Meeting minutes for Consolidated Student Senate, University of Nevada, Las Vegas, February 21, 1978

Agenda-Senate Meeting #29 February 21, 1978 Lounge 201, Moyer Student Union Bldg. 4:00 p.m. Page 2 of 2 New Business Continued e. Psi Chi Peer Counseling Conference a. $600.00 Fund Request f. Radio Station Programming Committee g. Presidential Appointment a. Radio Board Lisa Wyman IX. Adjournment MINUTES SENATE MEETING #29 February 21, 1978 Lounge 202 Moyer Student Union Building I. Call to Order The twenty-ninth meeting of the Consolidated Student Senate was called to order by Chairman Ken Holt at 4:10 p.m. in Lounge 202 of the Moyer Student Union Building. II. Roll Call Members in Attendance: Dawn DuCharme Lise Wyman Bob Biale DeAnn Turpen John Dunkin Ingrid Hegedus Scott Hoover Lorraine Alderman Leon Levitt Gretchen Smith Joe Matvay Dave Bergen Bruce Bayne Chuck White Richard Simms Bill Botos Peggy Burnham Rob Nielsen Susana Reyes Gene Russo Andre' Bell Cindy Kiser Absent Excused: Jerry Gatch Greg McKinley Absent Unexcused: Don Soderberg III. Approval of Minutes Gene Russo called atten tion to a correction in the Minutes #28 on page 3, last paragraph, to change David Paul to David Pearl. After this error was noted, the motion was made to accept the minutes, seconded and passed with 2 abstentions. IV. Executive Board Announcements a. Treasury Report Tabled until later in the agenda. b. By-Law Committee Seat Vacancy (Student-at-Larqe) Bruce Bayne submitted Lillie Rancher. c. CSUN Business Manager Scott announced he is forming a committee to be made up of Senators and the Executive Board who will be reviewing the applicants and the names will be given to this body shortly. Ken reported on the Blood Drive and urged everyone to go out and donate as we are having a contest with Reno. He reported there are three prizes for the organizations/students who can get the largest amount of donors. A straw-vote was taken by Scott to see how many of the Senators present had donated blood thus far. TREASURY REPORT John Hunt reported the figures that are shown on the report are estimated. Senate Meeting #29 February 21, 1978 Page 2 As of now, all the accounts are still in red on the print out but we have $39,734.00 left for the year. He will have a correct print-out shortly. Scott reported on a letter that was handed out to the Senate regarding a vending machine in the dormitory and the money being used for a UNLV Scholarship. The subject will be up for discussion at the next meeting. John announced that the Senate has the right to vote on this fund being distributed in other ways. V. Open Discussion SENATE BY-LAW #5 There was a discussion on as to whether or not section A. and B. had been thrown out by the Judicial Board in March 1977. Ken suggested they ask the Judicial Board if it had been struck out as Bruce Bayne reported he was under the impression it had been. Jim Rosemberger, a Justice who was present at this meeting, reported that the Sections A. and B. were still a part of the Constitution as they voted to return this to the By-Laws Committee and this By-Law is not in conflict with the Constitution. Andre' Bell wanted to know if the examinations scheduled for Saturday could be changed to another day. Scott announced that Dr. Baepler said it could not be done this year but that next year, if everyone made an effort, he felt the exams could be changed from Saturday. HOST FUND EXPENDITURES Gretchen Smith asked why the report of the Host Fund Expenditures did not show who had been entertained and John Hunt answered that they had not been included because he did not have the names when he made up the report. Chuck White announced that they should have a monthly statement showing who was entertained, the dates and the amounts. John Dunkin cited that the Senate had put a limit on the expenditures of the Host Fund. VI. Committee Reports a. Activities Board In the absence of Steve Francis, Greg McKinley reminded everyone about the Blood Drive now going on and told them about the Rain concert to be held on Wednesday. b. Union Board Gene Russo reported all the drawings are finalized and construction will start around the third week in June. He gave a report on the construction that had been done in the CSUN office and how they had cut down on the budget by eliminating the secretary in the front office. Senate Meeting #29 February 21, 1978 Page 3 c. By-Laws Committee Bruce Bayne reported that the Matching Funds Request on the "one to one" was now in the hands of the By-Laws Committee. He asked if there was a difference in a Department and an Organization. John Hunt replied that this should be rewritten to read, "Recognized Organizations". Bruce then reported that the Senator's minimum workload would be reported on next week. d. Radio Board Tim McRoberts reported they are now waiting for the license from the FCC and are presently moving ahead with programming ideas and that he would like some new ideas generated by the Senate. He also said he would like the Senators to investigate the activities being presented by the Activity Board for the radio station so that lectures, etc., could be recorded and broadcast over KULV. He then reported that Victor Ferrell, who has been working to get the FCC license for the radio station, would be willing to attend a Senate meeting if they had any questions they would like to ask him. e. Election Board None at this time due to Chairman'sabsence who was to give report. Ken called for a motion to be made to give a 10 minute recess in order to give him time to go to his office and pick up something he forgot to bring for Old Business. Motion made, seconded and approved. Recessed at 4:55 p.m. Reconvened at 5:10 p.m. VII. Old Business a. Yell - Retraction of Open Meeting Law article Colleen Newton reported that she had received three (3) opinions that the Senate had violated the Open Meeting Law and passed out a letter from Larry D. Lessly, General Counsel, Office of the Chancellor, University of Nevada System, Reno in which he quoted, "The procedure of using "Open Dis-cussion" and "New Business" agenda items without specifying the nature of the items to be discussed is violative of the purpose of the Regent's regulations. Accordingly, it is my opinion that as this matter was not added to the agenda as an emergency item, it should not have been acted upon under "New Business". She was asked to present the proof of the other two viewpoints to which she replied she didn't have them with her, but would get it if they insisted. There was a very lengthy discussion pro and con as to whether a retraction should be demanded in the Yell. The question arose as to whether CSUN was the publisher of the Yell or just the funders. Mr. Slocum read a portion of the Constitution which states that CSUN in the publisher. Senate Meeting #29 February 21, 1978 Page 4 Chuck White stated that he didn't see how we could ask for a retraction because of the rights of the Freedom of the Press. Tim McRoberts said he thought the Senate should form an Ethics Committee to set up guidelines for the future for both the Yell and the Radio Station. Mr. Slocum said he disagreed on the final decision of Mr. Lessly. He thought the article was fair, but it was the headline that he felt was wrong. After further discussion pro and con, Greg McKinley made a motion to table indefinitely asking that a retraction be printed in the Yell — which was seconded and passed with 3 abstentions. b. Presidential Nominations 1. Organization Committee (Vote) a. Bobby Lawson b. Dan Hill c. Richard Martinez d. Virginia Lopez e. Robert Dixon (who had been accidentally left off the Agenda) The motion to approve the above was made and seconded. After a lengthy discussion regarding the above nominations, the motion was passed unanimously. 2. Activities Board a. Tim Herlosky b. Mike Taneka The motion to approve the above was made and seconded. Another discussion pro and con regarding the nominees and a call to the question brought to a vote to approve the above which passed with one (1) abstention. 3. Radio Board a. Bill Botos The motion to approve was made and seconded. Motion passed with one (1) abstention. c. UNLV Wind Ensemble (Vote) a. $800.00 request for Funds The motion to approve was made and seconded. Discussion of the purpose of this group which was interrupted with a call Motion passed with no abstentions. d. Intercollegiate Broadcasting Association a. $600.00 Request for Funds Tim McRoberts asked for the Senate to okay a $600.00 expenditure to allow him to attend the IBS Convention in New York City. He justified this expenditure by the fact that it would save time and money in the long run by being on the spot to get names of equipment manufactures, prices, etc., rather than have to write letters and await for the requested price lists, etc. be returned. The motion had been made and seconded to grant Tim this request for funds and after a discussion, there was a call to the question and the motion passed unanimously. some length regarding to the question. Senate Meeting #29 February 21, 1978 Page 5 e. CSUN Expansion Program a. $972.00 Fund Expenditure The motion was made, seconded and passed with two (2) abstentions. f. CSUN Constitution a. Election Dates Ken announced that they can't get the new Constitution before the Board of Regents before March 17th. The following dates were submitted by Ken for the Election: Filing — March 20 through 24th Primary - April 5th and 6th General - April 19th and 20th g. Student Survey a. $985.00 Expenditure of Funds The motion for approval was made and seconded. A long discussion followed until there was a call to the question. MOTION FAILED. After another long discussion pertaining to the questions submitted, etc., there was another call to the question. The vote was 8 for; 8 against with the Chair voting against. Motion failed. Discussion — Call to the Question — Vote Seven (7) for; eleven (11) against, and five (5) abstentions. « After still another long discussion the motion was made and seconded to approve the $985.00 for the Survey but the questions must be approved by the Senate before any expenditure of funds. The vote proved twelve (12) for; five (5) against with four (4) abstentions. Motion passed. Mark Peplowski agreed to submit questions at the next meeting of the Senate for their approval or disapproval. VIII. New Business a. Senate nomination 1. One (1) seat University College (submit) a. Jean Harkenrider b. Bob Hevel c. John Jenkins d. Lee Barak Motioned to close the nominations, seconded. Motion passed. b. Transfer of Funds By-Law Any By-Law has to be referred to the By-Law Committee by the Senate, it was reported. The question was asked if there was a need for a Transfer of Funds By-Law to which it was reported that a resolution had been made that all transfer of funds shall be approved by the Senate. Mr. Slocum was asked if he knew of such a resolution having been passed and he replied he would have to research this as he couldn't answer at this time. Senate Meeting #29 February 21, 1978 Page 6 A motion was made to bring the Transfer of Funds before the By-Laws Committee and seconded. Motion approved with nine (9) abstentions. There was a motion for reconsideration and seconded with one (1) abstention. After a discussion of some length, Bob Biale made a motion to table definitely this Motion until next week, seconded and passed. c. Matching Funds There was a motion to send to the By-Laws Committee a request for them to draft a proposal for a Matching Funds Request, Seconded and passed. d. P.E. Complex - Student Usage John announced he is going to get a petition started to abolish the mandatory athletic fee for a 4-credit P.E. that will go to the Board of Regents. Scott reported he sent a letter to Dr. Baepler regarding the student usage of the PE building, and the Board of Regents has asked that an account of the PE expenditures be provided them. Dr. Cassese reported that the PE Complex subject will go before the University Senate at their next meeting and it will probably be voted out. e. PSI Chi Peer Counseling Conference A motion^was"madeUandRliconSed to grant this request for funds. Discussion. Two young women reported that they had taken a survey and found they definitely need a counseling service which will be concentrated on the dorm. Dr. Cassese also confirmed the need for such a counseling service and this request for funds is to finance a trip for several students to attend this Conference in Los Angeles on February 24 and 25., that will help them to gain the necessary knowledge to conduct a Counseling Service here at UNLV. Greg McKinley called to the question and the motion passed. f. Radio Station Programming Committee Tim McRoberts reported that anyone interested in this Committee should contact him. g. Presidential Appointment a. Radio Board Lise Wyman To be voted upon at next meeting. IX, Adjournment Motion to adjourn, seconded and passed. Meeting adjourned at 7:00 pm. Respectfully submitted by: Florida Edwards CSUN Secretary » • .11 AT 15 BY-LAW ,7? CONTRACTS BY-LAW C.n Those items over $1 ,000 not involving a contract may be approved during the meeting of submission to the CSUN Senate. CSUir executive officers shall be empovered to make emergency agreements by telegram providing terns of said agreement have been previously approved by the CSUN Senate. All terms nay be approved at the Senate neeting of subnission. SUBMIl'TSD B Y : Joseph M. ICaraffa AF??SOVJ5D BY THE CSUN SEUATE ON February 2 2 0 , 1 9 7 5 . I. This by—lav is to be considered the philosophy concerning expenditures of CSUN nonies not involving contracts. A. All expenditures of $.1,000 or more shall "be approved "by the CSUI.r Senate, provided they have not been previously budgeted for and approved by the CSUN Senate. . . . C . -X < B. Providing that expenditures undais, 000 have been previously budgeted and appro ved .rTsUH excent -ivc o -T•• r. n •>• r. shall be enpovered to issue checks to cover said expenditures. f S ^ H •-^^CONSOLIDATED STUDENTS UNIVERSITY OF NEVADA, LAS VEGAS 4505 Maryland Parkway Las Vegas, Nevada 89154 Telephone (702) 739-3477 FTROO: M: ASlclo ttC SULNoSr enSze,n aKteonr sH olt, John Hunt, Steve Francis, Gene Russo DATE: February 21, 1973 The CSUN executive board believes that the dora association should have their own activities account. Over the past few years we have noticed the growth of the dorn association and the need for the organization to administer a budget to be used for dorm related activities. years ago the CSUN senate passed a resolution to direct all profits generated from the campus operated vending machines to the central UNLV scholarship fund. This resolution was then approved by the Board of Regents. During a meeting with Wayne Williams, UNLV Comptroller, we were told that the dormitory vending machine contributed over $1300.00 to the UNLV scholarship fund. Over $24,000 annually is accumulated from all campus vending machines and is deposited into this fund. The CSUN executive board recommends that profit from the revenue generated by the vending machines in the dormitory be given to the dorm association for their activities. The necessary action required by the senate to enact this policy will be to pass the following resolutions, and if passed, to then place it on the Board of Regents Agenda for approval at the "arch meeting. The resolution is as follows: ''That all profits generated by the dormitory vending machines be deposited in the dorm association's account to be used for dormitory sponsored activities to be administered by the dorm association's executive board and the director of student services." cc: Dr. Baepler Robert F.. Glennen Thomas M. Cassese Wayne Williams . ! *. . Herman West fall' f - \ Chris Xaramanos" • • •. Tyrone Williams Rex Warren Larry D. Lessly General Counsel Office of the Chancellor 405 Marsh Avenue Reno, Nevada 89509 (702) 784-4901 Lome H. Seidman Assistant General Counsel University of Nevada, Las Vegas Las Vegas, Nevada 89154 (702) 739-3225 Barbara J. Summers Contracts Administrator Office of the Chancellor 405 Marsh Avenue Reno, Nevada 89509 (702) 784-4901 O F F I C E O F U N I V E R S I T Y C O U N S E L U N I V E R S I T Y O F N E V A D A S Y S T E M February 17, 1978 Colleen Newton Yell Editor University of Nevada, Las Vegas Las Vegas, Nevada Re: Senate Meeting No. 24, January 10, 1978 Dear Mrs. Newton: Acting Chancellor Baepler has authorized me to respond to your request for an opinion regarding the appli-cability of the regulations for meetings of student governments, Title 4, Chapter 12, Section 8 of the Codification of Board Policy Statements, to the meet-ing of the Senate on January 10, 1978. As you know, the Nevada Open Meeting Law is not applicable to meetings of student governments, but that law did require that the Board of Regents pass regulations applicable to the meetings of student governments. Paragraph 3 of Section 8 of those regulations provides, "In enacting this regulation, the Board of Regents of the University of Nevada System finds and declares that all student governments exist to aid in the conduct of the people's business and in the business of the University. It is the intent of this regula-tion that their actions be taken openly and that their deliberations be conducted openly." Paragraph 4 of that same section requires that a notice of a meeting of a student government include the time, place, location, and agenda of the meeting. I see no problem whatsoever in including a section on the agenda for the meeting of the student government entitled "New Business" or "Open Discussion"; how-ever, such agenda items should not be used as a means to bring before a public body items which could have been specifically set forth as agenda items. You will note that the agendas for the meetings of the Board of Regents of the University of Nevada System always contain a New Business item, with the comment that the new business is to be added by the Regents for reference to a subsequent meeting if action is required. Action is never taken by the Reply to: Reno Colleen Newton February 17, 1978 Page Two Board of Regents on a New Business item as such; however, items may be added to the agenda as emergency items if they meet the criteria set forth in the Open Meeting Law. The criteria for the inclusion of emergency items on the agenda of a meeting of a student government are the same as those for inclusion on the Board of Regents' agenda under the Open Meeting Law. With respect to the specific issue of the vote on forming a Senate Investigation Committee to investigate the cheerleaders, which item appears under New Business in the minutes of the meeting, action was in fact taken by the Senate. You have advised me that the posted agenda for the meeting had no such agenda item listed under "Open Discussion" or "New Business." The purpose of the regulations is to insure openness in the conduct of student government and to insure that the public have adequate notice of what business the student government will be con-ducting at its meetings. The procedure of using "Open Dis-cussion" and "New Business'1 agenda items without specifying the nature of the items to be discussed is violative of tfl5 purpose of the Regents' regulations. Accordingly, it is my opinion that as this matter was not added to the agenda as an emergency item, it should not have been acted upon under "New Business," and should have properly been referred to a suDse-- quent meeting of the Senate. If you have additional questions regarding this matter, please contact me. ly yours, LDLrbj s UNIVERSITY OF NEVADA, LAS VEGAS 4505 Maryland Parkway Las Vegas, Nevada 89154 Collaga ol Arts and La tiara Daportmantof Muaic (702)739-3332 PROPOSAL Nature of request: $800 grant Nature of activity: Concert tour Organization! Dates: Description: Purpose of tour: UNLV Wind Ensemble March 27 - 2 9 , 1978 A performing tour, traveling north up the eastern border of Nevada, west to Winemucca, and south via Austin and Tonopah. Perfor-mances would take place in public schools. Brochures describing the University of Nev-ada Department of Music would be distributed and interested seniors contacted. Perfor-mers would travel by chartered bus, with equipment (percussion, etc.) carried in a UNLV motor pool van. Some meals would be provided by host schools. To foster statewide awareness of the University of Nevada, Las Vegas as a growing institution, to encourage closer ties betv/een the Univer-sity and the community, to provide University music students with performing experience before varied audiences, and to attract com-petent, qualified performers to the University music program. Breakdown of costs: See page 2 Detailed itinerary: See page 3