Alpha Kappa Alpha Sorority, Theta Theta Omega Chapter program committee reports

Program Committee Report- January 4, 2003
Happy New Year, Sorors:
Please be reminded of the events that will be occurring in the new next few weeks and months:
January 4, 2003
-Founders’ Day ticket sales to Soror Quida Brown and Barbara Kirkland.
FINAL TURN IN OF COUNT AND MONEY- MONDAY, JANUARY 6, 2003 AT
SOROR BROWN'S HOME; 2815 S. BUFFALO. THE PHONE NUMBER IS 642-2252.
January 8, 2003
-Leadership Committee meeting at 6:00p.m, at the Northwest Region Service Center. Planning will take place for the Chapter Operations Workshop scheduled for February 15th.
January 10, 2003
-Lunch with the 25th Supreme Basileus Norma Solomon White at the Market City Cafe in the Monte Carlo at 3:00 p.m..
January 11, 2003
-Founders’ Day Luncheon at noon- Monte Carlo Hotel.
January 15, 2003
-Executive Committee Meeting and deadline for 2003 dues
January 20, 2003
-MLK Day of Service. 11:00 a.m. at the North Las Vegas Care Center
February 15, 2003
- Chapter Operations Workshop
March 1, 2003
-Mardi Gras Ball- Monte Carlo Hotel
March 18’2003
-AKA Day at the Capitol
Please mark your calendars. We look forward to your attendance at these events.
Committee chairs, we would like to post your meeting dates and times on our calendar. Please e-mail, fax or call Soror Barbara with your information. E-mail: BabsH2@aol.com ; Phone: 263-9718; Fax 914-4477
Sisterly, Soror Barbara McCants-Hill
Program Committee Report- January 15, 2003
Founders’ Day, 2003
On Saturday, January 11, 2003, our chapter hosted an outstanding Founders’ Day 2003 at the Monte Carlo Hotel. The 232 sorors and guests present were provided us with an inspiring and challenging message from the 25th Supreme Basileus, Norma Solomon White and extraordinary music and presentations from guest musicians and Founders’ Day Committee sorors. This committee, under the leadership of Soror Quida Brown, is to be commended for such an inspiring day. This committee also arranged for sorors to “do lunch” with Soror Norma on Friday, January 10th.
Leadership Committee
The Leadership Committee meeting was held on January 8, 2003, at the Northwest Region Service Center to plan for the Chapter Operations Workshop which is scheduled for Saturday, February 15th, at Desert Pines Golf Course. Activities of the day were planned and duties were distributed to various sorors. The next meeting of this committee will be at 6:00p.m., on Wednesday, January 29th at the Norwest Region Center.
Advisory Board- NBLIC “Witness Project
A meeting was held on January 13, 2003 at the home of Soror Dorothy Johnson, to organize the advisory board of the Witness Project of Las Vegas, a health program for African-American women in churches and community centers. Officers of the board include: Joyce Woodson, President, Soror Jacquelyn Caffey, first vice president, Soror Verlia Hoggard, second vice president, Soror Barbara McCants-Hill, Secretary, Soror Billie Rayford, treasuruer, Soror Kaweeda Adams, Parlimentarian/ Chaplin. Soror Dorothy Johnson is the ex-officio member.
Currently this board is scheduled to meet the second Tuesday, every other month until September.
Upcoming Chapter/ Sorority Activities:
January 20, 2003
-MLK Day of Service. (Spirit of AKA Signature Project) 11:00 a.m. at the North Las Vegas Care Center
February 15, 2003
- Chapter Operations Workshop at Desert Pines Golf Course, 9:00am- 3:00pm
March 1, 2003
-6th Annual Mardi Gras Ball- Monte Carlo Hotel- 8:00- 12:00pm
March 18’2003
-AKA Day at the Capitol
March 22, 2003
-Advance Registration for NBLIC conference due
April 17, 2003
-NBLIC Conference, “Addressing Real and Potential Health Disparities in the Las Vegas Environment”
April 30- May 3, 2003-
Far Western Regional Conference- Anchorage Alaska
Committee chairs, we would like to post your meeting dates and times on our calendar. Please e-mail, fax or call Soror Barbara or Soror Sharon with your information. E-mail: BabsH2@aol.com ; Phone: 263-9718; Fax 914-4477
Savaqel908@yahoo.com; 254-4156
**A tentative meeting for the Program Committee is scheduled for 12:00 noon, Saturday, January 25th at Soror Barbara’s home.
Sisterly,
Soror Barbara McCants-Hill
Program Committee Co-Chair
Program Committee Report- February 1, 2003
Founders’ Day, 2003
On Saturday, January 11, 2003, Theta Theta Omega hosted an outstanding Founders’ Day 2003 at the Monte Carlo Hotel. The 232 sorors and guests present were provided us with an inspiring and challenging message from the 25th Supreme Basileus, Norma Solomon White and extraordinary music and presentations from guest musicians and Founders’ Day Committee sorors. This committee, under the leadership of Soror Quida Brown, is to be commended for such an inspiring day. The committee also arranged for sorors to “do lunch” with Soror Norma on Friday, January 10th.
Martin Luther King Parade- Thirty-two AKA Teens along with Sorors Donnyss Rucker, Domini Calloway, Amanda Williams, Cashia DeVane, and Katrina Dunn represented Theta Theta Omega in the 2003 MLK Parade on Saturday, January 11th. Thanks to the sorors for spending your time in this special way to promote the Spirit of AKA. .
Leadership Committee
The Leadership Committee meetings were held on January 8 and 29, 2003, at the Northwest Region Service Center to plan for the Chapter Operations Workshop which is scheduled from 8:30am - 3:30pm on Saturday, February 15th, at Desert Pines Golf Course. Chairperson Shirley Carroll lead the committee in planning the activities for the day. An exciting program has been planned. All sorors are encouraged to attend and learn about how our chapter is to function.
Advisory Board- NBLIC “Witness Project
A meeting was held on January 13, 2003 at the home of Soror Dorothy Johnson, to organize the advisory board of the Witness Project of Las Vegas, a health program for African-American women in churches and community centers. Officers of the board include: Joyce Woodson, President, Soror Jacquelyn Caffey, first vice president, Soror Verlia Hoggard, second vice president, Soror Barbara McCants-Hill, Secretary, Soror Billie Rayford, treasuruer, Soror Kaweeda Adams, Parlimentarian/ Chaplin. Soror Dorothy Johnson is the ex-officio member.
Currently this board is scheduled to meet the second Tuesday, every other month until September.
AKA Day of Worship-
Twenty-nine members of Alpha Kappa Alpha worshiped together at the Trinity A.M.E. Church on Sunday, January 19, 2003. Thanks to Sorors Darlene Hancock and Gwendolyn Gates-Barlett this was a very special day of worship. We were honored with special seating in the sanctuary, beautiful pink tea roses with ivy bouquets and a pink and green reception of many fruits and desserts after the service. Thanks to Soror Sandy Stafford for suggesting this special sisterly relations activity.
Martin Luther King, Jr. Day of Service 2003 (AKA Signature Program) was held at
the North Las Vegas Care Center. Twenty sorors from Kappa Xi and Theta Theta Omega participated in assembling and providing gifts bags of toiletries, socks and healthcare items to the 168 residents of North Las Vegas Care Center. The residents were deeply appreciated of our gifts. The day was culminated with a sisterly relations activity, “doing lunch” together.
Upcoming Chapter/ Sorority Activities:
February 15, 2003
- Chapter Operations Workshop at Desert Pines Golf Course, 8:30am- 3:30pm
February 19, 2003
-NBLIC Meeting at West Las Vegas Library, 5:30 pm. Meetings are held on the third Wednesday of each month.
-TTO Executive Board Meeting at Northwest Region Training Center
March 1, 2003
-6th Annual Mardi Gras Ball- Monte Carlo Hotel & Casinol- 7:00pm- 12:00am
March 8, 2003
Sorority Meeting
March 18’ 2003
-AKA Day at the Capitol- Carson City, Nevada.- See Soror Verlia Hoggard for information
March 22, 2003
-Advance Registration for NBLIC conference due
April 17, 2003
-NBLIC Conference, “Addressing Real and Potential Health Disparities in the Las Vegas Environment”
April 30- May 3, 2003-
Far Western Regional Conference- Anchorage Alaska
COMMITTEE CHAIRS, WE WOULD LIKE TO POST YOUR MEETING DATES AND TIMES ON OUR CALENDAR. PLEASE INFORM SOROR ETHEL ARCHIBALD OF YOUR MEETINGS
The Program Committee and all committee chairpersons will meet after today’s meeting.
Sisterly,
Soror Barbara McCants-Hill
Program Committee Co-Chair
Program Committee Report- February 19, 2003- Executive Board MEeting
Leadership Committee
An outstanding Chapter Operations Workshop was held on Saturday, February 15, 2003, at the Desert Pines Golf Club. Thirty-four sorors, one of which was from Kappa Xi, were in attendance.
Sorors were able to participate in unique presentations that included the topics: The Spirit of AKA Progam, Leadership Styles, Chapter Communications, Meeting and Membership Etiquette/Protocol, Officer Duties, Parliamentary Procedures, Member Responsibilities, Financial Procedures, Committee Reports/Chapter Records, Evaluation/Standards, Sisterly Relations, Ways and Means, Constitution/Bylaws, Public Relations, and the Evaluation. The presenters helped us to again recognize the many talented sorors that are a part of Theta Theta Omega.
Soror Shirley Carroll and the Leadership Committee are to be commended for such an outstanding Chapter Operations Workshop.
Ways and Means
The committee is presently finalizing plans for the Mardi Gras Ball which will be held at the Monte Carlo Hotel and Casino on Saturday, March 1, 2003, 7:00pm -12:00am. Deadline for ads for the souvenir booklet was Sunday, February 16, 2003.
Ticket money is now due to the committee.
We are looking forward to a successful event.
Committee Chairs-
Copies of forms to be used to report committee meetings and plans will be distributed to committee chairpersons at the March meeting, A copy of the two forms is attached to this report.
Upcoming Chapter/ Sorority Activities:
CONNECTIONS
March 18’2003 -AKA Day at the Capitol, Carson City, Nevada
Members of the chapter will travel to Carson City on March 17th. On Tuesday, March 18th members of the sorority will provide testimony and will meet with Nevada
Legislators. The focus is to inform legislators of the great need for health care programs and facilities in the African-American community in Las Vegas.
Soror Verlia Hoggard, Nevada Connection Chairperson, has been responsible for making arrangements. She has information about hotel reservations, flights, etc.
We encourage as many sorors as possible to attend this history making event.
March 22, 2003
Health - Advance Registration for NBLIC conference due
April 17, 2003
-NBLIC Conference, “Addressing Real and Potential Health Disparities in the Las Vegas Environment”
April 30- May 3, 2003-
Far Western Regional Conference- Anchorage Alaska
Committee chairs, we would like to post your meeting dates and times on our calendar. Please e-mail, fax or call Soror Barbara or Soror Sharon with your information. E-mail: BabsH2@aol.com ; Phone: 263-9718; Fax 914-447 ;Savage19Q8@yahoo.com; 254- 4156.
Respectfully submitted,
Soror Barbara McCants-Hill
Program Committee Co-Chair
EXAMPLE
Alpha Kappa Alpha Sorority, Inc.
Theta Theta Omega Chapter / Kappa Xi Chapter
COMMITTEE NAME
DATE:
TIME:
PLACE:
MEMBERS PRESENT
AGENDA ITEMS
ACTION TAKEN
EVALUATION OF THE EVENT
RECOMMENDATIONS (Required at the conclusion of the event)
MOTIONS
I move that...
BUDGET: This should be attached when requesting funds along with a voucher.
Six (6) Copies required: 1) Basileus 2) 1st Anti-Basileus 3) 2nd Anti-Basileus
4) Chapter Record 5) Grammateus 6) Committee Chair's File
Alpha Kappa Alpha Sorority, Inc. Theta Theta Omega Chapter
COMMITTEE MEETING NOTES
Committee Date
In attendance were___________________________________________________________________________
Current objective:Budget:
Decisions and accomplishments:_______________________________________________________________
Tasks to be completed Responsible Soror Due Date
Resources Needed/Coordination Needed:.
Unfinished Business:_________________________________________________________
Next meeting date/Time/Location:_____________________________________________________________
♦
Program Committee Report- March 8, 2003
Leadership Committee
An outstanding Chapter Operations Workshop was held on Saturday, February 15, 2003, at the Desert Pines Golf Club. Thirty-four sorors, one of which was from Kappa Xi, were in attendance.
Sorors were able to participate in unique presentations that included the topics: The Spirit of AKA Program, Leadership Styles, Chapter Communications, Meeting and Membership Etiquette/Protocol, Officer Duties, Parliamentary Procedures, Member Responsibilities, Financial Procedures, Committee Reports/Chapter Records, Evaluation/Standards, Sisterly Relations, Ways and Means, Constitution/Bylaws, Public Relations, and the Evaluation. The presenters helped us to again recognize the many talented sorors that are a part of Theta Theta Omega.
Soror Shirley Carroll and the Leadership Committee are to be commended for such an outstanding Chapter Operations Workshop.
Committee Chairs-
Committee chairs are asked to notify Soror Sharon Savage and Soror Barbara McCants-Hill of meeting dates, times and places. They are also asked to submit record of the meetings held to the anti-basileus responsible for their program.
Copies of forms to be used to report committee meetings and plans are being distributed to committee chairpersons today at the meeting, There are two examples of the form which can be used to record necessary information at committee meetings.
Upcoming Chapter/ Sorority Activities:
CONNECTIONS
March 18’ 2003 -AKA Day at the Capitol, Carson City, Nevada
Members of the chapter will travel to Carson City on March 17th. On Tuesday, March 18th members of the sorority will provide testimony and will meet with Nevada Legislators. The focus is to inform legislators of the great need for health care programs and facilities in the African-American community in Las Vegas. We encourage as many sorors as possible to attend this history-making event.
Soror Verlia Hoggard, Nevada Connection Chairperson, has assisted in making arrangements. She has information about hotel reservations, flights, etc. We need ten people in order to get a discounted airfare. Today is the deadline for registering.
Education Task Force
The Education Task Force will meet fifteen minutes after the close of today’s general meeting. All committee chairs and members are asked to attend. This task force contains two of the Spirit of AKA Signature Programs. It is important that we meet for an update.
We are also asking for additional committee members.
CALENDAR:
March and April calendars’ of events are being distributed today. Please note the following activities, which will occur during March and April.
March 22, 2003
Health - Advance Registration for NBLIC conference due
April 17, 2003
-NBLIC Conference, “Addressing Real and Potential Health Disparities in the Las Vegas Environment”
April 30- May 3, 2003-
Far Western Regional Conference- Anchorage Alaska
Thanks to all Committee chairs, who have sent information about your committee meetings to us for posting on the calendar and website. Please continue to e-mail, fax or call Soror Barbara or Soror Sharon with your information. E-mail: BabsH2@aol.com ; Phone: 263-9718; Fax 914-4477 E-mail: Savagel 908@yahoo.com; Phone: 254-4156.
Respectfully submitted,
Soror Barbara McCants-Hill
Program Committee Co-Chair
ALPHA KAPPA ALPHA
THETA THETA OMEGA CHAPTER
PROGRAM COMMITTEE REPORT-
Aprii 5, 2003
EDUCATION Task Force-
Met with Task Force which has decided to operate as one committee with subcommittee chairs. Soror Ethel Archibald will direct the Tutorial Program at Kit Carson Elementary School. Sorors are needed to act as tutors. Soror Jacquelyn Caffey will work on establishing a tutoring program in the Henderson Area.
The Young Authors’ Program will be initiated at Jo Mackie, Charlotte Hill, Frank Kim and M.J. Christensen Elementary and Middle Schools. Sorors Patti Hester and Kaweeda Adams will work on this project. There will be a writing contest between March 31st and April.7th. Topic to be used: “If I were President”. Judging will take place on Wednesday, April 9th at the Clark County School District Educational Center on Flamingo Road, in the Superintendent’s Conference Room.
CONNECTiONS-
Twenty-five members of Alpha Kappa Alpha from Theta Theta Omega Chapter and chapters in, San Diego, San Francisco and Los Angeles attended an intriguing visit to Nevada State Capitol at Carson City, Nevada on Tuesday, March17, 2003 for AKA Day at the Capitol. Monday evening was spent in Reno, Nevada. Soror Billie Rayford conducted a workshop to familiarize attendees with the legislature and the bills being put before the Assembly.
On Tuesday morning our Far Western Regional Director, Soror Diana Shipley accompanied us as we toured the capitol building , received briefings about legislate committees and how to submit a bill and/or resolution, sat in a session of the Assemby, and had lunch with Assemblymen William P. Williams and Morris Archberry, and Senator Neal. Soror Billie presented our resolution regarding the establishment of a minority health office in Los Vegas to them and other Assemblyman as we toured the building . This was an extremely informative and and productive day.
NBLiC- Witness Project Board Meeting-
Attended the board meeting on March 10, 2003. This board is still in the stages of organization. We are working on officers’ duties and by-laws, the board will be presented at the NBLIC Conference on April 17, 2003, at the Monte Carlo Hotel and Casino.
100 Black Men National Conference
Attended a meeting held by the National Coordinator of Events for 100 Black Men. They will be hosting their National Conference here from June 4-8, 2003, at the MGM Grand Convention Center. They are looking for all types of volunteers to assist with community forums, breakout session and other events during those days. They are also looking for minority owned businesses such as printers, decorators, florists, taxi and limo owners to provide services. Contacting the web site will give you more info
on volunteering, etc. www. 100 black men.org. You can register on line to volunteer.
ARTS AND HUMANITiES-
Attended meeting at Soror Pendelton’s home. Several cultural events which involve sorors, AKA Teens, and community persons were discussed. Chairperson will give an update on plans.
UPCOMING CHAPTER / SORORITY ACTIVITIES:
Thursday, April 17, 2003-
NBLIC Conference, “Addressing Real and Potential Health Disparities in the Las Vegas
Environment”
April 30- May 3, 2003-
Far Western Regionai Conference- Anchorage , Alaska
Respectfully submitted,
Soror Barbara McCants-Hill Program Committee Chair
Program Committee Report- August, 2003
The following gives brief over views of the events, meetings, conferences, etc., attended by the Program Chair during the months of July through August 20, 2003
LEADERSHIP 2003-
I attended the National Leadership Conference held at the Paris Hotel,: Las Vegas, Nevada. My selection of workshops included: “Program: The Heart and Spirit of AKA”, “Effective Presentation Techniques - Poise and Presence”, Treasure Our Traditions” “Building an Understanding of Sorority Documents”, “Parliamentary Procedure and Meeting Management” All of them provided me with information that will be useful to me in my office.
National Family Volunteer Day-
Attended committee meeting held by Soror Amanda McWilliams to begin planning for the National Family Volunteer Day to be held on November T7Jh; Subcommittees have been identified and work is being done to combine this activity with other chapter focuses.
Education Task Force
This task force is in the process of formulating our plans for the Signature Programs: Ivy Leaf Academy and Young Authors Program. Soror Kaweeda Adams held a meeting at the CCSD offices on Thursday, August 28th. Sorors Archibald, Caffey and myself worked on timelines, logistics, plans, etc. for the Ivy Leaf Academy. Soror Kaweeda will present a report at the next sorority meeting.
Respectfully submitted,
Soror Barbara McCants-Hill
Program Committee Chair
Program Committee Report- September, 2003
The following gives brief over views of the events, meetings, conferences, etc., attended by the Program Chair during the months of July and August of 2003:
LEADERSHIP 2003-
I attended the National Leadership Conference held at the Paris Hotel,: Las Vegas, Nevada. My selection of workshops included: “Program: The Heart and Spirit of AKA”, “Effective Presentation Techniques - Poise and Presence”, Treasure Our Traditions” “Building an Understanding of Sorority Documents”, “Parliamentary Procedure and Meeting Management” All of them provided me with information that will be useful to me in my office.
National Family Volunteer Day-
Attended committee meeting held by Soror Amanda McWilliams to begin planning for the National Family Volunteer Day to be held on November 15th. Subcommittees have been identified and work is being done to combine this activity with other chapter focuses including the Black Family and Thanksgiving Baskets committees.
Education Task Force
This task force is in the process of formulating our plans for the Signature Programs: Ivy Leaf Academy and Young Authors Program. Soror Kaweeda Adams held a meeting at the CCSD offices on Thursday, August 28th. Sorors Archibald, Caffey and myself worked on timelines, logistics, plans, etc. for the Ivy Leaf Academy. Soror Kaweeda will present a report at the next sorority meeting. The Young Authors’ Program has a different timeline, it will be discussed at the next meeting which will be held after the sorority meeting on 9/6/03.
Program Committee Meeting will be held on Wednesday, October 1st. We will plan a suggested program for 2004.
Respectfully submitted,
Soror Barbara McCants-Hill
Program Committee Chair
Program Committee Report- October 3, 2003
The following is a brief overview of the committee meetings attended by the Program Chair during the month of September of 2003:
National Family Volunteer Day-
Attended committee meeting held by Soror Amanda McWilliams on September 16, 2003. Unfortunately, there were no other sorors present for the meeting. Soror Amanda is concerned about committee participation. National Family Volunteer Day is fast approaching.
Education Task Force
This task force held the first training program for volunteers signed up to tutor students at the Wendell P. Williams Elementary School on September 16th. Sorors Kaweeda Adams, Ethel Archibald and Jacqueline Caffey presented techniques to use when tutoring students. The Academy will hold its kickoff on Thursday, October 16th, at the school. Additional sorors are needed to act as tutors in this program.
Program Committee-
This committee and other committee chairs met to plan the chapter’s program for the 2004 year. Recommended projects/ activities for 2004 are included in this report.
Other Meetings Attended
This chairperson also attended meetings of the following committees: Membership, Card Party and Founders’ Day.
Respectfully submitted,
Soror Barbara McCants-Hill
Program Committee Chair
Program Committee Report- December 2003
During the months of October and November the Program chair has been involved in the following activities:
National Family Volunteer Day-
Attended committee meeting held by Soror Amanda McWilliams on October 11, 2003.
At this meeting various subcommittees were formed to formulate the various activities to occur on this day.
Education Task Force
The Ivy Reading Academy is in operation at the Wendall P. Williams Elementary School. Soror Jacquelyn Caffey can still use additional sorors.
The Young Authors’ Program is going to begin at the end of January. Soror Patti Hester will announce the day and time of her planning meeting.
Program Committee-
The program for 2004 has been accepted with corrections. Calendars for December 2003 and January 2004 are being distributed today. Program activities and targets are outlined.
Other Meetings / Functions Attended:
This chairperson also attended meetings of the following committees: Founders’ Day, AKAnomics
Also attended the Cluster in Phoenix, Arizona, Kappa Xi’s Rush and the Membership Intake Weekend for our undergrad chapter, Kappa XI.
Respectfully submitted,
Soror Barbara McCants-Hill
Program Committee Chair