended to Soror Mae Flennoy on the passing of her relative.
Soror Quin reminded members that gifts will be exchanged only on special occasions in the Secret Soror activity. The Hospitality Committee will be discussing whether the Christmas party should be a potluck or catered.
IVY LEAF REPORTER / PUBLIC RELATIONS - Soror Jacquelyn Caffey reminded committee chairmen that the Publicity Committee was ready to assist them although she did not have a budget. Soror Jackie pointed out three photographs that appear in the current issue of the Ivy Leaf. She directed attention, however, to the rate increase for future articles.
Soror Jackie distributed photographs taken by Soror Barbara McCants Hill of various activities at the regional conference. She also passed out copies of Supreme Basileus Linda White’s speech at the conference.
GRADUATE ADVISOR - Soror Donnyss Rucker reported that 10 of the 13 undergrads attended the regional conference. She drove 20 hours to Portland with five undergrads so they could attend the regional conference. They participated in the undergraduate luncheon and the invitation.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie distributed Program Books for the recuperating Soror Barbara McCants-Hill.
OPERATIONS -Soror Sharon Savage reported that she had been a speaker at Kappa Xi’s Women in Business Forum.
MEMBERSHIP —Soror Billie announced that there will be a meeting of the committee on May 10 at Soror Alberta Mitchell’s home at 6 p.m. Candidates for membership will be voted upon at the June meeting.
WAYS AND MEANS - Soror Jacqueline Hall said that she will accept outstanding revenue. Soror Marion Bums had extra souvenir journals available for sorors.
CONNECTION — Soror Verlia Davis Hoggard reported that a political forum is being planned for September 10 at Nevada Partners. More information will be given at the next meeting.
STANDARDS - Soror Jacqueline Brown distributed the results of the mid-year Chapter Operations Survey.
Soror Jacki said that she attended the Standards workshop at the regional conference where there was concern about the number of chapters that do not submit end-of-the-year reports. TTO was one of the 20 chapters that submitted complete reports.
The next meeting of the committee will be Tuesday, August 31, 2004.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Jacqueline Hall said that 8 new young ladies attended the tea. The membership is 16, but 5 more were expected. The next event will be a community service project on May 8 at the North Las Vegas Care Center. The young ladies will present Mothers’ Day photos to the residents. On May 16 they will attend the “Art in the Afternoon” tea. On May 22 they will have a workshop at the East Las Vegas Community Center from 11:00 to 2:00 on what not to wear.
Soror Jackie said that the group had been budgeted only $100 which was insufficient for their needs. *Motion by Soror Jacqueline Hall to allocate $600 from the contingency fund to continue the program of the AKAteens. Second by Soror Frances Perry. The vote was by a show of hands. The motion carried.
HEALTH / NBLIC - Soror Dorothy Johnson announced that members were needed for the Advisory Board of the Witness Project ® of NBLIC. She had a brochure outlining the duties and responsibilities.
Soror Dorothy said she had brochures and bookmarks about clinical trials of women who are sisters of cancer survivors.
ARTS AND HUMANITIES - Soror Edna States reported that the May 16th tea will have an emphasis of art within us and around us. She asked sorors to bring art to display at the event. It is open to friends and families; however, tickets were needed in order know the number that will attend.
The committee will meet after the chapter meeting.
EDUCATION — Soror Jacquelyn Caffey invited everyone to attend the Reading AKAdemy Awards Program on Thursday, May 13 at Wendell Williams Elementary School from 3:00-4:00.
Soror Jackie said the tutees will receive a summer bag that contains a calendar of assignments for May, June, July, and August. The bag will also be filled with books and supplies to do the assignments. Soror Jackie thanked Sorors Lois Bolden, Verlia Hoggard, Barbara Kirkland, and Barbara McCants-Hill for donations.
Soror Patti Hester reported the results of the Young Authors Program. The students wrote about “If I were a parent in 2004, what values would I teach my child? The winners were announced at a reception where County Commissioner Lynette Boggs-McDonald delivered a keynote address. The winners were Isaih Favela, a 2nd grader from Frank Kim Elementary School, and Kelle Worth, a 5th grader from Charlotte Hill Elementary School whose principal is Soror Jacqueline Brown. The winners and participants received gifts that assisted their writing.
SCHOLARSHIP - Soror Sharon Savage said that the committee selected the scholarship recipients who will each receive $2000. The recipients are Sharyn Brown, Vacheral Carter, Crystal Hemsley, Jessica High, and Natalie Wossene. The luncheon will take place at noon on May 15 at the Rio. The recipients will also be recognized at the “Art in the Afternoon” tea on May 16 at 4:00 at Holy Trinity A.M.E. Church.
ECONOMICS - Soror Billie said sorors could turn in the Black Dollar Days forms to her or give them to Soror Celese in June.
TTO FOUNDATION FEASIBILITY COMMITTEE - No report.
NATIONAL FAMILY VOLUNTEERISM DAY - No report.
2005 FAR WESTERN REGIONAL CONFERENCE — Soror Kaweeda Adams thanked everyone for their help. She congratulated sorors for the successful campaign. She said she had extra souvenirs for those who did not attend the conference. Soror Kaweeda reported that she would show the video at the June meeting.
The committee will meet on Saturday, May 29 from 3:00-5:00 at the Training Center at Brimley Middle School, 2490 Maverick.
UNFINISHED BUSINESS
None
NEW BUSINESS
CLUSTER 2004 - Committee assignments will be made at the next meeting.
2004 BOULE - Soror Annette Craighead read the proposed changes to the Alpha Kappa Alpha Sorority, Inc. Constitution and Bylaws which will be voted on at the Boule. The chapter voted in order to direct the delegates how to cast their ballots in Nashville.
Proposed Constitution Amendment #1—Each region shall hold a conference in alternating years when the Boule does not meet.
*Motion by Soror Flora Shaffer to accept the proposed amendment that each region shall hold a conference in alternating years when the Boule does not meet. Second by Soror Amanda McWilliams. The motion carried.
Proposed Bylaw Amendment #1 Article IV—-Membership Status Classification, Section 13—-New Members—Undergraduate, Page 30.
*Motion by Soror Kaweeda Adams to accept the proposed amendment. Second by Soror Winnie Pettis. The motion failed.
Proposed Bylaw Amendment #2 Article IV—Membership Status Classification, Section 12—-New Members—Undergraduate, Page 30.
*Motion by Soror Carmen Jones-Johnson to accept the proposed amendment. Second by Soror Virginia Ingram. The motion carried.
Proposed Bylaw Amendment #3 Article VI—Finances, Section 13—Special Fees and Fines, Page 48 ♦Motion by Soror Jacqueline Brown to accept the proposed amendment. Second by Soror Verlia Hoggard. The motion failed.
Proposed Bylaw Amendment #4 Article IV Membership Status Classification, Section 31—New Members—Graduate—First Paragraph, Page 35.
♦Motion by Soror Amanda McWilliams to accept the proposed amendment. Second by Soror Barbara Kirkland. The motion carried.
Proposed Bylaw Amendment #5 Article I—Boule Officers, Section 15—Standing Committees.
♦Motion by Soror Winnie Pettis to accept the amendment. Second by Soror Ina Dorman. The motion carried.
Proposed Bylaw Amendment #6 Boule Officers, Section 15—Standing Committees; Provision (h)— Membership Committee, Page 15
♦Motion by Soror Verlia Hoggard to accept the amendment. Second by Soror Celeste Brown. The motion carried.
Proposed Bylaw Amendment #7 Proposed New Article. Propose to insert after current Article IV— Membership Status Classification.
♦Motion by Soror Patti Hester to approve the amendment. Second by Soror Ethel Archibald. The motion carried.
Proposed Bylaw Amendment #8 Article III—Chapters, Section 22 -Chapter Officers and Duties, Page 25
♦Motion by Soror Edna States to accept the amendment. Second by Soror Wilhemina Lee. The motion carried.
Proposed Bylaw Amendment #9 Article III—Chapters, Section 23—First Paragraph, Page 25 ♦Motion by Soror Sandra Stewart-Bass to accept the amendment. Second by Soror Patti Hester. The motion carried.
Proposed Bylaw Amendment #10 Article III Chapters, Section—New Section (would become #24) ♦Motion by Soror Brenda Taylor to accept the amendment. Second by Soror Frances Perry. The motion carried.
i
Proposed Bylaw Amendment #11 Article V—Penalties and Restoration of Privileges, Section—Entire Article, Page 39-46
Motion by Soror Donnyss Rucker to accept the amendment. Second by Soror Tisha Johnson. The motion carried.
Proposed Bylaw Amendment #12 Article XI—Emblems, Badges, Colors, and Flower, Section 4, Page 53 Motion by Soror Patti Hester to accept the amendment. Second by Soror Annette Craighead. The motion carried.
Motion by Soror Donnyss Rucker to reconsider the vote. Second by Soror Frances Perry. The motion carried.
Motion by Soror Donnyss Rucker to accept the amendment. Second by Soror Frances Perry. The motion failed.
Proposed Bylaw Amendment #13 Article IV—Membership Status Classification, Section 9, Page 28-29 ♦Motion by Soror Rose Coker to reject the amendment. Second by Soror Amanda McWilliams. The motion passed to reject the amendment.
Proposed Bylaw Amendment #14 Article IV—Membership Status Classification, Section 31—New
Members—Graduate—First Paragraph, Page 35
♦Motion by Soror Ouida Brown to accept the amendment. Second by Soror Brenda Dumas. The motion failed.
Soror Tina Rimmey presented the proposed 2005-2006 General Fund Budget for Alpha Kappa Alpha Sorority, Inc. She explained that it should be accepted or rejected as a package. Soror Tina explained the proposed fee increases and the reasons for the increases.
♦Motion by Soror Tisha Johnson to accept the recommendations of the Supreme Tamiouchos for the 2005-2006 General Fund Budget. Second by Soror Kaweeda Adams. The motion passed.
ANNOUNCEMENTS
Soror Lois Ice attended the wedding of her daughter in Jackson, Mississippi.
Mother’s Day cards that carried SIDS information were received from the corporate office. Sorors should send them to young mothers.
TTO charter member, Dorothy Von-Phul has been located.
Soror Billie has been appointed to chair the Election Tellers Committee-Constitution and Bylaws-at Boule 2004.
Sorors should contact Soror Diane Pollard for booths for Anthony Pollard Foundation-Juneteenth Celebration.
Sorors were invited to attend a musical presentation by the Jester Hairston Music Association on June 5 at 6:00 at Desert Spring United Methodist Church, 120 N. Pavilion Center Drive. Donation is $10.
The meeting adjourned at 1:50 p.m.
4
Submitted by Soror Gloria Washington, Grammateus
75™ FAR WESTERN REGIONAL CONFERENCE PORTLAND, OREGON APRIL 28-MAY2, 2004
REGIONAL DIRECTOR
Soror E. Lavonne Lewis elected 22nd Far Western Regional Director
INVITATION TO FAR WESTERN REGIONAL CONFERENCE
Soror Kaweeda G. Adams, Chairman
Soror Ethel Archibald Soror Ouida Brown Soror Tasha Daniel Soror Sonya Goldsboro Soror Adrienne Hester Soror Dorothy Johnson Soror Victoria Franklin Soror Bertha Pendleton Soror Quin Rivers Soror Edna States Soror Debra Toney
Soror Gloria Washington Soror Lavonne Lewis
Soror Sandra S. Bass
Soror Marian Bums
Soror Dorothy Earle
Soror Clair Hart
Soror Virginia Ingram
Soror Barbara Kirkland
Soror Jacki Brown Soror Rose Coker Soror Jackie Hall Soror Patti Hester Soror Tisha Johnson
Soror Flora Shaffer
Soror Barbara McCants-Hill Soror Tina Rimmey
Soror Maxine Randolph Soror Donnyss Rucker Soror Diane Pollard
Soror Brenda Taylor
Soror Beverly Winston
Soror Billie Rayford
Soror Keysa Rogers
Soror Peggy Selma
Soror Diane Stith
Soror Willa White
Soror Kaweeda Adams
Soror Jacqueline Caffey
Soror Tisha Johnson
Soror Donnyss Rucker
DELEGATES - THETA THETA OMEGA CHAPTER
Soror Ouida Brown Soror Adrienne Hester Soror Tina Rimmey Soror Edna States
GOLDEN SORORS INDUCTED (1954-2004)
Soror Barbara Kirkland Soror E. Lavonne Lewis
Soror Bertha Pendleton Soror Willa White
Soror Beverly Winston
SILVER STARS INDUCTED (1979-2004)
Soror Clair Hart
Soror Diane Pollard
Soror Debra Toney
REGIONAL AWARDS
Scrapbook
Theta Theta Omega - 2nd Place
Poetry
Soror Quin Rivers - 1st Place
Soror Clair Hart - 2nd Place
Quilts
Soror Thais Baccus - 2nd Place
Needlecrafts
Soror Annette Craighead - 3 rd Place
GRADUATE ADVISORS CERTIFICATION
Soror Kaweeda Adams Soror Sandra Bass Soror E. Rose Coker
Soror Adrienne Hester Soror Brenda Taylor
REGIONAL APPOINTMENTS
Soror Jacqueline Hall, Chairman Evaluations Committee
Soror Ethel Archibald, Co-Chairman Protocol Committee
Soror Ouida Brown, Honorary Members/Awards Committee
Soror Annette Craighead, Regional Constitution Committee
Soror Ethel Archibald, Regional Nominating Committee
Soror Kaweeda Adams, Regional Program Committee
Soror Sandra Stewart-Bass, Regional Standards Committee
Soror Verlia Hoggard, NV State Connection Chairman
Soror E. Lavonne Lewis, EAF State Coordinator
Soror Billie Rayford, FW Representative National Connection Committee
WORKSHOP PRESENTERS
Soror Kaweeda Adams - "How to Say It: Developing A Powerful Interview "
Soror Billie Rayford - "Voter Education -A Call to Action"
WORKSHOP FACILITATORS
Soror Donnyss Rucker - "Constitutional Amendments and Bylaw Changes"
Soror Flora Shaffer - ' Standards - Capturing the Gold, Silver, and Bronze"
WORKSHOP RECORDERS
Soror Adrienne Hester - "Are You Your Sisters' Keeper?"
Soror Keysa Rogers - "Rituals, Doing It Correctly All of the Time"
Soror Sandra Stewart-Bass - "Before You Say "I'm Fine"...Plain Talk About Depression "
Soror Sonya Goldsboro - "The Impact of the AKA Program Across the Nation and Beyond"
Soror Alberta Mitchell - "Reclaim and Retain the Spirit"
Soror Clair Hart - "A Positive Approach to the Second Half of Life"
Soror Ehraeda Rucker (Kappa Xi) - "Marketing AKA: Ways to Keep Our
Chapter Image Positive"
Membership
Music
Philacter
Program
Protocol
Recommendations/Resolutions
Rules
Standards
Technology Time and Place
REGIONAL COMMITTEE PARTICIPATION (Vote: Sorors, Please submit your committee participation so that this segment can be accurately updated. Thanks, Soror Billie)
Awards/Exhibits
Basilei Council
Boule/Regional Luncheon Committee
Connection
Constitution and Bylaws
EAF
Evaluations
Graduate/Undergraduate Concerns Ivies Beyond the Wall Tellers
Theta Theta Omega Executive Committee Meeting May 19, 2004
The meeting was called to order by Basileus Billie Rayford at 6:30 p.m. at her office. Soror Gloria Washington led the meditation.
OFFICER REPORTS
GRAMMATEUS — Soror Gloria presented the minutes of the last meeting.
*Motion by Soror Gloria to accept the minutes of the April 21 Executive Committee meeting. Second by Soror Quin Rivers. The motion carried.
TAMIOUCHOS - Soror Tina Rimmey presented a statement of the financial activity for May. The following balances were reoorted: Operating Account 83, Community Account - ^^^T*and Fundraising
*Motion by Soror Annette Craighead to allocateMj^ the Silver Level of giving, to BCON. Second by Soror Ethel. The motion passed unanimously.
The donation was a budgeted item to benefit the community. Soror Edna will deliver it.
The baccalaureate ceremony will also be a Connection activity. Voter registration will be held at one of the practices and possibly at the ceremony. Volunteers were needed. They should wear pink or green.
HODEGOS - Soror Quin Rivers said she had sent a get well card to Soror Barbara McCants-Hill.
Soror Quin said the committee preferred that the Christmas party should be catered. It was suggested that she should bring menus and suggested prices at $15 or less to the August Executive Board meeting for discussion. She would like suggestions for a caterer for the 70-85 participants.
IVY LEAF REPORTER - No report.
GRADUATE ADVISOR - Soror Donnyss Rucker said that she drove 5 members of Kappa Xi to Portland for the regional conference. The undergraduates attended 3 workshops. She requested a refund of ^Jjrfor gasoline expenses.
Account - The report was filed foi
Soror Tina reported that she was able to verify activity in the bank account by calling on the phone.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported the money that was collect by Soror Ouida on May 8. She collected M*^or the Operating Account and 'for the Fundraising Account. The report was filed for audit.
EPISTOLEUS - Soror Ethel Archibald read a thank you note from ShaRyan Brown who was a scholarship recipient. She read a letter of thanks from Soror Diana Shipley for the bouquet of flowers and other courtesies at the regional conference and for four years of support.
Soror Ethel read a letter from the Black Community Organization Network requesting assistance at the 26th annual baccalaureate ceremony to be held on June 5. Donations were needed to purchase medallions, decorations, postage, etc.
*Motion by Soror Annette to reimburse Soror Donnyss from the Graduate Advisor’s budget for gasoline to the regional conference in Portland. Second by Soror Ethel. The motion passed.
Soror Donnyss said that Kappa Xi needed a retreat in order to be in compliance with the university. An activity over the summer will be planned. Some of the sorors will go to Boule. Soror Donnyss would like Kappa Xi to attend TTO training sessions to help them to understand the total program. Soror Billie said she needed a calendar of activities that begin in the fall.
STANDING COMMITTEE REPORTS
PROGRAM - No report.
OPERATIONS - Soror Sharon Savage reported that during the month she attended the scholarship luncheon by RMHC and meetings of the Membership Committee and the Graduate Advisors’ Task Force.
MEMBERSHIP -Soror Maxine Randolph reported the plans for MIP Weekend and the Summer Cooler. The date of MIP will be September 17-19 upon approval by the new regional director. There were 5 prospective candidates which will be voted on at the next sorority meeting. Notice of the vote should be sent to sorors by May 29. The cost per candidate will be $1,095, which includes a proposed increase to be voted on at Boule.
The committee scheduled the Summer Cooler for August 21 at 6:30. Soror Ouida offered her home. Soror Maxine requested the names and addresses of inactive sorors in order to invite them.
*Motion by Soror Ethel to have the cooler at the home of Soror Ouida. Second by Soror Donnyss. The motion carried.
Soror Donnyss asked whether a sponsor can withdraw sponsorship of a candidate who had once been voted on. Soror Sharon will get clarification from the regional director.
The Executive Committee discussed voting procedures so that only eligible sorors could vote. Soror Maxine said that name tags were made only for financial members. Suggestions were made for diligent attention by the Philacter. Another suggestion was the use of fans or paddles to indicate a vote.
The next committee meeting will be at the West Las Vegas Library on Wednesday, June 2 at 6:30 p.m.
WAYS AND MEANS - Soror Annette said that she was embarrassed and planned to resign from the committee because her jeweler, Alfredo’s Jewelry, had donated a $100 gift certificate to the Emerald Ball. However, the sorority’s tax ID number had never been faxed to them. Soror Tina will fax the tax number; Soror Billie will write a thank you letter for their ad and gift certificate. Soror Billie apologized to Soror Annette and will talk to her again about her decision to resign.
Soror Billie announced that Soror Peggy Selma is the new co-chair of the Emerald Ball. Another co-chair is needed.
Soror Billie said that the chapter needed more funds and personal involvement to carry out the programs of the chapter.
CONNECTION - Soror Billie said Soror Verlia was seeking underwriters for a candidates forum on September 10. It will be a Friday night fish fry at the West Las Vegas Library. People will receive a dinner ticket after they register to vote.
STANDARDS - No report.
SPECIAL /AD HOC COMMITTEES
AKATEENS - No report.
HEALTH I NBLIC - No report.
ARTS AND HUMANITIES - Soror Edna States circulated a copy of the program from the Art in the Afternoon tea. About 45 people attended the successful event. She thanked sorors who shared their art objects. The audience selected two art pieces by Cheyenne HS students who will receive awards of $25 each. The other participants will receive certificates.
♦Motion by Soror Edna to distribute from the Arts & Humanities budget a $25 award to the 2 students with the winning ceramics and painting exhibits. Second by Soror Ouida. The vote was by a show of hands. The motion carried.
EDUCATION: - Soror Billie reported that photos of the mentors and the tutees had been sent by e-mail to sorors. Soror Verlia was able to make a donation of books to the Wendell Williams ES library.
SCHOLARSHIP - Soror Sharon Savage attended a luncheon for the scholarship recipients sponsored by the Ronald McDonald House Charities.
ECONOMICS - No report.
2005 FAR WESTERN REGIONAL CONFERENCE - Soror Billie said the committee will meet on May 29 at 3:30 p.m. at the Northwest lab.
FOUNDERS’ DAY 2005 - Soror Billie said that a member approached Soror Barbara McKinzie at the regional conference about being a speaker at Founders’ Day. The committee discussed the direction to give to the new Founders’ Day Committee because of the protocol and preference of having Soror Diana as the speaker.
♦Motion by Soror Donnyss that a Diana G. Shipley award be introduced at Founders’ Day. Second by Soror Ethel.
♦Motion by Soror Ethel to table until the next Executive Committee meeting. Second by Soror Quin.
♦Motion by Soror Ouida for the basileus to appoint a committee to decide the criteria for an award. Second by Soror Annette. The motion carried.
Soror Edna was appointed to chair a committee with Soror Annette as a co-chair. Soror Sandra was named to the committee. Soror Sharon is ex-officio. They will decide if there should be an additional award, what will be the criteria, whether it will be named after someone, and when it will be awarded.
UNFINISHED BUSINESS
2004 BOULE DELEGATES AND ALTERNATES - Soror Billie said a ninth delegate has been allocated to the chapter based on the May 14 membership. In addition, one elected delegate, Soror Kaweeda Adams, and the two alternates, Sorors Annette Craighead and Darlene Hancock will not be going to the Boule. Therefore, two sorors could be added to the delegation. Four hundred dollars will be needed from the Operating Fund.
♦Motion by Soror Donnyss to select Soror Ethel Archibald and Soror Sandra Stewart-Bass as delegates since they are already registered. Second by Soror Annette. The motion carried.
♦Motion by Soror Ouida to add Soror Lavonne Lewis and Soror Willa White as alternates. Second by Soror Donnyss. The motion carried.
RETREAT — Soror Billie pointed out that the chapter had voted not to have a retreat; however, work sessions were needed since TTO will host both the next cluster meeting and the next regional conference.
INTERMOUNTAIN CLUSTER - Soror Billie said that the date of Cluster will be October 29-30.
BCON - JUNE 5, 2004 DONATION AND CONNECTION ACTIVITIES - Information about voter registration and approval of a donation to BCON was given during the report by the Epistoleus.
NEW BUSINESS
AKA STEP TEAM - Near the beginning of the meeting Sorors Katrina Dunn and Cashia Devane presented a proposal to form a step team in order to generate money for the chapter, to become more visible in the community, and to be a sisterly activity for younger sorors who might retain their active membership. A lengthy discussion followed about the cost to the chapter, membership on the team being limited to financial sorors, responsibility of purchasing outfits for the team, and who would be the stepmaster.
♦Motion by Soror Donnyss to make a decision at the end of the Executive Committee meeting to establish a step team for financial, active TTO members, if approved. Second by Soror Ouida. The motion carried.
During the New Business portion of the meeting, the discussion continued.
♦Motion by Soror Ouida to take the motion of considering having a step team off the table. Second by Soror Edna. The motion passed.
♦Motion by Soror Edna that we do not take to the chapter the idea of having a step team at this time. Second by Soror Ouida. The motion passed.
♦Motion by Soror Donnyss to move to table indefinitely the recommendation of a step team. Second by Soror Ouida. The motion failed.
ANNOUNCEMENTS
Soror Edna circulated a National Average Initiative petition to force Nevada legislators to fund students at least to the national level.
Sorors who are planning to run for office are required to attend Boule, regional conference, or leadership conference. The requirement can be satisfied by attending the International Regional Conference in Nashville just before Boule. There is still time to register.
Presently there were no plans, but the chapter probably will do something for Soror Lavonne at the Boule.
The Jester Hairston Singers will be in concert at Desert Spring United Methodist Church on June 5 at 6:00 p.m. Donations are $10.
The meeting adjourned at 9:20 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Session
May 19, 2004
♦Motion by Soror Donnyss to go into executive session for complete secrecy. Second by Soror Ethel.
The session was held within the Executive Committee meeting.
Soror Donnyss reported that a hazing complaint has been filed against Kappa Xi. It involved 5 Kappa Xi sorors, some inactive sorors, and a couple of TTO sorors. Details about individuals were not disclosed. The nature of the hazing was described as pre- and post-pledging which was emotional, physical, financial, and underground. The report was sent to Soror Diana Shipley and a copy was given to Soror Billie. Soror Diana will send in a fact- finding team which will investigate. Police reports have been filed to both Metro and Campus Police because of threats to Soror Donnyss by other Greeks on campus.
Sorors were advised not to discuss the situation nor ask about it.
♦Motion by Soror Ouida to adjourn. Second by Soror Donnyss.
Theta Theta Omega Chapter Minutes June 5, 2004
The meeting was called to order by Basileus Billie Rayford at 11:05 a.m. at Holy Trinity A.M.E. Church. Soror Barbara Kirkland led the meditation. She also sang “I Need You to Survive”. The Pledge followed.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
*Motion by Soror Verlia to accept the minutes of the May 8, 2004 chapter meeting. Second by Soror Gloria. The motion passed.
TAMIOUCHOS - Soror Tina Rimmey presented a statement of the financial activity. She reported the following balances: Operating Account-S^^^F*^ , Community Account - <^^*^^and Fundraising Account- The report was filed for audit.
PECUNIOUS GRAMMATEUS - No report.
EPISTOLEUS - Soror Ethel Archibald read thank you notes from ShaRyan Brown for contributing to her education and from Brittany Brown for a graduation gift. Soror Ethel also read notes from the Me Carney family and from Sorors Maxine Randolph and Sami Randolph for expressions of sympathy.
HODEGOS - Soror Billie read the report of Soror Quin. She thanked the June hostesses. The sorors celebrating birthdays and/or anniversaries in June, July, and August stood and were congratulated.
Congratulations were extended to Soror Jacqueline Hall on being promoted to Assistant Director of Neighborhood Services for Clark County. Also congratulated were Sorors Rosalind Williams, Sharese Warren, and Jamie Hawkins who received masters degrees. Soror Celeste Brown was congratulated on her promotion to Regional Delivery Manager for Best Buy.
Soror Billie introduced the visitors. Golden Soror Vera Massengill Stewart, the mother of Soror Sandra, was visiting from Los Angeles. Soror Catherine Jeffrey, the Chief Campus Administrator of CCSN-W. Charleston Campus, was new to Las Vegas.
IVY LEAF REPORTER/PUBLIC RELATIONS - Soror Jacquelyn Caffey reported that the duties of the committee have increased because of hosting both Cluster and the regional conference in Las Vegas.
Soror Jackie said that three articles have been submitted for the summer edition of the Ivy Leaf. They were about Ms. Nevada with a photo, Founders’ Day, and the Ivy Reading AKAdemy with a photo.
The committee will meet following the chapter meeting.
GRADUATE ADVISOR - Soror Donnyss Rucker said that she had to report to the regional director 18 incidents of alleged hazing involving members of Kappa Xi. The incidents included pre-pledging, postpledging, underground activities, and financial hazing allegations. As a result, she has had her life threatened. Soror Diana G. Shipley placed Kappa Xi on temporary suspension pending an investigation. Fact-finders were designated. This weekend the fact-finding team of Sorors Barbara Coleman and Charlotte Black began their activities. The results will be forwarded to the graduate chapter.
STANDING COMMITTEE REPORTS
NOMINATIONS — Soror Virginia Ingram asked sorors to submit their resumes to her by September 30 if they wished to run for the offices of Basileus, 2nd Anti-Basileus, Grammateus, Pecunious Grammateus, Hodegos, Ivy Leaf Reporter, or Member-At-Large. The election will be held in November.
PROGRAM — Soror Billie highlighted the upcoming activities for June, July and August. At the Black Community Organizations Network (BCON) rehearsal Sorors Willa, Ouida, Lavonne, and Billie registered 23 people to vote. Other students had registered at their schools.
Soror Barbara McCants-Hill asked sorors to sign up for cluster and regional conference committees. Soror Sharon and Soror Keysa had sign up sheets for the 2005 regional conference committees.
OPERATIONS - Soror Sharon Savage reported that she attended the Membership Committee meeting, the luncheon by the Ronald McDonald House Charities, the Arts in the Aftemoon/Scholarship recognition tea, the Executive Committee meeting, and the Cluster/Regional Conference Committees meeting.
Soror Sharon asked sorors who have daughters or granddaughters who are graduating and furthering their education to inform her because there is a small stipend, the Heritage Book Award, available to them. Scholarship recipients were presented with either a journal or African American literature.
MEMBERSHIP -Soror Maxine Randolph reported plans, if approved by the new regional director, for a Membership Intake Process Weekend. It will take place September 17-19 at the Santa Fe Station. The room rate will be'55T per night; meals will cost-^T for the weekend. The cost per candidate will be
If a proposed increase passes at the Boule, candidates must pay an additional
The committee also made plans for the Summer Cooler. It will be on Saturday, August 21 at 6:00 p.m. at the home of Soror Ouida Brown. Sorors were encouraged to invite inactive sorors. Soror Annette requested that the regional conference invitation video be shown at the cooler for all to see.
♦Motion by Soror Maxine to be given a check for $750 for a deposit to the Santa Fe Station Hotel for a MIP weekend on September 17. Second by Soror Ethel. The vote was by a show of hands. The motion carried unanimously.
Soror Maxine asked the newly transferred and newly reactivated sorors to pick up their cards and gifts.
Soror Gloria read Membership Recommendation Forms of 5 prospective candidates. They were Rose I. Igeleke, sponsored by Soror Barbara Kirkland; Tamara Trowell, sponsored by Soror Quin Rivers; Maria Myles Williams, sponsored by Soror Kaweeda Adams; Robyn Carter, sponsored by Soror Kenyatta Neal- Johnson; and Shirley Sledd Johnson, sponsored by Soror Thais Devore Baccus.
Soror Billie appointed Sorors Elizabeth Sheffield, Sandra Stewart-Bass, and Loma Bradford as tellers. Sorors initialed the roster in order to receive a ballot. The result of the balloting was all of the candidates were approved to participate in the membership intake process.
WAYS AND MEANS - Soror Billie announced that the card tournament will take place on Saturday, October 23 at Doolittle Community Center from 12:00-5:00 p.m..
The committee will meet following the chapter meeting.
CONNECTION - No report.
SPECIAL AD/HOC COMMITTEES
AKATEENS - Soror Jacqueline Hall reported that 14 young ladies attended a Get Acquainted Workshop in May. Their upcoming activities include bowling on June 12 and a workshop on interviewing and resumes conducted by Soror Kaweeda on June 19. Graduating seniors will be recognized on that date also. Meetings will be held throughout the summer. The expenses were covered in the budget.
HEALTH / NBLIC - Soror Dorothy Johnson announced that NBLIC will participate in the “World of Women Expo” on August 21 at the Stardust. Three shifts will man a table for which they paid a $99 nonprofit registration fee.
Soror Dorothy reported that pictures that she took at the conference in April will be included at the National Health Disparities Summit in Washington, DC in July.
Soror Dorothy said that two new members were recruited bringing the membership to 18. Members for the Witness Project ® Advisory Board have also been recruited.
ARTS AND HUMANITIES - Soror Edna States apologized for an error on the tickets for the Art in the Afternoon tea. Soror Edna thanked many sorors for their help in making it a success. The event cost $488.94, staying within their budget.
Soror Edna made four recommendations. 1) Sorors whose names are listed in the Program Book, but are unable to participate, should ask to have their names removed. 2) The chapter should limit the number of activities to only major activities. 3) Arts and Humanities should recognize African-American artists. 4) The Arts and Humanities activity should be combined with the recognition of the scholarship recipients.
EDUCATION - Soror Jacquelyn Caffey thanked many sorors who made donations to the Ivy Reading AKAdemy which helped to make it a successful year. All of the Ivy Reading AKAdemy tutors received individual certificates at a Volunteer Luncheon hosted by the Wendell Williams ES. At that time Alpha Kappa Alpha Sorority, Inc. also received a plaque for contributing to the students and staff.
ECONOMICS - Soror Billie asked sorors to turn in their report of Black Dollar Days.
TTO FOUNDATION FEASIBILITY - No report.
NATIONAL FAMILY VOLUNTEERISM DAY - No report.
2005 FAR WESTERN REGIONAL CONFERENCE - No report.
UNFINISHED BUSINESS
INTERMOUNTAIN CLUSTER - Soror Billie read the names of the chairs of the sub-committees for the Intermountain Cluster to be held on October 29-30. Sorors were asked to sign up for the sub-committees. The next Cluster Committee meeting will be on Wednesday, June 30 at the Northwest Region office. Other sub-committees should meet soon in order to determine the amount needed in order to disseminate the information to the cluster members.
The Location Sub-Committee surveyed several hotels and selected the Golden Nugget Hotel with the best package and availability which included a room rate of $120.99.
♦Motion by Soror Adrienne Hester to accept the Golden Nugget Hotel as the location of the Intermountain Cluster to be held on October 29-30. Second by Soror Annette Craighead. The motion carried.
♦Motion by Soror Annette to expend $1000 as a deposit for the Golden Nugget Hotel for the Intermountain Cluster. Second by Soror Barbara McCants-Hill. The vote was by a show of hands. The motion carried.
NEW BUSINESS
Soror Barbara Kirkland reported that she held a luncheon on May 22. Her goals were to raise $800, to have fun and good food, to introduce Sunny (her sister by choice), and to have a fashion show. She reached her goals and reported that she was able to pay some of the expenses of the reception for Soror Lavonne. In addition, she was able to donate $500 to the Ivy Reading AKAdemy and $200 to AKAteens. At the chapter meeting she collected an additional $110 which she also donated to the Ivy Reading AKAdemy.
ANNOUNCEMENTS
Sorors were asked to complete a survey form from the Las Vegas-Clark County Urban League about the areas of need in our community.
Soror Diane Pollard invited sorors to the Las Vegas Juneteenth Festival on Saturday, June 19 at the Sammy Davis Jr. Plaza at Lorenzi Park. AKA and Links will share a booth where they will conduct voter registration and distribute health information. Other booths were also available.
Soror Edna read an announcement from a group of women interested in mothers’ rights for child custody. Interested sorors were invited to join.
Motion by Soror Edna to adjourn.
The meeting adjourned at 12:30 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting June 16, 2004
The meeting was called to order by Basileus Billie Rayford at 6:35 p.m. at her office. Soror Jacqueline Hall led the meditation.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
*Motion by Soror Gloria to accept the minutes of the May 19, 2004 meeting. Second by Soror Ethel. The motion carried.
TAMIOUCHOS - Soror Tina Rimmey presented a statement of the financial activity. The following balances were reported. Operating Account -Fundraising Account - Community Account - The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph gave her report dated June 5, 2004. On May 8 she collected $1195 for the Operating Account and $760 for the Fundraising Account. She collected no money on May 19.
Soror Sami also gave her current report. On June 5 she collected for the Operating Account and for the Fundraising Account. Both reports were filed for audit.
Soror Sami gave an update about assessment payments for the 2005 regional conference. So far
has been collected. The collections are on-going.
EPISTOLEUS - Soror Ethel Archibald said she had received no correspondence.
HODEGOS - No report.
IVY LEAF REPORTER - No report.
GRADUATE ADVISOR - No report.
STANDING COMMITTEE REPORTS
PROGRAM - No report.
OPERATIONS - No report.
MEMBERSHIP - Soror Maxine asked for clarification of the funds available for the MIP weekend. It was determined that iad been budgeted for the committee, but sad already been spent.
WAYS AND MEANS - Soror Diane Stith reported plans for a Tournament of Games that will be held at Doolittle Community Center on October 23 from 12-5:00 p.m. Tickets will cost $25. Box lunches and a drink will be served. Flyers and tickets will be distributed at the Summer Cooler and the September and October meetings. All monies will be due at the October 20 Executive Committee meeting.
The next meeting will be held on September 16 at 5:30 at Soror Billie s office.
* Motion by Soror Barbara McCants-Hill to move the September chapter meeting to September 11 because of the Labor Day holiday weekend. Second by Soror Ethel. The motion carried.
CONNECTION - Soror Billie reminded the members that the chapter will have a booth at the Juneteenth celebration from 3-9 p.m. at the Sammy Davis Jr. Pavilion. Voter registrars should sign up for an hour Soror Ouida will get health literature from Soror Dorothy. Soror Sharon will get SIDS brochures for t e booth.
STANDARDS - No report.
AKATEENS - Soror Jacqueline Hall reported that there are currently 24 members which include 2 seniors. The AKAteens had a social activity at a bowling alley. They have scheduled a workshop and meeting for June 19 when Soror Kaweeda will present a workshop on interviews and resumes in the 21st century. The group will have a tea in September.
FOUNDERS’ DAY 2005 - Soror Billie said a date for Founders’ Day and a new chairperson were needed. Discussion followed about an invitation that had been extended to First Supreme Anti-Basileus Soror Barbara McKinzie to be the Founders’ Day speaker. Also discussed were dates for the Emerald
Ball.
♦Motion by Soror Ethel to observe Founders’ Day on January 22, 2005 and to have the Emerald Ball on March 12, 2005. Second by Soror Tisha. The motion carried.
Soror Billie asked Soror Ouida to review with Soror Edna criteria of a Shipley Award. They should consider naming the award in honor of the newly elected regional director from TTO, Soror Lavonne Lewis, even if Soror Shipley receives an honor.
♦Motion by Soror Ouida to give a monetary gift of $350 to Far Western Regional Director Soror Diana G. Shipley at the Boule as an outgoing gift from the chapter. Second by Soror Ethel. The vote was by a show of hands. The motion carried.
NATIONAL FAMILY VOLUNTEER DAY - No report.
THETA THETA OMEGA FOUNDATION - No report.
UNFINISHED BUSINESS
BOULE HOSPITALITY SUITE SCHEDULE - Soror Billie asked for volunteers to sign up for the Boule Hospitality Suite in Nashville. Sorors Ouida and Jackie Hall volunteered. Soror Tisha and Soror Victoria were also named.
SOROR LAVONNE’S RECEPTION - Soror Billie said there would be a reception for Soror Lavonne after her installation on Saturday night at the Boule. The chapter may provide treats.
INTERMOUNTAIN CLUSTER - Soror Barbara said she would meet with Soror Amanda on Saturday. Soror Billie will provide information so flyers can be printed.
ANNOUNCEMENT
Chairs of the 2005 regional conference committees will be given the names of their members so they can begin their work.
The meeting adjourned at 7:50 p.m.
Submitted by Soror Gloria Washington, Grammateus
Alpha Kappa Alpha Sorority, Incorporated Theta Theta Omega Chapter Executive Committee Meeting
July 21, 2004
The meeting was called to order by Basileus, Billie Rayford. Meditation was led by Soror Tina Rimmey.
Regional Director, Lavonne Lewis, thanked everyone for their support thus far.
The Regional Director (RD), Soror Lavonne, reported that she will need a support team and the following areas were discussed:
•
Secretary
•
Treasurer
•
Grades and Undergraduate Relations
•
Committee support from the Chapter: there will be sorors needed to complete certain tasks in a short amount of time
•
Workshop presenters
•
Cluster support
1.
A representative from the Constitution Committee to discuss the changes adopted since Boule’.
2.
A Soror to attend the California Clusters with the RD, Soror Lavonne.
•
The RD, Soror Lavonne, will be representing the Sorority for the Supreme Basileus at Delta Sigma Theta’s Public Meeting. Sorors are encouraged to attend. It will from 5-7pm at the MGM Convention Center. She will also judge the step show on Saturday night.
•
Soror Lynn will continue publishing the newsletter
•
The RD, Soror Lavonne. will travel extensively and miss some chapter meetings.
o October 8, 2004 - Northwest Cluster/Seattle
o October 15, 2004- Southern California Cluster/Northridge Campus
o October 22, 2004 - Northern California Cluster/ Vallejo
o October 29, 2004- Intermountain Cluster/ Las Vegas
A question was raised by Soror Donnyss Rucker in reference to how will the RD, Soror Lavonne, select Sorors. The RD will accept sorority resumes’ with Sorority participation, Chapter activities, Chapter involvement, Chapter committees, offices held, etc. Soror Donnyss Rucker reported Soror Mary out of Seattle was interested in Undergraduates.
o The RD’s new number for public knowledges MXgX^jfa^The RD’s email address is The ^aX number *s
Sorors Present: Lavonne Lewis, Billie Rayford, Ethel Archibald, Maxine Randolph, Sami Randolph, Tina Rimmey, Donnyss Rucker and Sharon Savage. No quorum. Will ratify at later date.
OFFICER’S REPORTS
Grammateus: Soror Donnyss Rucker moved to approve the minutes. Soror Ethel Archibald seconded the motion. Will hold to ratify.
Tamiouchous: Soror Tina Rimmey presented a report of the financial activity. Report will be filed for audit. See written report for balances in each account.
o Soror Donnyss Rucker asked a question about life membership for her mother. Her membership status needs to be changed to general membership. The Corporate Office returned the check. Soror Tina Rimmey and Soror Billie Rayford will meet and address this matter.
Pecunious Grammateus: No Report
Epistoleus:
o Letter received from Eva Johnson expressing an interest in pursuing membership.
o Letter received from Eta Rho Omega Foundation. They are having a fundraiser on November 26, 2004 and requested:
1.
an ad be purchased
2.
a table in the amount of $750
3.
monetary donation in any amount
o DISCUSSION BUT NO ACTION TAKEN REGARDING THE ABOVE
Graduate Advisor: The Fact Finding Team found no evidence to support hazing. Soror Billie Rayford will follow-up with the official report and the status of Kappa Xi. Soror Donnyss Rucker reported she did not receive a copy of the report.
STANDING COMMITTEE REPORTS
Program: No Report
Operations: Soror Sharon Savage attended the International Regional Conference held in Nashville, Tennessee.
Membership: Soror Maxine Randolph reported that she needs Authorization from the RD to proceed with MIP. The RD has orientation August 20, 2004. Soror Maxine will call and followup because approval of the form is needed prior to the orientation. Soror Billie Rayford will assist.
Soror Donnyss Rucker asked about the status of her no longer wanting to sponsor a candidate. Soror Sharon Savage reported she spoke with Soror, Kellie the Far Western Membership Representative. If there is no longer a sponsor there is no longer a candidate. Sponsorship is a requirement to become a candidate.
Founder’s Day: Soror Billie Rayford reported that Soror Barbara McKenzie is available January 2005. Soror Billie will check her availability for February 5th or February 12th.
Cluster 2004: A meeting needs to be held.
Boule’ Report:
o Lavonne Lewis was installed as the Far Western Regional Director.
o Carolyn Parks expelled from the Sorority.
Announcements: Soror Aithyni Rucker made Law Journal and Law Review (articles published).
Submitted By: Sharon Savage „
Theta Theta Omega Executive Committee Meeting August 25, 2004
The meeting was called to order by First Anti-Basileus Barbara McCants-Hill at 7:15 p.m. at the West Las Vegas Library. Soror Ethel Archibald led the meditation. The Pledge followed.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the June 16 and July 21 meetings.
♦Motion by Soror Gloria to accept the minutes of the June 16 Executive Committee meeting. Second by Soror Edna. The motion carried.
♦Motion by Soror Sharon Savage to accept the minutes of the July 21 Executive Committee meeting. Second by Soror Ethel. The motion carried.
TAMIOUCHOS - Soror Sami Randolph presented the July financial activity report fo^^Hamiouchos.
The balances reported were: Operating Account- Fundraising Account-^^^^fr and
Community Account - The report was filed for audit.
Soror Sami reported a concern of Soror Tina about the deadline for the payment of the 2005 assessment for the 2005 regional conference. Because the conference will be in May, the December 31 deadlme is too late.
♦Motion by Soror Ethel to make a recommendation to the membership to change the deadline for the regional conference assessment to the January 2005 Executive Committee meeting. Second by Soror Tisha Johnson. The motion carried.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that she received J^Pon June 22. The report was filed for audit.
EPISTOLEUS - Soror Ethel Archibald explained that she and Soror Billie had been paying the cost of My Family .Com, the chapter website, and for the memory. Because of the amount of memory being used, the cost has gone up. It was recommended that Soror Ethel inform members of the cost at the next chapter meeting and decide the best way to archive the information on the site.
HODEGOS - No report.
IVY LEAF REPORTER - Soror Jacquelyn Caffey said she had not received the summer edition of the Ivy Leaf for which she had submitted three articles.
GRADUATE ADVISOR - Soror Donnyss Rucker reported that Kappa Xi has a status of not active until the regional standards committee meets with Soror Lavonne on September 13.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill presented calendars for September and October. The results of the constitutional amendments that were voted on at the Nashville Boule were attached.
OPERATIONS — Soror Sharon Savage reported that she had attended the meeting of the Membership Committee and the Summer Cooler.
MEMBERSHIP -Soror Maxine Randolph reported that because the COIP increase does not take p ace until January 2005, the new candidates are due a refund of $175. She also reported that she must mai forms and money to the corporate office, but check signers are out of town. She will send payment an be refunded. Soror Maxine asked for help at the MIP weekend.
♦Motion by Soror Maxine to establish the fees for the 2004 candidates for membership at $1030. Second by Soror Ethel. The vote was by a show of hands. The motion carried.
Soror Maxine thanked the hostess and members of the Membership Committee who made the Summer Cooler a success. About 35 sorors attended.
The next meeting will be held on Monday, August 30 at 6:30 at the West Las Vegas Library.
WAYS AND MEANS - Soror Jacquelyn Caffey distributed flyers for the card party fundraiser which will be held on October 23.
CONNECTION - No report.
STANDARDS - Soror Sharon announced that the next meeting will be held on August 31 at 6:00 p.m. at the home of Soror Jacki Brown.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Jacqueline Hall announced that there will be a tea on September 25 at 11:00 a.m. at the East Las Vegas Community Center on Eastern at Stewart.
HEALTH / NBLIC - Soror Ouida Brown announced that the committee will meet on the first Wednesday in September. Three churches are scheduled to make witness presentations.
ARTS AND HUMANITIES - No report.
ECONOMICS - No report
2005 FAR WESTERN REGIONAL CONFERENCE - Soror Kaweeda Adams reported that the committee met just before the executive committee. Tasks were clarified and committee assignmen s were made.
EDUCATION: - Soror Jacquelyn Caffey reported that the Wendell Williams ES has a new principal and assistant principal. She was waiting for their approval of the TTO project.
FOUNDERS’ DAY - Soror Flora Shaffer said she had received e-mails regarding Soror McKinzie’s acceptance of being the Founders’ Day speaker on January 7. She will forward them to Soror Barbara. The date of Founders’ Day was questioned.
NATIONAL FAMILY VOLUNTEER DAY - Soror Barbara said that she and Soror Amanda had discussed consolidating the activities of Thanksgiving baskets with a visit to a nursing home because of the time needed for hosting the cluster meeting and the regional conference.
UNFINISHED BUSINESS
BOULE DELEGATE REPORTS - The delegates were asked to present a brief summary of the experience at Boule and the highlights. Soror Ethel said she had a visual aid.
INTER MOUNTAIN CLUSTER - Soror Sharon set a meeting of the cluster committee for Thursday, September 2 at 6:00 p.m. at her office at 2424 Martin L. King, Building C
NEW BUSINESS
Soror Tisha Johnson presented her service project to educate and empower youth. She asked to incorporate it into the AKAteen program.
♦Motion by Soror Tisha to authorize the implementation of Project F.E.E. (Financial and Economic Education) into the existing AKAteen program sponsored by TTO of Alpha Kappa Alpha Sorority, Inc. Second by Soror Jacquelyn Caffey. The motion carried.
The meeting adjourned at 8:20 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes September 11, 2004
The meeting was called to order by 1st Anti-Basileus Barbara McCants-Hill at 11:10 a.m. at Holy Trinity A.M.E. Church. Soror Barbara Kirkland led the meditation. The Pledge followed.
OFFICER REPORTS
1st ANTI-BASILEUS - Soror Barbara announced that she had appointed Soror Ouida Brown as parliamentarian for the day. Soror Barbara reported that she had talked with Soror Billie who appreciated the thoughtfulness of sorors.
Soror Barbara welcomed Far Western Regional Director, Soror E. Lavonne Lewis, to the meeting.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
*Motion by Soror Gloria to accept the minutes of the June chapter meeting. Second by Soror Ouida. The motion carried.
TAMIOUCHOS - Soror Tina Rimmey reported the following balances: Operating Account Community Account - and Fundraising Account- The report was filed for audit.
Soror Tina reminded sorors of their financial obligations and due dates.
*Motion by Soror Tina that the regional conference assessment for 2005 will be due by January 25. Second by Soror Annette Craighead. The vote was by a show of hands. The motion carried.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that she collecte^^J^F* on August 25. The report was filed for audit.
Soror Sami circulated a list showing the amounts she had collected from each soror for the regional conference assessments for 2003, 2004, and 2005.
EPISTOLEUS - Soror Ethel Archibald read thank you notes from herself, Soror Annette, Soror Barbara McCants-Hill, and Soror Diana Shipley. She read a wedding invitation from Soror Terri Polite, an invitation from Xi Gamma Omega in Oakland to a luncheon celebration honoring 3 golden sorors. In addition, she read an ad from Rose’s Boutique which sells AKA jewelry.
Soror Ethel explained the cost of maintaining the My Family website. She encouraged members to make better use of the great amount of material available on the site. Soror Ethel said that she would prepare calendars for the meetings.
HODEGOS - Soror Quin Rivers thanked the hostesses of the meeting. She congratulated members who had birthdays and anniversaries in August and September. She announced the birth of a baby daughter by Soror Lynette Boggs-McDonald. Also congratulated were Soror Shirley Carroll who was elected president of the Las Vegas Chapter of the Society, Soror Debra Toney who was elected national vice president of the Black Nurses Association, and Soror Rose Coker who was reelected national treasurer of the Links, Inc. Get-well wishes were extended to Soror Lois Ice and the mother of Soror Ethel Archibald. Sympathy was extended to Soror Ethel on the loss of her nephew, Soror Verlia Davis Hoggard on the passing of her brother, Soror Jacquelyn Brown-Harris on the death of her aunt, Soror Bertha Pendleton on the loss of her aunt, and Soror Billie upon the passing of her mother.
* Motion by Soror Thais Baccus to make a chapter donation in memory of Soror Billie’s mother, Delena Knight, which will be split between NBLIC and the Greater Hospice of Texas, Inc. Second by Soror Elizabeth Sheffield. The vote was by a show of hands. The motion carried.
*Motion by Soror Annette Craighead to donate $50 to NBLIC and $50 to the Greater Hospice of Texas, Inc. in memory of Delena Knight. Second by Soror Winnie Pettis. The vote was by a show of hands. The motion carried.
Soror Quin announced that the committee plans to have a catered Christmas party. It will cost approximately $20 per person.
IVY LEAF REPORTER / PUBLIC RELATIONS - Soror Jacquelyn Caffey distributed copies of 3 articles published in the summer issue of the Ivy Leaf. They were about Soror Victoria Franklin crowned Miss Nevada USA, the Ivy Reading AKAdemy, and TTO’s Founders’ Day. Also shown was a copy of the meeting announcement which appeared the Las Vegas Review-Journal.
GRADUATE ADVISOR - Soror Donnyss Rucker reported that Kappa Xi chapter was placed on temporary suspension by former Far Western Regional Director, Soror Diana Shipley, on May 19. A fact-finding team found no incidents of hazing. Soror Donnyss presented a chronology of the problem.
Soror Lavonne Lewis stated that she disagreed with some of the dates that Soror Donnyss reported.
Soror Donnyss also reported the Kappa Xi delegates to the Boule were Sorors Kathryn Anthony, Ehraeda Rucker and Craigen Rucker. Soror Donnyss reported how and why they were selected.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill reported that in August she had attended the Membership Committee meetings, the Summer Cooler, a planning meeting for the Intermountain Cluster, and a planning meeting for the 2005 Regional Conference. She also asked committee chairs for the Thanksgiving Baskets, National Family Volunteer Day, Economics, Founders’ Day, Emerald Ball, Reading AKAdemy, and Nominations Committees to mobilize.
Soror Barbara presented calendars for September and October. Because the epistoleus will distribute calendars, Soror Barbara will discontinue them.
OPERATIONS - Soror Sharon Savage reported that during June, July, and August she attended the BCON Baccalaureate program, the Juneteenth program, the International Regional Conference in Nashville, the Executive Committee meetings, Membership Committee meetings, Summer Cooler, Ways and Means Committee meeting, Regional Conference planning meeting, and Intermountain Cluster planning meeting.
Soror Sharon also updated the public website.
STANDARDS - Soror Jacqueline Brown reported on the progress towards the 2004 chapter goals. She said that the chapter had already met the goal of retaining and reactivating members. Sisterly relations between graduate and undergraduate sorors have been enhanced. Leadership positions by chapter members have been announced.
The next meeting will be on Tuesday, October 12.
MEMBERSHIP -Soror Maxine Randolph reported that the Summer Cooler was a success. She thanked the committee, those who attended and the hostess, Soror Ouida.
The MIP Weekend will be on September 17-19 at the Santa Fe Station Hotel and Casino. Payment for meals was due at the meeting. Three candidates are Rose Igeleke, Tamara Trowell and Maria Williams. They will be
refunded approximately $175 because new fees will not go into effect until January. However, they will be reminded of the 2005 Regional Conference assessment.
Soror Maxine distributed to members a letter of invitation and a schedule of activities for the weekend. Sorors volunteered to assist at the MIP.
WAYS AND MEANS - Soror Keysa Rogers circulated a sign-up sheet for committee members to plan the Emerald Ball on March 12 at a location to be determined.
Soror Jacquelyn Caffey distributed a note and flyers from Soror Diane Stith about the Tournament of Games which will be held on Saturday, October 23 from 12-4 at Doolittle Community Center. The donation will be $25 which includes prizes and a box lunch. Tickets were distributed by Soror Barbara Kirkland. Sorors were asked to sell at least 3 tickets. Door prizes were also solicited.
CONNECTION - Soror Verlia Davis Hoggard said that voter registration is on-going. She encouraged everyone to see that family members and friends were registered and to support their candidates.
Soror Verlia thanked members for their cards, letters, and thoughts when her brother passed.
EAF - No report.
CONSTITUTION AND BYLAWS - Soror Barbara passed out the results of the voting on constitution and bylaw changes at Boule. After a new chair is appointed, the committee will need to check on the chapter’s compliance with the national constitution and bylaws.
BUDGET - Soror Tina distributed forms for budget requests which should be returned to her by the October meeting.
NOMINATIONS- Soror Virginia Ingram informed members that 8 positions—Basileus, 2nd Anti-Basileus, Grammateus, Pecunious Grammateus, Epistoleus, Ivy Leaf Reporter, Hodegos, and Member-at-Large—need to be filled at the November election Resumes are due to her by September 30. Sorors should check the bylaws for the qualifications of the offices for which they wish to run.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Jacqueline Hall announced that an invitational tea for 9th through 11th graders will be held on September 25 from 11-1 p.m. Seniors must be referred by a soror.
HEALTH / NBLIC - Soror Dorothy Johnson reported on the activities of the Health Committee. A Memorandum of Understanding with the Southern Nevada Area Health Education Center had been sign relating to a grant proposal. NBLIC participated in the World of Women Expo. Soror Rose Coker has agreed to serve as president of the Witness Project ® Advisory Board. Sorors may ask them to make presentations to their churches or other organizations.
ARTS AND HUMANITIES - No report.
EDUCATION - Soror Jacquelyn Caffey thanked and presented ribbons to the many people who had helped to make the AKAdemy a success. In addition, she presented a plaque to Soror Verlia for arranging for 300 books to be donated to the group. She presented a plaque to Soror Barbara Kirkland for a donation of $800.
Soror Jackie said tutors and substitute tutors were needed for the new school year.
Soror Patti Hester posted pictures from the Boule about the Young Authors winners.
SCHOLARSHIP - No report.
ECONOMICS - No report
NATIONAL FAMILY VOLUNTEERISM DAY - Soror Amanda McWilliams said information had been posted on the website. It will be a combined event with the Thanksgiving Baskets Committee.
THANKSGIVING BASKETS - No report.
FOUNDERS’ DAY - Soror Flora Shaffer announced that Founders’ Day will be celebrated on January 8, 2005 at a location to be determined. Soror Barbara McKinzie will be the speaker.
* Motion by Soror Flora to have a closed Founders’ Day activity in 2005. Second by Soror Edna. The motion failed.
2005 FAR WESTERN REGIONAL CONFERENCE - Soror Jacqueline Brown reported for Soror Kaweeda. The conference needed a theme and entertainment. Twenty sorors have signed up for committees, but many more were needed. The meeting place has changed to Charlotte Hill Elementary School.
The next meeting will be Saturday, September 25 at 3:00 p.m. at Charlotte Hill ES.
UNFINISHED BUSINESS
BOULE DELEGATE REPORT - Written reports were distributed by the delegates. Soror Barbara urged all sorors to read them.
INTER MOUNTAIN CLUSTER - Soror Sharon distributed minutes from the meeting held on September 2 which showed the planning completed for Cluster. Registration forms have been mailed to chapters and were available to members. She emphasized that after October 4 there is a late registration fee. No registrations will be accepted after October 25. Because it is a closed activity, press releases will be made after the event.
The next meeting will be on October 7 at the office of Soror Sharon.
NEW BUSINESS
JOINT MEETING WITH KAPPA XI - The undergrads will meet with TTO at the October meeting.
ANNOUNCEMENTS
Soror Tisha Johnson reported that she had a service project to educate and empower youth. It included financial education which could be incorporated into the AKAteen program.
The meeting adjourned at 1:10 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting September 21, 2004
The meeting was called to order by Basileus Billie Rayford at 6:35 p.m. at the West Las Vegas Library. Soror Amanda McWilliams led the meditation.
OFFICER REPORTS
BASILEUS - Soror Billie thanked sorors for their kindness, support, and love during her bereavement. She also thanked Soror Barbara and Soror Sharon for carrying on with the work of the chapter.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
♦Motion by Soror Gloria to accept the minutes of the August 25 Executive Committee meeting. Second by Soror Ethel. The motion carried.
TAMIOUCHOS - Soror Tina Rimmey presented a statement of the financial activity for September 1-20.
The following balances were reported: Operating Account Community Account
and Fundraising Account The report was filed for audit.
Soror Tina reported that she had passed out budget sheets which should be returned to her by October 2. A budget workshop will be held on October 20 at 6:00. The place TBD. The West Las Vegas Library, which has been reserved for October 28 for sorority use, may be canceled later.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that on September 11 she collected for the Operating Account and $50 for the Fundraising Account. The report was filed for audit.
Soror Sami said that had been collected so far for the regional conference assessment.
EPISTOLEUS - Soror Ethel Archibald stated that meeting announcements could be placed on the website by the committee chairs or they could be e-mailed to her.
HODEGOS - Soror Quin Rivers reported that Soror Alberta Mitchell’s aunt passed.
Soror Quin said that she was still looking for a caterer for the Christmas luncheon.
IVY LEAF REPORTER - Soror Billie thanked Soror Jacquelyn Caffey for the many articles in the current issue of the Ivy Leaf. Soror Jackie said that her term was ending.
GRADUATE ADVISOR - Soror Donnyss Rucker reported that Kappa Xi had returned to active status.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill stated that all of the committees with fall activities had been activated. She also stated that Soror Ethel will publish the calendar monthly.
OPERATIONS - No report.
MEMBERSHIP -Soror Billie thanked Soror Maxine Randolph for a MIP that was well done. Soror Maxine announced there were three new Alpha Kappa Alpha women. The number of sorors attending the
MIP was not as great as anticipated which caused a budget shortage. Because of the location and convenience of the facilities, Soror Barbara recommended using the Santa Fe Hotel again in the future.
*Motion by Soror Maxine the she should be reimbursed $592.45 from the MIP budget for expenses needed for the MIP. Second by Soror Ethel. The vote was by a show of hands. The motion carried.
Soror Maxine said that she needed help in conducting the workshops for the new sorors. Soror Tisha Johnson volunteered to conduct workshops on October 2 and Soror Barbara volunteered to conduct workshops on November 6. The availability of the extended time at the church will be checked.
WAYS AND MEANS - Soror Diane Stith distributed additional flyers for the card tournament. Suggestions were made for increasing publicity of the event.
Soror Shirley Carroll expressed a concern about the appointment of committee chairs. Soror Billie and other sorors offered explanations about the process.
CONNECTION - Soror Billie asked all field registrars to inform her of the number of people they had registered. The information was needed for a report to the corporate office.
STANDARDS - No report.
SPECIAL/AD-HOC COMMITTEES
AKATEENS - Soror Domini Calloway reported that a tea is scheduled for Saturday, September 25 from 11-1 at the East Last Vegas Community Center on Eastern at Stewart.
NOMINATIONS- Soror Billie reminded those who wanted to run for offices should send their resumes to Soror Virginia by September 30. Sorors should use the format found in the Manual of Standard Chapter Operations for their resumes.
HEALTH / NBLIC - No report.
ARTS AND HUMANITIES - No report.
ECONOMICS - No report.
EAF - Soror Donnyss Rucker announced that November is kick-off month for EAF.
EDUCATION: - Soror Jacquelyn Caffey stated that October 7 is the tentative date to begin mentoring at Wendell Williams ES. The Literacy Specialist will find 20 children to receive the service, the minimum number designated by the Alpha Kappa Alpha, Inc. corporate office.
SIDS - Soror Denell Hoggard announced that a SIDS workshop is scheduled for October 23 at the New Antioch Christian Fellowship at noon. Pediatrics and CPR will be the topics. She will make a flyer.
FOUNDERS’ DAY - Soror Barbara McCants-Hill said the committee will meet on September 22 at the home of Soror Flora Shaffer.
NATIONAL FAMILY VOLUNTEERISM DAY/THANKSGIVING BASKETS - Soror Amanda McWilliams announced that the combined committees will meet on September 28 from 5:30-7:00 at her home.
UNFINISHED BUSINESS
INTERMOUNTAIN CLUSTER - Soror Sharon Savage reported that registration forms for Cluster had been mailed and some had been returned. The deadline for making reservations at the Golden Nugget Hotel is September 29.
The next meeting will be October 7 at 6:00 at Soror Sharon’s office.
OFFICER ELECTIONS - Soror Billie reminded sorors that resumes were due by September 30.
BOULE DELEGATES - Soror Ethel was complimented on the excellent Boule delegates’ report which had been received and read.
NEW BUSINESS
PHILACTER - Soror Domini Calloway introduced a new preprinted procedure for signing in at chapter meetings. The committee agreed to the procedure as long as it was dated, was in a binder, was available 30 minutes before the meeting, included lines for guests to sign in, the names of members were verified by Soror Sami for accuracy, and a different set of pages was used for each meeting. Numbering the names was also suggested.
ANNOUNCEMENTS
Soror Domini asked the chapter to purchase an ad for her sister, an AKAteen, Cameron Hampton. The cost ranges from $50 for 1/8 page to $165 for a full page ad. After discussion it was decided that donations may be solicited at the next chapter meeting.
The meeting adjourned at 7:45 p.m.
Submitted by Soror Gloria Washington, Grammateus
I
Theta Theta Omega Chapter Minutes October 2, 2004
The meeting was called to order by 1st Anti-Basileus, Barbara McCants-Hill at 11:12 a.m. at Holy Trinity A.M.E. Church. Soror Barbara Kirkland led the meditation. The Pledge followed.
Soror Barbara McCants-Hill appointed Soror Ouida Brown as Parliamentarian and Soror Jacki Brown as Grammateus for the meeting. New sorors Rose Igeleke, Tamara Trowell, and Maria Williams were introduced.
OFFICER REPORTS
GRAMMATEUS - Soror Jacki Brown presented the minutes from the September 11, 2004 chapter meeting.
*Motion by Soror Jacki to accept the minutes as printed. Second by Soror Ouida Brown. The motion carried.
TAMIOUCHOS - Soror Tina Rimmey reported thejollowing balances: Operating Account - Fundraising Account -<WW^and Community Account -
The report was filed for audit. Regional Conference assessments for 2004 are due in December, and Regional Conference assessments for 2005 are due by the January Executive Committee meeting.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that she collected during the previous month.
EPISTOLEUS - Soror Ethel Archibald read a thank you letter from Soror Jacque Harris and the Brown family, reviewed the website calendar, and asked sorors to call her with any updates and corrections.
HODEGOS - Soror Quinn welcomed the members of Kappa Xi and newly initiated sorors, the Elite Supremes. October hostesses were thanked and November hostesses were announced. Sorors with October birthdays and anniversaries were asked to stand. Congratulations were extended to Soror Sharon Savage for a piomotion and Soror Lonna Bradford for a new position. Well wishes were extended to Soror Patti Hester and the sisters of Sorors Gwen Bartlett-Gates and Elizabeth Sheffield. Soror Quinn shared the catered menu for the December meeting and informed sorors that the cost would be $20.00 per person. Soror Barbara Kirkland explained that sorors will decorate tables like last year.
IVY LEAF REPORTER - No report
GRADUATE ADVISOR - Soror Donnyss reported that Kappa Xi has been reactivated for the fall semester, and the first meeting will be held on Sunday, October 3, 2004. A brief meeting of the Graduate Advisor s Task Force was called for after the chapter meeting. The members of Kappa Xi introduced themselves.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill reported on the committee meetings and activities that she attended throughout September. Chairpersons were thanked for mobilizing their committees and sorors were thanked for their participation.
OPERATIONS - Soror Sharon Savage reported on the committee meetings she attended throughout the month. She shared information about Cluster, which is scheduled for Saturday, October 30, 2004.
STANDARDS - Soror Jacki Brown distributed the end-of-year Chapter Operations Surveys for sorors to complete. Results will be shared at the November chapter meeting.
MEMBERSHIP - No report
WAYS AND MEANS - Sorors Peggy Selma and Keysa Rogers shared information for the Emerald Ball, which is scheduled for Saturday, March 19, 2005. Soror Diane Stith shared information about the Card Tournament to be held on Saturday, October 23, 2004. Sorors were asked to purchase or sell tickets, attend the tournament, and donate door prizes. A sign-up sheet with hostess duties was circulated.
CONNECTIONS - Soror Verlia Hoggard reported that voter registration was now being held at the mall, but after today, registration will have to be done at the Clark County Elections Office in the Government Center.
EAF - Soror Donnyss reported that materials will be brought to the November chapter meeting for EAF Kick-off month.
CONSTITUTION AND BYLAWS - No report
BUDGET - Soror Tina reminded sorors that committee budgets were due. A budget work-session is scheduled for October 20, 2004 after the Executive Committee meeting.
NOMINATIONS - Soror Virginia Ingram presented the slate of officers for election. Nominations for each office were taken from the floor. Soror Ouida Brown nominated Soror Billie Rayford for the position of Basileus.
SPECIAL/AD-HOC COMMITTEES
AKATEENS - Soror Jackie Hall reported that thirty-two young ladies attended the invitational tea held on Saturday, September 25, 2004. A calendar of events was shared.
HEALTH/NBLIC - Soror Ouida Brown reported that the annual workshop will be held in February. Witness Project workshops will be held at four churches.
ARTS AND HUMANITIES - No report
EDUCATION - Soror Jackie Caffey thanked sorors for their contributions to the program and presented them with red ribbons. The program will begin again on October 7, 2004 with twenty students at Wendell Williams Elementary School. A sign-up sheet for additional tutors was circulated. Soror Jackie expressed a need for workbooks and incentives to give to the participating students.
SCHOLARSHIP - No report
ECONOMICS - Soror Kaweeda Adams shared details about the Economic Seminar’ scheduled for December 11, 2004 from 10:00 a.m. until 2:00 p.m. at CCSN W.
Charleston campus. This is a joint activity with Omega Psi Phi Fraternity, Inc.
NATIONAL FAMILY VOLUNTEER DAY - Soror Amanda McWilliams explained that this will be a joint effort with the Thanksgiving Baskets committee.
THANKSGIVING BASKETS - Soror Lonna Bradford reported that the committee met and baskets will be distributed to senior citizens recommended through the Doolittle Senior Community Center. Sorors were asked to bring canned goods to the November meeting.
FOUNDERS’ DAY - Soror Kenyatta Neal-Johnson reported on the Founders’ Day luncheon scheduled for January 8, 2005 from 11:00 until 2:00 p.m. The guest speaker will be 1st Supreme Anti-Basileus, Soror Barbara McKenzie. Details about attire, menu, price, and gifts were included in a written report. Tickets will be available at the November meeting. Soror Barbara Kirkland shared sample centerpieces.
*Motion by Soror Kenyatta for $500.00 for Golden Nugget deposit. Second by Soror Frances Perry. There was not a quorum present. However, there is seed money available.
2005 FAR WESTERN REGIONAL CONFERENCE - Soror Kaweeda Adams reported on the progress of Regional conference committees. Registration packets will be mailed in January 2005 with pre-registration taking place from January 1, 2005 through February 28, 2005 and late registration from March 1, 2005 through March 28, 2005. There will be no on-site registration. Soror Kaweeda requested that a member of Kappa Xi attend future Regional Conference meetings.
Soror Barbara McCants-Hill read announcements from the agenda.
Visiting Sorors Aruni Dissanayake and Johari Leaks from California were in attendance.
Motion to adjourn by Soror Ethel Archibald.
Meeting adjourned at 12:39 p.m.
Submitted by Soror Jacqueline E. Brown, Standards Chairman
Theta Theta Omega Executive Committee Meeting October 20, 2004
The meeting was called to order by Basileus Billie Rayford at 6:10 p.m. at her office. Soror Annette Craighead led the meditation. The Pledge followed.
OFFICER REPORTS
BASILEUS - Soror Billie thanked the committee for their work at the October meeting.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
* Motion by Soror Ethel Archibald to accept the minutes of the September Executive Committee meeting. Second by Soror Gloria. The motion carried.
TAMIOUCHOS - Soror Tina Rimmey presented a statement of the financial activity for October. The following balances were reported: Operating Account- Fundraising Account- and
Community Account- The report was filed for audit.
Soror Tina introduced the idea of members being able to pay fees and dues with credit cards. Payment can be made 1) with a touchtone phone, 2) by renting, buying, or leasing a terminal to swip^ards. or 3) on-line which requires Quicken. The cost of the touchtone procedure isd^S?) if there arc^^H^EL. transactions, or 200 per transaction. The other two choices cost a lower percentage.
Soror Tina will investigate the advantages of Discover, American Express, Master Card, and Visa.
♦Motion by Soror Donnyss to explore and bring to the next executive committee meeting information about the fees for using charge card(s). Second by Soror Annette. The motion carried.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that on October 2 she collected ‘ for the Operating Account, $275 for the Fundraising Account, and HEJEf or Cluster registrations. On October 7 she collected an additional $1050 for Cluster registrations. The total collected for Cluster was for 61 people. The report was filed for audit.
It was noted that Soror Brenda Childs has requested a transfer because she has moved from Las Vegas.
EPISTOLEUS - Soror Ethel Archibald read a thank you note from Soror Dorothy Johnson of the NBLIC for a $50 donation. Also in the mail there were EAF cards for the new sorors. Soror Ethel read an ad from Prime Heritage offering 20% off of stoles. Soror Ethel read a letter from Dr. and Mrs. Allen Coles in which a check for the scholarship fund in honor of Soror Billie’s mother was enclosed. She also read an invitation to a Founders’ Day auction/dinner dance on Saturday, December 11 hosted by two Southern California chapters of Alpha Phi Alpha Fraternity. Dr. Bill Reliford will be honored as Man of the Year.
Soror Ethel distributed calendars showing chapter activities for November and December. The holiday luncheon will be added on December 4.
Soror Ethel commended chairpersons for putting their announcements on the website.
HODEGOS - Soror Quin Rivers distributed her report which listed the hostesses, birthdays, and anniversaries of sorors. She congratulated Soror Sharon for her promotion to supervisor at DFS, Soror
Sami for her appointment as Assistant General Counsel for the Clark County School District, Soror Jeanne Jones for being selected as one of the Influential Business Women of Southern Nevada, and Soror Marie Wallace for successfully defending her doctoral dissertation. Soror Quin reported that both Soror Patti Hester and Amy Stafford, the mother of Ivy Beyond the Wall Soror Stafford, were recuperating at their homes. She asked prayers for the sister of Soror Gwen Bartlett-Gates who was critically ill and for Soror Minnie Stringfellow who will have a surgical procedure.
Soror Quin read the menu for the Christmas luncheon and reminded members of the November 6 deadline for payment of the $20 cost. Lula Nicholson will be the caterer.
IVY LEAF REPORTER - Sorors noted that photos of Soror Thais Baccus, Soror Billie and Soror Lavonne were in the Fall issue of the Ivy Leaf.
GRADUATE ADVISOR - Soror Donnyss Rucker reported that Kappa Xi is again inactive. The chapter failed to complete forms required by the Board of Regents by the deadline. In addition, a $50 fee for an insurance rider must be paid. The chapter, however, may not meet in order to vote out the money. Members are permitted to attend Cluster as individuals, not as a chapter.
* Motion by Soror Edna States for TTO to loan $50 to Kappa Xi for payment of their insurance rider. Second by Soror Ethel. The vote was by a show of hands. The motion passed.
Soror Donnyss said that Soror Tarkington will participate in a healing session during Cluster with members of Kappa Xi.
STANDING COMMITTEE REPORTS
PROGRAM - No report.
OPERATIONS - No report.
MEMBERSHIP -Soror Maxine Randolph presented a budget analysis of MIP. The new sorors will possibly be refunded $100 for COIP. The total income was iHCWhe expenses were- The
expenses were^prf? over budget.
* Motion by Soror Sharon to reimburse Soror Maxine for MIP expenses. Second by Soror
Annette. The vote was by a show of hands. The motion carried.
WAYS AND MEANS - Soror Diane Stith reported that 56 tickets needed to be sold in order to break even on the Tournament of Games fundraiser. Expenses will be cut by purchasing fewer lunches and other items.
Soror Billie noted the conflicts with other events in the community. She thanked Soror Diane for her work.
STANDARDS - No report.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Jacqueline Hall reported that there were 53 AKAteen members. Of those, 45 attend regularly. The group will assist at the Tournament of Games, National Family Volunteer Day, and the Economics Workshop. A scholarship workshop is also planned.
NOMINATING - No report.
HEALTH / NBLIC - No report.
ARTS AND HUMANITIES - No report.
ECONOMICS - No report.
EAF - Soror Donnyss Rucker reported that the kickoff will be next month. She said she hoped that sales will make the new regional director look good.
2005 FAR WESTERN REGIONAL CONFERENCE - Soror Billie reported that the location of chapter meetings is planned for the Flamingo in order for sorors to become familiar with the facilities.
FOUNDERS’ DAY 2005 - Soror Billie said that the contract has been signed with the Golden Nugget for January 8. The tickets have been printed. Soror Barbara McKinzie will be the speaker. The AKAteens will attend at the cost of their meal, $25.
*Motion by Soror Annette to pay $500 to the Golden Nugget as a deposit for Founders’ Day to be held on January 8. Second by Soror Quin. The vote was by a show of hands. The motion carried.
NATIONAL FAMILY VOLUNTEER DAY - The committee decided to save toiletry items for MLK Day of Service.
THANKSGIVING BASKETS - Soror Billie said that canned goods, staples, and non-perishables should be brought to the November meeting. Twenty-five baskets will be assembled on Saturday, November 20 at the Doolittle Senior Center. TTO will also partner with The Links, Inc. who will donate 10 additional baskets specifically for seniors raising grandchildren, and The Anthony Pollard Foundation who will donate another 10 baskets. The media will be asked to assign someone to cover the activity for publicity. AKAteens will perform and assist with the project. Possibly, Kappa Xi will be able to participate, also.
INTERMOUNTAIN CLUSTER - Soror Sharon Savage reported that plans are all set for Cluster. Sixty nine sorors have already registered. The registration deadline is October 25 Soror Maxine showed the gifts that will be given to the participants.
Soror Billie announced that a National Alpha Kappa Alpha disaster relief fund has been set up to aid sorors impacted by the hurricanes. The goal is*i^per soror. The topic will be on the Cluster agenda.
*Motion by Soror Donnyss to recommend to the membership that the chapter donate an amount equal to $2 per soror on the roster '«r- for disaster relief. Second by Soror Annette. The vote was by a show of hands. The motion carried.
UNFINISHED BUSINESS
2005 BUDGET - Soror Tina presented a proposed budget for 2005. The committee discussed and amended the proposed budget. Based upon a $30 increase in national per capita dues and the necessity of purchasing new copies of the Constitution and Bylaws at a cost of SW, Soror Tina proposed afcssi increase in dues. Therefore, the committee will recommend to the membership that dues for 2005 be raised to
* Motion by Soror Ethel to accept the budget which includes a $40 increase and to recommend to the chapter that dues for 2005 be Second by Soror Sharon. The vote was by a show of hands. The motion carried.
Soror Sharon congratulated Soror Tina on a very efficient and timely management of the budget process.
Soror Annette asked Soror Billie to get a status report of our lawsuit.
Soror Donnyss expressed a concern about her mom’s years of service and money outstanding because the per capita had not been paid for her in 1997 and 1998. Receipts will be researched.
JANUARY MEETING DATE - After looking at the calendar for January 2005, the committee decided to recommend to the membership that the January chapter meeting be held on January 22. It was noted that the Executive Committee meeting will be held on January 19. The last date for payment of dues without a late fee will thus be January 22. Soror Jackie offered to make arrangements for a meeting place. East Las Vegas Community Center at a cost of $10 per hour and the Flamingo Hotel will be considered.
NATIONAL FOUNDERS’ DAY LUNCHEON - Soror Billie, Far Western Region Connection Committee Representative, passed out registration materials for National Founders’ Day which will be celebrated January 14-17, 2005 in Atlanta.
As an aside, Soror Donnyss said that in a speech she gave in Hawaii requesting MLK Day as a national holiday is in the MLK Center for Social Change.
CONNECTION - Soror Billie asked registrars to inform her of the number of people they registered to vote. She also needed to know the number of members who have volunteered for campaigns.
NEW BUSINESS
None
ANNOUNCEMENTS
END OF YEAR REPORTS - Reports are due at the December Executive Board meeting.
HOSTESS - Sorors thanked Soror Edna States for the refreshments at the meeting. She will place her recipe on the website.
The meeting adjourned at 8:05 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes November 6, 2004
The meeting was called to order by Basileus Billie Rayford at 11:05 a.m. at Holy Trinity A.M.E.
Church. Soror Barbara Kirkland led the meditation with assistance from several sorors. The Pledge followed.
OFFICER REPORTS
BASILEUS - Soror Billie thanked sorors for their support and love during the months of her mother’s illness and passing. She gave special thanks to Soror Barbara McCants-Hill, Soror Sharon Savage, and the Executive Committee for carrying on with the business of the chapter during her absence.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
♦Motion by Soror Ouida Brown to accept the minutes of the October chapter meeting. Second by Soror Tisha Johnson. The motion passed.
TAMIOUCHOS - Soror Tina Rimmey reported the following balances: Operating Account- Fundraising Account-^^^i^B> and Community Account - The report was filed
?or audit.
Soror Tina reminded everyone that the 2004 regional conference assessment will be due by the December Executive Committee meeting date. The 2005 assessment will be due by the date of the January Executive Committee meeting.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph’s written report was distributed.
EPISTOLEUS - Soror Ethel Archibald distributed calendars of November and December activities.
Soror Ethel said that Soror Barbara Trotter sent an e-mail thanking the chapter for hosting Cluster.
HODEGOS - Soror Quin Rivers welcomed four visitors to the meeting. Soror Emma Sutton from Toledo, Ohio, and her daughter, Soror Denise Butler from Cleveland, Ohio were visiting. Also present were Soror Robi Bums, M.D. who plans to move from Chicago to Las Vegas and Soror Ami Digganayake from California State University but now lives in Henderson. Soror Quin thanked the hostesses and congratulated sorors celebrating birthdays and anniversaries in November. Also congratulated were Soror Lynette Boggs McDonald and Soror Yvonne Atkinson- Gates on their reelections to the County Commission. Honey Do Steven Horsford was elected to the State Senate. Get well wishes were extended to Soror Minnie Stringfellow, the siblings of Soror Elizabeth Sheffield, and Soror Gwendolyn Gates Bartlett and her family members.
Soror Quin announced that the Christmas luncheon will be held at the December meeting. Secret Soror sheets should be turned in at the December meeting only by sorors planning to be financial in 2005.
Soror Barbara Kirkland said that volunteers were needed to set 12 tables at the December meeting.
IVY LEAF REPORTER / PUBLIC RELATIONS - Soror Jacquelyn Caffey showed sorors a copy of The Spirit Within: Voices of Young Authors. Sorors can purchase copies to support Young Authors.
Soror Jackie distributed flyers announcing the Economic Seminar. Sorors were asked to pass them out to friends.
GRADUATE ADVISOR - Soror Donnyss Rucker reported the activities of Kappa Xi. They included attending the Cluster and the joint meeting with TTO, and painting the window during UNLV Homecoming. The chapter, however, was suspended by UNLV for failure to turn in materials by the deadline.
Future Graduate Advisor’s Task Force meetings will be held at 10 a.m. preceding the TTO chapter meetings.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill reported that during the month of October she had attended meetings of the Thanksgiving Basket Committee and the National Family Volunteer Day Committee. She also attended Cluster and the Card Party Fundraiser. Soror Barbara announced that the Founders’ Day Committee, the Thanksgiving Baskets/National Family Volunteer Day Committee, and Economics Committee are soliciting the support and participation of sorors.
OPERATIONS - Soror Sharon Savage reported that she had attended meetings of the Executive Committee, Regional Conference Planning Committee, Graduate Advisor’s Task Force, Ways and Means Emerald Ball Committee, Cluster Planning Committee. She also attended the InterMountain Cluster.
MEMBERSHIP -Soror Maxine Randolph reported a final budget analysis for 2004. The total income was the expenses totaled f. The event was over budget.
♦Motion by Soror Maxine to suspend MIP for 2005 but concentrate on retaining and reclaiming members of Alpha Kappa Alpha Sorority, Inc. Second by Soror Ethel. The motion earned.
Soror Billie applauded Soror Maxine and the committee for the many activities they had planned through the year.
WAYS AND MEANS - Soror Gloria read the Card Tournament report from Soror Diane Stith dated October 24. It was a fun event that had ticket sales of«^®^i" and expenses of Sorors Barbara McCants-Hill and
Nadine Reid-Hill were bridge winners. A final financial accounting will be forthcoming. The committee will meet to evaluate the tournament.
Soror Peggy Selma announced plans for the Emerald Ball which will be held on March 19. Information may be found on the website. Ticket sales will be organized into 14 teams. Guests will receive invitations; therefore, their names and addresses should be submitted. Kappa Xi members will be sponsored. When members pay for a whole table, they will get a discount and may select the location of their table.
The committee set a deadline of Sunday, February 19 for submitting ads and their payment. The final day for ticket money will be Saturday, March 12.
Soror Belisa Brownley offered her ball gowns to Kappa Xi members.
The next meeting of the committee will be Wednesday, December 1 at the home of Soror Peggy.
CONNECTION - Soror Billie reported that Soror Verlia will begin planning AKA Day at the Capitol. February and April appear to be the only months available. The Regional Director will decide the focus.
STANDARDS - Soror Kaweeda Adams reported for Soror Jacki. She distributed the results of the Chapter Operations Survey. The committee will meet on November 30 at 6 p.m. at the home of Soror Jacki to make suggestions for the improvement of the chapter and to set goals for 2005.
EAF - Soror Donnyss Rucker announced thatNovember is EAF month. She distributed an article thal-included names of TTO members who contributed Wear. Although chapter dues include $10 for EAF sorors
were asked to pay an additional^ his year for the 25th anniversary of EAF. Contributions should be made by November 17.
TELLERS - The Tellers Committee, chaired by Soror Elizabeth Sheffield, reported the results of the election which was conducted by secret ballot.
Basileus
Second Anti-Basileus
Grammateus
Epistoleus
Pecunious Grammateus
Hodegos
Ivy Leaf Reporter
Member-At-Large
Soror Billie Rayford Soror Edna States Soror Tisha Johnson Soror Ethel Archibald Soror Tasha Daniel Soror Quin Rivers Soror Adrienne Hester Soror Patti Hester
Soror Billie thanked all of the candidates for agreeing to serve.
BUDGET - Soror Tina Rimmey presented and explained the proposed budget for 2005. Dues for 2005 will be Dues will be S^higher because of z MS crease in per capita taxes to the corporate office and a charge of or revised copies of the Constitutions and By-laws. The dues do not include the regional assessment.
♦Motion by Soror Tisha to approve the 2005 budget which includes increasing the dues tc Seconded by Soror Ethel. The vote was by a show of hands. The motion carried.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Jacqueline Hall reported on the activities of the 60 AKAteens. Thirty-eight AKAteens assisted at the card tournament. Their next events will be an etiquette workshop on November 13 and National Family Volunteer Day at Doolittle Center. The AKAteens will sell candles as a fundraiser.
The Founders’ Day Committee will charge the AKAteens only the cost of their meals, *$25. Sorors are asked to sponsor them.
FOUNDERS’ DAY 2004 - Soror Kenyatta Neal-Johnson reported plans for the Founders’ Day luncheon to be held at the Golden Nugget on January 8 at 11:00. Four tickets were distributed to each soror. Soror Barbara Kirkland asked sorors who know they will not be able to attend to donate their ticket to Kappa Xi or AKAteens. The speaker will be the First Supreme Anti-Basileus^Soror Barbara McKinzie. Also, the new Far Western Regional Director, Soror E. Lavonne Lewis will attend.
HEALTH I NBLIC - Soror Dorothy Johnson distributed highlights of a Comprehensive Cancer Control Leadership Institute which was held on September 27-29 in San Diego, CA.
Soror Billie thanked Soror Dorothy for the materials she supplied for Cluster. She also thanked her for arranging for the Witness Project workshop that had been held at 10:00 a.m.
EDUCATION - Soror Jacquelyn Caffey introduced the new tutors and showed pictures of the AKAdemy. She thanked Soror Ethel for soliciting books for the AKAdemy and making labels for them that honor Mrs. Knight She also thanked Soror Edna States for donating a raffle prize. Soror Jackie thanked sorors for purchasing raffle tickets which pay for incentives for tutees. Raffle winners were Soror Barbara McCants-Hill and Soror Domini Calloway. Additional volunteers and books were needed for the AKAdemy.
ECONOMICS - Soror Kaweeda Adams reported that the Economic Seminar will be held on Saturday, December 11 at the CCSN West Charleston Campus from 10-2. Hannah Brown, president of the Urban Chamber, will be the keynote speaker. Four corporate sponsors have confirmed their participation. They were New York Life, Silver State Mortgage, Adams Research, and WSI Internet Consulting Services. Some of the speakers will be from New York Life, State Farm Insurance, Silver State Mortgage, and Citibank. Four $50 savings bonds will be given away along with refreshments, giveaways, and souvenirs. There will be 3 presentations for adults along with the many for youth. Soror Kaweeda said that corporate sponsors are needed for tee shirts for the conference, the only expense not covered so far.
TTO FOUNDATION FEASIBILITY - It was suggested that one item the committee may work on is getting a building for the chapter.
NATIONAL FAMILY VOLUNTEERISM DAY/THANKSGIVING BASKETS - Soror Amanda McWilliams thanked sorors for canned goods and checks. She said that Thanksgiving baskets will be assembled on November 20 at 8:00 a.m. at Doolittle and distributed at 10:00. Sorors offered freezers to store frozen turkeys. The AKAteens will assist and also do a program for the seniors. This year TTO will partner with The Links, The Anthony Pollard Foundation, and 100 Black Women to donate 50 baskets. One targeted group will be grandparents who are raising grandchildren.
2005 FAR WESTERN REGIONAL CONFERENCE - Soror Kaweeda Adams reported the progress of plans for the conference. The next meeting of the chairpersons will be Saturday, November 13 at 3:00 p.m. at Charlotte Hill ES. Reports, items for registration packets, budgets, and room needs will be due. Mailings will go out on January 1. The theme of the banquet has been changed to “Stepping Out in the Spirit of our Ancestors”. Sorors will be asked to wear African attire. The awards manual has been revised. Soror Rose Coker is the chair of the Job Fair. Businesses may have booths for a fee. At the public meeting 8-10 people who work in the AKA program areas will be honored for their contributions to African Americans in our city. Sorors were asked to fax to Soror Bertha a resume or vitae of nominees by November 14. Committee assignments are still available.
NEW BUSINESS
ASSISTANT GRADUATE ADVISOR - Soror Billie asked sorors who have completed the certification process for Graduate Advisor and are interested in being an Assistant Graduate Advisor should send her a statement and resume by November 30.
2005 PROGRAM BOOK/COMMITTEE SIGN-UP - Soror Billie asked sorors to complete and return the form by the December meeting so that the Program Book can be completed.
ANNOUNCEMENTS
JANUARY MEETING DATE - Soror Billie announced that the January chapter meeting will be on January 22 because of New Year’s Day, Founders’ Day, and MLK Day. Soror Darlene Hancock will check on the availability of the church.
CONGRATULATIONS - Soror Billie congratulated Soror Shirley Carroll for being elected president of The Society—Las Vegas Chapter, Soror Jeanne Jones for being named an Influential Businesswoman of Southern Nevada, and Soror Donnyss Rucker for being appointed National Sergeant-at-Arms of the Links, Inc.
The Holy Trinity Black and Gold Ball will be held on December 11. Tickets are $50.
Soror Billie distributed a flyer about celebrating Founders’ Day in Atlanta on January 14-17.
Soror Billie distributed information about logging into the members only section of the website at www.akal908.com
The meeting adjourned at 1:10 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting November 30, 2004
The meeting was called to order by Basileus Billie Rayford at 6:40 p.m. at her office.
Soror Sami led the meditation.
OFFICER REPORTS
BASILEUS - Soror Billie wished everyone happy holidays.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
*Motion by Soror Gloria to accept the minutes of the October 20 Executive Committee meeting. Second by Soror Ethel. The motion carried.
TAMIOUCHOS - Soror Sami Randolph presented the November financial statements for Soror Tina.
The following balances were reported: Operating Account- Fundraising Account-?~
and Community Account - The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph had no report.
EPISTOLEUS - Soror Ethel Archibald presented the calendar for December and January. Additions and corrections were made.
Soror Ethel read a letter from Soror Celeste Brown stating she will be unable to attend the December meeting because she will be with her ill father in North Carolina. Soror Ethel also read a note from Soror Ouida Brown who was absent because of another meeting. In her note Soror Ouida invited everyone to the Rio to see her granddaughter perform in the Nutcracker on December 16-18.
Soror Peggy Selma thanked Soror Ethel for the website which she has used to post information about the Emerald Ball. Soror Peggy said there was a need, however, for a presentation to help sorors learn to use the website easily.
HODEGOS - Soror Billie reported that she had mailed a $690 check as a deposit for the meals at the sorority Christmas party. Approximately 65 sorors planned to attend.
Soror Flora Shaffer reported that her granddaughter has been diagnosed as cancer free. She will be examined every 3 months.
IVY LEAF REPORTER - Soror Jacquelyn Caffey reported that she had put a notebook together for her successor. She also planned to meet with the new Ivy Leaf reporter. Sorors applauded her outstanding work during the past two years.
GRADUATE ADVISOR - No report.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill stated that she had sent e-mails to committee chairs reminding them that End of the Year Reports were due. Soror Billie will forward the report format to chairs that
need them. Soror Barbara also said she has reminded the chairs of the Martin Luther King Day of Service Committee and the Black Family Committee to activate their committees.
OPERATIONS - No report.
MEMBERSHIP - No report.
WAYS AND MEANS - Soror Peggy Selma reported that the Emerald Ball Committee had met three times to make plans for a classy, fun ball. She presented charts which showed the organization of subcommittees and jewel teams. Soror Peggy showed a draft of the invitation which will be sent to individual ball guests and organizations.
♦Motion by Soror Peggy that sorors of Kappa Xi be permitted to attend the ball for the cost of the meal. Second by Soror Ethel. The vote was by a show of hands. The motion carried.
STANDARDS - No report.
SPECIAL/AD-HOC COMMITTEES
AKATEENS - Soror Billie reported that AKAteen participation at the Thanksgiving basket activity was outstanding. They escorted the seniors in a way that appeared to give them honor rather than to give them a handout. She said she had received three thank you notes from the seniors.
HEALTH I NBLIC - No report.
ARTS AND HUMANITIES - Soror Edna States turned in the End of the Year Report for the committee.
ECONOMICS - Soror Sami Randolph said the committee will meet on December 3 to complete plans for the economics seminar which will be held on Saturday, December 11 at CCSN.
EAF - No report.
2005 FAR WESTERN REGIONAL CONFERENCE - No report.
FOUNDERS’ DAY 2005 - Soror Flora Shaffer reported that a rededication ceremony will take place at 11 00 a m The Founders’ Day luncheon will begin at noon. Sorors should wear white, no pants. She presented the menu that included Caesar salad and Tuscany chicken and a draft of the prog-am. A reception for the guest speaker, First Supreme Anti-Basileus Soror Barbara McKinzie, is planned for Friday evening, January 7 from 6:30-8:00 at the home of Soror Donnyss.
Soror Flora reported the costs of having Soror McKinzie speak at Founder’s Day. They included $1100 for her airline fare and parking, a suite at the Golden Nugget, transportation within the city, meals a small honorarium, and a gift. Because of the high costs, it was decided that no limousines would be used. Far Western Regional Director Soror E. Lavonne Lewis will be asked to pick her up from the airport and Soror Flora will take her to the reception. In order to sell more tickets, other chapters wd be invited to attend and hear the national officer. All sorors will be urged to sell their tickets Soror Flora clarified that the committee had not recommended, nor do they now recommend that the AKAteens; attendthe luncheon for $25. Soror Flora asked sorors to donate their extra tickets to undergrads before offering them to AKAteens.
NATIONAL FAMILY VOLUNTEERISM DAY - Soror Billie said about 15 sorors were present for the activity. The collaborative effort of the combined committees was effective. It was also efficient to fill the baskets on the morning of the distribution instead of at a home on the previous night. The same process was suggested for MLK Day of Service where sorors will be asked to bring socks and toiletries for the care center.
THANKSGIVING BASKETS - Soror Billie said that the baskets donated by TTO, the Links, and the Anthony Pollard Foundation were targeted for grandparents raising their grandchildren. She reported that the recipients picked up the 50 baskets promptly at the Doolittle Senior Center. Everything was reusable including the laundry basket which held the items. Soror Billie suggested that the AKAteens have more activity next year.
INTERMOUNTAIN CLUSTER - No report.
SCHOLARSHIP - Soror Billie said that she had received confirmation from Ronald McDonald House Charities that TTO will be participating in the scholarship program. RMHC will match $5000 for 2005. The chapter check is due by February 15; therefore, it should be sent at the January meeting. There will be four $1000 scholarships and two $500 scholarships.
UNFINISHED BUSINESS
None
NEW BUSINESS
None
ANNOUNCEMENTS
Soror Billie reminded committee chairs that End of the Year Reports were due at the December Executive Committee meeting.
The meeting adjourned at 8:10 p.m.
Submitted by Soror Gloria Washington, Grammateus
II
ALPHA KAPPA ALPHA SORORITY, INC. Theta Theta Omega Chapter Minutes December 4, 2004
The meeting was called to order by Basileus Billie Rayford at 11:10 a.m. at Holy Trinity A.M.E. Church. Soror Barbara Kirkland shared thoughts about the gift of love and led the meditation. The Pledge followed.
OFFICER REPORTS
BASILEUS - Soror Billie welcomed everyone to the last meeting of the year. She reminded sorors of the year of activities and declared that goals had been accomplished. She announced that after the meeting a celebration would follow. It will be the second annual holiday luncheon with beautiful tables set by sorors.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
♦Motion by Soror Gloria to accept the minutes of the November chapter meeting. Second by Soror Donnyss Rucker. The motion passed.
Soror Gloria was applauded for a fabulous job as Grammateus.
TAMIOUCHOS - Soror Tina Rimmey reported the following balances: Operating Account- Fundraising Account- Community Account - The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported the money she collected on November 6. The total collected on November 16,2004 was ^®Pfor the Operating Account. Of the collected for the Fundraising Account was for EAF. The report was filed for audit.
Soror Sami announced the due date for the regional conference assessment is January 22. Money for Founders’ Day tickets will be due on December 15.
Soror Sami was applauded for a job well done during her term as Pecunious Grammateus.
EPISTOLEUS - Soror Ethel Archibald read several notes. The Secret Sisterhood has a website at www.secretsisterhood.com that tells the sorority story. Many items are offered for sale at www.greek41ife.com. Soror Ethel read a thank you letter from Soror Minnie Stringfellow. She also read notes from recipients of Thanksgiving baskets—Jean Davis, Norma Coltrell, Vivian and Harold Thompson. Also in the mail was a note from Leon and Florine Lofton and one from Ms. Henderson of the Doolittle Center Staff who thanked the chapter and organizations for the baskets. Soror Ethel also read an invitation from Soror Lavonne to the chartering ceremony of the Infallible Ladies of Distinction Interest Group. It will be held on December 19 in California.
Soror Ethel distributed the calendar for December and January. She said that she would post it on the website before each meeting. She also thanked committee chairs for posting their information on the website.
HODEGOS - Soror Quin Rivers introduced visitors to the meeting. They were Soror Kim Howard from Omicron Eta Omega in St. Louis, MO, Soror Andrea Anderson from Epsilon Xi Omega in San Diego, CA, and Soror Nicole Andrews from Beta Epsilon Omega. Soror Ina proudly presented her daughter, Soror Shimice, who was able to attend the meeting.
Soror Quin congratulated sorors celebrating birthdays and anniversaries in December. She congratulated Soror Ethel for a featured article and picture in the Sunrise edition of the View. Get well wishes were extended to the father of Soror Celeste Brown and to Soror Kaweeda on her impending surgery on December 16.
Soror Quin announced that Secret Soror forms for 2005 should be returned at the January meeting.
IVY LEAF REPORTER I PUBLIC RELATIONS - Soror Jacquelyn Caffey passed along books of information about Ivy Leaf procedures to her successor.
Soror Jackie was applauded for a job well done as the Ivy Leaf reporter.
GRADUATE ADVISOR - Soror Donnyss Rucker reported that Kappa Xi had been restored to active status. Soror Billie requested the undergrads be invited to the chapter leadership workshop in January.
Soror Billie appointed Soror Rose Coker as the Assistant Graduate Advisor.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie reminded committee chairs that End of Year Reports were due. They should include the number of active sorors, the number of hours spent on projects, and the amount of money generated in the service of mankind.
OPERATIONS - No report.
Soror Sharon was applauded for a job well done as the Second Anti-Basileus.
NOMINATIONS- Soror Virginia Ingram conducted the election of the recipient of the Thelma Tyree Award. Sorors wrote in the name of the soror whom they thought excelled in service and exhibited the attributes of the sisterhood. Past recipients stood or were named.
MEMBERSHIP - No report.
WAYS AND MEANS - Soror Peggy Selma explained the organization, responsibilities, and meeting dates of the Emerald Ball Committee. She said that everyone may attend the meetings and corporate sponsors were needed.
Soror Edna States solicited additional nominees for awards in the various categories.
Soror Brenda Dumas described plans for a silent auction. She also suggested items sorors could donate for the silent auction.
STANDARDS - Soror Jacqueline Brown said that the 2004 goal to retain and reactivate members was met. The goal to enhance undergraduate/graduate relations will be continued in 2005. The committee established three goals for 2005. They were to reactivate inactive members, enhance undergraduate and graduate chapter relations, and develop the leadership skills of chapter members.
TELLERS - Soror Billie announced the result of the balloting. Soror Jacquelyn Caffey was the winner of the Thelma Tyree Award.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Jacqueline Hall reported the activities of the AKAteens. They had attended a workshop of table etiquette and proper dress. They actively participated in the National Family Volunteer Day Celebration. They had a fundraiser that raised $800 so far. The AKAteens plan to participate in the Economics Seminar and to have a Christmas party on December 11.
*Motion by Soror Jackie to dispense $45 to pay for the Multi-purpose room at the Doolittle Community Senior Center for the AKAteen Christmas Party. Second by Soror Rose Coker. The vote was by a show of hands. The motion carried.
FOUNDERS’ DAY 2004 - Soror Flora Shaffer stated that the correct price of tickets for AKAteens is $40. Soror Flora announced the plans for the Founders’ Day weekend. There will be a free reception on Friday, January 7 at the home of Soror Donnyss. A Rededication Ceremony will be held at 11:00 on Saturday at which sorors should wear white. The Founders’ Day luncheon will begin at noon at the Golden Nugget Hotel. Supreme First Anti-Basileus Soror Barbara McKinzie will be the speaker. Tickets cost $40. The money is due by the December Executive Committee meeting.
The committee will meet December 7 at 6 p.m. at the home of Soror Darlene Hancock.
HEALTH / NBLIC - No report
EAF - No report.
IVY AKADEMY - Soror Jacquelyn Caffey raffled off a fancy photograph album. The money raised will be used for materials and books for the Ivy AKAdemy.
ECONOMICS - Soror Kaweeda Adams announced the program and plans for the Economic Seminar on December 11 from 10 to 2 at Building B at the West Charleston branch of CCSN. Giveaways will be cash instead of merchandise.
TTO FOUNDATION FEASIBILITY - Soror Tisha announced that the first meeting will be held on Tuesday, December 14 at the Nevada Partners Building at 6 p.m. Sorors with input or experience were invited to attend. Soror Billie said the recommendations should be made by October 2005.
NATIONAL FAMILY VOLUNTEER DAY/ THANKSGIVING BASKETS - Soror Billie thanked Soror Amanda McWilliams and Soror Celese Rayford for chairing the activity that donated 50 food baskets. The activity was combined with The Links, Inc., the Anthony Pollard Foundation, and the Committee of 100 Concerned Women. The families were well served.
MLK, JR. DAY PARADE - Soror Billie introduced the chairs, Sorors Nakia Barker and Cashia DeVane.
MLK DAY OF SERVICE - Soror Billie introduced Sorors Ina Dorman and Rhoda Anderson who will chair the committee. Sorors were asked to bring toiletries and socks to Founders’ Day. They will be assembled at a Senior facility later.
2005 FAR WESTERN REGIONAL CONFERENCE - Soror Kaweeda Adams said all materials that the Registration Committee needed should be turned in at the meeting.
UNFINISHED BUSINESS
Soror Billie distributed certificates to sorors who completed the Graduate Advisors Certification Institute at the Far Western Regional Conference. They were Sorors Sandra Bass, Brenda Taylor, Adrienne Hester, Kaweeda Adams, and Rose Coker.
NEW BUSINESS
OFFICER INSTALLATION - Soror Billie appointed Soror Lois Ice, a soror for 64 years, to install the officers. Soror Lois thanked the outgoing officers for serving exceptionally well. She then conducted the installation for the incoming and continuing officers. The 2004-2005 chapter officers were installed.
Office Outgoing Officers
2004-2005 Officers
Basileus
1st Anti-Basileus
2nd Anti-Basileus Soror Sharon Savage
Grammateus Soror Gloria Washington
Anti-Grammateus Soror Ouida Brown
Pecunious Grammateus Soror Sami Randolph
Tamiouchos
Epistoleus
Hodegos
Ivy Leaf Reporter Soror Jacquelyn Caffey
Graduate Advisor
Asst. Graduate Advisor Soror Tisha Johnson Member-At-Large Soror Edna States
Member-At-Large Soror Annette Craighead
Philacter
Parliamentarian Soror E. Lavonne Lewis
Chaplain
Soror Billie Rayford
Soror Barbara McCants-Hill Soror Edna States Soror Tisha Johnson
Soror Sandra Stewart-Bass
Soror Tosha Daniels Soror Tina Rimmey Soror Ethel Archibald Soror Quin Rivers Soror Adrienne Hester Soror Donnyss Rucker Soror E. Rose Coker Soror Patti Hester Soror Sharon Savage Soror Domini Calloway
Soror Ouida Brown Soror Barbara Kirkland
Soror Billie thanked sorors for their support during the past year and also for their confidence in the Board.
ANNOUNCEMENTS
Soror Billie announced that she had forms for sorors who are interested in submitting workshop proposals for the Leadership Seminar in Paradise Island in the Bahamas August 3-7. The deadline is Januaiy 20.
The chapter meeting date for Januaiy was changed to January 22 because of holidays and the Founders’ Day luncheon. Dues of and the 2005 Regional Conference assessment of $60 will be due at that time.
Volunteers and books were needed for the AKA Tutorial Program at Williams ES.
Ronald McDonald House Charities will again match the chapter’s $5000 funding for scholarship recipients.
Soror Shirley Carroll was asked to develop a one hour chapter operations workshop for the January meeting. Kappa Xi was invited to participate.
Soror Billie made appointments for 2005:
Tea Rose Talk Editor
Diamond/Golden Sorors Committee Chair
Protocol/Rituals Committee Chair
Graduate Advisors Task Force
Soror Mae Flennoy Soror Annette Craighead Soror Arlette Williams Soror Donnyss Rucker Soror Rose Coker Soror Kaweeda Adams Soror Sandra Stewart-Bass
Soror Adrienne Hester Soror Patti Hester Soror Brenda Taylor Soror Sharon Savage
Soror Amanda McWilliams
Soror Billie wished everyone a joyous holiday season.
The meeting adjourned at 12:50 p.m.
Submitted by Soror Gloria Washington, Grammateus
ALPHA KAPPA ALPHA SORORITY, INC. Theta Theta Omega Executive Committee Meeting December 15, 2004
The meeting was called to order by Basileus Billie Rayford at 6:45 p.m. at her office. Soror Tina led the meditation.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
♦Motion by Soror Gloria to accept the minutes of the November 30 Executive Committee meeting. Second by Soror Ethel Archibald. The motion carried.
TAMIOUCHOS - Soror Tina Rimmey presented a statement of the financial activity for December. The following balances were renorteH: Operating Account- ^SBMHS&rmndraising Account ‘‘■■B^^'nd Community Account **Tna»ww^. he report was filed for audit.
Soror Tina said she needed guidance from Soror Lavonne about transferring the Community Account to a Regional Conference account.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that on December 4 she collected MHkfor the Operating Account an;«agngp»i.he Fundraising Account. The report was filed for audit.
EPISTOLEUS - Soror Ethel Archibald presented calendars for January and February. She had no mail. She reported that she had sent a card to the family of Soror Willie Sanford.
Soror Ethel submitted an End of Year report for the Scrapbook Committee.
HODEGOS - Soror Quin Rivers reported that Soror Kaweeda’s surgery is scheduled for December 16. Soror Celeste Brown has returned from North Carolina because her father has had no changes. Only two sorors had returned Secret Soror forms. Honey Do Hancock was home from the hospital.
Congratulations were extended to Soror Rosilyn McCann who has been promoted to counselor at Marion Earl Elementary School. Soror Celese Rayford has been appointed principal of Mabel Hoggard Elementary School.
Sorors complimented Soror Quin on the holiday luncheon and complimented Soror Barbara Kirkland for the beautiful tables.
IVY LEAF REPORTER - Soror Jacquelyn Caffey distributed an article from the Sentinel about the Economics Seminar. Soror Jackie submitted an End of Year Report for the Ivy Reading AKAdemy.
Soror Billie congratulated Soror Jackie for earning the Thelma Tyree award.
GRADUATE ADVISOR - Soror Billie said that Kappa Xi is active but needs to hold elections. Two activities are planned. A retreat is scheduled with Kappa Xi and the Standards regional chairman. Soror Billie will meet with the Regional Director and Graduate Advisor on December 16.
STANDING COMMITTEE REPORTS
PROGRAM - No report.
OPERATIONS Soror Sharon Savage had no report. She was thanked for a job well done during her term in o lce- °Jor 1 ie announced that Soror Sharon will be the chapter liaison to the centennial celebration of the Women of Diversity.
MEMBERSHIP — No report.
WAYS AND MEANS — Soror Billie noted that the committee is already working hard.
STANDARDS - Soror Billie said that she had received an End of Year report of the committee.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Billie said that the chapter will need two entry forms if the AKAteens participate in the MLK parade.
HEALTH / NBLIC — No report.
ARTS AND HUMANITIES - No report.
ECONOMICS - Soror Billie said the seminar was well attended by youth and adults. The youth were very attentive and loved the money prizes.
EAF - No report.
2005 FAR WESTERN REGIONAL CONFERENCE - Soror Billie announced that only members of TTO may make reservations at the Flamingo Hotel after December 20. The registration booklet will go out after the first of the year. Other sorors may then make their reservations.
FOUNDERS’ DAY 2005 - Soror Flora Shaffer presented the budget of the committee. She gave an update on the logistics and planning for the luncheon on January 8. Committee members will underwrite the cost of limos for Soror McKinzie. The count for meals is due 48 hours before the event. Only 91 tickets had been sold. Sorors were urged to sell more tickets in order to cover expenses of<«iiSlB0|?
MLK PARADE - Soror Cashia De Vane and Soror Aruni Dissanayake presented plans and a budget for participation in the MLK parade which will be held on Saturday, January 15 at 10:00 a.m. The theme will be Alpha Kappa Alpha “Living the Dream: Las Vegas Celebrating 100 Years.” The committee will confer with the AKAteen advisor to determine their participation in the parade.
TTO FOUNDATION - No report, but the committee had met on December 14.
UNFINISHED BUSINESS
OFFICER ROSTER - Soror Billie said the -oster for 2005 must be signed. It is due in the corporate office by December 20. 7
END OF YEAR REPORTS - Soror Billie asked committee chairs to submit their reports if they had not done so already.
NEW BUSINESS
None
ANNOUNCEMENTS
None.
The meeting adjourned at 7:50 p.m.
Submitted by Soror Gloria Washington, Grammateus