Meeting minutes for Consolidated Student Senate University of Nevada, Las Vegas, April 10, 1995

University of Nevada, Las Vegas Student Government Office of the Senate President ^ J. William Romero, Jr. RcOEWfO eo ttpu a A i a f f i p S f t \mmv> i Are 5 8 54 &H '35 Pa/r/cA T.C. Smith Senate President Pro Tempore Business & Economics AGENDA SENATE MEETING 25-15 MONDAY, APRIL 10,1995 MOYER STUDENT UNION 201 6:30P.M. John W. Pida j Kumar. Performance & Development Walt C. Vodrazka, Jr. Engineering JJ Jamie J. Fox Education Scott D. Schwartz Hotel Administration Shawna J. Campbell Liberal Arts Terence Carroll Student Development Keith W. McLain V. Science & Mathematics Leia Fleischman Fine & Performing Arts A. Kirs tin Anderson Liberal Arts Terry ,4. Morrow Communications Joe Laxague "usiness & Economics Edward A. Ri vera Business & Economics Laura Zurek Hotel Administration Julie Wong Education Carl Tolbert Liberal Arts Steven W. Eisen Business & Economics Geoffrey Fayyad Student Development Terry A. Moore g Studies Jonathan Schiff Hotel Administration CALL TO ORDER ROLL CALL m. APPROVAL OF MINUTES 25-14 IV. ANNOUNCEMENTS BOARD & COMMITTEE REPORTS A SENATE COMMITTEE REPORTS a. Rules & Ethics, CHAIR SCHWARTZ b. Campus Safety & Awareness,CHAIR FLEISCHMAN c. Bylaws, CHAIR MCLAIN d. Ad hoc Constitutional Revision, CHAIR CAMPBELL e. Ways & Means, CHAIR FOX f. Student Health Liaison, SENATOR RIVERA g. Ad hoc Student Health Committee, CHAIR SMITH h. VACANT SENATE SEATS 1. Architecture (1) 2. Student Development (1) DIRECTOR REPORTS a. Nevada Student Affairs, DIRECTOR JOHANNSSON b. Office of Student Information,DIRECTOR WALLACE c. Organizations Board, DIRECTOR PHILLIPS d. Student Services, DIRECTOR GREENHALGH C. BUSINESS MANAGEMENT REPORTS a. Consolidated Student Business Manager b. KUNV 91.5 FM c. Residential Hall Liaison PAGE 1 CONSOLIDATED STUDENTS • UNIVERSITY OF NEVADA. 4505 SOUTH MARYLAND PARKWAY • LAS VEGAS, NEVADA 89154-2009 • (702) 895-3477 • FAX (702) 895-4606 SENATE MEETING 25-15 / MONDAY, APRIL 10, 1995 D. FACULTY SENATE SEAT REPORTS a. Academic Budget b. Academic Standards c. Admissions d. Code e. Curriculum f. General Education g. Grievance h. Library i. Public Relation j. Scholarship k. Status of Women 1. Rebel Yell Advisory Board VI. PUBLIC COMMENT [In accordance with N.R.S. 241.020 (2)(c)(3)]. VH. UNFINISHED BUSINESS VIII. NEW BUSINESS A. Approval of Nadia Akhavan as the CSUN Entertainment & Programming Board Director through April 30, 1995; B. Approval of $100.00 per month stipend for Nadia Akhavan, CSUN Entertainment & Programming Director for the month of April, 1995 to be encumbered from of the CSUN 2702 (Gen) account; C. Approval of an amount not to exceed $5,000.00 from the 2702 (Gen) account for the "CSUN End of The Year Banquet" to be held on April 20, 1995 from 7:30p.m. to 11:30p.m.; D. Approval of an amount not to exceed $2,250.00 for expenses associated with travel of Student Body President Boixo and six (6) students to Carson City at attend "Higher Education Day" on April 26, 1995, to be encumbered from the 2702 (Gen) account; E. Approval of an amount not to exceed $2,250.00 for expenses associated with travel of Student Body President Boixo and five (5) UNLV undergraduate students to Reno to attend Legislature special meeting on UNLV undergraduate tuition, to be encumbered from the 2702 (Gen) account; F. Approval of Discussion/Approval of a non-binding vote on the support of the Senate Student Health Committee's decision regarding the Student Health Center; RSCClV'SO v m p m r n i t f i s E LA 1T v Ecuf ' APR 5 8 51*1'35 PAGE 2 SENATE AGENDA 25-15 / MONDAY, APRIL 10, 1996o8mit^SlW«*S SflWiofWetfEtf t6S0JVT£i RONFM SES|vTAw§CA< LAS VECm G. Approval of an Organization Board Funding Request from Collegiate Honors Council for $500.00 to be encumbered from the 2704 (Org) acccAftSt; J O % An j' H. Approval of an Organizations Board Funding Request from Pi Sigma Alpha for $500.00 to be encumbered from the 2704 (Org) account; I. Approval of an Organizations Board Funding Request from Golden Key Honor Society for $500.00 to be encumbered from the 2704 (Org) account; J. Reapproval of expenditures for "Jumpin'Boots", "Peaceful Words", "King for a Day", and "Sour Grapes" for the CSUN Concert Series to be encumbered from the 2705 (E&P) account instead of the 2707 (Cont) account; IX. OPEN DISCUSSION X. ADJOURNMENT Posted in accordance with the Nevada Open Meeting Law (NRS 241.00) at the following locations: Moyer Student Union Frank & Estella Beam Hall Flora Dungan Humanities Bldg. Wright Hall Thomas Beam Engineering Complex JWR/bag PAGE 3 STUDENT HEALTH COMMITTEE REPORT Student Senate Meeting April 10, 1995 Background Information: On February 6, 1995, Dr. Robert Ackerman, Vice President for Student Services, addressed the Senate regarding the Student Health Center financial status. Dr. Ackerman informed the Senate that the Governor's higher education budget would not provide UNLV Student Services with sufficient new appropriations to fund existing programs as well as the needs within mandated programs, specifically financial aid and disabled student services. In order to meet the funding needs of the mandated programs, state appropriations would need to be shifted from other Student Service departments. He indicated that $381,348.00 would be removed from the Student Health Center budget. This money represented Student Service state appropriations reallocated to the Student Health Center prior to 1988 as a means to respond to student demands for expanded health service on campus. Dr. Ackerman asked the Senate to assist Student Services make decisions regarding the future of campus health service. In response to Dr. Ackerman's request, the Senate established the Student Health Committee. The committee has met on a regular basis to explore options, both short term and long term. Goals: 1. To find a financial solution for the loss of the $381,348.00 state appropriation. 2. To minimize the negative effect on quality/quantity of medical services offered. 3. To minimize the negative effect on student fees. 4. To plan for mandated salary increases and the effects of inflation ($60,000.00) Outcomes: The committee believes that alternate health care models should be thoroughly explored in order to determine the model that would best serves UNLV. The number and complexity of health care models will necessitate an extended period of study and discussion. Insufficient time to conduct this investigation exists prior to the start of the 1995-1996 fiscal and employee contract year. Therefore, the committee has attempted to find an interim solution for the loss of state appropriated funds so that quality health care can be provided while work continues on finding a permanent solution. Requested Action: That the Senate select one of the attached funding proposals as a one (1) year interim solution in order to provide time for thorough investigation and collective decision making regarding alternative health care models. PROs CONs Proposal 1 1. All basic services maintained at current level. 2. Students who use the Health Center pay a greater proportion of the cost of the Center. 3. Student Health Fee does not increase. 1. Treatment of more serious conditions by Specialists eliminated. 2. Potential negative impact on intra-murals. 3. Reduction of service hours. 4. Increase user cost may decrease accessibility of care for some students. 5. Deficit represents the possibility of cutbacks in medical staff thus reducing medical services. Proposal 2 1. All Specialists are retained. 2. Potential accessibility problems associated with Proposal 1 are reduced. 3. Deficit is eliminated and a moderate contingency is created. 4. All basic services maintained at current level. 1. Potential negative impact on intra-murals. 2. Reduction in service hours. 3. Student Health Fee increased Proposal 3 1. All basic services maintained at current level. 2. User co-pay is weighted-those using more services pay more. 3. Small increase in Health Fee. 4. Deficit is eliminated and a small contingency is created. 5. Intramural program is not affected. 1. Student won't know cost of cost of going to the Center until after receiving treatment - may negatively affect access. 2. Reduction in service hours. 3 yWi-t-k University of Nevada, Las Vegas Student Government Office of the Senate President RECEIVED CONSOLIDATED STUDENTS STUDENT GOVERNMENT GFCS. UNIVERSITY OP NEVADA I. A '-EGAS APR Z8 12 H PH #95 MINUTES SENATE MEETING 25-15 MONDAY, APRIL 10,1995 MOYER STUDENT UNION 201 6:30P.M. I. CALL TO ORDER SENATE PRESIDENT PRO TEMPORE SMITH called the meeting to order at 6:36p.m. Kirstin Anderson Shawna Campbell Terence Carroll Steven Eisen Geoffrey Fayyad Leia Fleischman Jamie Fox Joe Laxague Keith McLain Terry Moore Terry Morrow John Pida Edward Rivera Johnathan Schiff Scott Schwartz Patrick Smith Carl Tolbert Walt Vodrazka Julie Wong Laura Zurek Sandra Shelling III. APPROVAL OF MINUTES 25-14 Out of Order, still need signatures. IV. ANNOUNCEMENTS STUDENT BODY PRESIDENT BOIXO - yielded the floor to Mr. John Lovett, Auditor, to explain the audit process and the findings/issues that they need feedback on (refer to audio tape for specific details). PRESIDENT BOIXO announces that Higher Education Day is on April 26th, and she would like to get as many Senators to go as possible. As 4505 SOUTH MARYLAND PARKWAY • LAS VEGAS, NEVADA 89154-2009 • (702) 895-3477 • FAX (702) 895-4606 II. ROLL CALL PRESENT ABSENT PAGE 1 CONSOLIDATED STUDENTS • UNIVERSITY OF NEVADA SENATE MEETING 25-15 / MONDAY, APRIL 10, 1995 far as items A and B are concerned, Nadia has not been in the office since she brought up the fact that she needed to be paid, so the Senate might want to ignore them. President Boixo will also be going up to lobby legislation , she will be taking Pro Tempore Smith and Senators, they need to know that higher education is a priority. They didn't make quorum at the Executive Board meeting, and she will be telling Vice President Lagomarsino that she believes that he is slacking. She will be vetoing the item for the Executive Board Banquet unless the alcohol is taken off the contract. She has also heard that old Executive Board members want to come to the banquet, she can't stop anyone from inviting them, but keep in mind that it is a banquet for this past years Student Government members. She has also heard that there were problems with the Executive Board elections, and she will be looking into them. V. BOARD & COMMITTEE REPORTS A. SENATE COMMITTEE REPORTS a. Rules and Ethics, CHAIR SCHWARTZ - no report. b. Campus Safety & Awareness, CHAIR FLEISCHMAN - the committee didn't have a meeting; she will be getting more safety cards; the campus lighting report she requested will be in tomorrow. c. Bylaws, CHAIR MCLAIN - the committee has not made quorum at the last four meetings, so he has scheduled another meeting for Friday at 2:00p.m. Motion made to nominate SENATOR SCHIFF as a member of the Bylaws Committee by SENATOR MCLAIN, seconded by SENATOR MOORE. SENATOR SCHIFF receives the seat on the Bylaws Committee by Unanimous Acclimation. d. Ad hoc Constitutional Revision, CHAIR CAMPBELL - the committee will be a meeting on Friday at 2:00p.m. as well. e. Ways & Means, CHAIR FOX - the committee met at 6:00p.m. tonight and will be continuing the meeting after the Senate Meeting tonight. The last meeting will be on April 17th. f. Student Health Liaison, SENATOR RIVERA - the Student Health Center representatives are here because of the item on tonights agenda. g. Ad hoc Student Health Committee, CHAIR SMITH - no report. Motion made to nominate Micheal Mangapit for the open seat for the College of Student Development by SENATOR SCHWARTZ, seconded by SENATOR CARROLL. B. DIRECTORS REPORTS a. Nevada Student Affairs, DIRECTOR JOHANNSSON - she is working on the surveys; and April 19th is the Health Fair. PAGE 2 SENATE MEETING 25-15 / MONDAY, APRIL 10, 1995 b. Office of Student Information, DIRECTOR WALLACE - she has put fliers in the Senators boxes for the upcoming events so they can post in their colleges too. c. Organizations Board, DIRECTOR PHILLIPS - thank you to the Ways & Means Committee for meeting and passing the funding requests; Jumpin' Boots will be on campus on Thursday; the last Organizations Board meeting will be in April 18th; the Scavenger Hunt sign-up's are on Friday at 10:00p.m., it was decided that CSUN members not directly involved may participate in the hunt. d. Student Services, DIRECTOR GREENHALGH - Thornburg vs. Grimes is on Thursday in the MSU Ballroom, the last event we put $7,500 down the drain, so lets get people there. C. BUSINESS MANAGEMENT REPORTS a. Consolidated Student Business Manager, MANAGER CALLISON - the auditors want to stress the accountability of the Senate, they will need to have the Senate's decisions on these issues as soon as possible. Financial report given (refer to audio tape for specifics). b. KUNV 91.5 FM, General Manager Fuller - they have turned in the letter to the auditors that explained the steps that they are taking to solve the problems that have been brought to their attention. There will be an Open House on Thursday from 1:00- 5:00p.m. c. Residential Hall Liaison - no report. Personal Privilege by SENATOR CAMPBELL at 6:50p.m. Motion made to move out of the order of the day to New Business item F by SENATOR EISEN, seconded by SENATOR RIVERA. Move into a vote. Motion fails 9-5-5. SENATORS FLEISCHMAN, SCHWARTZ, FOX, TOLBERT, and CARROLL opposed. SENATORS SCHIFF, LAXAGUE, ZUREK, WONG, and MORROW abstained. SENATOR CAMPBELL returns to the meeting. D. FACULTY SENATE SEAT REPORTS a. Admissions, SENATOR SCHWARTZ - both Admissions and Scholarship meet at 10:00a.m. so he will need a proxy for Admissions. b. Curriculum, SENATOR VODRAZKA - he has to resign because of a conflict in meeting times and his class schedule. c. Rebel Yell Advisory Board, SENATOR TOLBERT - they are having a meeting on the 17th at 12:00 noon in the 2nd floor alumni building. VI. PUBLIC COMMENT [In accordance with N.R.S. 241.020 (2)(c)(3)]. No comments from the gallery VII. UNFINISHED BUSINESS PAGE 2 SENATE MEETING 25-15 / MONDAY, APRIL 10, 1995 None at this time. VIII. NEW BUSINESS Motion made to combine items A and B by SENATOR FLEISCHMAN, seconded by SENATOR TOLBERT. Move into a vote. Motion passes 15-0-5. SENATORS LAXAGUE, SCHIFF, CAMPBELL, RIVERA, and FOX abstained. A. Approval of Nadia Akhavan as the CSUN Entertainment & Programming Board Director through April 30, 1995; B. Approval of $ 100.00 per month stipend for Nadia Akhavan, CSUN Entertainment & Programming Director; Motion to approve made by SENATOR FLEISCHMAN, seconded by SENATOR LAXAGUE. Move into a vote. Motion fails 0-20-0. C. Approval of an amount not to exceed $5,000.00 from the 2702 (Gen) account for the "CSUN End of The Year Banquet" to be held on April 20, 1995 from 7:30p.m. to 11:30p.m.; Motion to approve made by SENATOR SCHIFF, seconded by SENATOR RIVERA. SENATOR MCLAIN stated that he would like to see the banquet opened up to all students. MANAGER CALLISON stated that she would recommend that the item be approved with the stipulation that none of the money is spent on alcohol. Motion to include 'the amount not to include alcohol' after $5,000.00 made by SENATOR FAYYAD, seconded by SENATOR MOORE. Move into a vote. Motion passes 17-2-1. SENATORS CARROLL and SCHIFF opposed. SENATOR SCHWARTZ abstained. Move into vote on amended item. Motion passes 18-2-0. SENATORS MCLAIN and SCHIFF opposed. D. Approval of an amount not to exceed $2,250.00 for expenses associated with the travel of Student Body President Boixo and six (6) students to Carson City to PAGE 2 SENATE MEETING 25-15 / MONDAY, APRIL 10, 1995 attend "Higher Education Day" on April 26, 1995, to be encumbered from the 2702 (Gen) account; Motion to approve made by SENATOR FOX, seconded by SENATOR SCHWARTZ. SENATOR FLEISCHMAN stated that Bylaw 43 would have to be waived in order to adjust the amount of persons who could attend to 30 people with the amount $5,430.00. Motion to waive Bylaw 43, part b until 9:00p.m. made by SENATOR FOX, seconded by SENATOR MORROW. Move into a vote. Motion fails 13-7-0. SENATORS VODRAZKA, PIDA, MCLAIN, MOORE, SCHWARTZ, FLEISCHMAN, and WONG. Motion to waive Bylaw 43 until 8:59p.m. made by SENATOR LAXAGUE, seconded by SENATOR FOX. Move into a vote. Motion passes 14-3-3. SENATORS SCHWARTZ, FLEISCHMAN, and PIDA opposed. SENATORS VODRAZKA, MCLAIN and MOORE abstained. Motion to amend the item to 30 students and an amount of $5,430.00 made by SENATOR SCHIFF, seconded by SENATOR FAYYAD. Move into a vote. Motion passes 17-1-2. SENATOR MOORE opposed. SENATORS PIDA and VODRAZKA abstained. Discussion followed about what will happen at this event. Move into a vote on amended item. Motion passes 19-1-0. SENATOR MOORE opposed. E. Approval of an amount not to exceed $2,250.00 for expenses associated with travel of Student Body President Boixo and five (5) UNLV undergraduate students to Reno to attend Legislature special meeting on UNLV undergraduate tuition, to be encumbered from the 2702 (Gen) account; Motion to approve made by SENATOR MORROW, seconded by SENATOR ZUREK. SENATOR SCHWARTZ stated that the Senate made it clear to President Boixo that they were not in favor of a tuition increase and that was not conveyed by her, she should be taken off of the list of people going. STUDENT BODY PRESIDENT BOIXO stated that she would be taking up the newly elected Executive Board members and Senators. PAGE 2 SENATE MEETING 25-15 / MONDAY, APRIL 10, 1995 Motion to amend the item to include 'President Elect, Vice President Elect, Senate President Elect and two (2) Senators chosen by the Senate by a date to be announced at a later date' after 'undergraduate students' made by SENATOR EISEN, seconded by SENATOR RIVERA. Move into a vote. Motion passes 12-8-0. SENATORS ZUREK, WONG, MORROW, FOX, PIDA, FAYYAD, LAXAGUE, and SCHIFF opposed. Motion made to insert 'preferably' in front of 'President Elect' by SENATOR MOORE, seconded by SENATOR ZUREK. Move into vote. Motion passes 18-1-1. SENATOR LAXAGUE opposed. SENATOR SCHIFF abstained. Move into vote on amended item. Motion passes 20-0-0. SENATE PRESIDENT PRO TEMPORE SMITH calls a recess at 8:46p.m. Personal Privilege by SENATORS FOX and MORROW at 8:50p.m. SENATE PRESIDENT PRO TEMPORE SMITH calls the meeting back to order at 8:58p.m. F. Approval of Discussion/Approval of a non-binding vote on the support of the Senate Student Health Committee's decision regarding the Student Health Center; Motion to approve made by SENATOR MCLAIN, seconded by SENATOR MOORE. SENATE PRESIDENT PRO TEMPORE SMITH yielded the floor to Student Health Center representatives Terry Piper, Lori Winchell, and Kris Heard who stated that this would be a one year proposal to give them time to look into all the options for the Health Center. SENATOR MOORE stated that he was in favor of the second option and that he had to leave the meeting but wanted to make the Senate aware of his choice before he left. Personal Privilege by SENATOR MOORE at 9:05p.m. Discussion on the three different options followed. Move into a roll call vote. Motion yields the following results: 3 votes for option 1,10 votes for option 2, and 4 votes for option 3. Option 2 (attached to original minutes) will be recommended for the Student Health Center for the upcoming year. PAGE 2 SENATE MEETING 25-15 / MONDAY, APRIL 10, 1995 Motion made to combine and approve items G,H,I, and J as a whole by SENATOR EISEN, seconded SENATOR ANDERSON. Move into a vote. Motion passes 12-2-3. SENATORS CAMPBELL and LAXAGUE opposed. SENATORS TOLBERT, VODRAZKA and SCHIFF abstained. G. Approval of an Organizations Board Funding Request from Collegiate Honors Council for $500.00 to be encumbered from the 2704 (Org) account; H. Approval of an Organizations Board Funding Request from Pi Sigma Alpha for $500.00 to be encumbered from the 2704 (Org) account; I. Approval of an Organizations Board Funding Request from Golden Key Honor Society for $500.00 to be encumbered from the 2704 (Org) account; J. Reapproval of expenditures for "Jumpin' Boots", "Peaceful Words", "King for a Day", and "Sour Grapes" for the CSUN Concert Series to be encumbered from the 2705 (E&P) account instead of the 2707 (Cont) account; Motion to approve made by SENATOR FLEISCHMAN, seconded by SENATOR SCHWARTZ. SENATOR Move into a vote. Motion passes 14-0-3. SENATORS SCHIFF, TOLBERT, and CAMPBELL abstained. IX. OPEN DISCUSSION SENATOR FLEISCHMAN - stated that she was against the election company that was chosen to run elections; Glenn Gerry Glenn Ross opened last week, it's free, go; Spring Extravaganza will be great, wear your shirts, see you there; for hand bill and flier legislature next year please talk to me; I have not been following Bylaw 39, because I can't, we are not in charge of Student Security; There must be a vote on item, it is ridiculous for us to table it indefinitely; $3.00 per credit would bring in $3million and Rollie walked away with $3million, its just a thought. SENATOR SHELLING - no comment. SENATOR LAXAGUE - most of the discussion tonight was ridiculous, he voted for option 2 for the Student Health Center. SENATOR CAMPBELL - regarding the audit, Manager Callison needs help; she wasn't at the Fredrick Douglas Now event because of class and campaigning; she was glad to see the discussion on the Student Health Center. PAGE 2 SENATE MEETING 25-15 / MONDAY, APRIL 10, 1995 SENATOR TOLBERT - to respond on President Boixo's comment, he doesn't feel anything went wrong; as far as Fredrick Douglas Now, he had an Elections Board meeting and a test the next day; we are taking too much time during the Senate Meetings for personal attacks. SENATOR SCHIFF - he had the pleasure of running into President Romero after the Fredrick Douglas Now event, and he suggests that the Senate look into a bylaw requiring that the event be planned at least 6 weeks in advance. SENATOR FAYYAD - he agrees with Senator Tolbert, he is tired of the attacks too; we should be looking into different Directors positions just for advertising. SENATOR ANDERSON - she is glad and pleased with the Student Health Center decision; there is not enough time for all this discussion. SENATOR RIVERA - he voted for Fredrick Douglas Now event but was at an Elections Board Meeting; this is all just business. SENATOR EISEN - apologized to Director Greenhalgh for not being at the event, but he had a meeting; he apologized to the Student Health Center representatives for having to sit here all night; the abstaining from the vote needs to stop, you have the responsibility of voting for your constituents; he has yet to see a funding request fail. SENATOR VODRAZKA - he didn't like Director Greenhalgh's comments about if we didn't want to go we shouldn't have voted in favor of it, we vote in favor of it if we believe that it is of interest to our constituents; the comment President Boixo made about representing 18,000 students in favor of the increase was not true, there are about 1,000 students in the Engineering department that didn't want the increase. SENATOR PIDA - remember that the banquet didn't turn out to be $5,000.00, and he is not against flower eating those people were wrongfully accused; remember that the Senate can override a veto by a 2/3rds vote; Director Wallace is doing a good job with publicity. SENATOR MCLAIN - remember there is a Bylaws Committee meeting next week. SENATOR CARROLL - we need to form a committee for the audit; Hostage Symphony went well; he agrees with President Romero on the lack of planning; he is looking forward to ComedySportz. SENATOR WONG - she agrees that we do need to have more events and that is why she voted for it; this is business and that's all. SENATOR ZUREK - no comment. PAGE 2 SENATE MEETING 25-15 / MONDAY, APRIL 10, 1995 SENATOR SCHWARTZ - the debates already proved that you can't force constituents to go to events; as far as personal attacks, President Boixo doesn't represent the students and he knows the numbers better so she gets mad; she has known about bylaws since the beginning; Congratulations to the new Executive Board; the summer catalog was printed before the increase was voted on and it was already in the catalog. SENATE PRESIDENT PRO TEMPORE SMITH - stated that the Student Health Center vote is just a Band Aid for the upcoming year; the flowers at the banquet were on the plate, President Boixo never even asked what happened; Thursday ComedySportz will be at Tom & Jerry's at 9:30p.m.; the way the Directors have been addressing the Senate lately is out of line, they should be speaking to us with respect and tact. X. ADJOURNMENT Motion to adjourn made by SENATOR FLEISCHMAN, seconded by SENATOR TOLBERT. Move into a vote. Motion passes 15-1-1. SENATOR SCHWARTZ opposed. SENATOR SCHIFF abstained. The meeting is adjourned at 9:50p.m. PAGE 2 UNIVERSITY OF NEVADA, LAS VEGAS CONSOLIDATED STUDENTS OF THE UNIVERSITY OF NEVADA, LAS VEGAS Internal Audit Report January 1, 1994 through December 31, 1994 SCOPE OF AUDIT The Internal Audit Department has completed a review of the operations of the Consolidated Students of the University of Nevada, Las Vegas (CSUN) for the period January 1, 1994 through December 31, 1994. The prior audit of CSUN was for the period July 1, 1990 through May 31, 1991. The scope of our review included such tests of the accounting records and other such auditing procedures as considered necessary. The tests included, but were not necessarily restricted to, these areas: 1. Examining and testing controls over CSUN-generated revenue, including revenue from the student radio station, and typewriter rental. 2. Examining and counting the change fund for proper safeguarding and control of assets. 3. Testing CSUN expenditures for propriety, supporting documentation, and proper signature approvals. 4. Testing the physical existence of eguipment inventory. 5. Examining and testing the radio station (KUNV) for controls over: a. Donations or gifts received; b. Delinquent receivables; c. Receipt books and the Distribution of Presidential Receipts. d. Use of qualitative and/or promotional terms during the announcements; and, e. Proper payroll procedures for commission and talent payments. 6. Testing long distance telephone charges to determine that a telephone log has been maintained and that there has been no personal use or misuse of telephone lines. 7. Examining the CSUN Constitution and the Board of Regents Handbook for compliance. 8. Reviewing the prior audit report to determine that recommendations have been implemented. The Internal Audit Department is reasonably assured that operational and accounting controls of CSUN are adequate and are in compliance. However, the following findings were noted and implementation of the recommendations would further improve the functioning of CSUN. Grants-in-Aid The review disclosed that two CSUN officials both received fee waivers and registered to audit classes, not take them for credit. The CSUN Business Manager stated that this semester was the first time that any student receiving a fee waiver had used the funds to audit a class, and that she had been unable to locate any CSUN documents that even mentioned the subject. The Internal Audit Department recommends that the CSUN government be asked to either specifically approve or disapprove the practice of using fee waivers to audit classes. 2 CSUN Events The prior audit noted that there were no records indicating that revenue generating events sponsored by CSUN - such as the sale of t-shirts - had been approved by the CSUN Business Manager. The prior audit recommended that the CSUN Business Manager develop a form to be used to approve all events sponsored by CSUN. The form would ensure that events would be properly approved by the appropriate CSUN officials, and countersigned by the CSUN Business Manager so as to ensure that the manager was aware of all CSUN events being planned. Another form would be prepared and used to account for any merchandise sold. Two individuals must sign when receiving the merchandise, and when returning unsold merchandise, so as to establish funds due to CSUN. Before the close of the prior audit Internal Audit was told that this recommendation would be fully implemented. A review of cash receipts disclosed that funds were deposited from a sale of T-shirts, but none of the forms recommended in the prior audit had been prepared. We again suggest that the recommendations made in the prior audit with regard to documenting the sponsorship of revenue generating events be fully implemented. The review also disclosed that the merchandise was sold by the CSUN Business Manager, who also prepared the deposit of the funds received from the sale of the T-shirts. This is a violation of the principal of separation of duties. The Business Manager pointed out that often she is not told about such events until the last minute - if at all - and that with the limited resources available, if she gave up control over the sale merchandise to another person, there was no way she could guarantee control over the merchandise and funds received. The Internal Audit Department recommends that at a minimum whenever the Business Manager is involved in the sale of merchandise, another person should be involved to sign documents as a witness and periodically review records documenting the disposition of funds raised by the sale of merchandise. The CSUN Business Manager has no assistants. All of the work is done by one person. We would suggest that strong consideration be given to hiring another person so that duties can be separated and proper controls implemented. Receipts into Accounts The Internal Audit Department traced funds deposited into two CSUN accounts to determine if deposits were being made on a timely basis. UNLV Business Office policy reguires funds received in excess of $50 to be deposited daily, and at least once a week regardless of the amount on hand. During the review of funds received, we noted delays between the time a deposit slip was prepared and the time the funds were credited to the CSUN account. The CSUN Business Manager stated 4 that at all times undeposited funds are placed in a secure safe, located in her office. The Internal Audit Department recommends that CSUN comply with procedures in place requiring the prompt deposit of funds received. CSUN needs the written permission of the UNLV Controller's Office if they want to deviate from the established policy. Limited Purchase Orders All UNLV departments are required to use Limited Purchase Orders (LPO's) to purchase material and services with a cost of less than $250. The Limited Purchase Orders are issued by the UNLV Purchasing Department in a "book" of 50 LPO's. The review of the five LPO's registers in use by CSUN disclosed that none of the LPO registers had been properly maintained. No data of any kind was entered on the front of two of the "books" of LPO's and only limited information had been posted to the front of the other three LPO "books." The Internal Audit Department recommends that there be greater compliance with existing procedures to ensure that all of the required information is entered on the LPO registers, as defined by the guidelines established by the UNLV Purchasing Department. ( 5 Financial Reports ( A review of reports generated by the College and University Financial System (CUFS) disclosed fundamental problems with the reports generated at the end of the fiscal year. The Internal Audit Department noted differences between account balances at the end of one year and the start of the next fiscal year. Both the CSUN Business Manager and the Executive Assistant to the VP for Finance and Administration stated that as far as they can tell, the correct financial information is available i n by accessing the on-line computer system, but the CUFS report generator is not picking up certain information when the end of the year