Alpha Kappa Alpha Sorority, Theta Theta Omega Chapter meeting minutes (redacted)

Aloha Sorority, ■<*A'pha Kappata omega ChapterThet 2OO2 No(es• n 10: Minutes - Memo
Theta Theta Omega
Chapter Meeting
January 5, 2002
The Chapter Operations workshop was held prior to the chapter meeting.
The meeting was called to order by Basileus Kaweeda Adams at 1:00 p.m. at St. James
the Apostle Catholic Church. Soror Barbara Kirkland led the meditation followed by the
Pledge.
OFFICER REPORTS
GRAMMATEUS - Motion by Soror Jacki Brown to accept the minutes from the
December Chapter meeting. Second by Soror Lavonne Lewis. One correction was made
to the Economics report. Motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating
account - Fundraising account - and Community account -
PECUNIOUS GRAMMATEUS - Soror Ouida Brown reported that a total of(MPtt0&
was collected during the previous month.
EPISTOLEUS - Soror Terri Polite reported receiving 1) a thank you note from Soror
Grace Strauther for the chapter’s hospitality, and 2) a thank you note from Soror Terri for
sympathy from the chapter.
HODEGOS - Soror Ethel Archibald thanked the hostesses for the meeting and announced
birthdays and anniversaries for the month of Janauary. Get well wishes were extended.
Sorors interested in participating in the 2002 secret sorors were told to email Soror Ethel.
The “real soror” for the month was Soror Grace Mills.
IVY LEAF REPORTER - Soror Annette Craighead reported that the Public Relations
Committee designed and printed the tickets for Founders’ Day. Press releases have been
sent to all media. Invitations were designed to send to various churches and
organizations. Soror Annette will share the dates for the Lillian McMorris program
covering the Founders’ Day luncheon when she has them.
GRADUATE ADVISOR - No report
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie Rayford distributed pink binders and inserts for the new
program booklets. Sorors can still sign up for committees. Soror Billie reviewed the
calendar events for January and February. There must be at least twenty participants for
the Humanities activity on Friday, February 1st. Soror Billie requested that committee
chairmen contact her with any program dates so they can be added to the calendar.
NOMINATIONS - No report
MEMBERSHIP - No report
WAYS AND MEANS - Soror Marian Bums reported that the committee is still looking
for a band for the Mardi Gras Ball. Sorors were reminded that each person is requested to
sell a full page of advertisements in any combination. The next turn-in dates are February
9th and 20th.
SCHOLARSHIP - Soror Sharon Savage is the new committee chairman.
STANDARDS - Soror Sandra Stewart-Bass distributed the end-of-year chapter
assessments results. Sorors were asked to see her for a volunteer hours form.
CONNECTIONS - Soror Ouida Brown reported that the committee will meet at her home
on January 16 to review the year’s events. She read a resolution requesting the removal
of mutiny and misconduct charges from African American naval sailors who refused to
unload ammunition after witnessing the death of hundreds of sailors. A petition was
circulated for signatures.
CONSTITUTION AND BY-LAWS - Soror Lavonne Lewis reported that copies of the
chapter’s constitution and by-laws are in the new program booklets. The duties and
responsibilities of the Pecunious Grammateus will be given as an insert to page 5. Sorors
will receive the duties and responsibilities of the 2nd Anti-Basileus and the 2nd Graduate
Advisor at the next meeting.
SPECIAL/AD-HOC COMMITTEE REPORTS
AKATEENS - Soror Belisa reported that the AKATeens are practicing for the Martin
Luther King, Jr. parade and served as hostesses for the closing of the DooLittle
Community Center. They had a Christmas party with the gentlemen of the Kappa League
and the two groups plan to collaborate on fixture community service programs and
workshops. The AKATeens community service program for this semester will be serving
food at the shelter on Main Street, and they are looking into adopting a family for the
remainder of the year.
NBLIC - No report
ARTS AND HUMANITIES - Soror Quin Rivers reported that a meeting will be held on
Friday, January 18th.
ECONOMICS - No report
HOSPITALITY - Soror Ethel Archibald reported that the Hospitality and Founders’ Day
Committees met at her home to prepare favors for the luncheon. Gifts for the Regional
Director and Past Supreme Basileus have been purchased. Sorors were asked to share
email announcements with each other and email buddies. The Hospitality Committee was
asked to meet on January 16th at 6:00 p.m. at K.O. Knudson MS to discuss the year‘s
assignments. Visiting Soror Flora Murphy Shaffer, a guest of Soror Virginia Ingram, was
introduced and plans to transfer to Theta Theta Omega.
ON TRACK - No report
FOUNDERS’ DAY - Soror Ouida Brown shared the final details for the Founders’ Day
luncheon which will be held at 12:00 noon on February 2, 2002 at the Monte Carlo Hotel.
The last day for ticket money collection will be January 18th. No refunds will be given for
guests who do not attend. Soror Barbara Kirkland distributed tickets to sorors who had
not picked them up yet.
LEADERSHIP TASK FORCE - Soror Kaweeda Adams reported that certificates will be
given to sorors for participating in last year’s modules in March. Module 2: Chapter
Operations was done prior to today’s meeting.
SENIOR NUTRITION PROJECT - No report
OLD BUSINESS
1) Sorors were reminded to notify Soror Billie to sign up for committees.
NEW BUSINESS
1) Chapter dues and assessments are due.
2) A letter from Soror Norma regarding fall materials was read by Soror Kaweeda.
3) The Corporate Office holiday calendar was shared.
4) Sorors were warned to look out for Soror Daria E. Jordan whose membership was
revoked at the November 2000 Directorate meeting because she paid to have grades
changed.
5) A fist of expelled and revoked members will be placed on file and a copy given to
graduate advisors.
6) Soror Barbara McKinsey, Supreme Tamiouchos’ report was shared.
7) The Association for the Study of African American Life and History, Inc. is requesting
advisory board members.
8) The Regional Conference will be held May 1-5, 2002. Hotel information was shared.
The chapter assessment is $350.00. The deadline is March 31st.
*Motion by Soror Billie to pay the assessment. Second by Soror Ethel. Motion
passed.
9) The main hotel for Boule in July will be the Peabody.
10) Soror Tina reported that the National PanHellenic Council will sponsor a Greek mixer
on Friday, February 22nd. They will plan a fall step show for the West coast with a
$10,000 prize. Proceeds will go back to the NPHC.
11) The following officer appointments were made; Parliamentarian - Soror Lavonne
Lewis and 2nd Anti-Basileus - Soror Sharon Savage. Committee chairmen were read and
corrections made. Soror Marian Bums is the new editor of the Tea Rose Talk.
12) Motion by Soror Carolyn to move the May chapter meeting to May 11, 2002 due to
the Regional Conference. Second by Soror Betty. Motion passed.
13) Beginning on February 9, 2002, the meeting location will move to the new St. James
the Apostle Catholic Church at 1920 N. MLK Street.
14) Soror Lois Ice announced the death of Soror Julia Pemell’s, only son.
Motion to adjourn by Soror Marian Bums. Second by Soror Frances Perry.
The meeting was adjourned at 2:20 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Executive Committee Meeting
January 16, 2002
The meeting was called to order by Basileus Kaweeda Adams at 6:30 p.m. at K.O. Knudson
M.S.
OFFICER REPORTS
GRAMMATEUS - Motion by Soror Ethel to accept the minutes from the November
Executive Committee Meeting. Second by Soror Terri. There was one correction to the
Arts and Humanities report. The motion passed.
TAMIOUCHOS - Soror Celese reported the following balances: Operating account -
Fundraising account - Community account -
PECUNIOUS GRAMMATEUS - Soror Ouida reported that a total of£|H0B|p>was
collected in January. A list of the 49 paid members for 2002 thus far was given to the
Basileus and Grammateus.
EPISTOLEUS - Soror Terri reported that the following items were received: 1) a full page
ad from Lawrence Weekly for the Mardi Gras souvenir booklet, 2) chapter dues, and 3) a
refund check from the corporate office.
HODEGOS - Soror Ethel reported that she visited Soror Greta Mills and gave her a card
and plant. She sent a card to the family of Soror Patti Hester and will give her a plant when
she returns. Her committee is assisting the Founders’ Day committee.
GRADUATE ADVISOR - Soror Diane Stith attended the Graduate Advisors’ Retreat.
Kappa Xi will be recognized at Regionals for being the firsLchapter to turn in theirchapter
report. Soror Natalie was recognized in the last w^Leaf fw nfer g?aae point average. Soror
Billie needs to know of any awards for undergraduates to be given at the Founders’ Day
luncheon.
IVY LEAF REPORTER - Soror Annette reported that Sorors Kaweeda, Ouida, and Willa
will tape a segment on the Lillian McMorris show on January Tfc %02 to advertise the Mardi
Gras Ball. She requested pictures from sorors of chapter events to include in a Public
Relations album. Name plates will be made for the dais on Founders’ Day.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie thanked Sorors Kaweeda, Diane, and the AKAteens for their
participation in the Martin Luther King, Jr. parade. She reminded sorors about the Arts and
Humanities program on February 1st. February 25 - March 1 is Nevada Reading Week.
Sorors were encouraged to sign up with Soror Shirley to read to ON TRACK students.
NOMINATIONS - Soror Kaweeda will share Regional Conference information packets at
the chapter meeting. Sorors need to let Soror Bertha know if they want to be delegates.
MEMBERSHIP - No report
WAYS AND MEANS - Soror Amanda reminded sorors to turn in ads to her or Soror Jackie
Hall.
SCHOLARSHIP - Soror Sharon requested the amount of money that has been designated
for scholarships. She has already contacted Clark County School District.
*Motion by Soror Billie for approval of a disbursement to Danielle Williams for a
scholarship. Second by Soror Amanda. Motion passed.
*Motion by Soror Billie that we advertise that Mteris available for scholarships. Second
by Soror Sharon. Motion passed.
STANDARDS - No report
CONNECTIONS - No report
SPECIAL/AD-HOC COMMITTEE REPORTS
AKATEENS - Soror Kaweeda reported that the AKATeens did a good job in the Martin
Luther King, Jr. parade.
NBLIC - No report.
ARTS AND HUMANITIES - Soror Quin reported that there is a meeting scheduled for
Sunday, January 22nd at her house.
ECONOMICS - Soror Diane would like to designate the months of March and April as
Black Dollar Days.
HOSPITALITY - Soror Ethel reported that the committee met to plan for the coming year.
They will assist with set up for meetings, provide visitors with badges, conduct the raffle
before and after meetings, assist hostesses as needed, distribute secret soror gifts, and assist
with clean up after meetings.
*Motion by Soror Ethel for reimbursement oftltjUVZ for courtesies. Second by Soror Billie.
Motion passed.
ON TRACK - Soror Shirley reported that she has been in contact with Kim Goynes and
faxed a list of sorors and times they will read. Books are available. She will bring the list to
the next chapter meeting. Soror Billie requested the number of students and class rosters
from teachers for inclusion in the end-of-year Program report.
FOUNDERS’ DAY - Soror Ouida read a letter she received from Soror Larzette Hale.
Everything needs to be paid for by January 28th. The last day to turn in ticket money is
January 25th. Dress requirements for rededication were shared. We are on target for the
proclamation, keys to the city, and the county hammer. February 2, 2002 will be declared
Larzette Hale Day.
LEADERSHIP TASK FORCE - No report
MARTIN LUTHER KING, JR. PARADE -
*Motion by Soror Ouida for reimbursement of f; ~~ ~ t for purchases to make the banner.
Second by Soror Annette. Motion passed.
SIDS - Soror Terri reported that the committee will participate in the NBLIC health forum
on March 27, 2002 at the Gold Coast. She will research participation in the Race for the
Cure and give details at the February meeting.
SENIOR NUTRITION PROJECT - No report
Old Business
1) 320 tickets were disbursed for the Mardi Gras Ball. No ticket money has been collected
yet. V has been collected in ad money. There will be no money collected at the door.
The committee is still looking for a band.
New Business
1) Soror Shirley became a new grandmother on January 4, 2002.
2) Soror Rhoda was appointed as the Second Graduate Advisor.
3) Sorors Annette and Shirley will work on the website training.
4) Soror Marian read the audit report. Two discrepancies were noted. $ ^in
candidate money was given directly to the Tamiouchos. . for the fundraising account
was given directly to the Tamiouchos. The Pecunious Grammateus can not receipt money
that she does not receive. The Anti-Grammateus will receipt money when the Pecunious
Grammateus is not present. She will be given a receipt book. Recommendations from the
audit are as follows:
• Secure a carbonless triplicate receipt book.
• Pecunious Grammateus is to void and rewrite all receipts with errors in money amounts.
• Pecunious Grammateus’ monthly reports should accompany receipt books for easier
reconciling of funds receipted with funds deposited.
• Secure vouchers for disbursements made in the month of December 2001 totaling
♦Motion by Soror Marian to pay the auditor, CPA and Associates, a fee of C 3 for
services. Second by Soror Annette. Motion passed.
5) Boule souvenir journal ads are due January 31st. Prices are $250.00 for full page,
ST25.00 for half page, and $75.00 for a quarter page.
*Motion by Soror Billie that the chapter submit a half page ad at $125.00 with money from
the Program Booklet budget. Second by Soror Annette. Motion passed.
Motion by Soror Ethel to adjourn. Second by Soror Ouida. The meeting was adjourned at 7:35 p.m.Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Chapter Meeting
February 9, 2002
The meeting was called to order by Basileus Kaweeda Adams at 1:10 p.m. at the new St.
James the Apostle Catholic Church. Soror Barbara Kirkland led the meditation followed
by the Pledge.
OFFICER REPORTS
GRAMMATEUS - Motion by Soror Jacki Brown to accept the minutes from the January
Chapter meeting. Second by Soror Bertha Pendleton. Motion passed.
TAMIOUCHOS - Soror Kaweeda Adams shared concerns with the auditors report and
findings.
The
Basileus requested a new audit. *Motion by Soror Jackie Hall that we hire an independent
auditor, selected by the chairman of the Audit Committee, to redo the 2001 audit. Second
by Soror Annette Craighead. The vote was taken by raised hands. Motion passed. Soror
Celese Rayford reported the following balances; Operating account -
Fundraising accounts and Community account - CnjfC. These balances
represent activity from January 9, 2002 through February 9, 2002.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown reported that a total
was collected during the previous month.
EPISTOLEUS - Soror Terri Polite reported receiving 1) a thank you note from Soror
Patti Hester for sympathy, 2) a thank you note from Soror Barbara Simms for receiving
chapter mailings, 3) a flyer from Sigma Gamma Rho Sorority, Inc. regarding their annual
card tournament, and 4) an announcement about a fashion show.
HODEGOS - Soror Ethel Archibald thanked the hostesses for the meeting and announced
birthdays and anniversaries for the month of February. Get well wishes were extended.
Visiting Soror Shawn Jones plans to reactivate with Theta Theta Omega, and visiting
Soror Sandy Elaine Stafford, guest of Soror Frances Perry, plans to transfer to Theta
Theta Omega. The “real soror” for the month was Soror Bertha Pendleton.
IVY LEAF REPORTER - Soror Annette Craighead reported that the Public Relations
Committee covered all publicity for the Founders’ Day luncheon and has press releases
ready for the Mardi Gras Ball. Soror Annette requested pictures for inclusion in the
Public Relations album for 2001. She would like to include any degrees, honors,
promotions, etc. in a section entitled “Sorors in the News“.
GRADUATE ADVISOR - Soror Tina Rimmey read the report submitted by Soror Diane
Stith. The report outlined activities for January which included attendance at the
.-•W’ •<
Graduate Advisors’ Retreat, meetings, and the Founders’ Day luncheon.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Kaweeda Adams asked sorors to review the calendars for the months
of February and March. African American activities will be added to the calendars.
OPERATIONS - No report
NOMINATIONS - Soror Bertha Pendleton distributed ballots for delegates to Regional
Conference. Nominations were taken from the floor. *Motion by Soror Ouida Brown to
close the nominations. Second by Soror Dorothy Johnson. Motion passed. Ballots were
completed and collected for tallying.
MEMBERSHIP - Soror Jackie Hall reported that prospective candidate forms will be
distributed at the next chapter meeting. A workshop will be held prior to the meeting.
WAYS AND MEANS - Soror Jackie Hall reported that the band, Total Class, has been
selected. The final turn in date for ads is February 23, 2002 at Soror Marian Bum’s
house. The final turn in date for ticket money is March 2, 2002. Sorors were asked to
sign-up as ticket takers and seaters after the meeting. Sorors were also asked to assist
with setting up decorations. Soror Jackie requested that new sorors see her after the
meeting so umbrellas can be ordered for them.
SCHOLARSHIP - No report
EAF - No report
STANDARDS - No report
CONNECTIONS - Soror Ouida Brown reported that the petitions signed at our last
chapter meeting were sent to Soror Juanita Orr, the national chairman. Sorors interested
in becoming deputy registrars were given a list of available dates for training. The next
committee meeting is scheduled for February 25, 2002. The focus for this year will be
voter registration, planning political debates, and attending public forums.
CONSTITUTION AND BY-LAWS - No report
SPECIAL/AD-HOC COMMITTEE REPORTS
AKATEENS - Soror Belisa thanked the sorors who purchased Founders’ Day luncheon
tickets for the AKATeens. She removed herself as committee chairman for the semester.
Sorors Donyss Rucker and Tina Rimmey will serve as co-chairmen.
NBLIC - Soror Dorothy Johnson reported that the committee met to assemble mailings
for the March 26, 2002 conference. An invitation has been extended to the principal of
the Area Technical Trade Center to invite the thirty-three seniors to attend the conference.
Soror Dorothy submitted a grant proposal to the National Cancer Institute for a three year
partnership with Bob Miller Middle School. *Motion by Soror Dorothy for a check in the
amount of WMfli^to help cover conference expenses. Second by Soror Ouida Brown.
Discussion held about availability of funds. *Motion by Soror Donyss Rucker to table this
motion until the March 2, 2002. Second by Soror Elizabeth Sheffield. 31 votes in favor.
0 votes against. Motion passed.
ARTS AND HUMANITIES - Soror Quin Rivers reported that a meeting was held to
brainstorm ideas for future programs and activities. The decision was made not to do a
program at H.P. Fitzgerald every month. The committee discussed holding activities at
Brinley Middle School, Gibson Middle School, and J.D. Smith Middle School. Soror
Kaweeda thanked the committee for arranging the Sojourner Truth presentation.
ECONOMICS - Soror Sami Randolph reported that Black Dollar Days will be held in
March and April. The committee discussed holding a card tournament as a fundraiser to
send a young adult to an economics workshop. The fourth annual Money Matters
workshop will be held on December 14, 2002. The 20 Pearls Investment Club met on
January 11, 2002 with guest speaker, John Triplett. The next meeting is scheduled for
February 21, 2002. The guest speaker will be Bob Schafer.
HOSPITALITY - Soror Ethel Archibald reported that the committee met to discuss duties
and assignments for the year. Sorors have been assigned to help set up for meetings, greet
visitors, assist hostesses, assist with the raffle, and distribute Secret Soror gifts. Soror
Ethel introduced the members of the committee.
ON TRACK - No report
FOUNDERS’ DAY - Soror Ouida Brown shared the final report of the 2002 Founders’
Day luncheon and the committee recommendations for future luncheons. Soror Ouida
distributed gifts to sorors who assisted her.
LEADERSHIP TASK FORCE - No report
MARTIN LUTHER KING, JR. PARADE - Soror Kaweeda shared the trophy received by
Theta Theta Omega for first place in Greek Sororities. The AKATeens took second place
for teen organizations.
SIDS - No report
SENIOR NUTRITION PROJECT - No report
NEW BUSINESS
1) The delegates and alternates for the Regional Conference were read. They are:
Kaweeda Adams - Delegate
Billie Rayford - Delegate
Quin Rivers - Delegate
Diane Stith - Delegate
Ethel Archibald - Delegate
Annette Craig head - Delegate
Ouida Brown - Delegate
Dorothy Johnson - 1st alternate
Donnys Rucker - 2nd alternate
Motion to adjourn by Soror Ouida Brown. Second by Soror Ethel Archibald.
The meeting was adjourned at 3:00 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Executive Committee Meeting
February 20, 2002
The meeting was called to order by Basileus Kaweeda Adams at 6:38 p.m. at K.O. Knudson
M.S.
OFFICER REPORTS
GRAMMATEUS - Motion by Soror Jacki Brown to accept the minutes from the December
Executive Committee Meeting with a correction to the Arts and Humanities report and the
motion to adjourn. Second by Soror Annette. Motion passed. Motion by Soror Ethel to
accept the minutes from the January Executive Committee Meeting. Second by Soror
Sharon. There were corrections to the Ivy Leaf and Graduate Advisor reports. The motion
passed.
TAMIOUCHOS - Soror Kaweeda Adams reported that the chapter’s old bank accounts have
been closed and new accounts have been opened. There is a list of outstanding checks that
will be honored. Soror Celese reported the following balances: Operating account -
r^UMSKfcFundraising account and Community account
PECUNIOUS GRAMMATEUS - Soror Ouida reported that a total of ^0tt0Vwas
collected in February.
EPISTOLEUS - Soror Terri reported that the following items were received: 1) an invitation
to Delta Sigma Theta’s HIV/AIDS awareness activity, and 2) a thank you card.
HODEGOS - Soror Ethel reported that she is currently updating the roster for correct
birthdays and anniversaries and requested a list of all financial sorors in order to prepare gifts
for distribution at monthly chapter meetings.
GRADUATE ADVISOR - No report
IVY LEAF REPORTER - Soror Annette reported that Sorors Willa and Lavonne taped a
segment on the Lillian McMorris show to advertise the Mardi Gras Ball. Press releases were
sent to the media, fraternities, sororities, and black organizations. Soror Annette submitted
an article about Founders’ Day with a picture of Sorors Larzette Hale, Diana Shipley, and
Ouida Brown to the Ivy Leaf.
*Motion by Soror Annette for reimbursement of $13.60 for postage. Second by Soror Billie.
Motion passed.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie thanked sorors for their support of the Arts and Humanities
Program, Founders’ Day luncheon, and ON TRACK workshop. Sorors were reminded to
sign up to read for Nevada Reading Week, February 25 - March 1. Reminders were given
for the Mardi Gras Ball on March 16 and the Health Forum on March 26. The date of May
19, 2002 was discussed for the scholarship reception. The committee will consider moving it
to June.
OPERATIONS - No report
NOMINATIONS - No report
MEMBERSHIP - Soror Jackie Hall discussed a possible Membership Intake Process to be
tentatively held during the last weekend in September. She will bring the paperwork to the
March meeting and conduct a Membership workshop.
WAYS AND MEANS - Soror Marian reported that the souvenir journal layout has begun
and will cost $432.00 to print. Soror Jackie Hall reported that the band will cost $1500.00.
Sorors are still needed to sign-up to take tickets and seat guests. Umbrellas will be ordered
for new and reactivating sorors. Soror Jackie thanked Soror Annette, Soror Donyss, Mrs.
Hall (her mother), and her sister for providing door prizes. There will be no group picture
this year, but the names of members, Golden Sorors, and Silver Sorors will be listed.
*Motion by Soror Jackie for $750.00 as a deposit for the band. Second by Soror Ouida.
Motion passed.
SCHOLARSHIP - Soror Sharon contacted the Clark County School District and has mailed
a copy of the sorority’s shield.
EAF - No report
STANDARDS - No report
CONNECTIONS - Soror Ouida reported that she is trying to set up evening classes for voter
registration. A sign-up sheet was circulated for the names of people who are interested.
Possible dates are March 13 and 21 at 7:00 p.m. The Connections Committee will meet on
February 25 at Soror Ouida’s house to set the agenda for the year.
CONSTITUTION AND BYLAWS - Soror Billie reported that guidelines for check signing
privileges must be added to the Manual of Standard Procedures. A draft will be distributed
at the March chapter meeting.
SPECIAL/AD-HOC COMMITTEE REPORTS
AKATEENS - No report
NBLIC - No report
ARTS AND HUMANITIES - Soror Quin reported on activities taking place throughout the
month in recognition of Black History Month.
ECONOMICS - Soror Billie reported that the 20 Pearls Investment Club will meet on
2/21/02 at 7:00 p.m. at her office. The committee has discussed a fundraiser for Juneteenth,
if one will be held.
HOSPITALITY - Soror Ethel reported that the committee met on February 19th to assign
duties to assist with the Mardi Gras Ball.
♦Motion by Soror Ethel for reimbursement ofWfli for the purchase of birthday and
anniversary gifts. Second by Soror Billie. Motion passed.
ON TRACK - No report
FOUNDERS’ DAY - No report
LEADERSHIP TASK FORCE - No report
MARTIN LUTHER KING, JR. PARADE - No report
SIDS - No report
SENIOR NUTRITION PROJECT - No report
Old Business
1) Regional delegate packets are due. The allotment for each delegate is $267.85.
New Business
1) Voting for the Mardi Gras Queen and King will take place at the chapter meeting. The
committee will come up with 5-6 couples. The announcement of the winner will be made at
the beginning of the Ball.
Motion by Soror Ouida to adjourn. Second by Soror Terri.
The meeting was adjourned at 7:30 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
irrrt^v
Theta Theta Omega
Chapter Meeting
March 2, 2002
The meeting was called to order by Basileus Kaweeda Adams at 1:10 p.m. at St. James
the Apostle Catholic Church. Soror Barbara Kirkland led the meditation followed by the
Pledge. Kappa Xi presented a slide show to Maya Angelou’s poem “Still I Rise” which
was part of the “Listen to My Wisdom” program in celebration of Black History Month.
OFFICER REPORTS
GRAMMATEUS - Motion by Soror Jacki Brown to accept the minutes from the February
Chapter meeting. Second by Soror Barbara McCants-Hill. Motion passed.
TAMIOUCHOS - Soror Kaweeda Adams reported that the bank is researching the
accounts to determine what happened with balances. Records for the past year have been
submitted to the auditor for review. A suggestion was made to have the audit committee
look at the records for previous years if necessary before incurring the cost of an auditor.
A committee will be formed to review a rough draft of a checks and balances procedure to
be included in the Manual of Standard Procedures. Soror Celese Rayford reported the
following balances; Operating account <tfiHiMWM^Fundraising account and
Community account
PECUNIOUS GRAMMATEUS - Soror Ouida Brown reported that a total of
was collected during the previous month.
EPISTOLEUS - Soror Terri Polite reported receiving 1) an announcement from the
National Black Nurses Association for their annual symposium, 2) an invitation to Delta
Sigma Theta Sorority, Inc.‘s HIV/AIDS awareness program, 3) a flyer about an
HIV/AIDS outreach program, 4) a thank you note from Soror Diana Shipley for
Founders’ Day, and 5) a thank you note from Soror Gwendolyn Gates-Bartlett for get
well gifts and wishes.
HODEGOS - Soror Ethel Archibald thanked the hostesses for the meeting and announced
birthdays and anniversaries for the month of March. Get well wishes and sympathies were
extended. Announcements for the month included job promotions and committee
appointments. The “real soror” for the month was Soror Teri Polite.
IVY LEAF REPORTER - Soror Annette Craighead reported that press releases went out
for the Mardi Gras Ball. Sorors Willa White and Lavonne Lewis appeared on the Lillian
McMorris program to promote the Ball. Soror Annette reminded sorors that we are all
PR ambassadors for the sorority and should share our events and programs with friends
and coworkers.
GRADUATE ADVISOR - Soror Diana Stith reported that Kappa Xi is one of two
chapters to receive the Overall Excellence Award for chapter development on Greek
Leadership Day on March 3rd. Five members of Kappa Xi will attend the Regional
Conference. Two members will present and three will serve as facilitators. The following
dates were approved for Rush; March 17 - Rush, March 18 - Voting, April 5-7 - MIP.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie Rayford reviewed March and April calendar events. Officer
responsibilities for 1st and 2nd Anti-Basileus were distributed. Soror Billie thanked sorors
for the honor of receiving the Thelma Tyree Award.
OPERATIONS - Soror Sharon Savage shared a registration summary for Regional
Conferences which included delegates and sorors attending, payments made, and amounts
due to delegates from the chapter.
NOMINATIONS - No report
MEMBERSHIP - No report
WAYS AND MEANS - Soror Marian Bums reported that the committee selected names
for the Mardi Gras queen and king for voting today. Ballots were distributed and tallied.
The winner will be announced at the Ball. The souvenir booklet is with the printer.
Anyone who submitted pictures with their advertisement was asked to pick them up after
the meeting. A list for sorors wanting to purchase umbrellas for $3.00 was made
available. Table assignments will be emailed to sorors.
SCHOLARSHIP - Soror Sharon Savage reported that scholarships will be facilitated by
the Clark County Public Education Foundation Scholarship Program. The application
deadline is April 12, 2002. Applications will be distributed to all high schools the week of
March 5, 2002. The joint reception with Omega Psi Phi Fraternity, Inc. is being planned
for June 2002.
EAF - No report
STANDARDS - No report
CONNECTIONS - Soror Ouida Brown reviewed the purpose and goals of the committee.
Activities for 2002 include voter registration and registrar training.
CONSTITUTION AND BY-LAWS - Soror Lavonne Lewis reported that the committee
will meet to formulate additional procedures for the Manual of Standard Procedures.
SPECIAL/AD-HOC COMMITTEE REPORTS
AKATEENS - Soror Domini Calloway reported that a tea will be held on March 3, 2002
at Soror Donnys Rucker’s home. Sorors were asked to invite girls to the tea. Tryouts
were held for the May Unity Fest. Sixteen girls made it. AKATeens were required to
attend the Tuskegee Love Letter program. Thanks were extended to Soror Quin Rivers
for the opportunity to attend the Nevada Dance Theater performance.
Health/NBLIC - No report
ARTS AND HUMANITIES - Soror Quin Rivers reported that she was able to provide
the AKATeens with tickets to the Nevada Dance Theater performance on February 23,
2002. She thanked sorors who participated in the 7th Annual Scholarship Fundraiser for
African American students on February 23, 2002.
ECONOMICS - Soror Diane Stith distributed tracking forms for Black Dollar Days in
March and April. The 20 Pearls Investment Club will meet on March 20th.
HOSPITALITY - Soror Ethel Archibald reported that the committee met to assign duties
for the Mardi Gras Ball. Calls were made to recuperating sorors. Soror Ethel reminded
sorors to pick up birthday and anniversary gifts after the meeting and to remember the
raffle.
ON TRACK - No report
FOUNDERS’ DAY - Soror Ouida Brown reported that thank you notes have been sent.
LEADERSHIP TASK FORCE - No report
MARTIN LUTHER KING, JR. PARADE - No report
SIDS - No report
SENIOR NUTRITION PROJECT - Soror Rhoda reported that the canned food drive is
an on-going project and requested that sorors bring items to monthly meetings.
OLD BUSINESS
1) There was a tabled motion from Soror Dorothy Johnson regarding NBLIC. Soror
Dorothy was not in attendance.
*Motion by Soror Jackie Hall to table the motion until the Executive Committee meeting.
Second by Soror Betty Bell. Motion passed.
2) Sorors were asked to turn off pagers and cellular phones during meetings.
NEW BUSINESS
1) Boule information has been received and the chapter must decide on candidates for 1st
Supreme Anti-Basileus, 2nd Supreme Anti-Basileus, Supreme Grammateus, Supreme
Tamiouchos, and Undergraduate Member-at-Large. The chapter must also review
resolutions. Information packets will be distributed at the next meeting.
2) The International Nominating Committee candidates are DeMerthra Bradley, Edna
Burems, Karen Grant-Selma, Joella Julien, and Elnor Tillson. Guidelines for making
nominations from the floor were read.
3) Sorors were reminded to pay their dues. Sorors can not vote without doing so.
4) The Far Western Region newsletter from Soror Diana Shipley was received and
included an article about Theta Theta Omega’s Founders’ Day Luncheon.
5) A flyer about the Fulbright teacher and administrator exchange program was received.
6) Soror Donyss Rucker asked sorors to submit names of juniors and seniors for the Miss
Black Teenage Nevada Scholarship Awards Program.
7) Soror Annette announced that her business cards and plaques are available in
preparation for the Regional Conference.
8) Soror Lavonne reported that the chapter needs to purchase an insurance liability policy
for holding meetings and fundraisers at St. James church. She will get information on the
policy and rental fees.
9) The Links’ Scholarship is available through the Clark County Public Education
Foundation. Those interested can visit the website or contact a school counselor for an
application.
Motion to adjourn by Soror Ouida Brown. Second by Soror Betty Bell.
The meeting was adjourned at 2:40 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Executive Committee Meeting
April 6, 2002
The meeting was called to order by Basileus Kaweeda Adams at 11:43 a.m. at St. James the
Apostle Catholic Church. Meditation was led by Soror Ethel Archibald.
OFFICER REPORTS
GRAMMATEUS - Motion by Soror Jacki Brown to accept the minutes from the February
Executive Committee Meeting. Second by Soror Ethel. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating account
Fundraising account and Community account
PECUNIOUS GRAMMATEUS - No report.
EPISTOLEUS - No report
HODEGOS - Soror Ethel requested that sorors keep her informed of anyone who is in need
of her services due to illness or loss. Card and flower deliveries for the month were reported.
GRADUATE ADVISOR - No report
IVY LEAF REPORTER - No report
STANDING COMMITTEE REPORTS
PROGRAM - No report
OPERATIONS - No report
AUDIT - No report
CONSTITUTION AND BYLAWS - No report
Old Business
1) Financial status - Soror Kaweeda reported that an audit has been conducted for the years
of 2000 and 2001, and records have been requested for 1998 and 1999. Lelani Bradford,
from Bradford and Bradford Associates is conducting the audit which will be completed after
the tax season. The audit will cost oca^wrwjust for review. The difference in bank
statements and Tamiouchos reports for December 2001 and January 2002 was approximately
Since the office of Tamiouchos is responsible for the accuracy of deposits, this
amount has been received from the previous Tamiouchos and will be deposited in the three
accounts to match the balances from the December 2001 report. The chapter has two
choices; demand that funds be submitted or press charges to recoup the funds. Courses of
action from the Constitution and ByLaws include the chapter recommending that the
Regional Director revoke the member’s privileges, recommend suspension, or recommend
expulsion. The chapter can also impose withdrawal of privileges within the chapter with
written notice to the Regional Director. The recommendation to the body will be that we
wait for the final report before making a decision about consequences. Commendations were
given to those who’ve worked on this situation in such a business-like manner.
New Business
1) Soror Donyss’ AKATeen report will include an outstanding balance for jackets.
*Motion by SororJBillie Rayford that the Executive Committee recommend to the chapter
that we pay the MM balance to the Jock Shop for AKATeen jackets. Second by Soror
Ouida Brown. Motion passed.
Procedures will be added to the Manual of Standard Procedures to tighten financial
procedures for sub-committees.
2) An AKATeen member has been asked to resign due to pregnancy. There are no
guidelines in the handbook that address this issue. The suggestion was made that the
Executive Committee and AKATeen Committee meet to develop guidelines A
recommendation was made that the AKATeen continue to participate but not be permitted to
hold an office.
Motion by Soror Billie to adjourn. Second by Soror Sharon Savage.
The meeting was adjourned at 12:50 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Chapter Meeting
April 6, 2002
The meeting was called to order by Basileus Kaweeda Adams at 1:13 p.m. at St. James
the Apostle Catholic Church. Soror Billie Rayford led the meditation followed by the
Pledge. A mini-workshop for the offices of Basileus and Grammateus was presented.
Soror Kaweeda prepared and distributed handouts outlining the duties of each office.
OFFICER REPORTS
GRAMMATEUS - Motion by Soror Jacki Brown to accept the minutes from the March
Chapter meeting. Second by Soror Barbara McCants-Hill. Motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating
account - WMU Fundraising account - ItlMCtttt, and Community account
The audit committee met to create a draft of financial procedures for inclusion in the
Manual of Standard Procedures. These will be given to the Constitution and By-laws
committee and then to the chapter for review. Soror Kaweeda reported that an audit has
been conducted for the years of2000 and 2001, and records have been requested for 1998
and 1999. Lelani Bradford, from Bradford and Bradford Associates is conducting the
audit which will be completed after the tax season. The difference in bank statements and
Tamiouchos reports for December 2001 and January 2002 was approximately
Since the office of Tamiouchos is responsible for the accuracy of deposits, this amount has
been received from the previous Tamiouchos and will be deposited in the three accounts
to match the balances from the December 2001 report.
* Motion by Soror Lavonne Lewis that, pending the completion of the audit, the chapter
seek restitution of any additional funds owed to the sorority and postpone further decision
until such audit is received. Second by Soror Annette Craighead. Discussion was held.
Motion passed.
♦Motion by Soror Bertha Pendleton that this matter be held at the highest level of
confidentiality. Second by Soror Billie. Motion passed.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown reported that a total of
was collected during the previous month. Deposits included membership dues, Founders’
Day Luncheon tickets, regional conference registrations, and Mardi Gras raffle tickets. A
total of was collected for Mardi Gras tickets, ads, and umbrellas. Soror Ouida
distributed financial cards. A list was circulated for sorors to record their membership
numbers so that a follow-up can be made for cards not received.
EPISTOLEUS - Soror Terri Polite reported receiving 1) a request for three pictures from
national target areas from the Far Western Regional hospitality committee, 2) letters from
candidates requesting support, and 3) a thank you note from Soror Jacki Brown for get
well wishes.
HODEGOS - Soror Ethel Archibald thanked the hostesses for the meeting and announced
birthdays and anniversaries for the month of April. Get well wishes and sympathies were
extended. Announcements for the month included completed degrees and graduations.
The “real soror” for the month was Soror Wilhemina Lee. Visiting Soror Dr. Mary
Williams Jackson will reactivate with Theta Theta Omega.
IVY LEAF REPORTER - Soror Annette Craighead circulated a list for sorors to record
their email addresses. These will be used for notification of the website workshop.
*Motion by Soror Annette to receive an $85.00 check to include a picture of the Mardi
Gras Ball King and Queen, Soror Ethel Archibald and Honey-Do, with an article to the
Ivy Leaf. Second by Soror Bertha Pendleton. Motion passed.
GRADUATE ADVISOR - No report
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie Rayford reviewed April and May calendar events. Kudos were
extended to the Ways and Means Committee for their work on the Mardi Gras Ball and to
Soror Dorothy for a successfill NBLIC Health Forum VII.
OPERATIONS - No report
NOMINATIONS - Nominations for Boule delegates were taken. Theta Theta Omega is
eligible for six. Voting was held and the ballots were taken for tallying.
MEMBERSHIP - No report
WAYS AND MEANS - Soror Marian Bums reported a total profit to date
from Mardi Gras ticket and ad sales. An update will be given at the next meeting.
SCHOLARSHIP - Soror Sharon Savage reported that scholarships will be facilitated by
the Clark County Public Education Foundation Scholarship Program. The application
deadline is April 12, 2002. Applications were distributed to all high schools, the West Las
Vegas Library, and KCEP radio station. The joint reception with Omega Psi Phi
Fraternity, Inc. is being planned for either June 15, 2002 or June 22, 2002. The date, time
and location will be announced at the May meeting.
EAF - No report
STANDARDS - No report
CONNECTIONS - Soror Ouida Brown reported that a meeting is scheduled for April 26,
2002. Voter field registration will be held on April 9, 2002 at 10:30 and 5:30. See Soror
Ouida for other dates.
CONSTITUTION AND BY-LAWS - No report
SPECIAL/AD-HOC COMMITTEE REPORTS
AKATEENS - Soror Donyss Rucker reported that the AKATeens raised $78.00 with a
car wash. There are presently 63 members with 23 new members. Easter baskets were
distributed at Shade Tree. Sin City Sigmas, a professional step group, will assist the
AKATeens with the Unity Fest. An awards banquet will be planned for the 20 graduating
seniors.
♦Motion by Soror Billie that the chapter pay a^MWT bill to the Jock Shop for
AKATeens‘ jackets. Second by Soror Annette. Motion passed.
♦Motion by Soror Lavonne that all financial transactions of sub-committees go through
the chapter’s financial procedures. Second by Soror Greta. Motion passed.
Health/NBLIC - Soror Kaweeda reported that 65 people attended the Health conference.
She congratulated the committee for a job well done. The grant is now in its second
phase.
ARTS AND HUMANITIES - No report
ECONOMICS - Soror Sami Randolph reported that Black Dollar Days tracking forms
can be completed for March/April or April/May.
HOSPITALITY - Soror Ethel Archibald reported that flowers were delivered for Soror
Wylene Johnson’s Ivy Beyond the Wall ceremony. Flowers were also delivered to Soror
April Johnson Turner. Birthday and anniversary gifts for the month were available for
pick up after the meeting.
♦Motion by Soror Ethel for reimbursement of^MMgk Second by Soror Lavonne.
Motion passed.
ON TRACK - No report
LEADERSHIP TASK FORCE - Soror Willa White resigned as chairperson.
SIDS - No report
SENIOR NUTRITION PROJECT - No report
OLD BUSINESS
1) Financial status was discussed during the Tamiouchos report.
2) Regional information will be done on email or in a mailer.
3) Soror Lavonne read the rental policy with St. James Church. The fee is^JCfigK’ per
meeting with deposit. Soror Lavonne is researching the cost of insurance to
cover all of our events.
♦Motion by Soror Billie to table this issue until the Executive Committee meeting.
Second by Soror Marian Bums. Motion passed.
5) The delegates for Boule will be Soror Dianol Stith, Soror Billie Rayford, Soror Annette
Craighead, Soror Ethel Archibald, Soror Ouida Brown, and Soror Barbara McCants-Hill.
The alternates will be Sorors Patti Hester and Quineella Rivers.
NEW BUSINESS
1) Information regarding a Community Collaborative was shared. A member would be
asked to attend a meeting and bring information back to the chapter for a decision about
participation.
*Motion by Soror Lavonne that the chapter explore involvement in the Community
Collaborative. Second by Soror Barbara McCants-Hill. Motion passed.
2) The names of candidates for national offices were distributed. Information packets for
each candidate were circulated during the meeting.
3) B-CON is scheduled for June 8, 2002.
*Motion by Soror Billie Rayford that the chapter give $100.00 for the B-CON ceremony.
Second by Soror Lavonne. Motion passed.
4) Kappa Xi’s MIP will be held at the Embassy Suites, Room 621.
5) Soror Willa announced the birth of her grandson.
Motion to adjourn by Soror Bertha Pendleton. Second by Soror Billie Rayford.
The meeting was adjourned at 3:02 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Executive Committee Meeting
April 17, 2002
Anti-Basileus Billie Rayford called the meeting to order at 6:40 p.m., at K.O. Knudson
M.S. Soror Billie also gave the meditation and thanked Soror Lavonne Lewis, hostess for
the evening.
OFFICER REPORTS
GRAMMATEUS- The minutes from the previous meeting were not presented due to the
absence of the Grammateus.
TAMIOCHOS- Soror Celese reported the following balances: Operating account-
91^00190) Fundraising account and Community accountffWW.
PECUNIOUS GRAMMETEUS- Soror Ouida reported that a total of was
collected in January/ February.
EPISTOLEUS- Soror Terri reported that a thank you note had been received from Soror
Ethel thanking the sorority Tor the kindnesses shown her and her husband as King and
Queen of the Mardi Gras Ball.
HODEGOS- Soror Ethel stated that she had purchased birthday packaging supplies, raffle
gifts, and had film developed.
*Motion by Soror Ethel that she be reimbursed for the items mentioned. Soror
Craighead seconded the motion. Motion passed. Soror Ethel also stated that she was
turning over the photos and remaining film to Soror Ina Dorman to use in the making of
the scrapbook for the regional conference.
GRADUATE ADVISOR- Soror Diane reported that Kappa Xi would be participating in
the AIDS Walk on Saturday, April 28th, beginning at 8:00 AM., behind the MGM Grand.
IVY LEAF REPORTER- Soror Annette reported that Soror Dorothy Johnson had been
featured in the latest Ivy Leaf on p. 59. She also said that an article about the Mardi Gras
Ball had been submitted. Soror Ouida raised concern about the article and picture for
Founder’s Day which had not been featured. She wondered if there would be a refund to
the chapter. Soror Annette stated that checks are not returned, but a credit is given to the
chapter.
STANDING COMMITTEE REPORTS
PROGRAM- No report
OPERATIONS- No report
MEMBERSHIP- Soror Jackie Hall stated that there will be a quick workshop for those
who want to sponsor people at the May general meeting.
WAYS AND MEANS- Soror Jackie Hall presented the revised final report for theMardi
Gras Ball, 2002. Total profit from the sale of tickets minus ball expenses was
Profit from the Souvenir Journal was The grand total profit realized was
Soror Jackie gave thanks for the donations and gratuities given to the
sorority. The question was raised about any outstanding monies. Soror Jackie stated that
was outstanding. Checks from the two sorors that owe have not been received.
SCHOLARSHIP- Soror Sharon stated that applications had been received. The deadline
is April 25th. The applications will be read by April 29th. There will be a June reception
with the Omegas. •RCCTIRW has been given to the Public Education Foundation at
www.ccpef.org. They will facilitate the process for the scholarships. The committee for
review of applications will consist of Soror Jackie, Soror Sharon and one other soror.
Everything will be ready by the next meeting.
STANDARDS- No report
CONNECTIONS- Soror Ouida attended a voter registration forum. There will be a
committee meeting on Monday, April 22nd. A calendar will be set up for registering
voters at churches. Soror Ouida also announced that the next evening training session for
registrars will be on May 13th at 5:30 p.m..
SPECIAL/ AD-HOC COMMITTEE REPORTS
NBLIC- No report
AKATEENS- No report
ARTS AND HUMANITIES- Soror Quinn stated that Soror Gwen Barlett’s morning
kindergarten class at Fitzgerald ES will be involved in an art project on May 8 . Soror
Kenyatta will present a visual poetry project to Mrs. Gray’s afternoon class.
ECONOMICS- Soror Diane stated that the Black Dollar Days’ final count would be
taken in May. She also said that the 20 Pearls Investment Club would be involved in a
training class on Saturday, April 27“
HOSPITALITY- Soror Ethel reported that Soror Wilhelmina Lee had been called to
South Carolina for the funeral of her brother. She returned home and then was called to
New York to see a critically ill brother. Soror Ethel also said that another soror who does
not want to be identified was undergoing a speedy recovery after surgery. Soror Quin
Rivers was also concerned about her grandmother who had taken ill in the past week.
ON TRACK-No report
New Business-
.Awry
Soror Billie reported that a request had been sent from Regional to support a sorority
fund for a school in Africa.
*Motion by Soror Lavonne a check for $100.00 be taken to the Regional Conference in
support of the school in Africa. Soror Annette seconded the motion. Motion earned.
Soror Terri inquired about the AKAteen situation. Soror Billie stated that the problem
was being dealt with by Soror Donyss.
Announcements-
Soror Kenyatta announced that The University Connection on Maryland Parkway has
jewelry for the Greek organizations.
Soror Lavonne moved that the meeting be adjourned. Soror Sharon seconded the motion.
The meeting was adjourned at 8:17 p.m.
Submitted by Soror Barbara McCants-Hill, Anti Grammateus
Theta Theta Omega
Chapter Meeting
May 11,2002
The meeting was called to order by Basileus Kaweeda Adams at 1:10 p.m. at St. James
the Apostle Catholic Church. Soror Barbara Kirkland led the meditation followed by the
Pledge. A mini-workshop for the office of Pecunious Grammateus was presented by
Soror Ouida Brown.
OFFICER REPORTS
GRAMMATEUS - No report
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating
account Fundraising account -dBRNlfc*, and Community account
The that did not clear was in an effort to recover funds and was to be
placed in the Fundraising account.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown reported that a total offlOltfMI
was collected during the previous month. Additional financial cards have been received
and were distributed at the end of the meeting.
EPISTOLEUS - No report
HODEGOS - Soror Ethel Archibald thanked the hostesses for the meeting and announced
birthdays and anniversaries for the month of May. Get well wishes and sympathies were
extended. Announcements for the month included promotions, births, and graduations.
Visiting sorors were introduced.
IVY T.EAF REPORTER - Soror Annette Craighead reported that a Founders’ Day
picture and a picture of the Mardi Gras Queen and King will be in the upcoming Ivy Leaf.
GRADUATE ADVISOR - Soror Diane Stith reported on the undergraduate activities for
the months of April and May. Kappa Xi received a $200.00 check for their Buckle-Up
program and recognition for their EAF and ON TRACK programs at the Regional
Conference. Soror Diane completed the Graduate Advisors’ Institute.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie Rayford reviewed May and June calendar events. Her report
included the names of nominees for Regional Director and the International Nominating
Committee. Twenty-five sorors attended the Regional Conference and those who served
on regional committees and held conference positions were announced.
MEMBERSHIP - Soror Jackie Hall reported that the Guide to Sponsorship forms were
available to those sorors wanting to sponsor a candidate for the Membership Intake
Process. MIP is scheduled for September 27-29, 2002. All documents must be in by June
1, 2002. Voting will be done at the June chapter meeting. Soror Jackie reviewed the
qualifications for sorors sponsoring a candidate (active financial member, a member for at
least two years, Membership Recommendation form, Guide to Sponsorship form, and
three letters of recommendation from active chapter members) and for candidates
(bachelor1 s degree with at least a C+ average or an advanced degree). Soror Jackie read
the “don’ts” from the Guide to Sponsorship form and the no hazing policy. The Summer
Cooler is scheduled for July 20, 2002 and the Retreat is scheduled for August 10,2002.
There will be a membership committee meeting on June 3, 2002 at Soror Jackie’s office.
WAYS AND MEANS - Soror Amanda McWilliams reported that there will not be a fish
fry this year due to the success of the Mardi Gras Ball.
SCHOLARSHIP - Soror Sharon Savage reported that seven scholarship recipients have
been identified. Their names and amounts were included in Soror Sharon’s written report.
A total of $4000.00 was awarded and will be disbursed by the Clark County Public
Education Foundation Scholarship Program. The Foundation will honor the recipients at
a luncheon at the House of Blues on May 29, 2002. The joint reception with Omega Psi
Phi Fraternity, Inc. is scheduled for June 22, 2002 at 2:00 p.m. and will be held at the Las
Vegas Library at 833 North Las Vegas Blvd.
EAF - No report
STANDARDS - The mid-year evaluation will be done at the June chapter meeting using
the new forms.
CONNECTIONS - Soror Ouida Brown requested that sorors check with their ministers to
see if voter registration can be held at their churches.
CONSTITUTION AND BY-LAWS - No report
SPECIAL/AD-HOC COMMITTEE REPORTS
AUDIT - Soror Lavonne Lewis shared the preliminary report from the auditors, L.L.
Bradford and Company, LLC. The preliminary findings are that signatures on checks
from 2000 and 2001 were falsified. The Executive Committee will meet, come up with
recommendations, and present them to the membership at the June chapter meeting. The
Grammateus was asked to review the minutes for any mention of a bonding company or a
signature form.
*Motion by Soror Willa White to send a certified letter to the former Tamiouchos inviting
her to the next meeting to address concerns of members. Second by Soror Barbara
Kirkland. A discussion was held that included the possibility of legal ramifications. The
motion failed. Sorors were reminded of the motion for confidentiality passed at the April
chapter meeting.
AKATEENS - Soror Tina Rimmey reviewed the activities completed in April and planned
for May and June.
HEALTH/NBLIC - Soror Dorothy Johnson distributed a flyer about the “Witness
Project”, a community based cancer education program. NBLIC has adopted this
program.
ARTS AND HUMANITIES - Soror Quin Rivers reported that the committee facilitated
an art activity at H.P. Fitzgerald Elementary School for Mother’s Day with the assistance
of artist Gail Miller. Events for the month of May were shared.
ECONOMICS - Soror Sami Randolph reminded sorors to turn in their Black Dollar Days
tracking forms. Totals will be shared at the June meeting. The committee is working with
Ways and Means to plan a card tournament for the Fall. The Twenty Pearls investment
club completed its partnership agreement and by-laws. The next meeting is scheduled for
June 14, 2002.
HOSPITALITY - Soror Ethel Archibald reported that flowers were delivered to sorors
for bereavement and illness. Birthday and anniversary gifts for the month were available
for pick up after the meeting.
*Motion by Soror Ethel for reimbursement oflBWt Second by Soror Amanda
McWilliams. Motion passed.
ON TRACK - No report
LEADERSHIP TASK FORCE - No report
SIDS - Soror Kaweeda Adams stated that a new chairperson is needed because Soror
Terri Polite has moved to Georgia. Soror Denell has expressed an interest.
SENIOR NUTRITION PROJECT - An email was sent regarding the on-going canned
goods collection.
OLD BUSINESS
1) Soror Quin Rivers shared a written report of the highlights from the Far Western
Regional Conference.
2) Resumes of sorors interested in running for an office in November are due to Soror
Bertha Pendleton by September 30,2002. The offices that will be open are Basileus, 2nd
Anti-Basileus, Grammateus, Pecunious Grammateus, Epistoleus, Ivy Leaf Reporter,
Hodegos, and one Member-at-Large.
NEW BUSINESS
1) Boule delegates were reminded to complete registration forms. Information about
candidates running for national offices was made available. Members will discuss which
candidates to vote for at the June meeting.
2) Soror Lavonne Lewis secured liability insurance for the chapter for^MSfe a quarter.
This is effective beginning May 10, 2002 and covers chapter meetings and three additional
events. Soror Lavonne also secured a surety bond for This covers four
members (Basileus, Grammateus, Tamiouchos, and Pecunious Grammateus) for up to
This will be effective upon approval of the company. The company may request
a copy of our financial procedures.
*Motion by Soror Lavonne for reimbursement of/tmH0 for payment of insurance.
Second by Soror Ouida. Motion passed.
3) We are permitted to use 15% of fundraising money for operations.
*Motion by Soror Lavonne to transfer 15% of the fundraising account to the operations
account. Second by Soror Annette. Motion passed.
4) Soror Lavonne reported that the rent for holding meetings at the church has not been
paid for the past two years.
*Motion by Soror Lavonne to increase the amount paid to hold meetings at St. James
Church from $25.00 to $50.00 each month. Second by Soror Frances. $50.00 is the
church’s fee for the use of the facility. Motion passed.
5) Soror Kaweeda made the following committee chair appointments:
Leadership Task Force - Soror Shirley Carroll
ON TRACK - Soror Michelle Perch Little
SIDS - Soror Denell Hoggard
EAF - Soror Donyss Rucker
6) Soror Ethel announced the raffle winners.
7) Donations for meeting fees were made by Soror Barbara Kirkland (2001), Soror
Kaweeda Adams (Jan/Feb), Soror Billie Rayford (Mar/Apr), and Soror Jacki Brown
(May).
Motion to dispense with the hymn (since Mass had begun) and adjourn made by Soror
Sandy Stafford. Second by Soror Patti Hester.
The meeting was adjourned at 3:45 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega •
Executive Committee Meeting
May 15, 2002
The meeting was called to order by Basileus Kaweeda Adams at 6:40 p.m. at K.O. Knudson
Middle School. Meditation was led by Soror Sharon Savage.
OFFICER REPORTS
GRAMMATEUS - Motion by Soror Jacki Brown to accept the minutes from the April Executive
Committee Meeting. Second by Soror Lavonne Lewis. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating account -
Fundraising account Community accountlfi|B6^0Mi9NMK|l will be
transferred from the Fundraising account and to the Operating account.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown reported that^fft*) was collected for the
general account and WifeflV collected for the Fundraising account.
EPISTOLEUS - No report. Soror Kaweeda asked if there was anyone interested in the position
ofEpistoleus.
HODEGOS - Soror Ethel reported that Soror Sandy Stafford will give the June report in her
absence. Secret Soror forms were mailed to those who expressed interest.
GRADUATE ADVISOR - No report
IVY LEAF REPORTER - No report
STANDING COMMITTEE REPORTS
PROGRAM - No report
OPERATIONS - No report
MEMBERSHIP - Soror Kaweeda reminded sorors who are sponsoring candidates to request
information from Sorors Jackie Hall or Maxine Randolph.
SCHOLARSHIP - Soror Sharon reported that the scholarship reception will be held on Sunday,
June 22 at the Las Vegas Library at 833 Las Vegas Boulevard at 2:00 p.m.
EAF - Soror Donyss requested information for EAF so that documentation can be sent and cards
received.
STANDARDS - Soror Kaweeda reported that the mid-year evaluation will be completed at the
June chapter meeting.
CONNECTIONS - Soror Ouida reported that she is waiting to see if churches are available for
voter registration. St. James is available on any Sunday and will begin on May 19th. The
committee is working with Kappa Xi and voter registration will be held at UNLV. E-mails have
been sent to the Nevada Women’s League of Voters to conduct a voter registration with them.
CONSTITUTION AND BYLAWS - Soror Lavonne reported that an updated draft of the Manual
of Standard Procedures with financial procedures, duties and responsibilities of the 2nd Anti-
Basileus, and the duties of the Audit committee will presented at the June meeting for voting.
Soror Diane wanted to add the stipulation that members who join commit to a minimum amount
of time. This would require a change to the national constitution which takes two Boules. Soror
Lavonne suggested that the Executive Committee recommend that we ask for donations of
$25.00-$50.00 from each member to make it through the remainder of this year. A discussion
was held. The suggestion was made to draft a letter to sorors outlining the expenses for the
remainder of the year.
SPECIAL/AD-HOC COMMITTEES
ON TRACK - Soror Kaweeda reported that Michelle Perch Little will be the new chairman of this
committee.
LEADERSHIP TASK FORCE - Soror Kaweeda reported that Soror Shirley Carroll is the new
chairperson for this committee. Sign-in sheets for each module will be used to generate
certificates. Certificates of completion are necessary to run for office.
Old Business
1) Financial status - Soror Kaweeda received a fraud claims packet from Wells Fargo Bank to
complete. Forms for falsely signed checks must be completed and notarized. A discussion was
held regarding the course to take from here. The Grammateus was asked to research the minutes
for the name of the auditor for the transition when Soror Marian Bums’ term as Tamiouchos
ended. The recommendation was made that the former Tamiouchos’ chapter privileges be
withdrawn for violating chapter financial procedures as based on the auditor’s report. Chapter
privileges would be restored when repayment of the amount determined by the auditors is made in
the form of a money order, cashier’s check, or cash. The next level would be to recommend
suspension or expulsion to the regional director. The recommendation to suspend requires a twothirds
vote.
*Motion by Soror Ouida that we recommend withdrawal of chapter privileges, recommend
suspension from the sorority to the regional director, file criminal charges, and file civil charges
based on the auditor’s report which revealed unauthorized checks, unauthorized withdrawals, and
falsified signatures. Second by Soror Lavonne. Motion passed.
*Motion by Soror Lavonne that each recommendation be presented separately. Second by Soror
Sharon. Motion passed.
Motion by Soror Lavonne to adjourn. Second by Soror Ethel.
The meeting was adjourned at 8:48 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Chapter Meeting
June 1, 2002
The meeting was called to order by Basileus Kaweeda Adams at 1:15 p.m. at St. James the
Apostle Catholic Church. Soror Barbara Kirkland led the meditation followed by the Pledge.
A mini-workshop for the offices of Epistoleus and Ivy Leaf Reporter was conducted.
OFFICER REPORTS
GRAMMATEUS - Soror Jacki Brown made a motion to accept the minutes from the April
chapter meeting. Second by Soror Marian Bums. The motion passed. Motion by Soror Jacki
Brown to accept the minutes from the May chapter meeting. Second by Soror Verlia
Hoggard. Motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating account -
Fundraising account - WB^BWand Community account^BBJfc.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown reported that a total oAQNM| was
collected during the previous month. Sorors were called to pick up financial cards.
EPISTOLEUS - Soror Kaweeda Adams reported that the following correspondence was
received; 1) insurance information, 2) request to purchase an advertisement in Alpha Gamma
Omega’s 75th anniversary souvenir booklet, 3) invitation from the Las Vegas Juneteenth
committee to sponsor a booth on Saturday, June 15th from 3:00 until 9:00 p.m. at Lorenzi
Park, proceeds to benefit the Academy of African American studies at Kit Carson Elementary
School, and 4) an invitation to Theta Theta Omega’s scholarship reception.
HODEGOS - Soror Sandy Stafford read the written report of Soror Ethel Archibald.
Hostesses for the meeting were thanked and birthdays and anniversaries for the months of
June and July were announced. Get well wishes were extended for charter member Lorraine
Hall. Visiting Soror Aithyni Rucker plans to transfer to Theta Theta Omega. Mystery soror
for the month was Soror Quin Rivers.
IVY LEAF REPORTER - Soror Annette Craighead requested that the list of email addresses
that was circulated during the May meeting be returned to her.
GRADUATE ADVISOR - No report
STATE OF THE CHAPTER - Soror Barbara Kirkland read a letter from Soror Carolyn
Parks. A handout outlining the Operating budget was distributed and reviewed line by line
with the members present. Soror Kaweeda read a chronology of all events pertaining to the
financial status of the chapter since January 2002. m/7-f
Kaweeda stated that based on the information from the auditor and Budget Committee, the
foiiowmg rccoiiuiicnciaXiGns snouidi be consicierecE
1) revise the budget
2) sorors make donations oOh^^b
3) seek withdrawal of the former Tamiouchos’ chapter privileges
4) reinstate the former Tamiouchos’ chapter privileges after repayment
5) recommend suspension of the former Tamiouchos to the Regional Director,
suspension to be lifted after repayment
6) file civil charges
7) file criminal charges
Discussion was held regarding the options. Members went through the Operating Budget
Review to determine what items would be kept. The budget was revised and a discussion was
held about each soror donating^fift^fc
*Motion by Soror Billie Rayford that each soror make a donation o^Q^W to defray the
costs for operating for the rest of the year. Second by Soror Frances Perry. Discussion held.
In favor - 36. Opposed - 4. Motion passed.
*Motion by Soror Ouida Brown to adopt the amended budget for 2002. Second by Soror
Annette Craighead.
In favor-41. Opposed-3. Motion passed.
*Motion by Soror Jackie Hall to seek withdrawal of chapter privileges for the former
Tamiouchos. Second by Soror Ouida Brown. Discussion held. Withdrawal of privileges was
explained by Soror Lavonne Lewis and questions were answered. The Constitution and
Bylaws were read to explain procedures for withdrawal of privileges.
In favor - 37. Motion passed. 47 sorors were present.
* Motion by Soror Ouida Brown that chapter privileges of the former Tamiouchos be restored
after: a) full restitution is made as determined by the auditor
b) a period of three years.
Second by Soror Willa White.
In favor -10. Opposed - 29. Motion failed.
*Motion by Soror Jackie Hall to recommend suspension of the former Tamiouchos from the
sorority to the Regional Director. Second by Soror Ouida Brown.
In favor - 35. Opposed - 1. Motion passed
*Motion by Soror Annette Craighead to file civil charges against the former Tamiouchos.
Second by Soror Domini Calloway. The steps were explained which included to file
and time to appear in court when the case is heard. Civil action becomes public record. Soror
Annette amended the motion to file criminal charges.
Tn favor - 22. Opposed -11. Motion passed. 45 sorors were present.
*Motion by Soror Sandy Stafford to abbreviate the agenda to accommodate the shortness of
time. Second by Soror Billie Rayford. Motion passed.
STANDING COMMITTEE REPORTS
MEMBERSHIP -
*Motion by Soror Annette Craighead to suspend the Membership Intake Process for this
year. Second by Soror Amanda McWilliams.
In favor-26. Opposed-3. Motion passed.
All candidate information will be given to next year‘s Membership Committee chairman.
WAYS AND MEANS - Soror Amanda McWilliams reported that there will be a meeting at
her house on June 21st to discuss a fundraiser for the Fall.
NEW BUSINESS
1) Soror Kaweeda has tickets for the Omega Psi Phi wine and cheese.
♦Motion by Soror Amanda McWilliams to adjourn.
Second by Soror Sandy Stafford. Motion passed.
Meeting adjourned at 4:56 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Executive Committee Meeting
June 19,2002
The meeting was called to order by Basileus Kaweeda Adams at 6:45 p.m. at her home.
Meditation was led by Soror Kaweeda.
OFFICER REPORTS
GRAMMATEUS - Motion by Soror Jacki Brown to accept the minutes from the May
Executive Committee Meeting. There was no quorum present to vote on the motion.
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating account -
C - . Fundraising account - and Community account* ; The second check
given by the former Tamiouchos did not clear. A discussion was held about creating line items
for each office/committee in order to track expenditures.
PECUNIOUS GRAMMATEUS - No report
EPISTOLEUS - No report.
HODEGOS - Soror Kaweeda reported on soror illnesses. The Summer Cooler is scheduled for
July 20th at 6:30 and the Retreat is scheduled for August 10th from 9:00 a.m. until 5:00 p.m.
GRADUATE ADVISOR - No report
IVY LEAF REPORTER - Soror Annette stated that if no one else is interested in the office of Ivy
Leaf Reporter, she is willing to continue. This would require a change in our constitution since
Soror Annette has held the office for two terms.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Kaweeda reported that the scholarship reception will be held on Saturday,
June 22nd at 2:00 p.m. at the Las Vegas Library.
OPERATIONS - Soror Kaweeda received an email with information for Regionals 2003.
NOMINATIONS - There has not been much interest in any open position to date.
MEMBERSHIP - No report
SCHOLARSHIP - No report
EAF - No report
STANDARDS - No report
CONNECTIONS - No report
CONSTITUTION AND BYLAWS - No report
SPECIAL/AD-HOC COMMITTEES
ON TRACK - No report
LEADERSHIP TASK FORCE - No report
Old Business
1) Money is needed for the Boule delegates. Sorors Kaweeda and Celese will meet this week to
review bank statements to decide where the *M$wiii come from.
New Business
1) Soror Annette expressed concern about morale. Some sorors feel that the Executive
Committee is not sharing information with the membership. Ideas to regain trust will be
discussed at the August executive committee meeting. Activities for the Retreat were discussed.
2) An update of the motions presented at the June 1st chapter meeting regarding the sorority’s
financial situation was given. Soror Kaweeda has an appointment with Lt. McCleary to discuss
handling this matter discreetly. A letter will be sent to Soror Diana Shipley.
The meeting was adjourned at 8:25 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Executive Committee Meeting
August 21, 2002
The meeting was called to order by Basileus Kaweeda Adams at 6:25 p.m. at the office of Soror
Billie Rayford. Meditation was led by Soror Billie.
OFFICER REPORTS
GRAMMATEUS - Copies of the minutes from the April and May Executive Committee
meetings were distributed. Motion by Soror Jacki Brown to accept the minutes from the April
Executive Committee Meeting. Second by Soror Annette Craighead. Motion passed. Motion by
Soror Annette to accept the minutes from the May Executive Committee meeting. Second by
Soror Lavonne Lewis. Motion passed. Soror Jacki read the minutes from the June Executive
Committee meeting. Motion by Soror Lavonne to accept the minutes from the June meeting as
read. Second by Soror Barbara McCants-HilL Motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating account -
Fundraising account - M*. and Community account^lIBB All scholarships
have been paid through the Public Education Foundation. Soror Celese made a motion to file her
report for audit. Second by Soror Annette. Motion passed.
PECUNIOUS GRAMMATEUS - No report
EPISTOLEUS - Soror Kaweeda reported that information for the 2002 InterMountain Cluster
Conference was received. Cluster will be held on October 12th from 8:00 a.m. until 3:30 p.m. at
Varsity Clubs of America Suites in Tucson, AZ. Registration is $40.00 for graduates and $30.00
for undergraduates. A $10.00 late fee will be charged if registration is not postmarked by
September 30th.
HODEGOS - Soror Ethel Archibald’s written report included sympathies extended to sorors and
their families and announcements of sorors’ accomplishments.
IVY LEAF REPORTER - Soror Annette reported that Theta Theta Omega had two articles in the
last issue of the Ivy Leaf Reporter. She was interviewed by the Orlando Sentinel and was
thanked in a Boule newsletter for her help. Soror Annette attended “The ABC’s of Media
Coverage” workshop.
GRADUATE ADVISOR - No report
STATE OF THE CHAPTER - Soror Kaweeda reported that she met with Lt. McCleary and they
are now in the process of subpoenaing records. There is no information about pressing charges;
to date. A letter was sent to the former Tamiouchos after approval by Soror Diana Shipley.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie received the new program targets at the Retreat. The “SPIRIT of
AKA focuses on Education and Health. Arts and Economics are optional. Soror Billie asked
for input for program planning for the year. Suggestion to cut back on some activities and
establish a literacy goal targeting kindergarten through third grade students. A discussion was
held about beginning a program at Jo Mackey Elementary School with Soror Michelle Perch
Little or incorporating technology with Soror Shirley Carroll. Soror Billie will take suggestions
to the committee.
OPERATIONS - No report
NOMINATIONS - Soror Kaweeda reported that there are no candidates for the open positions to
date.
MEMBERSHIP - Soror Kaweeda reported that the Retreat was a success with informative and
interactive workshops. Ways to rebuild morale were discussed.
SCHOLARSHIP - Soror Sharon Savage reported that the reception was held and all scholarships
have been disbursed. She thanked sorors who attended the reception.
EAF - No report
CONNECTIONS - No report
CONSTITUTION AND BYLAWS - No report
STANDARDS - No report
SPECIAL/AD-HOC COMMITTEES
AUDIT - Soror Kaweeda reported that the books will be turned over at the October meeting for a
quarterly review.
AKATEENS - Soror Billie reported that officers have been selected. Craigen Rucker and
Britney Whaley are co-presidents. There will be approximately 25 returning AKATeens.
HEALTH/NBLIC - No report
ARTS AND HUMANITIES - No report
ECONOMICS - Soror Sami Randolph will schedule a committee meeting to prepare for the
“Money Matters" economic seminar.
ON TRACK - No report
LEADERSHIP TASK FORCE - Soror Shirley asked for clarification of the position and
responsibilities of the Leadership Task Force chairman. She wanted to be more involved in the
Retreat. A discussion was held about how to involve more members in planning and
participation. Communication and collaboration are essential. Suggestion that the Leadership
Task Force work with committee chairmen to train them in ways to include people.
Feedback/suggestion cards were completed at the Retreat and will be addressed at future
meetings.
SIDS - No report
SENIOR NUTRITION PROJECT - No report
Old Business
1) The Boule delegates will report at the September meeting.
2) Officer elections - There will be mini-workshops for Hodegos and Member-at-Large.
New Business
1) The Public Relations Committee has not been functional. Suggestion to collaborate with the
Tea Rose Talk editor.
2) Soror Kaweeda will type cards from the Retreat and distribute them to sorors who did not
attend.
3) There’s a conflict with our meetings and mass at Saint James. The September meeting will
be held at Soror Verlia Hoggard’s office. Alternate meeting locations will be requested at the
September meeting.
Motion to adjourn by Soror Ethel.
Second by Soror Annette.
The meeting was adjourned at 8:05 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Chapter Meeting
September 7,2002
Basileus Kaweeda Adams called the meeting to order at 1:20 p.m. at the Economic Opportunities
Board’s Senior Citizen Center. Soror Barbara Kirkland led the meditation followed by the
Pledge.
Soror Ethel Archibald gave a mini workshop for the office of Hodegos.
Soror Celese Rayford presented a Tamiouschous Leadership Module Workshop: Financial
Fitness. She reviewed the financial procedures that were introduced at the April meeting. Soror
Jacqueline Hall asked if the Tamiochous does the same checking as stated in the procedures.
Soror Barbara McCants-Hill led the sorors in songs from the revised AKA songbook as a part of
Sisterly Relations.
OFFICER REPORTS
GRAMMATEUS - No report. Soror Kaweeda announced that Soror Jackie Brown was out of
town taking care of her grandmother.
TAMIOUCHOSI Soror Celese Rayford reported the following balances: Operating account -
Fundraising Account- and Community Account 4MBMB*<Soror
Kaweeda stated that the chapter has its bond and insurance. She showed the documents to the
body. She asked that the documents be secured and that they become a part of the official record.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown reported that a total of was
collected and receipted for the previous month.
EPISTOLEUS - Soror Kaweeda reported that a thank you note had been received from Dorothy
Earle and her family.
HODEGOS - Soror Ethel Archibald thanked the hostesses for the meeting and announced
birthdays and anniversaries for the month. She stated that she would send a reminder to the
hostesses for the month. Soror Ethel also reminded the body that they could check the website
for the birthdays for each month.
IVY LEAF REPORTER - Soror Annette Craighead reported that the chapter had double
coverage in the last Ivy Leaf. She passed out copies of a Florida, local newspaper article in
which she and a new soror were featured during the Boule. She stated that while at the Boule she
attended the workshop: “ABC’s of Media Coverage . Soror Craighead also stated that she
submitted an article to the Ivy Leaf about Soror Josie Gaines who received the International
Melvin Jones Fellow for her humanitarian efforts from the Lions Club. She stated that Soror
Gaines had paid for the picture that would also be submitted. Soror Annette informed the body
that the website was up for renewal. Soror Billie Rayford volunteered to pick up the cost.
GRADUATE ADVISOR - No report
STANDING COMMITTEE REPORTS
PROGRAM - In the absence of Soror Rayford, Soror Kaweeda announced that the new
program for the new administration is “The Spirit of AKA”. She referred sorors to the September
“Tea Rose Talk” for the program targets and the names of the new officers. Soror Kaweeda also
announced that there would be an economic seminar in December.
NOMINATIONS - Soror Bertha Pendleton named the offices that needed to be filled. She asked
that resumes be submitted to her by September 30th. Soror Bertha said that voting would take
place in November and that officers would be installed in December.
MEMBERSHIP - Soror Jacqueline Hall reported on the two affairs that had been coordinated
by the committee. She stated that the Summer Cooler was held at Soror Jackie Brown’s home.
She thanked all that were in attendance; over twenty sorors participated. Five inactive sorors are
considering reactivation. Soror Jackie stated that the MMH* allotted_for the affair was not spent
because everything was donated by sorors. She also stated that the«MM|k allocated for the
Retreat was also not spent because each soror paid $15.00 to attend the conference. All money
collected covered the expenses and reimbursements. The other funds are still in the account. The
membership meeting will be next Monday, September 9th at 5:30 p.m., in Building C of the
Economic Opportunity Board. Soror Jackie suggested that a process be developed for when
sorors visit the chapter and want to reactivate. She gave some feedback from the retreat and
requested ideas on how to work with visiting sorors. Soror Nadine Reid-Hill wanted to know
who to call when you are not receiving information
WAYS AND MEANS - No report. Soror Amanda Williams has sent a request asking to be
relieved of her responsibility as chair since she will be in and out of state for the next twelve
months.
SCHOLARSHIP - Soror Sharon Savage announced that the reception for the scholarship
winners had been held jointly with Omega Psi Phi Fraternity Incorporated was held June
22,2002. Scholarships for 2002 were facilitated by Clark County Public Education Foundation
Scholarship Program. Sorors Nadine Reid-Hill and Bass expressed concern about not receiving
all information about chapter events. Soror Kaweeda said that sorors needed to let the chapter
know when they are not receiving information. It seems the e-mail buddy system has broken
down. Several sorors expressed the same concern. Soror Annette Craighead stated that sorors
need to make sure that the website had their correct e-mail address.
EAF - Soror Donnyss Rucker that nothing had been sent into national for 2002 and that a check
needed to be sent to national for 2001 for 67 members.
STANDARDS -The results of the Chapter Operations Survey were distributed.
Soror Quida Brown reported that she had not had any committee meeting
during the last two months. She said that her committee had held voter registration drivers at
several churches during the summer.
CONSTITUTION AND BY-LAWS — No report
AUDIT COMMITTEE - Soror Lavonne Lewis stated that the committee in conjunction with
members of the Executive Committee had developed the guidelines for the financial operations
of the Chapter.
SPECIAL/AD-HOC COMMITTEE REPORTS
AKATEENS S Soror Donnys Rucker stated that the AkAteens had meet. Officers have been
appointed. She presented a three hundred dollar check to the chapter as payment for money
loaned to them. A paper was passed out to sorors to assist with hosting activities for the girls.
Soror Donnys also asked for volunteers to do workshops to show girls that there are many
professions available besides working in a casino. She stated that they needed a meeting place to
hold meetings where for at least 150 persons. Presently there are 65 AKAteens. Sorors suggested
some possible places.
HEALTH/ NBLIC- Soror Dorothy Johnson reported that she is now in charge of the Wipples
Program. She said that in June 2002, the national officers certified the program. In August there
was a meeting held for Witness roles models and health advisors. All participants must have
three practice sessions. Funding for Women’s Health will be in place from September 30, 2002
until June 30,2003. On October 19th there will be a health fair at Victory Church. Soror Johnson
stated that they were going onto the web with this program.
ARTS AND HUMANITIES - No Report
ECONOMICS - Soror Sami Randolph reported that “The Money Matters Workshop” would be
held on Saturday, December 14th. She is holding a committee meeting on prior to the Executive
Board meeting on Wednesday, September 18th at 6:00p.m. Workshop leaders are needed.
HOSPITALITY/ SOCIAL WELFARE- Soror Ethel reported that there was a request for the
meeting on October 5,2002 to be held at noon. She also moved that she be reimbursed $21.43
for supplies purchased. Soror Betty Bell seconded the motion. Sorors Dennette, guest of Soror
Tina Rimmey and Soror RosalynWilliams, who were visiting the chapter were introduced. They
are both interested in affiliating with the chapter.
ON TRACK- No report
LEADERSHIP TASK FORCE- No report. Soror Kaweeda said that the last Leadership module
needed to be fulfiulled- Membership selection. Soror Jackie will do this workshop at the next
meeting.
SIDS - Soror Donnys said that she had not had a meeting with her committee. She will set up a
meeting time.
SENIOR NIUITRITION PROJECT - No Report
OLD BUSINESS
(1) Financial Status Update - Soror Kaweeda reported that Lt. Hanna had subpoenaed all of
the bank records from the chapter and Carolyn Parks.. She also stated that they were
doing more investigation. Formal interviews will be conducted with officers. She will
report information to the general body as it occurs. Soror Dianna Shipley has been sent
letters with the recommendation for the suspension of Carolyn Parks. Soror Kaweeda
stated that Soror Diana whole-heartedly supports the recommendations the chapter has
made. There has been no notice of action from the region.
(2) Regional 2002 report - Soror Annette Craighead gave a report about the sessions and
activites during the 2002 Regional held in San Diego. Soror Ethel Archibald reported that
the Protocol Committee assigned her to be the personal escort to Diana Shipley during
the conference.
(3) Officer Elections November 2002- Offices that will be vacant were announced. Resumes
are due to Soror Bertha Pendelton by September 30th.
NEW BUSINESS
(1) Boule Report - Delegates Annette Craighead, Ethel Archibald, Quida Brown and
Barbara McCants-Hill presented highlights of the 2002 Boule held in Orlando, Florida.
(2) Soror Kaweeda announced Far Western Region committee appointments. She will be a
member of the Program Committee, Soror Billie Rayford will serve as Far Western
Region IntematimialConnection Committee Representative, Soror Duidaffiown to the
HonoraryAwaras Committee, Annette Craighead to the PuBne Relations Committee,
Sanra Bass to the Standards Committee and Ethel Archibald to the Hospitality/Protocol
Committee.
(3) The cluster meeting will be held in Tuscon, Arizona on October 12, 200&-
(4) Soror Kaweeda announced that we needed to find a new meeting location or change the
meeting time. Soror Verlia Hoggard moved that the chapter meet at St James the Apostle
Catholic Church, at 11:00a.m. Soror Lewis seconded the motion. A quorum was
established at the beginning of the meeting. The majority voted in favor of the change.
Notification will be sent to the membership.
Motion was made and seconded to adjourn the meeting. The meeting was adjourned at 3:31p.m.
Submitted by Soror Barbara McCants-Hill, Anti-Grammateus
Theta Theta Omega
Chapter Meeting
September 18, 2002
First Anti-Basileus Billie Rayford called the meeting to order at 6:45p.m. at the Knudson Middle
School. Soror Sharon Savage led the meditation.
Soror Rayford called for Officers’ Reports.
OFFICER REPORTS
GRAMMATEUS - No report. Grammeteus Jacqueline Brown was absent.
TAMIOUCHOS - In the absence of Tamiochos Celese Rayford, Soror Ouida Brown reviewed
the report. The account balances were as follows: Operating Account- oywL Fundraising Account and Community
Account-^WW
PECUNIOUS GRAMMATEUS - No report
EPISTOLEUS - Soror Quinn Rivers asked to give the Epistoleus’ report.
HODEGOS -. Soror Ethel Archibald announced that Soror Domini Calloway had
passed her state examination to become a Certified Residential Appraiser.
She is one of about 10 African-Americans in the state of Nevada that are
certified. Soror Ethel also announced that Soror Verlia Hoggard, Director of
Clark County Social Services, has been named a member of the National
Association of Counties’ Human Services and Education Steering committee
by NACo President Kenneth A. Mayfield. She asked that Soror Hoggard’s
appointment information, which was e-mailed to sorors, be entered into the
minutes.
IVY LEAF REPORTER - No Report
GRADUATE ADVISOR - Soror Billie Rayford discussed the e-mail received from Soror Diana
Shipley, Regional Director, regarding the suspension of all
undergraduate membership intakes. Sorors Sharon Savage and Jackie
Hall attended the last undergraduate meeting. They discussed
hazing and underground pledging. The undergrads have an art
project scheduled for September 25th.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie reported that there would be a reception for the acting
President of Grambling College on Thursday, September 19th, at
the MGM Grand. The president is a soror. Chapter sorors are asked to
attend. Soror Billie also stated that we had a soror in town from the
Virgin Islands. She will attend the reception.
OPERATIONSNOMINATIONS
-
MEMBERSHIPSoror
Sharon Savage reported that she wants to take a look at the
reimbursement process to see if a better system can be
instituted. A budget meeting is scheduled for Wednesday, September
25th at 6:30 p.m.
No report
Soror Jacqueline Hall stated that she met with her committee to
address some of the issues. She stated that there were some
communication errors with members. A four-part NCR form is being
developed to include all information when a soror visits the
chapter. This form will also be used for obtaining information from
the present sorors. Copies can also be passed on to the Hodegos, Tea
Rose editor, etc.
Soror Hall also stated that a phone calling system was being put into
place for sorors visiting the chapter. Soror Marion will make the calls
next month, Soror Shay in November and Soror Jackie in December.
They are also sending a postcard to let the sorors know that we are
glad that they came to our meeting. Soror Maxine will be working on
the new program books. If a soror pays her dues immediately they get
a membership booklet.
Soror Jackie Hall requested funds for the NCR forms. She stated
that Kinko’s charged $85.00 for 200 copies. A discussion about the
cost ensued. It was suggested that Soror Jackie check other places to
see if the forms can be printed for less cost.
WAYS AND MEANS — No report
SCHOLARSHIP - No report
EAF- No report
STANDARDS - No report
CONNECTIONS - No report
CONSTITUTION AND BY-LAWS- Soror Rayford stated that in the Far Western Regional
Director’s newsletter chapters had been given directions
to change their bylaws to reflect the passing of proposed
amendments at the 60th Boule, by January 31, 2003.
SPECIAL/AD-HOC COMMITTEE REPORTS
AKATEENS - Soror Billie announced that Soror Brenda Dumas had arranged for the
group’s meeting to be held at her school.
NBL1C- Soror Ouida Brown announced that there would be an 8-hour training
session to learn how to do self breast exams. For a person to be a trainer
they have to attend 2 additional training sessions to learn how to do breast
exams. She gave an example of how the procedure is done. Soror Brown
announced that the Clark County Community College was offering free
mammogram screenings on October 12th.
ARTS AND HUMANITIES - Soror Quinn Rivers announced that there would be a dance/
lecture series at the Cambridge Community Center, on November 16th.
She stated that our chapter would be in partnership with Nevada Partners.
We will invite our AKAteens to participate.
ECONOMICS - Soror Sami Randolph stated that the 4th Annual Money Matters
Workshop would be held on Saturday, December 14th at the Clark
County Community College, Charleston campus. She announced
that the next committee meeting would be held on October 16, 2002.
HOSPITALITY/ SOCIAL WELFARE- Soror Ethel Archibald requested that her last report be
amended to note that she was withdrawing her request for the
reimbursement ofWMflP, due to the state of the budget. She also stated
that the remainder of the year’s birthday and anniversary gifts as well as
cards and stamps would be gratis. She questioned who was responsible for
the purchase of a gift for the Grambling College acting president. She also
wanted to know if a gift basket should be placed in her room. Soror Billie
stated that Soror Kaweeda would be purchasing the gift and presenting it
to the president at the reception.
ON TRACK- No report
LEADERSHIP TASK FORCE- No report
SIDS- No report
SENIOR NUITRITION PROJECT - No Report
OLD BUSINESS- None
NEW BUSINESS- Information was presented about the cluster meeting in Tucson.
Motion to adjourn was made by Soror Sharon. The motion was seconded by Soror Archibald.
Submitted by Soror Barbara McCants-Hill, Anti-Grammateus
/- /J'-od
Theta Theta Omega
Chapter Meeting
October 5, 2002
The meeting was called to order by Basileus Kaweeda Adams at 11:15 a.m. at Holy Trinity
AME Church. Soror Sharon Savage led the meditation followed by the Pledge. Soror
Lavonne Lewis presented a mini-workshop for the office of Member at Large. Soror Jackie
Hall presented the Leadership Module: Membership. A sheet with characteristics to look for
in a potential candidate and the anti-hazing policy were distributed. Soror Barbara McCants-
Hill led the members present in AKA songs and chants.
OFFICER REPORTS
GRAMMATEUS - Soror Jacki Brown made a motion to accept the minutes from the
September chapter meeting with corrections to New Business. Second by Soror Jackie Hall.
The motion passed without a quorum to be ratified at the November meeting. Motion by
Soror Jacki Brown to accept the minutes from the June chapter meeting. Second by Soror
Betty Bell. Motion passed without a quorum to be ratified at the November meeting.
TAMIOUCHOS - Soror Celese Rayford reported the following balances;^ Operating account
^^Hf^^Fundraising account and Community account^BNRB’The
proposed budget for 2003 was reviewed. A motion to table the discussion was made by
Soror Verlia Hoggard. Second by Soror Rhoda Anderson. Motion passed. A reminder
about the WWM donation to the chapter will be sent to sorors.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown reported that a total of $160.00 was
collected during the previous month.
EPISTOLEUS - Soror Ethel Archibald read a thank you letter from Soror Darlene Hancock.
HODEGOS - Soror Ethel Archibald thanked the meeting hostesses. Birthdays and
anniversaries for the month of October were announced. Get well wishes and sympathies
were extended to members. Visiting Sorors Tisha Johnson and Tasha Daniels were
introduced. Soror Tisha plans to reactivate. Mystery soror for the month was Soror Lois Ice.
The answer to the AKA History Quiz question was Soror Dorothy Larabee.
IVY LEAF REPORTER - No report
GRADUATE ADVISOR - Soror Rhoda Anderson reported that Kappa Xi currently has
eight members, four of which are seniors. They created a black business directory for
incoming freshmen at UNLV and hosted an art showcase in September. The Regional
Director has suspended Rush and Intake activities for undergraduate chapters until after the
November Board meeting.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie reviewed the calendars for October and November. A meeting for
all program chairmen will be planned.
OPERATIONS - No report
NOMINATIONS - Soror Willa presented the ballot for the December elections.
Nominations were requested from the floor. Voting will be held at the November meeting.
MEMBERSHIP - There will be no Membership Intake Process this year. Soror Jackie Hall
reported that the committee will order new four-part forms for visitors, the soror database,
and soror profile sheets. The Tea Rose Talk will be emailed to everyone with an email
address. All others will be mailed.
SC HOLARSHIP - No report
WAYS AND MEANS - Soror Marian Bums reported that the Mardi Gras Ball is scheduled
for March 1,2003 at the Monte Carlo Hotel. There will be a souvenir booklet and a band.
The tickets will cost $75.00 and be distributed at the December and January chapter
meetings.
EAF - Soror Donnyss Rucker reported that we are one of five chapters who have not paid our
fee. It must be paid this week.
STANDARDS - No report
CONNECTIONS - No report
CONSTITUTION AND BYLAWS - No report
AUDIT - No report
SPECIAL/AD-HOC COMMITTEES
AKATEENS - Soror Domini Calloway reported that 26 girls attended an informational
meeting. The committee still needs a place to meet. They would like sorors to speak at
workshops for the girls. Soror Donnyss reported that interviews will be held this month. The
girls must bring transcripts, letters of recommendation, and the application to the interview.
The committee will accept names from sorors.
HEALTH/NBLIC - Soror Rhoda reported that the committee will hold a fundraiser. Call or
email Rhoda for a catalog.
ARTS AND HUMANITIES - The committee is sponsoring a multicultural dance/lecture on
November 16,2002. Nevada Business Services will co-host the event. The Madison
Movement Dance Troupe and Margo Torea will perform.
ECONOMICS - Soror Sami Randolph reported that the Money Matters seminar will be held
on December 14, 2002.
HOSPITALITY - Soror Ethel Archibald withdrew her request for reimbursement of $21.43
due to the state of the chapter’s budget. She will provide the gifts for the remainder of the
year. Sorors were reminded to pick up birthday and anniversary gifts at the end of each
meeting.
OLD BUSINESS
1) There is no new information about the chapter’s financial status. Police officers are in the
process of conducting interviews.
2) Cluster information was shared. Flyers were distributed to those attending. There was a
correction to the hotel information.
NEW BUSINESS
1) A discussion was held about continuing to meet at Holy Trinity AME Church. There is no
charge, but donations are accepted.
*Motion by Soror Donnyss to make Holy Trinity AME Church the location for chapter
meetings. Second by Soror Elizabeth Sheffield. Motion passed. Meeting dates will be given
to the church.
*Motion by Soror Lavonne Lewis that we contribute!
by Soror Annette Craighead. Motion passed.
a meeting to the church. Second
All motions will be ratified at the November meeting.
2) The Founders’ Day luncheon is scheduled for January 11, 2003. Tickets are $40.00 and
will be distributed at the November meeting. Soror Norma White will be the speaker.
*Motion by Soror Jackie Hall to adjourn.
Second by Soror Frances Perry. Motion passed.
Meeting adjourned at 1:14 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Executive Committee Meeting
October 21,2002
The meeting was called to order by Basileus Kaweeda Adams at 6:56 p.m. at the Clark County
School District Northwest Region office. Meditation was led by Soror Kaweeda.
OFFICER REPORTS
GRAMMATEUS - Motion by Soror Jacki Brown to accept the minutes from the August
Executive Committee Meeting. Second by Soror Billie Rayford. Motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating account -
Fundraising account and Community account^NVHBr A discussion was
held about what to do with the Community account. A recommendation was made to use it to
track money brought in for conferences.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown’s written report reflected a total of
collected during the previous month.
EPISTOLEUS - Soror Kaweeda Adams read a note from Soror Greta Mills.
HODEGOS - Soror Ethel Archibald reported on soror illnesses and the courtesies extended.
IVY LEAF REPORTER - No report
GRADUATE ADVISOR - Soror Diane Stith reported on Kappa Xi’s activities for the months of
October and November. Two representatives will assist during the Founders’ Day luncheon.
December’s meeting will be a joint meeting with Kappa Xi participating in the installation of
officers. Soror Diane requested permission to vote early since she will be in Arizona with Kappa
Xi during the November chapter meeting. The chapter by-laws were read and discussed. A
written notice will be sent to all sorors after a decision is finalized.
STANDING COMMITTEE REPORTS
PROGRAM - No report
OPERATIONS - No report
NOMINATIONS - No report
MEMBERSHIP - No report
WAYS AND MEANS - The committee suggested that the chapter hold a raffle for a Palm Pilot.
Tickets would be distributed in November and the money turned in and drawing held in
December. Committee members will think of prizes for the top seller.
SCHOLARSHIP - Soror Sharon Savage will get information about a matching funds
collaborative with Lillian McMorris.
EAF - Soror Donyss Rucker reported that the chapter contribution must be sent.
CONNECTIONS - Soror Ouida Brown’s written report urged all sorors to vote early and take
another soror or elderly person to the polls.
CONSTITUTION AND BYLAWS - Soror Billie Rayford reported that our constitution and bylaws
must be changed to match the new program.
STANDARDS - No report
SPECIAL/AD-HOC COMMITTEES
AUDIT - No report
AKATEENS - Soror Donyss Rucker reported that AKATeen interviews will be held on October
24th at her home. Advisors will choose five questions for AKATeens to ask the candidates. A
discussion was held about communicating the criteria for being an AKATeen to the candidates. A
written summary of the informational meeting will be presented to and discussed with each
candidate for a signature prior to the interview.
HEALTH/NBLIC - No report
ARTS AND HUMANITIES - Soror Quin Rivers reported that the Multicultural Dance Festival is
scheduled for Saturday, November 16, 2002 from 12:00 p.m.- 3:00 p.m. AKATeens will attend
and serve as hostesses. Kappa Xi will perform.
ECONOMICS - There will be a joint meeting with the Omegas on October 28th at 6:30 p.m. at
the Northwest Region office to plan for the Money Matters seminar on December 14th.
HOSPITALITY/SOCIAL WELFARE - Soror Ethel Archibald reported that Secret Soror forms
will be distributed at the next chapter meeting.
ON TRACK-No report
LEADERSHIP TASK FORCE - Soror Kaweeda Adams reported that all modules have been
completed.
SIDS - Soror Sharon Savage reported that Soror Denell Hoggard participated in Saint James’
Funfest and distributed information.
SENIOR NUTRITION PROJECT - No report
FOUNDERS’ DAY - Soror Ouida Brown’s written report outlined details of the luncheon. It
will be held on Saturday, January 11, 2003 at 12:00 p.m. at the Monte Carlo. Soror Norma
Solomon White will be the speaker. Tickets will cost $40.00 and be distributed at the November
chapter meeting. Sorors are asked to sell five tickets.
Old Business
1) Officer elections will be held at the November chapter meeting.
New Business
1) Thanksgiving baskets were discussed. An email will be sent requesting donations of $10.00 or
canned goods. Baskets will be delivered on Saturday, November 23, 2002 to ten families.
2) Planning for the Martin Luther King, Jr. parade needs to begin. This will be discussed at the
November chapter meeting.
Motion by Soror Ethel Archibald to adjourn.
Second by Soror Sharon Savage.
The meeting was adjourned at 8:40 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Chapter Meeting
November 2, 2002
The meeting was called to order by Basileus Kaweeda Adams at 11:00 a.m. at Holy Trinity
AME Church. Soror Barbara Kirkland led the meditation followed by the Pledge.
OFFICER REPORTS
GRAMMATEUS - Soror Jacki Brown made a motion to accept the minutes and ratify
motions from the October chapter meeting. Second by Soror Billie Rayford. The motion
passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating account -
Fundraising account and Community accountl^BMt. Soror Celese
made a motion to file the report for audit. Second by Soror Amanda McWilliams. Motion
passed. The proposed budget for 2003 was reviewed. Motion by Soror Celese to accept the
proposed budget. Second by Soror Sharon Savage. Motion passed.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown reported that a total of^JBMl was
collected during the previous month.
EPISTOLEUS - Soror Jackie Hall read the following correspondence: 1) an invitation to the
Las Vegas Alumni Chapter of Delta Sigma Theta’s fashion show and luncheon, 2) an
advertisement and order blank for the official AKA corsage, and 3) a thank you letter from
Soror Greta Mills.
HODEGOS - Soror Ethel Archibald thanked the meeting hostesses. Birthdays and
anniversaries for the month of November were announced. Get well wishes were extended to
members. Visiting sorors were introduced; 1) Soror Veronica Williams, guest of Soror
Maxine Randolph, who plans to reactivate, 2) Soror Shawna Green, and 3) Soror Edna
Narcis-Gordon, guest of Soror Gwen Gates-Bartlett, who plans to reactivate. Soror Tashiba
Davis is transferring from Kappa Xi to Theta Theta Omega.
IVY I .RAF REPORTER - No report
GRADUATE ADVISOR - No report
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie Rayford reviewed the calendars for November and December. The
proposed calendar of activities for 2003 was reviewed. Motion by Soror Billie to accept the
proposed calendar. Second by Soror Elizabeth Sheffield. Motion passed. Sorors were asked
to sign up for committees.
OPERATIONS - No report
NOMINATIONS - Soror Bertha Pendleton distributed ballots for the officer elections.
Nominees were introduced. Votes were made and the ballots were collected by the Tellers
Committee.
MEMBERSHIP - No report
WAYS AND MEANS - Soror Marian Bums reported that the Mardi Gras Ball is tentatively
scheduled for March 1, 2003 at the Monte Carlo Hotel. Forms for the souvenir booklet were
distributed. Each soror was asked to submit an ad. Soror Verlia Hoggard has already sold
the back cover. A committee meeting is scheduled for November 18th at 5:30 at the home of
Soror Jackie Hall. A motion to move the March chapter meeting to Saturday, March 8, 2003
was made by Soror Jackie. Second by Soror Betty Bell. Motion passed.
SCHOLARSHIP - Soror Sharon Savage reported that the deadline to apply for scholarships is
March 10, 2003. Applications are on-line and through school counselors’ offices beginning
December 9, 2002.
EAF - Soror Donnyss Rucker reported that<M|0pi was sent to the national office for 82
members on October 21,2002.
STANDARDS - No report
CONNECTIONS - Soror Ouida Brown reported that a meeting has been scheduled to plan
for Martin Luther King, Jr. day.
CONSTITUTION AND BYLAWS - No report
AUDIT - No report
SPECIAL/AD-HOC COMMITTEES
AKATEENS - Soror Donnyss Rucker reported that 27 new AKATeens were inducted and
there are now 70 girls involved. Soror Donyss requested that the chapter pay extra so the
AKATeens can meet after the chapter meeting. A discussion was held and arrangements will
be investigated.
HEALTH/NBLIC - Soror Dorothy Johnson reported that the African American Christmas
card fundraiser orders are due on Wednesday, November 6, 2002.
ARTS AND HUMANITIES - Soror Quin Rivers reported that the committee is co-hosting a
multicultural dance/lecture with Nevada Business Partners on November 16, 2002. The
Madison Movement Dance Troupe, Margo Torea, the Black Student Body from Bonanza HS,
and the AKATeens will perform.
ECONOMICS - Soror Sami Randolph reported that the Money Matters seminar will be held
on December 14, 2002. The seminar is co-sponsored by Omega Psi Phi Fraternity. Motion
by Soror Sami that Theta Theta Omega contribute $125.00 to cover costs. Second by Soror
Jackie Hall. Motion passed. Flyers were distributed.
HOSPITALITY - Soror Ethel Archibald asked that sorors complete and return secret soror
forms so that assignments can be distributed at the December meeting. Sorors were asked to
let Soror Ethel know of any illnesses so that needed assistance can be given.
ON TRACK - Soror Michelle Perch-Little reported that Dr. Aprille Ericsson-Jackson, an
aerospace engineer, spoke to a third grade class at Jo Mackey Magnet School on September
26, 2002. The third grade class will participate in a writing and publishing project in the fall.
SIDS - Soror Denell Hoggard reported that the committee distributed leaflets and door
hangers for SIDS awareness at St. James the Apostle Catholic Church. The committee is
working to develop quarterly forums for the community. Sorors were asked to take flyers to
friends and family members with children aged one year and younger.
FOUNDERS’ DAY - Soror Ouida Brown submitted a written report outlining the details for
the January 11, 2003 Founders’ Day luncheon at the Monte Carlo Hotel. Each soror was
asked to sell 4 tickets at $40.00 each. Soror Norma Solomon White will be the speaker.
OLD BUSINESS
1) Soror Kaweeda Adams submitted a written report on the Intermountain Cluster held on
October 12, 2002. Thirteen sorors attended with Sorors Billie Rayford, Jackie Hall, and
Kaweeda presenting.
2) Soror Sami Randolph reported that the committee will assemble baskets on November 22nd
and deliver them on November 23rd. Sorors were asked to donate $10.00 to cover the cost of
food.
3) Soror Sandy Stafford distributed flyers about an Earl Turner cruise.
NEW BUSINESS
1) A discussion was held about compensating the gentleman who sets up for our meetings. A
discussion was held. Motion by Soror Virginia Ingram that sorors donate $1.00 a week.
Second by Soror Wilhemina Lee. Motion failed.
Motion by Soror Lavonne that the meeting hostesses include $20.00 for set-up and
breakdown. Second by Soror Greta Mills. Discussion held. Soror Lavonne amended the
motion to include that there will be a minimum of five hostesses for each meeting. Second by
Soror Patti Hester. Motion passed. The Executive Committee will look at a new system for
assigning sorors as hostesses.
2) The results of the officer election
Basileus
2nd Anti-Basileus
Grammateus
Epistoleus
Pecunious Grammateus
Hodegos
Ivy Leaf Reporter
Member-at-Large
Nominating Committee
were:
Soror Billie Rayford
Soror Sharon Savage
Soror Gloria Washington
Soror Ethel Archibald
Soror Sami Randolph
Soror Quin Rivers
Soror Jacquelyn Caffey
Soror Annette Craighead
Soror Kaweeda Adams
Soror Lillian Gates
Soror Patti Hester
Soror Virginia Ingraham
Soror Winnie Pettis
Soror Nadine Reid-Hill
Soror Sandra Stewart-Bass
Soror Sharon Walton
*Motion by Soror Lavonne Lewis to adjourn.
Second by Soror Ethel Archibald. Motion passed.
Meeting adjourned at 12:50 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
-o2l
Theta Theta Omega
Executive Committee Meeting
November 20, 2002
The meeting was called to order by Basileus Kaweeda Adams at 6:30 p.m. at K.O. Knudson
Middle School. Meditation was led by Soror Billie Rayford.
OFFICER REPORTS
GRAMMATEUS - Motion by Soror Jacki Brown to accept the minutes from the October
Executive Committee Meeting. Second by Soror Ethel Archibald. Motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating account -
Fundraising account^Mf^BH^ and Community account<^ttHOAssessments for
the 2005 Regional Conference will be deposited into the Community Account. Separate checks
will be requested for dues and assessments.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown’s written report reflected a total of
collected during the previous month.
EPISTOLEUS - No report
HODEGOS - No report
IVY LEAF REPORTER - No report
GRADUATE ADVISOR - Soror Diane Stith reported that three Thanksgiving baskets will be
decorated and distributed. Officer appointments will be made at the next meeting. Kappa Xi
placed third in a step show and received $1000.00.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie Rayford reported that we need to decide whether or not we will
participate in the Martin Luther King, Jr. parade. It is on the same day as the Founders’ Day
luncheon. Motion by Soror Barbara McCants-Hill that Theta Theta Omega pay the $50.00 entry
fee for the AKATeens to participate. Second by Soror Jackie Hall. Motion passed. We must
decide on a project for the Martin Luther King, Jr. Day of Service. A suggestion was made to
have a footie and toiletry drive at Founders’ Day and deliver the items to the North Las Vegas
Care Center. AKA Day at the Capitol is scheduled for March 18, 2003. The Inter-Mountain
Cluster is tentatively scheduled for November 8, 2003 in Phoenix, AZ.
OPERATIONS - No report
NOMINATIONS - No report
fTYK
MEMBERSHIP - Soror Jackie Hall stated that we will have to look for a different date for the
membership Intake Process if Cluster is held in November.
WAYS AND MEANS - Soror Jackie Hall reported that the Mardi Gras Ball will be held from
7:00 p.m. until 12:00 a.m. on March 1, 2003 at the Monte Carlo and the menu will stay the same.
The committee has discussed how to choose the king and queen. Umbrellas will be ordered for
new sorors and provided to them free of charge. Soror Jackie will check on the availability of
pink and green umbrellas for sorors to purchase. Sorors are asked to help with the decorations.
Soror Ina Dorman has agreed to do them again if needed. Tickets will be distributed at the
December chapter meeting. Community awards will be presented to a person for each of the
targets at the Mardi Gras Ball instead of at the Founders’ Day Luncheon.
SCHOLARSHIP - No report
EAF - No report
CONNECTIONS - Soror Ouida Brown reported that Soror Diana Shipley has named Soror
Verlia Hoggard as the state coordinator.
CONSTITUTION AND BYLAWS - No report
STANDARDS - No report
SPECIAL/AD-HOC COMMITTEES
AUDIT - No report
AKATEENS - No report
HEALTH/NBLIC - No report
ARTS AND HUMANITIES - Soror Quin Rivers submitted a final written report on the
Multicultural Dance Festival which included expenses. Soror Kaweeda congratulated Soror Quin
on a job well done. Soror Quin recommended the Nevada Business Partners for a community
award.
♦Motion by Soror Ouida Brown that Theta Theta Omega pay f ^o submit an article and
picture to the Ivy Leaf. Second by Soror Ethel Archibald. Motion passed.
ECONOMICS - Soror Billie Rayford reminded sorors about the Economics Seminar on
December 14, 2002 at the Community College of Southern Nevada, Charleston Campus at 10:00
a.m.
HOSPITALITY/SOCIAL WELFARE - Soror Ethel Archibald reported that Secret Soror
partners will be distributed at the December chapter meeting.
ON TRACK - No report
LEADERSHIP TASK FORCE - No report
SIDS - No report
SENIOR NUTRITION PROJECT - No report
FOUNDERS’ DAY - Soror Ouida Brown’s written report outlined details of the luncheon. It
will be held on Saturday, January 11, 2003 at 12:00 p.m. at the Monte Carlo. Soror Norma
Solomon White will be the speaker. Tickets will cost $40.00 and be distributed at the November
chapter meeting. Sorors are asked to sell five tickets.
Old Business
New Business
Motion by Soror Ethel Archibald to adjourn.
Second by Soror Ouida Brown.
The meeting was adjourned at 7:45 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Chapter Meeting
December 7, 2002
The meeting was called to order by Basileus Kaweeda Adams at 11:12 a.m. at Holy Trinity AME
Church. Soror Barbara Kirkland led the meditation followed by the Pledge.
Soror Kaweeda read an open letter from Supreme Basileus, Soror Linda White <
Soror Kaweeda gave an update of the chapter’s financial status. Letters from Soror Diana
Shipley, Far Western Regional Director, Detective Larry Hanna, Metropolitan Police Department,
and District Attorney Stewart Bell were read. Charges have been filed against the former
Tamiouchos. A full audit of the chapter’s financial records is needed to determine the total
amount for restitution.
♦Motion by Soror Billie Rayford that Theta Theta Omega secure a full audit of the chapter’s
financial records in order to determine a concrete amount for restitution. Second by Soror
Frances Perry. The vote was taken by show of hands. Motion passed.
OFFICER REPORTS
GRAMMATEUS - Soror Jacki Brown made a motion to accept the minutes from the November
chapter meeting. Second by Soror Annette Craighead. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating account -
Fundraising account ^nd Community account^ Soror Celese
made a motion to file the report for audit. Second by Soror Annette Craighead. The vote was
taken by show of hands. Motion passed.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown reported that a total of(|^ was
collected during the previous month.
EPISTOLEUS - Soror Michelle Perch-Little read thank you notes from Sorors Clair Hart and
Thais Baccus.
HODEGOS - Soror Ethel Archibald thanked the meeting hostesses and requested volunteers to
serve as hostesses for the January meeting. Birthdays and anniversaries for the month of
December were announced. Get well wishes and sympathies were extended to members. Visiting
sorors were introduced; 1) Soror Katrina Dunn, who is transferring from Kappa Xi,
2) Soror Marvella Stringfellow Forte, 3) Soror Melody Williams, guest of Sorors Lavonne,
Kaweeda, Sharon, and Billie, 4) Soror Minnie Alfred-Stringfellow, guest of Soror Kaweeda who
plans to transfer to TTO, 5) Soror Nakia Barker, guest of Soror Tina Rimmey who plans to
transfer to TTO, and 6) Soror Kim Smith. Concern was raised about the use of email. Sorors
without email access are missing information. A list of sorors without email is needed so that this
can be corrected.
IVY LEAF REPORTER - Soror Annette Craighead reported that all information has been
forwarded to Soror Jackie Caffey, the new Ivy Leaf Reporter. There is a new editor for the Ivy
Leaf, but the name is not yet known.
GRADUATE ADVISOR - Soror Diane Stith reported on the activities of Kappa Xi for the
months of October and November. There are presently nine members with two graduating.
Kappa Xi’s new officers are: Basileus - Soror Andrea Cox, Anti-Basileus - Soror Levona
Williams, Grammateus - Erin Dangerfield, Tamiouchos and Epistoleus - Soror Ebony Sullivan.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie Rayford reviewed the calendars for January and February. We must
have a revised Constitution and Bylaws to the Regional Director by January 31, 2003. Sorors
were asked to bring a pair of non-skid socks to the January chapter meeting or to the Founders’
Day luncheon for the Martin Luther King, Jr. Day of Service project. These will be delivered to
the North Las Vegas Care Center.
OPERATIONS - No report
STANDARDS - Soror Kaweeda distributed copies of the end-of-year Chapter Operations
Surveys for completion by members present.
NOMINATIONS - No report
MEMBERSHIP - No report
WAYS AND MEANS - Soror Jackie Hall submitted a written report outlining the details of the
Mardi Gras Ball on March 1, 2003 at the Monte Carlo Hotel. A discussion was held about
whether to have a sit-down dinner versus a buffet. The buffet will be kept this year. Voting for
the Queen and King of the Ball will be held at the January meeting. Sorors were asked to pick up
tickets at the end of the meeting. Ticket money tum-in dates are February 1 and 15, 2003.
Umbrellas will be ordered for all new sorors. Replacement umbrellas may be purchased for $6.00.
A souvenir journal cover contest will be held. Community awards will be given at the Mardi Gras
Ball this year.
SCHOLARSHIP - Soror Sharon Savage reported that scholarship information has been submitted
to the Clark County Public Education Foundation. Applications can be obtained on-line and
through school counselors’ offices beginning December 9, 2002. The deadline to apply for
scholarships is March 10, 2003. Soror Sharon attended the Ronald McDonald House Charities
“Future Achievers” Scholarship Program meeting. The program has earmarked $75,000 in
matching funds for African American students. Sorors were encouraged to sell Mardi Gras
tickets and ads so that we can give more in scholarships.
EAF - Soror Lavonne Lewis has been named to the state committee.
CONNECTIONS - Soror Ouida Brown reported that Soror Verlia Hoggard has been named state
coordinator by Soror Diana Shipley.
CONSTITUTION AND BYLAWS - A committee meeting is scheduled for December 17th at the
home of Soror Lavonne.
AUDIT - Soror Lavonne reported that the Tamiouchos’ books were reviewed through November
and found to be accurate.
SPECIAL/AD-HOC COMMITTEES
AKATEENS - Soror Donnyss Rucker reported that there are 89 AKATeens. 31 attended the
Arts and Humanities Multicultural Dance and 50 are practicing for the Martin Luther King, Jr.
parade. A Christmas party for the AKATeens and the Phi Beta Sigma youth group is scheduled
for December 20th from 6:00 p.m. to 12:00 midnight. Chaperones are needed.
HEALTH/NBLIC - Soror Dorothy Johnson reported on her attendance at the “Amen 2002”
conference in Arkansas. Las Vegas is being considered as the site for the 2003 conference.
Sorors Billie Rayford and Verlia Hoggard have been appointed to the Advisory Board of the Las
Vegas Chapter of NBLIC. Three other sorors have also been nominated. Sorors Ouida Brown,
Tina Rimmey, and Rhoda Anderson are members of the Steering Committee.
ARTS AND HUMANITIES - Soror Quin Rivers reported that the multicultural dance/lecture
was a success. A written expense report was submitted.
ECONOMICS - Soror Sami Randolph reported that plans have been finalized for the Money
Matters seminar which will be held on December 14, 2002. The seminar is co-sponsored by
Omega Psi Phi Fraternity.
HOSPITALITY - Soror Ethel Archibald distributed the 2003 Secret Soror envelopes and
reminded 2002 Secret Sorors to reveal themselves at the end of the meeting. Soror Ethel
presented gifts to chapter officers, Hospitality Committee members, and sorors.
ON TRACK - No report
LEADERSHIP TASK FORCE - Soror Shirley Carroll requested the email addresses of
committee members so that a meeting can be scheduled for the first week in January.
SIDS - No report
FOUNDERS’ DAY - Soror Ouida Brown reported that ticket turn in dates are January 4 and 7,
2003. Sorors who want to meet Soror Norma White for lunch on Friday, January 10,2003 at
3:00 p.m. need to call Josie Gaines. Sixteen hostesses are needed. Volunteers should call Soror
Diane Stith.
OLD BUSINESS
1) The Executive Committee will discuss ways for the chapter to participate in the Martin Luther
King, Jr. parade.
NEW BUSINESS
1) Soror Billie Rayford gave the Program Year-End Report which included committee activities
and accomplishments, membership statistics, conference participation and facilitation, and regional
committee participation and appointments.
2) Soror Kaweeda Adams presented roses to all committee chairmen and gifts to all outgoing
officers. 2003-2004 chapter officers were installed.
Basileus
T* Anti-Basileus
Grammateus
Anti-Grammateus
Pecunious Grammateus
Epistoleus
Hodegos
Ivy Leaf Reporter
Member-At-Large
Member-At-Large
Outgoing Officers
Soror Kaweeda Adams
Soror Billie Rayford
Soror Jacki Brown
Soror Barbara McCants-Hill
Soror Ouida Brown
Soror Ethel Archibald
Soror Annette Craighead
Soror Shirley Carroll
Soror Sami Randolph
2003-2004 Officers
Soror Billie Rayford
Soror Barbara McCants-Hill
Soror Gloria Washington
Soror Tina Rimmey
Soror Sami Randolph
Soror Ethel Archibald
Soror Quin Rivers
Soror Jackie Caffey
Soror Annette Craighead
Soror Ouida Brown
♦Motion by Soror Lavonne Lewis to adjourn.
Second by Soror Ethel Archibald. Motion passed.
Meeting adjourned at 1:28 p.m.
Submitted by Soror Jacqueline Brown, Grammateus
Theta Theta Omega
Executive Committee Meeting
December 18, 2002
The meeting was called to order by Anti-Basileus Billie Rayford at 6:34 p.m. at K.O. Knudson
Middle School. Meditation was led by Soror Ouida Brown.
OFFICER REPORTS
GRAMMATEUS - Motion by Soror Jacki Brown to accept the minutes from the November
Executive Committee Meeting. Second by Soror Ouida Brown. Motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances; Operating account -
4** JJ, Fundraising account < and Community accounts . 3. Soror Celese’s
report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown’s written report reflected a total of
t W collected which included Chapter dues, Regional Conference 2005 assessments, and
Founders4 Day tickets.
EPISTOLEUS - Soror Billie Rayford reported that the following correspondence was received:
1) transfer papers for Soror Rosalind Williams, 2) chapter dues for two sorors, 3) a note of thanks
from Soror Clair Hart, 4) a note of thanks from Soror Gloria Washington, 5) notice that the PO
Box fee is due December 31,2002, 6) bank statements, and 7) EAF cards for 2002.
HODEGOS - No report
IVY LEAF REPORTER - No report
GRADUATE ADVISOR - No report
STANDING COMMITTEE REPORTS
PROGRAM - Soror Billie Rayford reported that the Money Matters seminar was the largest to
date with 125 participants. Jerry Lockhart gave the keynote speech and seven workshops were
presented. Bank West gave ten $50.00 savings bonds, $100.00 in prizes, and student awards.
Doubletree gave a two-night stay at their hotel. Six books were given to adult winners.
OPERATIONS - No report
NOMINATIONS - Soror Billie will ask for nominations for the Thelma Tyree Award at the
January chapter meeting.
MEMBERSHIP - No report
WAYS AND MEANS - No report
SCHOLARSHIP - No report
EAF - No report
CONNECTIONS - No report
CONSTITUTION AND BYLAWS - Soror Billie reported that the committee met on December
17, 2002 to incorporate new bylaws that were passed at the 2002 Boule. An Archives Committee
will be included as a Special/Adhoc Committee, an Assistant Graduate Advisor will be added as
an appointed officer, and the voting members of the Executive Committee will be expanded to
include all elected officers and the Parliamentarian. The proposed changes will be presented at
the January chapter meeting. The revised Constitution and Bylaws are due to the Regional
Director by January 31, 2003.
STANDARDS - No report
SPECIAL/AD-HOC COMMITTEES
AUDIT - No report
AKATEENS - A Christmas celebration has been scheduled for December 20,2002 at Soror
Donnyss Rucker’s home.
HEALTH/NBLIC - Soror Ouida Brown reported that the conference is being scheduled for the
beginning of April. The committee is currently seeking funding. Committee members are willing
to go to churches and other places to demonstrate self breast examinations.
ARTS AND HUMANITIES - Soror Quin Rivers reported that the Nevada Business Partners
have requested the unused balance of the $1,000.00 grant for the Multicultural dance. They have
agreed to pay the $85.00 to submit a picture and article to the Ivy Leaf.
♦Motion by Soror Quin to refund the balance of the grant to Nevada Business Partners. Second
by Soror Ouida. Motion passed.
ECONOMICS - Soror Diane requested that the topic for the Economics Seminar be geared more
toward the youth next year.
HOSPITALITY/SOCIAL WELFARE - Soror Ethel Archibald thanked the board for allowing her
to serve, and she was thanked for a job well-done.
ON TRACK-No report
LEADERSHIP TASK FORCE - Soror Billie reported that the committee will meet on January 8,
2003 at 6:30 at the Northwest Region Center to prepare for the Chapter Operations Workshop.
She would like to include Kappa Xi in the workshop.
SIDS - Soror Billie reported that a community workshop was presented at a daycare center.
SENIOR NUTRITION PROJECT - Soror Billie reported that the Martin Luther King, Jr. footie
project will serve as a senior project.
FOUNDERS’ DAY - Soror Ouida Brown’s written report outlined details of the luncheon.
Reminder cards will be mailed to sorors who don’t regularly attend meetings. Socks and toiletries
will be collected at the January chapter meeting, Founders’ Day luncheon, and the January
executive committee meeting. These will be delivered to the North Las Vegas Care Center on
Martin Luther King, Jr. Day of Service.
A discussion was held about the ability of the chapter to provide Founders’ Day luncheon tickets
for the four graduating members of Kappa Xi. Soror Ouida stressed the great savings that Soror
Tina Rimmey has made for the chapter.
♦Motion by Soror Diane Stith that Theta Theta Omega provide tickets for the four graduating
members of Kappa Xi. Second by Soror Ouida. Motion passed.
Old Business
1) The chapter’s participation in the Martin Luther King, Jr. parade was discussed. Concern was
expressed about the liability and safety of those who ride and walk in the parade. A consensus
was reached that the AKA-TTO participants in the parade would be the advisors of the
AKATeens who already planned to be present and to whom money had been appropriated for that
purpose.
♦Motion by Soror Ouida that Theta Theta Omega provide a banner to represent the chapter’s
involvement in the Martin Luther King, Jr. parade. Second by Soror Barbara McCants-Hill.
Motion passed.
2) The effectiveness of communications, e-mail, and regular mail notifications to sorors was
discussed. It was decided to ask sorors at the January meeting to indicate by which method they
preferred to receive sorority information. Sorors would then be formed into groups of five or six
who would be responsible for circulating information within their groups. Each group would use
their most effective and efficient method, phone, fax, or e-mail, for communicating.
3) Information about the Far Western Regional Conference will be included in the next newsletter
and also at the January meeting. It was noted that February 28,2003 is the deadline for
registration. A $25.00 late fee will be assessed after that date.
New Business
1) Year-end reports/summaries from committee chairs are due December 27, 2002 to Sorors
Billie and Ouida.
2) Soror Josie Gaines is coordinating plans for lunch with Soror Norma S. White on Friday,
January 10, 2003 at 3:00 p.m. at the Market City Cafe in the Monte Carlo Hotel. Sorors are
invited to attend.
3) Soror Quin thanked the sorors for their confidence in voting for her to be Hodegos. She
promised to carry out her responsibilities in a heartfelt and sincere way. She also thanked sorors
for their support, love, and prayers as she grieves at the loss of her grandmother.
4) A sign up form for hostessing both chapter and Executive Committee meetings was circulated.
5) The allocated amounts in the budget for the regional conference will be reviewed.
6) Soror Billie thanked and applauded Executive Committee members who are ending their terms.
7) The next Executive Committee meeting will be at Knudson Middle School, however Soror
Billie’s office will be considered for fixture meetings.
The meeting was adjourned at 8:03 p.m.
Submitted by Soror Jacqueline Brown, Grammateus, 2002
And Soror Gloria Washington, Grammateus, 2003