Meeting minutes for Consolidated Student Senate, University of Nevada, Las Vegas, June 30, 2008

UNLVCSUN S T U D E N T G O V E R N M E N T STUDENT BODY SENATE PRESIDENT MATT CUTLER CSUN SENATE MEETING 38-18 MONDAY, June 3(fh, 2008 SU208C, 5:00PM NOTE: Below is an agenda of all items scheduled to be considered. Various items are listed as action items on the following agenda. Reasonable efforts will be made to assist and accommodate physically disabled persons attending the meeting. Please call the CSUN office at (702) 895-3645 in advance so that arrangements may be made. RickShukis M Senate President Pro Tempore Business Mike Wong H University Studies Paige Hanson fi Education Megan Murphy H University Studies Victor Barragan H Sciences Gil Lopez-Herrera ji Business « Chelsea Milko ^ Liberal Arts . i Sally Wong 1 Brieger j-i Education Aaron Baca H Engineering Justin Favela Fine Arts Krystal Ramirez ^ Fine Arts Adrian Viesca H-Liberal Arts Leshelle Perez H Sciences Jason Ontiveros R Urban Affairs Nicole Baldridge t i Health Sciences Ilse Zuniga Liberal Arts Jay Romo A/ Urban Affairs David Rapoport H Business Tara Henley Health Sciences Peter Yaskin Hotel Christina Bates H Hotel Sophia Ahmad U Hotel Jesus Campuzano jA Engineering I. CALL TO ORDER TIME: II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. APPROVAL OF MINUTES The following minutes are submitted for approval Motion: Move to approve 38-15 and postpone 38-14,16,17 Second: (So-P Vote: V. PUBLIC COMMENT INFORMATION Public Comment will be taken during this agenda item. No action may be taken on a matter raised under this item until the matter is included on an agenda as an item on which action may be taken. The Chairman may place reasonable limitations as to the amount of time individuals may address the Senate. The Chairman may elect to allow public comment on a specific agenda item when the agenda item is being considered. VI. REPORTS A. Senate Committee Reports B. Faculty Senate/University Committee Reports C. Business Manager Report D. Liaison Reports a. Student Involvement and Activities b. Residence Hall Association c. Student Athletics d. Student Health Advisory Committee e. ROTC f. Air Force ROTC E. Rebel Yell Report VII. EXECUTIVE BOARD ANNOUNCEMENTS INFORMATION Consolidated Students University of Nevada-Las Vegas 4505 Maryland Parkway Las Vegas, Nevada 89154-2009 (702) 895-3645 Fax (702) 895-4606 S T U D E N T G O V E R N M E N T VIII. OLD BUSINESS Information/Action nut of order to Old Business G Action Item: Approval of an executive board nominee to serve as the Publications Director for a term ending on April 30th, 2009. As submitted bv Senate President Saint on behalf of Director Cronis. Motion: Move to combine and postpone A & D. Second: Amendment: B. Action Item: Approval of an exeetrtive-%o^t4-neHiffiee to serve as the Marketing Design Director for a term ending on April 30th, 2009. As submitted by Senate President Saint on behalf of Director Cronis. Motion: Move to approve. Second: Amendment: C. Action Item: Approval of an executive board nominee to serve as the Campus Life Director for a term ending pn April 30th, 2009. As submitted by Senate President Saint on.behalf of Director, Cronis. Motion: Move to approve. Second: Amendment: Vote: Vote: Vote: Vote: Vote: Vote: Action Item: Nomination/Approval of one (1) member of CSUN to serve as a justice for a two year term beginning on date of appointment. As submitted by Senate President Cutler. (jL/Action Item: Approval of an amount not to exceed $4,000 for David Colemanon_ January 29th. Cost to be encumbered from CSUN 2702 FY08 Entertainment and Programming budget. As Submitted by Senate President Pro Tempore Shukis on behalf of Director Ouzer. Motion: Move to combine and approve E & F and new business V & W. Second: Amendment: (f) Action Item: Approval of an amount not to exceed $3,500 for family weekend entertainment on November 7th. Cost to be encumbered from CSUN 2702 FY08 Entertainment and Programming budget. As Submitted by Senate President Pro Tempore Shukis on behalf of Director Ouzer. G. Action Item: Approval of the CSUN FY09 Budget as submitted by Senate President Pro Tempore Shukis. See attachment 38.17.02. Motion: Move to approve. Second: Amendment: Vote: Vote: Consolidated Students University of Nevada-Las Vegas 4505 Maryland Parkway Las Vegas, Nevada 89154-2009 (702) 895-3645 Fax (702) 895-4606 Vote: Vote: S T U D E N T G O V E R N M E N T Move out of order to New Business A Action Item: Nomination/Approval of one (1) member of CSUN to serve as University Studies Senator for the remainder of the 38th session. As submitted by Senate President Cutler. Motion: Move.to approve and open nominations-. Second: Bcjh-i Nominations (nominating senator/nominee): Second: Procedure: Second: Main Vote: IX. NEW BUSINESS Action Item: Approval of an amount not to exceed $16,000.00 to renew the USA Today/New York Times Readership Program for the 2008-2009 Academic Year. Costs encumbered from CSUN FY09 Discretionary Budget. As submitted by President Cronis. Motion: Move to approve. Second: Amendment: B. Action Item: Approval of Danielle Insheiwat to serve on the Nevada Student Affairs Board for a term ending AwriT30lh. 2009. As submitted bv President Cronis on behalf of Director Mever. Motion: Move to approve. Seconds- Amendment: Action Item: Commitment of changes made to Senate Statute 950.02.to the Seeate-Bylaws Geimmttee. Please see attachment 38.18.01. As submitted by President Cronis. Motion: Move to commit. Second: Vote: Amendment: Vote: D. Action Item: Approval of an amount not to exceed $1,100.00 for travel costs by President —' Cronis and Chief Counsel Valera to attend the Nevada Legislatures' Special Session taking place in Carson City from Friday, June 27th to Sunday, June 29th. Costs encumbered from CSUN FY08 Campus Life Budget. As submitted by President Cronis. Motion: Move to approve. Second: Vote: Amendment: Vote: E. Action Item: Approval of the 2008-2009 CSUN Code of Conduct. Please see attachment 38.18.02. As submitted by Vice President Sehdev. Consolidated Students University of Nevada-Las Vegas 4505 Maryland Parkway Las Vegas, Nevada 89154-2009 (702) 895-3645 Fax (702) 895-4606 Vote: Vote: Vote: Vote: Vote: UNLVCSUN S T U D E N T G O V E R N M E N T M. Action Item: Approval of $17,777.60 to be transferred to Student Financial Services for the Leadership Scholarship. Costs to be encumbered from the CSUN 2702 FY09 Voluntary Transfers Budget. As submitted by President Cronis. N. Action Item: Approval of $10,000.00 to be transferred to Student Financial Services for the Pre- Professional Scholarship. Costs to be encumbered from the CSUN 2702 FY09 Voluntary Transfers Budget. As submitted by President Cronis. O. Action Item: Approval of $7,500.00 to be transferred to Student Financial Services for the Student Teaching Scholarship. Costs to be encumbered from the CSUN 2702 FY09 Voluntary Transfers Budget. As submitted by President Cronis. P. Action Item: Approval of $10,000 to be transferred to Student Financial Services for the Tom Weisner Scholarship. Costs to be encumbered from the CSUN 2702 FY09 Voluntary Transfers Budget. As submitted by President Cronis. Q. Action Item: Approval of $4,600.00 to be paid to Southwest Printers for the purchase of Exam Books. Costs to be encumbered from the CSUN 2702 FY09 Services Budget. As submitted by President Cronis. R. Action Item: Approval of $7,100.00 to be paid to Precision Data Products for the purchase of Scantrons. Costs to be encumbered from the CSUN 2702 FY09 Services Budget. As submitted by President Cronis. S. Action Item: Approval of $2,100.00 to be utilized to purchase pencils for students test-taking purposes. Costs to be encumbered from the CSUN 2702 FY09 Services Budget. As submitted by President Cronis. T. Action Item: Approval of an amount not exceed $25,000.00 for administrative overhead fees. Costs to be encumbered from the CSUN 2702 FY09 Operations Budget. As submitted by President Cronis. XII. Adjournment Consolidated Students University of Nevada-Las Vegas 4505 Maryland Parkway Las Vegas, Nevada 89154-2009 (702) 895-3645 Fax (702) 895-4606 U. Action Item: Approval of $2,500.00 for phone services within the CSUN Offices. Costs to be encumbered from the CSUN 2702 FY09 Operations Budget. As submitted by President Cronis. Action Item: Approval of an amount not to exceed $3,500 for noon scene on September 4th. Cost to be encumbered from CSUN 2702 FY09 Entertainment and Programming Budget. As Submitted by Senate President Pro Tempore Shukis on Behalf of Director Ouzer. Action Item: Approval of an amount not to exceed $25,000 for homecoming events Cost to be encumbered from CSUN 2702 FY09 Entertainment and Programming Budget. As Submitted by Senate President Pro Tempore Shukis on Behalf of Director Ouzer. X. Executive Board Summations XI. Good of the Senate UNLVCSUN S T U D E N T G O V E R N M E N T Motion: Move to approve. Second: Vote: Amendment: Vote: F. Action Item: Approval of an amount not to exceed $6,100.00 for the photocopier contract. Costs encumbered from CSUN 2702 FY09 Operations Budget. As submitted by President Cronis. Motion: Move to approve. Second: Vote: Amendment: Vote: G. Action Item: Approval of an amount not to exceed $18,100.00 for receptionist wages. Costs to be encumbered from CSUN 2702 FY09 Wages Budget. Fringe Benefits to be encumbered from CSUN 2702 FY09 Wages Budget. As submitted by President Cronis. Motion: Move to approve. Second: Vote: Amendment: Vote: H. Action Item: Approval of a contract between CSUN and CSUN Legal Counsel Christian Hardigree. As submitted by President Cronis. Motion: Move to approve. Second: Vote: Amendment: Vote: I. Action Item: Approval of $72,031.16 to be paid to the Business Manager and the Manager Assistant in accordance with UNLV policies. Cost to be encumbered from CSUN 2702 FY09 Wages Budget. Fringe benefits to be encumbered from CSUN 2702 FY09 Wages Budget. As submitted by President Cronis. Motion: Move to postpone. Second: Vote: Amendment: Vote: J. Action Item: Approval of $88,000.00 to be transferred to Student Financial Services for Fee Waivers for CSUN. Costs to be encumbered from the CSUN 2702 FY09 Voluntary Transfers Budget. As submitted by President Cronis. Motion: Move to combine and approve J - U. Second: Vote: Amendment: Vote: K. Action Item: Approval of $9,000.00 to be transferred to Student Financial Services for Career Services. Costs to be encumbered from the CSUN 2702 FY09 Voluntary Transfers Budget. As submitted by President Cronis. L. Action Item: Approval of $10,000.00 to be transferred to Student Financial Services for the Head Start Scholarship. Costs to be encumbered from the CSUN 2702 FY09 Voluntary Transfers Budget. As submitted by President Cronis. Consolidated Students University of Nevada-Las Vegas 4505 Maryland Parkway Las Vegas, Nevada 89154-2009 (702) 895-3645 Fax (702) 895-4606 UNLVCSUN S T U D E N T G O V E R N M E N T This meeting has been posted in accordance with NRS 241.020 on the third floor of the Student Union, the seventh floor of the FDH, BEH, CSUN annex in the CBC, and also posted on-line at www.UNLVCSUN.com Consolidated Students University of Nevada-Las Vegas 4505 Maryland Parkway Las Vegas, Nevada 89154-2009 (702) 895-3645 Fax (702) 895-4606 Attachment 38.18.02 CSUN Code of Conduct 2008-2009 This document is the standards and rules for conduct for all CSUN Representatives in and around the Student Government Offices, and while these persons are on CSUN and University business and property. The following guidelines are to be considered in the behavior of those persons employed by or otherwise representing CSUN and the University. CSUN personnel should follow all the facility and university standards and codes of conduct, as we share this space with all faculty, staff, and students. Members of CSUN Student Government are expected to conduct themselves according to the University of Nevada, Las Vegas Student Conduct Code and Policies, in and out of the CSUN offices and annexes. It is our hope that each member of CSUN can and will conduct themselves in a manner that is reflective of the position they hold. A CSUN employee shall hereafter be defined as any person who is currently receiving a stipend, salary, fee waiver, or hourly wage from CSUN or who actively participates or volunteers for any entity of CSUN Student Government. CSUN Member Responsibilities The following acts are prohibited: Interference to the rights and freedoms of others, including but not limited to, • Assaulting, striking, harassing or threatening another CSUN student employee, staff member, or officer. • Any action of a sexual nature or involving sexual activities that are intimidating, demeaning, coercive or violent to the privacy of another CSUN employee or student. • Trespassing, forcefully entering or occupying CSUN offices or annexes without authorized permission. • Wrongful utilization of CSUN goods, money, services, or property. • Forging, altering, or misusing University or public record documents. • Unauthorized use of a computer system, authorization codes, or restricted data for personal or CSUN use. • The repeated use of foul language in a public or office setting even after others have respectfully asked and documented that you refrain from the act. (Foul language will be defined as something beyond the general bounds of good taste and discretion or that is offensive to another member or employee of CSUN.) • Destruction or vandalism of personal or public property or usage with the intent to destroy. CSUN member Obligations: It is the obligation of any CSUN official, elected or otherwise, to act and react with their constituency in mind at all times. Voting or representing other groups, organizations, or individuals, not affiliated with an official's constituency is not acceptable and will not be tolerated. It is necessary to remain unbiased and unaffiliated with organizations outside of one's constituency when acting in any CSUN capacity (i.e. committee and board meetings, appointments, senate or executive board meetings, and all voting instances.) CSUN Property: CSUN Property includes but is not limited to the main CSUN offices on the third floor of the Student Union, the CBC annex, and CSUN Storage areas. The CSUN offices and annexes are under the sole control of the Student Body President. The Chambers (Senate and Directors) are a work and meeting space for all CSUN employees. Priority of the chambers will be given to CSUN committee or board meetings and CSUN student legal services. If the chambers are not being utilized by CSUN members they will be open to students until otherwise needed to conduct CSUN business. The CSUN carts are to be used by CSUN officials for CSUN business only. All CSUN employees must abide by the CSUN and University Cart policies. Only Executive Branch members who are cart certified by the university are allowed to drive the carts. Senators will be allowed to drive the white senator cart for official CSUN business only and must check out a key from the Student Body Vice President. CSUN computers are to be used by CSUN employees and officers only. Priority of these computers will be given to CSUN business, and thereafter on a first come first serve basis. The CSUN Copy machine is to be used for CSUN Business only. Each member of the CSUN executive branch will be given a specific Personal Identification Number in order to track the number of copies they make. It is up to the CSUN business manager, or assistant when applicable, to monitor the usage and abuse of the copy machine. Abuse of the copy machine will result in the loss of copying privileges. Legislative branch members may use the copying machine with the consent of the Business manager or assistant, when applicable. Guests: In order to remain productive, each CSUN employee and/or officer may have no more than two (2) guests in the office at any given time, for non-CSUN related business. Please be respectful of the receptionists who are required to monitor incoming guests and those around the office working. Housekeeping: It is imperative that CSUN officials keep their workspace clear of clutter and debris to preserve the professional atmosphere of the office. Anything on, around or near the general vicinity of the Senate mailboxes, Senate Secretary, Senate President Pro-Tempore, Vice President Pro-Tempore, or CSUN director's desks, Executive Board or Business manager's offices are to be recognized as that individual's personal property and to be treated as such. Rummaging, riffling, "borrowing", or removing possessions that are not yours will notbe tolerated. Any CSUN employee or guest of an employee caught stealing from a CSUN member or student will be subject to investigation by the Rules and Ethics Committee, the University, and banned from the CSUN Offices. Consequences: Any Violation or grievance regarding the CSUN Code of Conduct will be sent in written form to: • Chair of CSUN Rules and Ethics Committee • CSUN President • CSUN Vice President • CSUN Senate President The Rules and Ethics Committee will arrange a hearing in accordance to CSUN bylaw 31. The CSUN Executive Board is ultimately responsible for upholding and reinforcing the CSUN Code of Conduct for themselves, CSUN employees, and their guests. However, all members of CSUN are encouraged to hold themselves and their peers accountable for their actions. Respectfully Submitted by, Vik Sehdev Student Body Vice President Attachment 38.18.01 Chapter 900 -Appropriations, Expenditures, Revenues and Budgets- Statute: 950.02 Fee waivers as compensations: CSUN shall pay up to, but not in excess of, forty two (42) semester credits per academic year [thirty (30) semester credits per academic year for] any officer [the Executive Board and the Directors for whom a fee waiver has been approved. CSUN shall pay up to, but not in excess of, twelve (12) semester credits per academic year for Senators and Assistant Directors.] All fee waivers must be approved by the Senate except as defined in the CSUN Constitution and/or bylaws.