Alpha Kappa Alpha Sorority, Theta Theta Omega Chapter 73rd Far Western Regional conference agenda and report

Quin Rivers

Theta Theta Omega Chapter

Far Western Regional Conference of Alpha Kappa Alpha Sorority

May 1, 2002 - May 5, 2002 

San Diego, California 

On May 2, 2002, the Far Western Regional Standards Committee members met to discuss the following: the duties of the Regional Committee was reviewed , the standards reports were reviewed, letters were prepared to the Undergraduate and Graduate Chapters, Discussion of delegated responsibilities for the Workshop on Saturday, and the sharing of ideas and concerns. 

On May 4, 2002, I attended the Workshop, Celebrating the Artistic Legacy, which was presented by the International Program Committee Representatives. The workshop provided Sorors with the opportunity to share their artistic talent . Two of the Sorors presented monologues and recited speeches of famous African Americans. 

Emphasis were placed at the workshop on the following: how important it is for Alpha Kappa Alpha to make a sincere effort to heighten the awareness and develop an understanding and appreciation of the arts of African American culture, with a particular focus upon the efforts to preserve Black Music, to celebrate AKA Arts Panorama Month ( in April or May), to have participation of the arts at chapter, cluster, regional and international meetings, and to enhance the impact of African American on the contemporary arts, artists and arts organization, making the arts available to a larger public and support arts education. 

73rd Far Western Regional Conference
San Diego, California
Far Western Regional Boule Hospitality Committee
May 2, 2002 5:30 p.m.
AGENDA

1. Introductions

2. Purpose - This committee will be responsible for hospitality events provided in the Regional Suite during the Boule. The committee will be responsible for collection of chapter assessments and circulation of information pertaining to chapter responsibilities related to operation of the Suite. The committee will announce and extend invitations to all events. The committee will implement the program during the Regional Luncheon at Boule.
3. Treasurer's Report - Soror Marsha Jamison
Number of Chapters Reporting: Total:
Chapter Size 2002 Assessment
1-24 
25-49
50-74
75-99
100+

4. Far Western Region Boule Reception
Date: Sunday, July 7, 2002 Time: 8:30 p.m.
Location: Rosen Centre
Hostesses: Boule Hospitality Committee Members
Theme: Treasures of the Fabulous Far West
Flowers: Budget:
Communication: Budget:
Decorations:
Entertainment:
Other
Budget:
Budget:

5. Far Western Regional Luncheon
Date: Thursday, July 11, 2002 Time: 12:30-2:30
Location:
Hostesses: Boule Hospitality Committee
Theme: Treasures of the Fabulous Far West
Projected Attendance:
Flowers: Budget:
Decorations: Budget:
Regional Souvenirs: Budget:
Entertainment: Budget:
Program: Budget:
Communication: Budget:
Multimedia Presentation:
Courtesies:
Other:

6. Regional Director's Suite
Dates: July 6-12, 2002
Location: Rosen Centre
Hostesses:
Courtesies: Budget:
Decorations:
Other

7. Committee Assignments Sub-committee chairs
Luncheon Arrangements - Contact National Office/Executive Director to inquire about any arrangements that need to be executed at the Regional level.
Decorations - Discuss decorations that coincide with our theme. Call National Office/Executive Director to determine if National Office or the Region is responsible for
the flowers on the luncheon tables.
Protocol/Regional Director's Suite/Hospitality - Discuss food and decorations for the reception and the suite. Discuss gifts and other amenities for the Regional Director and other distinguished guests.
Program/Music - discuss the program/entertainment for the luncheon.
Souvenirs - Discuss other possible customized souvenirs for the Far Western Region.
Communication - Responsible for communication, letters, and notices between the BHC and the Region.
Technology Presentation - Responsible for gathering and organizing the presentation for the luncheon.

7. Other
Committee Chairs:
Marsha Jamison
Soror Billie Rayford
Soror Bettye Wilkes
Committee Treasurer: Soror

ROSEN CENTRE HOTEL BANQUET
AGREEMENT
All reservations and agreements are made upon and are
subject to the rules and regulations of the Hotel and the
following conditions:

GUARANTEES
Guaranteed attendance figures for all private functions must be communicated to the Hotel's Catering Department by 12:Noon seventy-two (72) hours prior to the date of each function. This attendance figure will be considered a guarantee not subject to reduction and represents a minimum number of attendees for
which the hotel will charge. The Hotel will not be responsible
for providing identical services for more than five (5) percent
over guaranteed attendance up to 1000 guests and three (3)
percent over guaranteed attendance in excess of 1000 guests.
Guarantees for events on Sunday, Monday, and Tuesday are
due by 12:Noon on the preceding Friday. If no guarantee is
received, the projected number reflected on the Banquet Event
Order (BEO) will be considered such and you will be charged
for that number or the number attending, whichever is greater.
TAX
Federal, state, and municipal taxes which apply or may be
imposed in conjunction with this agreement are in addition to
herein agreed upon pricing for services rendered and the
patron agrees to pay for them separately.
SERVICE CHARGE
A service charge of 20% will be added to all food, beverage,
and function space rental added to the account. An additional
$75.00 labor charge will apply to all banquet checks with a
guarantee of nineteen (19) or less.
FOOD & BEVERAGE
All food and beverage items must be supplied and/or prepared
by the Hotel. The patron or any of the patron’s invitees or
guests shall bring in no food or beverage. Incense restrictions
prohibit the patron from removing any food and beverage from
the premises.
SIGNAGE and BANNERS
The Hotel reserves the right to approve all signage in the
banquet and meeting areas, as well as all public space areas.
All signs must be professionally printed. Printed signs must
be free standing or on easels. The Hotel will assist with the
placement of all signage and banners and depending on the
nature of the assistance required, a labor charge will apply.
PUBLIC SPACE:
The Hotel will not be responsible for personal items left
unattended in public areas. Personal items include but are not
limited to lap top computers, purses, cellular telephones,
pagers, etc. Public space is defined as any area of the Hotel
other than the guest hotel room or the Hotel safe. Public space
includes but is not limited to salons, meeting rooms,
restaurants, lobby area, storage rooms, gift shops, rest rooms,
health clubs, hallways, etc.
HOLD HARMLESS
The CLIENT of this document hereafter referred to as
CLIENT assumes entire responsibility and hereby agrees to
protect, indemnify, defend and save the ROSEN CENTRE
HOTEL, ROSEN HOTELS & RESORTS, INC., and the
affiliates and subsidiaries of each, the officers, directors,
agents and partners of each (“indemnified Parties”) harmless
against all claims, losses, or damages to persons or property,
governmental charges or fines and attorney’s fees arising out
of or caused by the HOTEL’ S actions or inactions or CLIENT
installation, removal, maintenance, occupancy or use of the
ROSEN CENTRE HOTEL premises or a part thereof.
LOST and FOUND
The Hotel will not accept any responsibility for damage or loss
of any merchandise or properly left in the Hotel, before,
during, and/or after any function.
FUNCTION ROOMS
Function rooms are assigned by the Hotel based upon the
guaranteed minimum number of guests anticipated for each
event. The Hotel reserves the right to reassign function space
based upon fluctuations in anticipated attendance figures.
Rental and/or labor fees will apply in instances where
attendance drops and set up requirements are extraordinary.
DAMAGE
Patrons agree to be responsible and reimburse the ROSEN
CENTRE HOTEL for any damage done to the Hotel by the
patron and/or patron’s guests. The Hotel may require security
guards to be provided at the patrons' expense. Only Hotel
authorized security may be used.
OUTDOOR FUNCTIONS
The ROSEN CENTRE HOTEL reserves the right to make
the decision to move scheduled outdoor events indoors to
assigned backup space in the event of inclement weather. An
additional service charge will apply for outdoor events: 1)
attendance up to 100 guests, a flat fee of $300.00, or 2)
attendance in excess of 100 guests, a fee of $3.00 per person.
PAYMENTS
Payment is required seventy two (72) hours in advance of the
function unless other arrangements have been established to
the satisfaction of the Hotel, in which event all master account
charges will be paid prior to departure.
CONTRACTUAL LIABILITY
Performance of this agreement is contingent upon the ability of
the Hotel management to complete the Same, and is subject to
labor troubles, disputes, or strikes, accidents, government
(federal, state or municipal) requisitions, restrictions upon
travel, transportation^ foods, beverages or supplies, and other
causes whether enumerated herein or not, beyond control of
management preventing or interfering with performance. In
no event shall the ROSEN CENTRE HOTEL, or Tamar
Rosen, Inc. be liable for the loss of profit or for other similar
or dissimilar collateral or consequential damages whether
based on breach of contract, warranty or otherwise.
Displays
FRESH FRUIT SPECTACULAR
Seasonal Melons and Berries attractively displayed
Served with Pineapple Coconut Dip
$7.50 per person
INTERNATIONAL AND DOMESTIC CHEESE DISPLAY
Garnished with Fresh Fruit
Accompanied by assortment of crackers and flat bread
$8.75 per person
CRUDITE OF FRESH VEGETABLES
with Choice of Dip (Spinach, Herb Pesto, Ranch, or Onion)
$7.00 per person
DELUXE ANTIPASTO DISPLAY
Cold Display of Assorted Italian Meats and Cheese
Garnished with Olives, Pepperoncini, and Marinated Vegetables
Assorted crackers and flat breads
$12.50 per person
GRILLED VEGETABLE DISPLAY
Market Vegetables Marinated, Grilled
and Topped with Montrachet Cheese
$10.50 per person
SUSHI DISPLAY
(Based on Three Pieces Per person)
Fresh Oriental Seafood Specialties with Wasabi,
Soy Sauce and Rice Cakes
$16.50 per person
SMOKED SALMON
Chilled Whole Side or Norwegian Smoked Salmon
Decorated with Classical Condiments
Served with Rye and Pumpernickel Bread
$11.50 per person
All Prices are subject to 20°/> Service Charge and 6°/o Sales Tax.
Hors d'Oeuvres
Cold Hors d'Oeuvre Selections
(All Prices are Per 100 Pieces)
Prosciutto Wrapped Asparagus..............................$325.00
Carpaccio of Beef
With Hors eradish................................................$325.00
Chilled Jumbo Shrimp Cocktail............................ $400.00
Cucumber, Watercress and
Smoked Chicken...................................................$275.00
Cucumber Rondelle with
Jumbo Lump Crabmeat....................................... $350.00
Deviled Eggs........................................................... $275.00
Assorted Finger Sandwiches.................................. $300.00
Fois Gras on Toast Points..................................... $325.00
Fruit and Cheese Kabobs....................................... $375.00
Petite Bouchee with
Smoked Trout Mousse......................................$275.00
Prosciutto and Provolone
Cheese................................................. ....$275.00
Salami Cornucopias............................................. $250.00
Smoked Salmon Pinwheel...................................$350.00
Smoked Duck Mandarin Orange....................... $350.00
Steak Tartare........................................................$350.00
Strawberries Filled with
Boursin Cheese............................................... $325.00
Strawberries Dipped In Chocolate.................... $325.00
Hot Hors dfOeuvre Selections
(All Prices are Per 100 Pieces)
Blackened Chicken Tidbits.................................... $275.00
Breaded Chicken Tenders...................................... $275.00
Breaded Artichoke Hearts...................................... $275.00
Buffalo Wings with Bleu Cheese.......................... $250.00
Cashew Chicken Spring Rolls
With Dijon Sauce..................................................$300.00
Chicken Sate With Spicy
Peanut Sauce..........................................................$275.00
Conch Fritters with Green Salsa........................... $300.00
Feta Cheese And Sun-Dried
Tomato in Phyllo..................................................$275.00
Five Spice Beef On A Stick................................... $325.00
Jerk Chicken Sticks..................................................$275.00
Lamb Empanadillas................................... $325.00
Creole or Swedish Meatballs.................................. $275.00
Mini Quiche Lorraine $250.00
Mini Beef Fajitas................................................... $325.00
Mini Beef Wellingtons......................................... $325.00
Mini Crabcakes With Tangy
Cocktail and Tartar Sauces................................$325.00
Mushroom Caps
stuffed with Seafood........................................$325.00
stuffed with Sausage........................................... $325.00
Pepperoni Mini Calzones......................................$300.00
Pot Stickers With Duck Sauce.............................$300.00
Scallops Wrapped In Bacon.................................$325.00
Shrimp And Beef Kabobs....................................$325.00
Spanakopita.................. $250.00
Vegetable Spring Rolls
with Duck Sauce............................................... $275.00
Reception Packages
Package I
Crudite of Fresh Vegetables with Choice of Dip
Cheese and Fruit Display
International and Domestic Cheeses Garnished with Fresh Fruits and Berries
Accompanied by Fancy Crackers and Lavosh
Chafing Dishes of....
Breaded Artichoke Hearts, Spanakopita, Buffalo Wings with Blue Cheese
and Vegetable Spring Rolls with Duck Sauce
$35.00 per person
Based on 8 Pieces Per person With a Minimum of 50 People
Package II
Crudite of Fresh Vegetables with Choice of Dip
International and Domestic Cheese Display
International and Domestic Cheeses Garnished with Fresh Fruits and Berries
Accompanied by Fancy Crackers and Lavosh
Chafing Dishes of....
Cashew Chicken Spring Rolls with Dijon Sauce
Feta Cheese and Sundried Tomato in Phyllo • Mini Beef Fajitas
Mini Crabcakes with Tangy Cocktail and Tartar Sauces
Italian Pasta Bar
Choice of (2) Pastas and (2) Sauces:
Tortellini, Ravioli, and Penne Pasta
Served with Alfredo, Tomato Basil and Pesto Cream Sauces
Fresh Cracked Black Pepper and Parmesan Cheese, Italian Bread Sticks
From the Carving Board
For groups over 150.....
Steamship Round of Beef
For groups under 150....
Sliced Sirloin of Beef
Served with Horseradish Cream, Dijon Mustard and Mini Rolls
$45.00 per person
Based on 10 Pieces Per person with a Minimum of 50 People
Reception Packages
Package III
Deluxe Antipasto Display
Cold Display of Assorted Italian Meats and Cheeses garnished with
Olives, Pepperoncini, and Marinated Vegetables
Assorted Crackers and Crusty Bread
Oriental Station
Five Spice Beef with Ginger and Garlic,
Chicken Stir Fry with Cashews and Oriental Vegetables in a Sesame Sauce
Chafing Dishes of....
Mini Beef Wellington • Scallops Wrapped in Bacon
Lamb Empanadillas • Shrimp and Beef Kabobs
From the Carving Board
Peppered Tenderloin of Beef
Citrus Marinated Turkey Roasted to Perfection
Mini Rolls and Condiments
$55.00 per person
Based on 12 Pieces Per person with a Minimum of 50 People
Package IV
Fresh Fruit Spectacular
Seasonal Melons and Berries
Attractively Displayed with Pineapple Coconut Dip
Baked Brie with Brown Sugar and Almonds
Garnished with Champagne Grapes
Display of Deluxe Pastries and Petit Fours
Chocolate Dipped Strawberries • Truffles
Tortes • Cakes • Pies
International Flavored Coffees
$45.00 per person
Based on (6) Pieces Per person with a Minimum of 50 People
**AH Action Stations are Interchangeable**
All Prices are subject to 20% Service Charge and 6% Sales Tax
Catering Wine Suggestions
WHITE WINES
PRODUCER & TYPE
Kunde Estate, Chardonnay............................................... $ 44.00
Estancia Estate, Chardonnay..................................................................$ 36.00
Savona, Chardonnay.................................................................................$ 30.00
Ca Donini, Chardonnay...........................................................................$ 26.00
RED WINES
PRODUCER & TYPE
Charles Krug, Cabernet Sauvignon........................................................$ 44.00
Estancia Estate, Pinot Noir.....................................................................$ 36.00
Wente Vineyards, Merlot......... ...................................... $ 36.00
Wente Vineyards, Cabernet Sauvignon................................................. $ 36.00
Savona, Merlot...........................................................................................$ 30.00
Ca Donini, Merlot.....................................................................................$ 26.00
All prices quoted are subject to a 20°/> service charge and 6°/o sales tax.
Carver or Attendant Required at $65.00 each
ITALIAN PASTA BAR
Choice of Two Pastas
Tortellini, Ravioli, and Penne Pasta
Choice of (2) Sauces: Alfredo, Tomato
Basil and Pesto Cream Sauces
served with Fresh Cracked Black Pepper
and Parmesan Cheese
Italian Bread Sticks
$10.00 per person
PAELLA VALENCIANA
Classical presentation of Seafood
Tossed with Rice, Saffron, Tomato, Bell
Pepper, Onion and Peas
$11.50 per person
(Minimum 50 People)
WHOLE ROAST TURKEY
Mini Rolls and Condiments
Serves approximately 50
$325.00
BAKED HONEY CURED HAM
Mini Rolls and Assorted Mustards
Serves approximately 50
$350.00
ROAST LOIN OF PORK
Marinated and Slow Roasted
Served with Mini Rolls and Condiments
Serves approximately 50
$350.00
FRUITS FROM THE SEA
Sauteed Sea Scallops
and Jumbo Gulf Shrimp
with Chardonnay and Fresh Cream
prepared Scampi-style
based on 4 pcs per person
$16.00 per person
(Minimum 50 People)
FROM THE WOK
Five Spice Beef with Ginger and Garlic,
Chicken Stir Fry with Cashews, and
Oriental Vegetables in a Sesame Sauce
$11.00 per person
ROAST TENDERLOIN OF BEEF
Mini Rolls and Condiments
Serves approximately 25
$400.00
PEPPERED SIRLOIN OF BEEF
Roasted to Perfection
Mini Rolls and Condiments
Serves approximately 50
$350.00
STEAMSHIP ROUND OF BEEF
Served with Horseradish Cream,
Dijon Mustard and Mini Rolls
Serves approximately 150-200
$675.00
Beverages / Cocktails
Sponsored Host Bar
Premium Brands...................................$5.00
Name Brands......................................... $4.75
Wine.........................................................$4.50
Champagne............................................$4.50
Cognacs and Cordials...........................$6.25
Imported and Premium Beers.............$4.00
Domestic Beer.......................................$3.75
Mineral Waters......................................$3.75
Soft Drinks.............................................$3.00
Cash Bar
Premium Brands.......................................... $5.50
Name Brands.................................................$5.00
Wine................................................................$4.75
Cognacs and Cordials..................................$6.75
Imported and Premium Beers...................$4.75
Domestic Beer........................ $4.50
Mineral Waters............................................. $3.75
Soft Drinks....................................................$3.00
Cocktail Hour
Select one of the following plans and you will be charged per person
based on a guaranteed attendance or actual attendance, whichever is greater
PREMIUM BRANDS NAME BRANDS
1 Hour.................................................. $13.00
2 Hours.................................................$19.00
Additional Service, per Hour...............$6.00
1 Hour..........................................................$10.00
2 Hours........................................................$15.00
Additional Service, per Hour.....................$5.00
Cocktail Punches
(Pricedper Gallon)
Champagne Punch...............................................................................$95.00
Mimosa Punch.....................................................................................$95.00
Bloody Marys........................................................................................$95.00
Margaritas..............................................................................................$95.00
Mai Tai................................................................................................... $95.00
Labor Charges
Labor Charges are based on a Three Hour Minimum with a charge of $30.00 for Each Additional Hour.
BARTENDERS................................................................................................................$80.00/Each
The bartender charge is applicable only if beverage revenue, exclusive of the 20% service
charge and 6% sales tax does not exceed $675.00 per bar, plus $30.00 for each additional
hour (the additional fee is required for ALL bars over (3) hours.)
All Prices are subject to 20% Service Charge and 6% Sales Tax