Alpha Kappa Alpha Sorority, Theta Theta Omega Chapter meeting minutes (redacted)

ALPHA KAPPA ALPHA
SORORITY, INC.
Theta Theta Omega Chapter
Minutes
2003
Theta Theta Omega Chapter Minutes January 4, 2003
The meeting was called to order by Basileus Billie Rayford at 11:20 a.m. at Holy Trinity AME Church. Soror Billie thanked the sorors for their support and guidance in becoming an AKA and for giving her leadership opportunities during her twenty years of service. She reviewed the long-range and short-range goals and asked for commitment from sorors to find their niches.
Soror Barbara McCants-Hill led the sorors in singing the AKA Spirit song. Soror Barbara Kirkland shared thoughts on goal setting and aspirations to be wiser, better, and happier. The Pledge followed.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington made a motion to accept the minutes of the December chapter meeting. Second by Soror Kaweeda Adams. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances: Operating Account- Fundraising Account-^SteZ^®, and Community Account Soror Celese
moved to file the report for audit. Second by Soror Kaweeda. The vote was taken by show of hands. Motion passed.
PECUNIOUS GRAMMATEUS - Soror Ouida Brown reported that 8®$®6&was collected for membership dues for 2003; SfGbGflhvas collected for the 2003 assessment for the Regional Conference in 2005; and 0^© was collected for the Founders’ Day Luncheon 2003. The total collected for the month of December 2002 was
EPISTOLEUS - Soror Kaweeda read a Christmas card from Soror Alma Brady. A thank you note from Soror Gloria was acknowledged.
HODEGOS - Soror Quin Rivers thanked the sorors for electing her to her position.
Soror Quin announced the birthdays and anniversaries for the month. She asked all sorors to add their birthdays to the roster so that they can be acknowledged.
Congratulations were extended to Soror Shirley Carroll for her new position as Coordinator of Career and Technical Education with the Clark County School District.
IVY LEAF REPORTER - Soror Jacquelyn Caffey reported that she and the committee have sent out ninety-one announcements or press releases to various organizations, television and radio stations, newspapers, libraries and churches about the Founders’ Day luncheon. The committee is working on articles for the Ivy Leaf.
GRADUATE ADVISOR - No report
PHILACTER - Soror Billie recognized the sorors who had perfect attendance at chapter meetings in 2002. They were Soror Kaweeda Adams, Soror Ouida Brown, Soror Annette Craighead, Soror Jacqueline Hall, Soror Celese Rayford, Soror Sami Randolph, Soror Quin Rivers, and Soror Sharon Savage.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill presented the calendar for January, February and March. She highlighted many events listed.
Soror Barbara asked committee chairs to inform her of meeting dates so they can be included on the calendar.
OPERATIONS - No report.
STANDARDS - Soror Billie thanked Soror Sandra Stewart-Bass and the committee for tabulating the survey. Chapter goals will be developed from the results.
NOMINATIONS (THELMA TYREE AWARD)- Soror Elizabeth Sheffield and members of the Tellers committee distributed ballots for nominating the recipient of theThelma Tyree Award. The winner will be announced at the Founders’ Day luncheon.
MEMBERSHIP - Soror Billie announced that Soror Wilhelmina Lee, Soror Maxine Randolph, and Soror Sandy Stafford will co-chair the committee.
WAYS AND MEANS - Soror Jackie Hall reminded members that ticket money is due on February 1 for the Mardi Gras Ball. However, money will be accepted until February 15. The final date for turning in money for ads has been extended to February 15.
Sorors Kenyatta Neal-Johnson and Clair Hart donated a crown to be worn by the queen of the bah.
The Ways and Means committee will meet on Monday, January 13 at 5:30 p.m. at Soror Jackie’s office at 2424 Martin Luther King Blvd.
SCHOLARSHIP - No report.
EAF - Soror Donnyss Rucker distributed new EAF cards to the members.
CONNECTION - Soror Verlia Hoggard reported that Soror Diana G. Shipley, Far Western Regional Director, will join sorors when they meet with legislators for AKA Day at the Capitol. Sorors who would like to coordinate a flight and overnight stay should contact Soror Verlia.
CONSTITUTION AND BYLAWS — Soror Lavonne Lewis stated that there was a glitch in the USPS mailing of proposed changes to the constitution and bylaws; therefore, copies were
distributed at the meeting. She read the current wording and the proposed changes. They will be voted on at the February meeting.
Soror Frances Perry and Soror Virginia Ingram were thanked for their participation with the committee.
AUDIT COMMITTEE - Soror Lavonne Lewis reported that the Audit committee found no problems in their audit. They also have contacted an auditor.
Soror Tina Rimmey will be the new chair of the committee.
PUBLIC RELATIONS - Soror Jacquelyn Caffey stated that the committee will meet immediately after the chapter meeting.
SPECIAL /AD HOC COMMITTEES
AKA TEENS - Soror Donnyss Rucker reported that 183 young women participated in the AKA Teens Christmas party. It was a success.
A step practice is scheduled for Saturday, January 4.
HEALTH / NBLIC - Soror Dorothy Johnson reported that the ninth annual health program is scheduled for Tuesday, April 15, 2003. The Witness Project of Las Vegas ® and the Witness Project ® Advisory Board Members will be introduced at that time. Several of the speakers have confirmed, including Dr. Deborah Ewer, Research Assistant of the National WP Little Rock, AK.
The chapter budget includes $700 for expenses of the conference.
Soror Dorothy invited sorors to attend meetings of the NBLIC. It meets at the West Las Vegas Library at 6:30 p.m. on the first Wednesday of every month, except July and August.
ARTS AND HUMANITIES - No report
ECONOMICS — Soror Sami Randolph stated that the largest number ever participated in the Money Matters Economics Seminar in December. More than 100 youth attended and there was a wide array of speakers. Financial support was also received from corporate sponsors. Bank West contributed ten $50 savings bonds, Doubletree Hotel donated a 2-night stay, and Adams Research supplied $100 in prize money.
Soror Sami thanked the committee and the chapter for their support.
HOSPITALITY / SOCIAL WELFARE — Soror Quin welcomed Soror Miriam Campbell reactivating from Mu Epsilon Omega in Santa Ana, California, guest of Soror Josie; Soror Marla Everson transferring from Pi Tau Omega in Southfield MI, guest of Soror Billie; Soror Dorothy
Thornton, a guest of Soror Donnyss; Soror Roxanne Peterson reactivating from Theta Tau at U of Detroit /Mercy; and Soror Ameenah Shafeeq from Cleveland, a guest of Soror Billie.
EDUCATION: ON TRACK - Soror Billie thanked the committee for outstanding work last year.
EEADERSHIP TASK FORCE - Soror Shirley Carroll stated that the committee will meet on January 8 at 6:00 p.m. to plan the chapter Operations Workshop scheduled for February 15. Because the agenda is a discussion of the operations and procedures of the chapter, all committee chairs were urged to be present at both meetings.
SIDS - No Report
SENIOR NUTRITION PROJECT - No report. A name change of the committee is planned, however.
FOUNDERS’ DAY 2003 - Soror Ouida Brown reminded sorors of the luncheon at noon on Saturday, January 11 at the Monte Carlo Hotel. Ticket money should be turned in to Soror Barbara Kirkland at the meeting, but no later than Tuesday, January 7 at 6:30 p.m. at Soror Ouida’s home.
Soror Ouida thanked Soror Tina Rimmey for helping to keep costs down for the luncheon.
Any sorors planning to attend the Friday luncheon with Soror Norma S. White should let either Soror Ouida or Soror Josie Gaines know so that arrangements can be made.
Soror Diane Stith announced that additional hostesses are needed at the luncheon. The hostesses must wear white.
MLK, JR. DAY OF SERVICE — Soror Billie announced that a service project is scheduled at the North Las Vegas Care Center on January 20 at 11:00 a.m. Non-skid socks and toiletries are needed.
OLD BUSINESS
HOSTESS SIGN -UP - Soror Lois Ice stated that hostesses were needed for the February chapter meeting. Several sorors volunteered.
PROGRAM BOOKLET - Soror Billie reported that ninety-eight sorors have indicated that they plan to be active with the chapter this year. She reminded sorors that photographs and updated information should be given to her immediately because the program book will be distributed at the February meeting.
NEW BUSINESS
SPECIAL MEETING OF THE CONNECTION COMMITTEE - The committee will meet immediately after the chapter meeting.
REGIONAL CONFERENCE REGISTRATION MATERIALS - The materials were available.
A chapter check will be sent to the host chapter although sorors may register individually.
Soror Amanda McWilliams requested chairpersons to notify committee members of meeting times and dates.
Soror Sandy Stafford suggested that because the chapter meets at Holy Trinity AME Church, it would be a nice gesture to show support for the church by attending a Sunday service as a group.
*Motion by Soror Sandy that Theta Theta Omega Chapter attend together the 10:00 a.m. service on January 19, 2003 at Holy Trinity AME Church. Second by Soror Darlene Hancock. The motion passed.
Twenty-nine sorors indicated that they will be in attendance on January 19. Soror Darlene will coordinate the arrangements.
ANNOUNCEMENTS
Soror Sandra Stewart-Bass announced that she has a friend in Los Angeles who makes AKA calendars that are available for sale.
Soror Annette Craighead announced that she designs and makes AKA business cards, note paper, and invitations that are for sale.
Soror Billie thanked the sorors for a pleasant first meeting. She also thanked the hostesses for refreshments for the meeting.
The meeting was adjourned at 12:40 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting
January 15, 2003
The meeting was called to order by Basileus Billie Rayford at 6:38 p.m. at the Northwest Region Service Center. Soror Kaweeda Adams led the meditation, followed by the Pledge. Soror Billie welcomed the Far West Regional Director, Soror Diana G. Shipley to the meeting.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the September 18, 2002 Executive Committee meeting and also the minutes of December 18, 2002 Executive Committee meeting.
*Motion by Soror Lavonne Lewis to accept the minutes of the September 18, 2002 Executive Committee meeting with a correction in the title, “Executive Committee Meeting”. Second by Soror by Soror Kaweeda. The motion passed.
*Motion by Soror Lavonne Lewis to accept the minutes of the December 18, 2002 Executive Committee. Second by Soror Jackie Brown. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances as of January 15, 2003: Operating account - Fundraising account and Community Account -
The report was filed.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that for the Operating account she collected BHWon January 4, ®95l^on January 7, and S^j^^on January 11. On January 4 she also collected for the Fundraising account. The total collected for the month of January 2003 was for Operating and jSB^for Fundraising.
EP1STOLEUS - Soror Ethel Archibald read an invitation from the local chapter of Delta Sigma Theta Sorority to their Founders’ Day luncheon at the Golden Nugget Hotel on Saturday, February 1 from noon to 3 p.m. Tickets are $40.
Soror Jennifer E. Jackson sent a note of thanks for information about chapter dues. She is reactivating and sent a check.
Soror Nakia Barker sent a money order for for dues and Regional Conference.
Soror Archibald expressed her pleasure at being selected for the Thelma Tyree award.
HODEGOS - Soror Quin Rivers read the names of hostesses for the February meeting. They are Sorors Jamie Hawkins, Jackie Shropshire, Maxine Randolph, Edna States, and Quin Rivers. She requested the name of the other hostess.
Soror Quin reported sorors and Honey Dos who are ill.
The first meeting of the Hospitality Committee is scheduled for Sunday, January 26 at 3 p.m. at the home of Soror Quin. They will brainstorm for the Chapter Operations Workshop as well as activities for sisterly relations. She presented a list of the members of the committee.
IVY LEAF REPORTER -Soror Jacquelyn Caffey presented a copy of an article from the front page of the January 9th The Sentinel Voice. The informative article covered the history of Alpha Kappa Alpha Sorority, Inc., a biography of Soror Norma S. White, and information about the Founders’ Day luncheon.
Soror Jackie reported that the committee’s last meeting was to inform the members of the guidelines for having articles published in the Ivy Leaf.
Soror Jacquelyn Caffey thanked Sorors Annette, Diane, Quin and Sandy for their effort to prepare an article and photos for the Ivy Leaf.
GRADUATE ADVISOR - Soror Diane Stith has scheduled a meeting with Kappa Xi for Sunday, January 26 at 4 p.m. on the second floor of the Student Union.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill reported on the meetings and activities she had attended. She commended the Founders’ Day committee for their successful luncheon. She also reported on the Leadership Committee’s plans for the February 15th Chapter Operations Workshop at Desert Pines Golf Course.
Soror Barbara reported that the Advisory Board-NBLIC “Witness Project met and elected officers on January 13. The board will meet on the second Tuesday every other month until September.
Soror Barbara highlighted the dates of the upcoming chapter and sorority activities. She requested committee chairs to post their meeting dates and times on the sorority calendar.
A meeting of the Program Committee is scheduled for noon, Saturday January 25th at Soror Barbara’s home.
OPERATIONS - Soror Sharon Savage reported her activities and the many committee meetings that she has attended and will attend in January.
Soror Savage reported that there is a need to educate sorors on the proper way to obtain reimbursements—use the proper voucher, get appropriate signatures, and attach receipts. It is proposed that reimbursements be given only at chapter meetings and Executive Committee meetings.
STANDARDS - Soror Jacqueline Brown presented the results of the Chapter Operations Survey that will be included with the final chapter report. Because only numbers are required, no percentages were given.
Soror Jackie presented a draft of three chapter goals along with strategies/activities. Goal #1 was to improve membership by retaining current members and reactivating inactive members. Goal #2 was to enhance sisterly relations between graduate and undergraduate sorors. Goal #3 was to maintain effective communication and dissemination of information with all members.
*Motion by Soror Kaweeda that chapter goals for 2003 be forwarded to the chapter for approval. Second by Soror Lavonne. Motion passed.
The committee will meet on Wednesday, January 22 at 6:30 at the home of Soror Jackie.
NOMINATIONS- Soror Virginia Ingram was absent, however, Soror Sharon will contact her about getting nominees for delegates to the Far West Regional Conference.
MEMBERSHIP -Soror Sandy Stafford reported the meeting of the three co-chairs of the committee. Questions that need to be resolved were discussed.
Placing work phone numbers in the directory was discussed. It was decided that it is a soror’s discretion whether her work number will be listed in the directory.
Soror Sandy reminded the sorors to attend service at Holy Trinity AME Church on January 19 at 10 a.m.
The committee will meet at 5:30 p.m. on January 23 at Soror Jackie Hall’s office.
Soror Billie reported that as of today there are 3 transfers and 9 reactivations to the chapter.
WAYS AND MEANS - Soror Jacqueline Hall clarified that the Mardi Gras Ball begins at 7 p.m. The dinner will be a buffet. Voting for the king and queen will be held at the February meeting. Thirty umbrellas have been ordered for the sorors who paid last year and for the 13 transfers. More will be ordered, if needed.
Soror Jackie requested names for the community award for Black Family.
Soror Jackie explained the organization for the ball. Sorors Kaweeda and Ouida will organize hostesses to greet and seat guests; Soror Kirkland will schedule sorors to collect tickets. Awards will be given for the most ads sold, the most tickets sold, and for the winning design cover. So far, only one person has submitted an idea for the cover of the souvenir journal. Ads need to be sold. Ticket turn-in dates are February 1 at the meeting and Sunday, February 16 from 12-5 p.m. at Soror Bums’ home.
Suggestions for additional fundraisers have been received. The committee will consider them at their meeting.
SCHOLARSHIP - Soror Sharon Savage reported on the meeting of the collaboration which matching funds from the Ronald McDonald House Charities. With matching funds the chapter would be able to give $10,000 in scholarships, instead of $5000, while students still use only one application form.
The schedule for the Clark County Public Education Foundation, with which we also partner, was shared. The Selection Committee meets March 24-April 25. Notification of recipients and non-recipients will be May 2-May 20. The Foundation sponsored awards presentation is tentatively scheduled for May 21. Scholarships will be distributed to colleges and universities in June.
Soror Sharon also reported that the Presidential Freedom Scholarship assists students in applying for scholarships.
EAF — Soror Donnyss Rucker reported that 32 EAF cards were not picked up at the last meeting. The EAF dues for 2003 will be turned in with Per Capita to the corporate office.
CONNECTION - Soror Billie reported for Soror Hoggard. She stated that Soror Diana Shipley would attend AKA Day at the Capitol. The target will be health with an aim to establish in Nevada an Office of Minority Health.
Soror Hoggard is working with Assemblyman Wendell Williams in order to reduce air and hotel rates. Soror Billie should be notified if you are interested in attending.
The next meeting will be on January 27 at 6:30 p.m. at Soror Verlia Hoggard’s home.
CONSTITUTION AND BYLAWS - Soror Lavonne Lewis said that she would mail copies of the constitution and proposed changes because it is required by the by-laws.
AUDIT COMMITTEE - Soror Lavonne Lewis reported that the auditor has talked with the detective. It was decided that 1999, 2000, 2001 would be the subject of a cash audit for use by the district attorney. The audit will determine the exact amount that the sorority is out of in order to know the amount needed for restitution. The chapter has already approved $1500 for this auditing expense. The price of the certified audit is to be negotiated, however, Soror Lavonne believed that it would be less than $2000.
PUBLIC RELATIONS - Soror Jacquelyn Caffey stated that press releases and general announcements about Mardi Gras Ball would be mailed the week of January 20. In addition, the date of the next chapter meeting would be publicized.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Donnyss Rucker said that 32 young ladies and 5 sorors participated in the MLK parade. She showed a magnetic car sign and a banner that had been used in the MLK parade. Both are reusable. Other groups have asked the AKATeens to participate in their
multicultural activities. However, the dates are on school nights; therefore, they must be selective.
Soror Donnyss expressed concern about the AKATeens who are stressed about passing the High School Proficiency test. The math portion has been especially troublesome to otherwise good students.
HEALTH INBL1C - Soror Ouida Brown reported that October is Breast Awareness Month. A workshop will be held immediately before the October meeting to educate sorors on self-exams.
Soror Ouida announced that there will be a seminar on April 17 at the Monte Carlo Hotel on “Addressing Real and Potential Health Disparities in the Las Vegas Environment”.
ARTS AND HUMANITIES - No report
ECONOMICS - No report
HOSPITALITY / SOCIAL WELFARE - Soror Quin Rivers reported that she had spent $56.23 for postage and cards.
*Motion by Soror Quin to be reimbursed $56.23 for postage stamps and greeting cards. Second by Soror Kaweeda. The motion passed by a show of hands.
Soror Quin noted that $209.35, the unused portion of a grant, would be refunded to Nevada Business Services.
EDUCATION: ON TRACK - Soror Kaweeda Adams stated that there would be a meeting of the education committee at her home on Thursday, January 30 at 6:30. Dinner will be served.
LEADERSHIP TASK FORCE - Soror Billie reported there would be a meeting on Wednesday, January 29 for the Leadership Task Force at 6:00 p.m. at her office. Those in the skit should arrive at 5:30.
Anyone wishing to participate in the subcommittees should notify Soror Shirley Carroll.
SIDS - No report
SENIOR NUTRITION PROJECT - No report.
FOUNDERS’ DAY 2003 - Soror Ouida Brown thanked those who attended the luncheon and also the committee for an outstanding job. She reported that 247 tickets were sold with money for ten tickets still outstanding. An article for the Ivy Leaf will cost $85. The total collected was and expenses totaled leaving to be forwarded to Founders’ Day 2004.
The Founders’ Day committee will have a wrap-up meeting on Tuesday, Jan. 28 at 6:30 p.m. at Soror Ouida’s home.
♦Motion by Soror Ouida to accept her report to carry over $703.06 for Founders’ Day 2004. Second by Soror Sandy. Motion passed by show of hands.
MLK, JR. DAY OF SERVICE - Soror Billie reported that sorors should meet on Monday January 20 at 11 a.m. to package socks and toiletries and deliver them to the residents of the senior center located at Cheyenne & 215 North.
OLD BUSINESS
More hostesses are needed to host the chapter meetings.
Pictures are needed immediately for the Program book.
NEW BUSINESS
Soror Diana Shipley reported that she had talked with AKA’s corporate attorney and Soror Linda White. If no installments or payment have been received by June 30, Soror Shipley will recommend to the Directorate the expulsion of Soror Carolyn. Then a vote at the 2004 Boule will follow.
Soror Shipley said that since there will be no intake this year, the undergrads at Kappa Xi should be working on their grades, bonding, developing AKA Spirit, and learning about the sorority so they will join a grad chapter. Their official transcripts are needed. She suggested they seek grants for leadership funds, which could be used to attend the Regional Conference. They should also attend the leadership conference at the Paris Hotel this summer.
Soror Shipley explained that although she will retire before the 2005 conference, she is responsible for contracts. The new director will handle the program. She brought information for Soror Billie and Soror Kaweeda, the chair. She urged sorors to attend an orientation for Regional Conference hosts and workshops at regional conferences. Meanwhile, the host chapter should be bonding together in order to model behavior on how to handle stressful moments.
It was noted that Delta Airlines is offering good prices for flights to Anchorage.
Soror Kaweeda thanked Soror Shipley for her support and for being there when she needed her.
Soror Billie thanked her also for her guidance.
Soror Billie thanked Soror Donnyss for the refreshments.
Motion by Soror Kaweeda to adjourn.
Second by Soror Barbara McCants-Hill. Motion passed.
The meeting adjourned at 8:20 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes February 1, 2003
The meeting was called to order by Basileus Billie Rayford at 11:10 a.m. at Holy Trinity AME Church. Soror Barbara Kirkland led the meditation about love. The Pledge followed.
Soror Billie welcomed visitors and guests to the meeting. She also introduced and thanked the chairs and committee members of AKA Teens, Black Family, AKA Day of Worship, Founders’ Day who led the January activities.
Transferees are Sorors Sonya Goldsboro from Boston, Debra Lopez, and Rosalind Williams.
Reactivating sorors are Nakia Barker, Tosha Daniel, Tonya Flannigan, Dorothy Hatcher, Jennifer Jackson, Cassandra Johnson, Tisha Johnson, Beverly Nalon? Pendelita Toney, and Veronica Williams.
Soror Billie thanked Soror Annette Craighead, the new editor of Tea Rose Talk, for the beautiful first edition.
Soror Josie Gaines was congratulated for the coverage she received in the Ivy Leaf about her service with and award from the Lions Club.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of January 4, 2003.
♦Motion by Soror Gloria to accept the minutes of the January 4, 2003 chapter meeting. Second by Soror Verlia Hoggard. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances: Operating account- Fundraising account-SMMS®^, and Community account
♦Motion by Soror Celese to file the report for audit. Second by Soror Dorothy Johnson. The vote was taken by a show of hands. Motion passed.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that she collected $6440 on January 4, on January 11, iflR) on January 15, and^gQjon Founders’ Day.
Fundraising total was^SSfc©
The total collected for the month of January 2003 wa
♦Motion by Soror Sami that the Pecunious Grammateus’ report be filed for audit. Second by Soror Sandy Stafford. The motion passed.
EPISTOLEUS - Soror Ethel Archibald read thank notes from Soror Ouida Brown, Soror Norma White, Paige Lauer of the North Las Vegas Care Center, the sorors of Kappa Xi, and herself. In addition, she read a note from Soror Dawn Barnes.
HODEGOS - Soror Quin Rivers read the names of visitors to the meeting. They were Soror Celeste Vaughn Brown who lives in Las Vegas, Soror Norma J. Norman from Delta chapter of the University of Kansas, Soror Jacquelyn Dawson, a charter member of Theta Iota Omega chapter from Long Island New York, Jane Banks McIntosh, a Golden Soror from Alpha Nu Omega, and Soror Barbara Holmes Powell from Omicron Mu Omega in Dallas.
IVY LEAF REPORTER - Soror Diane Stith substituted for Soror Jacquelyn Caffey who had accompanied Soror Barbara to the hospital. She pointed out the photograph and article about Soror Josie Gaines that is on page 45 of the current issue of the Ivy Leaf.
Eighty press releases and announcements have been sent out to advertise the Mardi Gras Ball. Monthly meeting notices, sent to The Las Vegas Sun and The Review Journal;were printed in both newspapers.
GRADUATE ADVISOR - Soror Diane Stith reported on the activities of Kappa Xi. The undergrads attended and actively participated in the Founders’ Day luncheon and also the MLK Day of Service. At the Kappa Xi meeting plans were made for a Welcome Back dance with the Alphas and other activities for the next months. They planned for AKA Storytime on February 12 at 6:45 p.m. at the student union; the Chapter Operation Workshop on February 15 from 9 am to 3 p.m.; and AKA Jazzitude, History of Jazz, on February 27 at 7:00 p.m. Andrea Cox attended the Leadership Task Force Committee meeting.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Sharon Savage reported for Soror Barbara McCants-Hill who was at the hospital but thankfully was able to arrive before the chapter meeting ended.
Soror Barbara’s report included calendars for February and March. She also reviewed the January activities- Founders’ Day activities, the MLK Parade, the Leadership Committee meeting, the Advisory Board-NBLIC Witness Project, AKA Day of Worship, MLK Day of Service. Upcoming chapter activities were highlighted.
Committee chairs were again asked to inform Soror Ethel of the meeting dates and times so they could be placed on the calendar.
A Program Committee meeting was scheduled for after the chapter meeting.
OPERATIONS - Soror Sharon Savage reported the many committee meetings she attended during the month of January. She highlighted a meeting with the Ronald McDonald Charities that will match scholarship funds. Thus, our goal to award $5000 would total $10,000.
STANDARDS - Soror Jacqueline Brown presented the results of the Chapter Operations Survey. From the results three chapter goals were developed for 2003 along with strategies to achieve them. The first goal was to improve membership by retaining current members and
reactivating inactive members. The second goal was to enhance sisterly relations between graduate and undergraduate sorors. The third goal was to maintain effective communication and dissemination of information with all members.
The next meeting will be held at 6:30 p.m. on February 26 at Soror Jackie’s home.
NOMINATIONS- Soror Virginia Ingram presented a slate of candidates and conducted the election of delegates to the 2003 Far Western Regional Conference. Elected as delegates were: Sorors Jacqueline Brown, Shirley Carroll, Verlia Davis Hoggard, Barbara McCants-Hill, Quin Rivers, and Diane Stith. The alternates were Sorors Jacquelyn Caffey and Edna States
MEMBERSHIP -Soror Sandy Stafford introduced the co-chairs, Soror Wilhelmina Lee, and Soror Maxine Randolph At the Membership committee meeting the concerns of the co- chairpersons were discussed. The primary concern was for continued sisterhood with an emphasis on retention.
Attending Holy Trinity Church together was an activity encouraged by the Membership committee. Soror Sandy reported that approximately 30 sorors attended service together.
The committee recommended that the chapter have a line in fall 2003.
*Motion by Soror Sandy that the report of the Membership committee be accepted which includes a recommendation that we have a line in the fall of 2003. Second by Soror Donnyss. The motion passed with one opposing vote.
WAYS AND MEANS - Soror Jackie Hall reported on the plans of the Mardi Gras Ball. Sorors voted for the Mardi Gras King and Queen. Hostesses signed up to assist the committee on the night of the ball. Awardees of the Community Awards were announced. A contest to select the cover of the Souvenir Journal was underway.
Soror Jackie reminded sorors of dates to turn in money for Mardi Gras Ball tickets and ads.
The next meeting will be at Soror Marian Burns’ home on February 16 at 3:00. Ticket money may be turned in from 12-5 on that day.
*Motion by Soror Jackie to accept the report which includes the request for a check in the amount of $109.90 to Kerns International for Mardi Gras umbrellas and $200.00 to Soror Ina Dorman for the Mardi Gras decoration. Second by Soror Frances Perry. The vote was taken by a show of hands. The motion passed.
SCHOLARSHIP - Soror Sharon Savage turned over a check for $500 from Kappa Xi from funds that were contributed for scholarships in the past.
EAF - Soror Donnyss Rucker said that she still has EAF cards for some members
CONNECTION - Soror Verlia Davis Hoggard reported on AKA Day at the Capitol on March 18 at 8:00. She emphasized the opportunity to meet and know the legislators. She urged sorors to make reservations soon. The deadline for group rates is March 1.
CONSTITUTION AND BYLAWS - Soror Lavonne Lewis presented a ballot for voting on proposed constitution and by-law changes.
*Motion by Soror Annette Craighead to approve all of the by-law changes as read. Second by Soror Frances Perry Forty-eight sorors eligible to vote were present. Vote was taken by a show of hands. The motion passed. 37 voted in favor. 1 opposed.
AUDIT COMMITTEE - No report.
PUBLIC RELATIONS - Soror Jacquelyn Caffey stated there will be a committee meeting after the chapter meeting where agendas and cameras will be given to “reporters”.
SPECIAL /AD HOC COMMITTEES
AKA TEENS - Soror Donnyss Rucker reported that 32 AKA Teens and 5 sorors participated in the MLK parade. She showed photos of the parade, a reusable banner, and magnetic automobile door signs that were used.
Soror Donnyss asked for tutors in math and English to help the young ladies to pass their proficiency exams. The next tutoring session is Saturday, February 8 at the West Las Vegas Library.
Other activities have been scheduled. Aesthetic enrichment is scheduled for Sunday, February 2 from 3 p.m. to 5 p.m. at the Charleston Heights Arts Center. The AKA Teens will present their step show on February 4 at Palo Verde High School at 7 p.m Multicultural shows are scheduled for February. A second intake is scheduled for March.
HEALTH / NBLIC - Soror Dorothy Johnson thanked Soror Billie for installing a CD burner and software on her computer. She also thanked Soror Verlia for printing the program announcements for the health program on April 17 (a date change).
Officers were elected for the Witness Project Advisory Board at their January meeting.
The Far Western Region of the Witness Project can now be viewed on the Internet at www.communitylink.koz.com/lvrj/nbliclv
NBLIC will be presenting at one of the local churches on February 19.
ARTS AND HUMANITIES - Soror Edna States announced many activities that will be presented by the Las Vegas-Clark County Library District in honor of African American History Month. More information can be found at the library website, www.lvccld.org
ECONOMICS - No report.
HOSPITALITY / SOCIAL WELFARE - Soror Quin Rivers announced the birthdays and anniversaries for the month of February. She reported on the progress of ill sorors, including Soror Thais Baccus who was able to attend the chapter meeting.
Congratulations were extended to Soror Kaweeda Adams on her new position as Director of Human Resources for the Clark County School District.
Soror Lois Ice circulated a sign up sheet for hostesses for chapter meetings. Hostesses who signed up for March were Soror Ina Dorman, Soror Domini Calloway, and Soror Elizabeth Sheffield.
EDUCATION: ON TRACK - Soror Kaweeda Adams reported that the Ivy Reading Academy will take place at HP. Fitzgerald, Taylor and Booker Elementary Schools.
At Joe Mackey Middle School young authors will have two components—a competition and book publishing. They will publish books and have an author’s tea.
On Track will be coordinated by Soror Ethel Archibald at H P.Fitzgerald Elementary School.
Sorors were encouraged to sign up with Soror Kaweeda or one of the sub-committee chairs.
LEADERSHIP TASK FORCE - Soror Shirley Carroll reminded sorors of the Chapter Operations Workshop that will take place on February 15 at Desert Pine Golf Club on the corner of E. Bonanza and Pecos from 8:30 a m. - 3:30 p.m. There will be a no-host luncheon that costs $7-$l 5. Or sorors may bring their own lunches.
SIDS - No report.
SENIOR NUTRITION PROJECT - No report.
FOUNDERS’ DAY 2003 - Soror Ouida Brown made two recommendations for the next Founders’ Day. With the help of Soror Clair Hart and Soror Barbara McCants-Hill the TTO choir should sing next year. More effort should be made to have the recipient of the Lois Ice Award present at the luncheon.
Members of the Founders’ Day committee were acknowledged and thanked.
MLK, JR. DAY OF SERVICE - Soror Ina Dorman thanked the sorors for their support of the event. Throughout the year sorors should continue to collect small sizes of toiletries for next year’s project.
Soror Rosalind Williams will be the co-chair of the committee.
OLD BUSINESS
Dues should be paid now. Eighty-one sorors have paid.
NEW BUSINESS
2004
FAR WESTERN REGIONAL CONFERENCE - Financial cards will be needed for attendance at the regional conference. Regional registration materials from the chapter will be mailed on February 19 at the conclusion of the Executive Committee meeting.
Those who would like to be workshop facilitators, recorders, or committee members should let Soror Sharon know.
2005
FAR WESTERN REGIONAL CONFERENCE - Soror Kaweeda Adams announced that the committee will have the first planning meeting on Saturday, February 22 at 11:30 a.m. at the Northwest Region Training Center on Maverick and Smoke Ranch
ANNOUNCEMENTS
Soror Annette, editor of the Tea Rose Talk, stated that the 15th of each month is the deadline to send news to her.
Soror Jacqulyn Shropshire announced there is an exploratory committee to start a chapter of the Urban League in Nevada. Political leaders and National Urban League officials will meet on March 15 from 11 a m. to 1 p.m. at Holy Trinity AME Church.
Soror Sandy Stafford announced that she is a registrar for the Election Commission of Clark County. She is able to assist with registering to vote and changing addresses, last names, or political parties. March 8 is the deadline for registering for the next election/
Soror Sandy also announced that she has $15 tickets for a cabaret sponsored by the Detroit Connection, Inc. An Old Time Back in the Day Cabaret” will be held on March 8 at the Henderson Convention Center.
Soror Maxine Randolph stated that she has applications for sorors who wish to sponsor a candidate for the line.
Soror Kenyatta Neal-Johnson declared that this was the last day to purchase masks for the Mardi Gras Ball.
The meeting was adjourned at 12:55 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting
February 19, 2003
The meeting was called to order by Basileus Billie Rayford at 6:30 p.m. at her office. Soror Jackie Hall led the meditation.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the January 15, 2003 Executive Committee meeting.
*Motion by Soror Gloria to approve the minutes. Second by Soror Ethel Archibald. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances as of February 19, 2003: Operating account Fundraising account and Community Account -
The report was filed.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that she collected^JWtffeon February 1. She also collected on February 16. The total collected for the month of February 2003 was The report was filed for audit.
EPISTOLEUS - Soror Billie announced that Soror Denell Hoggard has extended an invitation to the chapter to attend a luncheon that is part of a conference of Black Professional Firefighters.
Soror Denell is the chair of the luncheon on March 14 Tickets are $30 and ads are for sale
HODEGOS - Soror Quin Rivers read the names of hostesses for the March meeting. They are Sorors Kenyatta Neal-Johnson, Jennifer Jackson, Elizabeth Sheffield, and Ina Dorman.
The hostess calendar for the year was updated.
IVY LEAF REPORTER -Soror Jacquelyn Caffey said that an article for the Ivy Leaf about Founders’ Day is being prepared.
GRADUATE ADVISOR - Soror Diane Stith told of plans for a Jazzitude affair that will be held on February 27 at 7 o’clock in the main ballroom of the student union. Kappa Xi will provide the centerpieces and may have food for sale.
The undergrads are actively seeking funds for their expenses to the regional conference. In addition, they are planning their own operations workshop.
Soror Rhoda Anderson is moving, therefore, she will not be able to assist the graduate advisor.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill reported the meetings and activities she had attended. She commended the Leadership Task Force for a successful workshop with unique presentations. Thirty-four were in attendance.
Soror Barbara reported the anticipated chapter activities. The Mardi Gras Ball is March 1, the AKA Day at the Capitol is March 18; the deadline for advance registration for a health seminar is March 27; the NBLIC seminar is on April 17; and the Far Western Regional Conference is from April 30 - May 3.
As an outcome of the Leadership Workshop, Soror Barbara presented forms for committee reports and notes that chairs should use for planning their meetings and submitting to the Program Committee in order to keep everyone abreast of what is going on.
Soror Barbara requested committee chairs to post their meeting dates and times on the sorority calendar The information should also be given to the Tea Rose Talk editor by the 15th of each month. Soror Ethel would also post information on the website.
Soror Barbara expressed the need for more work on the education component of the Spirit of AKA. The principals have changed at the schools that had been selected. Because the national thrust of the program is for grades K-3, the work of the sorority should be in a school setting.
OPERATIONS - Soror Sharon Savage reported attending the meetings of the Ways and Means, Leadership, Public Relations, Standards, and Membership Committees. She reported her involvement in each.
STANDARDS - Soror Billie presented the report of Soror Jacqueline Brown. The goal of understanding the core qualities of leadership will be implemented and monitored throughout the year as part of the regular chapter meetings. Activities include having a chapter operations workshop, providing leadership certificates to members who attend the workshop, providing leadership information to members throughout the year, and conducting leadership workshops at the TTO retreat.
The committee will meet on Wednesday, February 26 at 6:30 at the home of Soror Jackie.
NOMINATIONS- No report.
MEMBERSHIP -Soror Maxine Randolph reported the needs and recommendations of the committee. Because they were concerned about transferring and reactivating sorors feeling welcome, the committee suggested matching them with present members.
The committee needs more copies of the 4 part NCR form for transferring sorors.
The committee suggested using the December meeting as a get together in lieu of a Christmas party. Another suggestion was to eliminate the July Summer Cooler because the 2003 Leadership Seminar will be held at the Paris during that same month.
The Executive Committee agreed to recommend to the membership that Leadership 2003 should take the place of the Summer Cooler. An alternate date for the cooler could not be established.
The Executive Committee also agreed to recommend to the membership to have a potluck after conducting the business at the December chapter meeting. Secret Sorors could reveal themselves at that time, too. Three of the scheduled December hostesses are on the Membership Committee.
The next meeting of the committee will be on March 3 at 6:00 at the home of Soror Lavonne Lewis.
WAYS AND MEANS - Soror Jacqueline Hall reported that ticket sales are slow for the Mardi Gras Ball. The final count is due next week and the program journal will be completed by Friday. The umbrellas and plaques have been ordered. The tables will be assigned. More help is needed on the door.
Soror Billie thanked the hard working committee.
SCHOLARSHIP - Soror Sharon Savage reported that the scholarship applications have been reviewed and changes have been made to reflect the involvement of the Ronald McDonald House Charities that match funds.
On February 1 Soror Sharon submitted a $500 check to the chapter from Kappa Xi for the scholarship fund that was previously awarded.
EAF -The report is due at the corporate office.
CONNECTION - Soror Billie announced that Southwest Airlines would give a 10% discount if at least 10 sorors fly to the AKA Day at the Capitol. Six sorors have already paid, several more paid at the Executive Committee meeting. Sorors from California chapters will also attend
CONSTITUTION AND BYLAWS - No report.
AUDIT COMMITTEE - No report.
PUBLIC RELATIONS - Soror Jacquelyn Caffey reported that the committee is preparing an article about the Mardi Gras Ball for the Sentinel. Soror Jackie asked other sorors for accurate information about previous balls and the history of the scholarships given. She was given names of resource people.
Soror Annette Craighead stated that Greek organizations may place announcements in Tea Rose Talk, but other organizations will not be granted space.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Donnyss announced that most of the young ladies are seniors. A banquet is planned for June. After that time Soror Donnyss will discontinue her involvement with AKATeens. In order to have a smooth transition her replacement is needed now.
HEALTH / NBLIC — No report.
ARTS AND HUMANITIES - No report
ECONOMICS-No report
HOSPITALITY / SOCIAL WELFARE - Soror Quin Rivers reported the birthdays, birth, anniversaries, and get well wishes of sorors and their Honey Dos. She reported that Soror Debra Lopez will be working in and out of the country and Soror Berna Rhodes-Ford is moving to Texas in May.
Soror Quin expressed her preference of being available to answer questions after chapter meetings instead of during the meetings.
The Philacter should be at the door to welcome visitors and to give them forms to complete.
EDUCATION: ON TRACK - No report
LEADERSHIP TASK FORCE - Soror Billie thanked the committee and participants for a good workshop.
SIDS - No report
SENIOR NUTRITION PROJECT - No report
OLD BUSINESS
REGIONAL CONFERENCE—The Far Western Regional conference delegates have been allocated Wl, therefore, each delegate will receive MS for expenses. A chapter check
will be written after the Executive Committee meeting Others may send in their checks individually. In order to avoid late fees, however, the checks should be received by February 28.
Soror Sharon said that the chapter is assessed $35 to cover chapter awards to be given at the regional conference.
* Motion by Soror Sharon to submit $35 for chapter awards. Second by Soror Ethel The motion passed.
Anyone who is interested in being facilitators, recorders or committee members at the regional should let Soror Sharon know.
There will be a workshop for Graduate Advisors at the regional conference.
Soror Ethel is the scrapbook chair for TTO.
NEW BUSINESS
2005 FAR WESTERN REGIONAL CONFERENCE—The committee will meet on Saturday, February 22 at the NW Region Service Center at 11:30 am.
TUSKEGEE AIRMEN FLIGHT—The Tuskegee Airmen have invited the chapter to assist them on March 15 for their Youth in Aviation program. The airmen will fly from the North Las Vegas Airport. Because of the short notice and the many activities of the chapter during March, the Executive Committee decided not to participate. Another date would be considered, however.
FIREFIGHTER’S LUNCHEON—Soror Billie announced that Soror Denell Hoggard is chairing a luncheon during the spring conference of the Southwest Region of the International Association of Black Professional Fire Fighters. The first African-American Female Fire Chief in the world will be honored. The chapter has been asked to purchase an ad in the souvenir journal and to influence and sponsor young women to attend. The members of the Executive Committee personally donated funds for a full page ad in the journal. Soror Annette will design the ad by February 25.
ANNOUNCEMENTS
Soror Annette brought to the committee’s attention the survey form on page 42 of the current issue of the Ivy Leaf. The survey gives sorors the opportunity to give their feedback about a proposed amendment to the constitution of Alpha Kappa Alpha Sorority, Inc. The amendment proposes that regional conferences be held only in alternating years when the Boule does not meet. Because the results of the survey will be given at the regional conferences, responses must be postmarked by February 28.
Soror Billie thanked Soror Sharon for the refreshments.
The meeting adjourned at 7:50 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes March 8, 2003
The meeting was called to order by Basileus Billie Rayford at 11:05 a m. at Holy Trinity AME Church. Soror Billie reviewed the activities of the past month and thanked the hostesses of the meeting. Soror Barbara Kirkland shared thoughts on never quitting and led the meditation. The Pledge followed.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the February 1 chapter meeting. The spelling of Soror Beverly Neyland's name was corrected.
*Motion by Soror Gloria to accept the minutes of the February 1 chapter meeting as corrected. Second by Soror Ethel Archibald. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances: Operating Account Fundraising Account-4BRS08V, and Community Account - The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported she collectedC®®W on February 1 and 19. An additionalflBCSWWwas collected that included Mardi Gras funds and refund from Kappa Xi. The report was filed for audit.
Soror Sami said that financial cards have arrived. Sorors must sign for them.
EPISTOLEUS - Soror Ethel Archibald thanked Hampton Tedder Electric for their purchase of a full-page ad and a corporate table at the Mardi Gras Ball.
The Scrapbook Committee will meet Saturday, March 22 at 1 p.m. at Soror Ethel's home to organize materials by events.
HODEGOS - Soror Quin Rivers recognized the visitors to the meeting. Soror Sherise Warren is transferring from her undergrad chapter. Soror Golda Franklin, guest of Soror Lavonne, visited from Nashville.
IVY LEAF REPORTER - Soror Jacquelyn Caffey reported that the committee is preparing an article about Founders' Day to be submitted for publication in the Ivy Leaf.
GRADUATE ADVISOR - Soror Diane Stith reported that Kappa Xi provided decorations and refreshments in February at Jazzitude where young poets expressed opinions.
The next meeting will be March 10 in room 210.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill reported and commended the Chapter Operations Workshop that was held in February. She also presented the chapter calendar for March and April and highlighted upcoming events.
Soror Barbara asked committee chairs to notify her and Soror Sharon of their meeting dates, times, and places. A record of their meetings should be submitted on the forms provided.
OPERATIONS - Soror Sharon Savage reported on the committee meetings she had attended durmg the past month. She distributed a form to assist in improving communication.
Soror Sharon announced that 16 sorors and 3 guests have registered for the regional conference. Four sorors have signed up to facilitate workshops; five sorors have signed up to attend regional committee meetings. March 28 is the deadlme for registering, however, a $25 late fee is required at this time. Entries for regional awards should be submitted. The chapter has paid the required $35 fee.
STANDARDS - Soror Jacqueline Brown reported that the committee had met to assess the chapter's progress toward achieving this year's goals. Activities and events held this year were listed under the goals they addressed. In addition, Soror Jackie presented a list for sorors to name their preferred method of communication.
The next meeting will be held on Wednesday, April 9 at 6:30 p.m. at the home of Soror Jackie.
NOMINATIONS— No report
MEMBERSHIP -Soror Maxine Randolph reported on the meeting of the committee. The committee recommended dates for the MIP process. April 5 is the deadline for submitting candidate recommendation packets. An orientation workshop for MIP will be on April 5 at 10:30 a m. A retreat is scheduled for August 16 from 8:30 a.m.-3:00 p.m. The place TBA.
The committee also suggested group activities which included attending the Silver Dollar Classic Football game, a tailgate party before the game, attending "Three Mo Tenors", "Mamma Mia", and Jester Harriston Smgers.
♦Motion by Soror Maxine in lieu of a Christmas party the chapter holds a potluck at the December meeting. Second by Soror Greta Mills. The motion passed.
* Motion by Soror Maxine that the Summer Cooler be omitted this year. Second by Soror Lavonne Lewis. The motion passed.
The next meeting will be May 5. The place is to be announced later.
WAYS AND MEANS - Soror Jackie Hall stated that the final report of the Mardi Gras Ball would be given in April. All bills have been paid; all funds received have been turned in to the Tamiouchos; but some sorors still have not turned in their money. The number of meals served was 311.
A recommendation made for next year's ball is that sorors meet all deadlines.
WAYS AND MEANS CARD TOURNAMENT SUBCOMMITTEE-Soror Diane Stith reported on a possible card party fundraiser. The subcommittee has discussed sites, types of card games, food, costs prizes, and dates.
* Motion by Soror Diane that Theta Theta Omega Chapter have a card tournament as a fundraiser on October 25 at a site to be determined. Second by Soror Dionnyss. The vote was by a show of hands. The motion passed.
The next meeting of the card tournament subcommittee will be on March 28 at 5 p.m. at Soror Diane's home.
SCHOLARSHIP - Soror Sharon Savage reported that the scholarship application has been revised to reflect the involvement of Ronald McDonald House Charities. The deadline has been extended to March 24. Applications are available on the web at www.ccpef.org. The scholarships have been publicized on radio stations and school counselors have been informed.
EAF - Soror Donnyss Rucker informed the sorors of former levels of participation in EAF by Theta Theta Omega Chapter. She urged sorors to make donations in order to achieve the Platinum Level by April 15. Twelve sorors agreed to donate $100 each.
*Motion by Soror Donnyss to accept her report which includes a donation of $500 from the chapter to EAF. Second by Soror Annette Craighead. The vote was taken by a show of han ds. The motion passed.
CONNECTION - Soror Verlia Davis Hoggard announced that today was the last day to register for AKA Day at the Capitol She needed the final count by Wednesday. She had packets of materials for the sorors who planned to attend along with 20 sorors from California who would join them. Sorors were told what to expect in Carson City—the schedule for the day, the officials they would meet, the health issues that would be discussed, and materials that would be left with state assemblymen and senators.
CONSTITUTION AND BYLAWS - Soror Lavonne Lewis said the revised constitution and bylaws would be distributed in the program book.
AUDIT COMMITTEE - No report
PUBLIC RELATIONS - Soror Jacquelyn Caffey reported that she has sent announcements of the chapter meeting to the Las Vegas Review Journal and the Las Vegas Sun. She would also like to submit an article and pictures to the Sentinel about the Mardi Gras Ball, but she needs a good picture of the King & Queen.
There will be a meeting of the committee after the chapter meeting.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Donnyss Rucker reported that 56 of the 89 young ladies on the roll are active. Thirty-two AKATeens attended an art exhibit, "The Magnificence of Nature" with artist Frank McBride. Twenty AKATeens also participated in a multicultural show at Rancho High School. Twenty-five AKATeens participated in two of the three shows of the Clark County Water District's Black History Month celebration.
Soror Donnyss also presented a calendar of events for March, April, May and June for the young ladies. A sisterhood weekend is planned for March 14-16 at Soror Dionnyss' home. Many step practices are also scheduled for March.
Soror Donnyss thanked sorors for their help in getting the young ladies on track in preparmg for the proficiency exam.
HEALTH / NBLIC — Soror Dorothy Johnson reminded sorors of the NBL1C conference that will be held April 17 at the Monte Carlo. Registration materials were available at the meeting.
ARTS AND HUMANITIES - Soror Bertha Pendleton announced that the next meeting would be March 23 at her home.
ECONOMICS - No report.
HOSPITALITY / SOCIAL WELFARE - Soror Quin Rivers announced the birthdays and anniversaries of the month. She sent condolences to Soror Wilhemina Lee on the death of her brother. She extended get- well wishes to Sorors Dawn Barnes, Dorothy Johnson, Thais Baccus, Tonya Flanagan and Pendelita Toney. Words of encouragement were extended to Soror Sharon Walton whose sister is ill, to Sorors Josie Gaines and Jackie Caffey whose honey dos are recuperating, and to Soror Ina Dorman whose father is ill. Congratulations were extended to Soror Debra Lopez on her new job responsibilities, to Soror Lynette Boggs-McDonald for being included at a luncheon with President Bush, and to Honey Do Eric Adams for being selected as Nevada's 2003 National Small Business Man of the Year. Two sorors are moving from the area. Soror Bema Rhodes-Ford is moving to Texas; Soror Rhoda Anderson has relocated to Dallas.
Soror Quin Rivers asked sorors to find another way to deliver their gifts if their Secret Soror is absent from the chapter meeting.
Soror Lois Ice distributed a list of hostesses for chapter and executive board meetings for the year.
EDUCATION: ON TRACK - Soror Kaweeda Adams announced that grades K-2 at Kit Carson Elementary School had been selected to be serviced by the committee. In an effort to increase fluency and motivated readers, 80-90 trustworthy volunteers are needed for the reading/tutoring focus.
Volunteers will model good readmg, use guidebooks, give positive feedback, participate in post-reading activities, listen to the children read, etc. The volunteers will be given a kit with trade books and the tools needed. Soror Kaweeda circulated a sign-up sheet for volunteers.
A meeting of the committee will follow the chapter meeting.
LEADERSHIP TASK FORCE - No Report
SIDS - Soror Denell Hoggard reported that information about CPR classes had been sent to churches.
The committee will meet after the chapter meeting.
Alpha Kappa Alpha Sorority, Inc., 100 Black Women, and Women of NAACP have formed a collaborative group that will have a conference the weekend of March 15 in Los Angeles. Sorors are welcome to attend. The bus, conference, and hotel are free.
The local chapter of the Southwest Region of the International Association of Black Professional Fire Fighters will host a conference at the Suncoast. On March 14 Theta Theta Omega Chapter may participate in the luncheon chaired by Soror Denell, who is one of the few black female firefighters. Tickets cost $30.
SENIOR NUTRITION PROJECT - No report.
2005 FAR WESTERN REGIONAL CONFERENCE - The immediate need is to secure a location for the conference and to sign contracts. The results of a proposed bylaw change about the frequency of regional conferences may impact the date of the regional conference m Las Vegas. Therefore, the committee will wait until after this year's regional conference to proceed with the planning.
OLD BUSINESS
None
NEW BUSINESS
A special meeting of the Connection Committee will follow the chapter meeting.
ANNOUNCEMENTS
Soror Marion asked sorors who signed up for Mardi Gras umbrellas to see her.
Soror Josie reminded sorors to sign the attendance book.
Soror Annette had a catalog of cards and stationery available for printing in time for the regional.
Copies of the constitution and bylaws of Alpha Kappa Alpha Sorority, Inc. have arrived and will be distributed with the program books.
The meeting adjourned at 12:35 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes April 5, 2003
Preceding the meeting, official photographs of chapter members were taken by Mr. Ted Reynolds. This was followed by a Connections Workshop. Dr. Lawrence Gamell spoke about the need for and the methods of supporting SB 462 which would establish an Office of Minority Health in the state of Nevada.
The meeting was called to order by Basileus Billie Rayford at 11:35 a.m. at Holy Trinity AME Church. Soror Barbara Kirkland shared thoughts about “It’s all right to say I love you” and “Seeing beauty all around us” and led the meditation. The Pledge followed.
Soror Billie thanked Soror Verlia Hoggard and all of the sorors who attended AKA Day at the Capitol, Soror Ethel who coordinated the photography session, Sorors Betty Bell and Sandy Stafford who attended a SID’s conference in Los Angeles, Soror Patti Hester who arranged for group discounts to 3 Mo Tenors, the hostesses of the chapter meeting, and all who have been working so hard. Soror Billie welcomed Sorors Celeste Brown and Miriam Campbell who are reactivating with TTO.
Soror Lois Ice thanked Sorors Quin Rivers and Jacquelyn Caffey who assisted her in coordinating the hostess activities.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington read the minutes of the March 8th meeting.
* Motion by Soror Gloria to accept the minutes with the addition of the words “from the list of Silver Stars”. The sentence will read, “Soror Sandy Stafford’s name was omitted from the list of Silver Stars.” Second by Soror Lavonne Lewis. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances: Operating Account Fundraising Account-W»fijtj|J«, and Community Account - The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that on March 8 she collected^®® for the Operating Account ancPttM^ for the Fundraising Account. All of the fundraising funds were related to the Mardi Gras Ball. In addition, Soror Sami collected in EAF donations which were sent directly to the national office. The report was filed for audit.
EPISTOLEUS - Soror Ethel Archibald read an invitation from the Catfish Club inviting the chapter to a breakfast honoring San Diego’s Pioneering Women. Soror Bertha Pendleton will be among the women being saluted on April 25 at the US Grand Hotel in San Diego.
Soror Ethel said that she had received thank you notes from Marsha Rose-Walker for her community service award and from Soror Wilhemina Lee for condolences sent at the loss of her brother.
The Sisters Network, Inc. is having their first annual 5K Walk Health Fair on Saturday, May 24 at Doolittle Park. Contributions received will be used to assist African American sisters battling breast cancer.
Soror Ethel said that information about SB462 will be posted on our web site. She urged sorors to ask senators and assemblymen to support the bill.
Soror Ethel announced that she will take orders for photographs that were taken before the meeting. An 8 x 10 costs $17 which includes postage. Two 5 x 7s cost $17; one 5x7 costs $12.
HODEGOS - Soror Quin Rivers awarded Easter baskets to members who had a sticker on the back of her report.
IVY LEAF REPORTER - Soror Jacquelyn Caffey reported that a Founders’ Day article has been submitted to the Ivy Leaf. The committee is also gathering information and photos about AKA Day at the Capitol to submit to the Ivy Leaf.
GRADUATE ADVISOR - Soror Sharon Savage reported for Soror Diane. She and Sorors Jackie Hall and Tasha Daniel attended Kappa Xi’s general meeting because of the illness of the Graduate Advisor. Kappa Xi hosted Skee Week on March 31 -April 5. Soror Sharon and Soror Tisha Johnson attended the Greek Family Feud. A picnic is scheduled for April 5 at the Warner Building.
Soror Tisha Johnson will be the assistant Graduate Advisor.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill reported that she had attended the Education Task Force meeting, AKA Day at the Capitol, the NBLIC Witness Project board meeting, the Arts and Humanities Committee meeting, and a meeting of the National Coordinator of Events for 100 Black Men. The 100 Black Men will host their national conference from June 4-8, 2003 at the MGM Grand Convention Center. Volunteers, minority service-oriented businesses, and workshop facilitators are needed for their conference. Applications for volunteers are available on their website www.100blackmen.org.
Soror Barbara presented a chapter calendar for April and May. She highlighted the upcoming events, including the NBLIC Conference and Far Western Regional Conference in Anchorage.
An orientation session for volunteers at the Kit Carson Elementary School will be conducted on Monday.
OPERATIONS - Soror Sharon Savage reported that the she had attended meetings of the Public Relations Committee, the Kappa Xi general meeting, and the Ways and Means Committee meeting.
Soror Sharon clarified that there are two conferences at the Paris Hotel in July, the 13th International Regional Conference on July 9-10, 2003 and the Leadership Seminar from July 9-13, 2003. Many sorors from TTO will be attending the Leadership Seminar. The correct form should be used for registration.
can be found on the website plus it will be mailed out. Because of the due date, the form should be sent directly to the conference. Registration is $175 before April 14, but from April 14-May 27 the fee is $195.
STANDARDS - Soror Jacqueline Brown distributed Chapter Operations Surveys which were completed and collected. The committee will tabulate them on Wednesday, April 9 at her home. The results will be shared at the May meeting.
NOMINATIONS- No report.
MEMBERSHIP -Soror Maxine Randolph reported that the committee has not met since the last chapter meeting However the Regional Director has given authorization to conduct a Membership Intake on the weekend of October 10-12 2003. Soror Maxine reminded sorors of the dates in the process. The
deadline for submitting the sponsorship packet has been extended to April 16, the date of the Executive Committee meeting.
Soror Sandy, the co-chair, said the committee will meet briefly after the meeting to discuss guidelines for mentoring sorors new to the chapter.
WAYS AND MEANS - Soror Jacqueline Hall gave the report of the Mardi Gras Ball. The total amount collected from the dance, raffle, and journal was The dance & raffle produced
the souvenir journal, Expenses of the dance were Expenses of the journal were
The profit was There remain some outstanding tickets.
The committee distributed and collected a form for sorors to evaluate the ball.
Soror Jackie said that the committee’s goal is to raise therefore, more fundraisers are
being planned. A card tournament is scheduled for October 2003. A candle sale was suggested for April 5-21. Home Interiors and Gifts have candles that sorors will sell for $8 each, at a profit of $3 per candle. The ordered candles would be brought to the June 7 meeting.
Another fundraiser suggested for November would be a private showing of a movie at the Palms.
Desiring an African American movie which would premier at that time, the committee selected Barber Shop II. The movie would cost $8; the chapter would charge $15 for the event which would include food. The chapter would need to sell 300 tickets.
*Motion Soror Jackie Hall moved that the chapter have a candle sale as a fundraiser. Second by Soror Lavonne. The vote was by a show of hands. The motion passed.
*Motion Soror Jackie Hall moved that the chapter have a private movie night as a fundraiser. Second by Soror Belisa Brownlee. The vote was by a show of hands. The motion passed.
Soror Billie commended the committee for the wonderful ball and all of the work they are doing for Alpha Kappa Alpha and the community.
SCHOLARSHIP - Soror Sharon Savage reported that the deadline for scholarship applications was March 24. The screening process has begun. Because of the success of the Mardi Gras Ball, $5000 will be awarded. That amount will be matched by the Ronald McDonald House Charities.
EAF - Soror Donnyss Rucker thanked members for supporting the spirit challenge. She reported that TTO Chapter achieved the Platinum Level. Thirteen members accepted the EAF challenge to contribute $100 each. Two sorors contributed $250. The sorors were applauded for their selfless contributions. Soror Donnyss urged others to increase their contributions to $250 by April 15 in order to achieve the status of Spirit Challenge Innovators.
CONNECTION - Soror Verlia Davis Hoggard reminded sorors to complete the cards left by Dr. Lawrence Gamell at the Connection workshop. The cards, urging support of SB462 to establish an Office of Minority Health in Nevada, will be sent to the legislators. The government affairs committee will conduct a hearing on SB462 at 2:00 p.m. on Monday, April 7 at the Sawyer Building. Sorors were asked to attend.
Primary election day is Tuesday, April 8.
CONSTITUTION AND BYLAWS - No report.
AUDIT COMMITTEE - Soror Tina Rimmey stated that the audit will be soon. She asked the Tamiouchos and Pecunious Grammateus to have their paperwork ready.
PUBLIC RELATIONS - Soror Jacquelyn Caffey reported that an article about the Mardi Gras Ball was not published in the Sentinel Voice, however, she published it and distributed it sorors.
Soror Jackie pointed out that a great number of photos of many events can be viewed on our website.
SPECIAL /AD HOC COMMITTEES
AKATEENS — Soror Donnyss Rucker reported that 32 AKATeens attended a sisterhood sleepover at her home. They enjoyed movies, tapes of a step show, ate, played games, and fellowshipped.
f
AKATeens had a general meeting on March 16th. They have also had many step team practice sessions. They plan to participate in a Unity Council picnic on April 17 at Lorenzi Park. Chaperones are needed for the more than 200 youth, wearing their paraphernalia and wrist bands, who are expected. Councilman Lawrence Weekly will donate the meat, but each group was requested to donate $75.00 by April 10 for other expenses.
♦Motion by Soror Donnyss that her report be accepted including a $75 fee for AKATeens to participate in the Unity Council picnic on April 17. Second by Soror Sandy Stafford. The vote was by a show of hands. The motion passed.
HEALTH INBL1C - Soror Dorothy Johnson stated the NBLIC meetings are on the first Wednesday of each month. Registration for the April 17th health seminar ended last week. There will be no late registration.
Information about the Sisters Network will be posted on the website.
ARTS AND HUMANITIES - Soror Bertha Pendleton reported that the committee has met twice since the last meeting. After exploring several ideas, they will sponsor two programs during the year. A Mother-Daughter Tea in honor of AKATeens and their mothers is tentatively scheduled for May 18 from 2-4 p.m. at the West Las Vegas Art Center on Lake Mead. The program will be called “Young at Art” and will feature AKATeens and sorors.
♦Motion by Soror Bertha that the chapter grant $300 from the fundraising budget for the mother-daughter tea. Second by Soror Edna States. The vote was by a show of hands. The motion passed.
The committee will meet following the regular chapter meeting.
It was noted that the Budget Committee needs to reconvene so committees can resubmit budget requirements.
ECONOMICS - No report.
HOSPITALITY / SOCIAL WELFARE - Soror Quin Rivers announced that Soror Tina will be the hostess at the Executive Committee meeting on April 16.
Soror Quin read the list of birthdays, anniversaries and get-well wishes. Condolences have been extended to Sorors Elsie Bryant and Denise Bryant and to Sorors Ina Dorman and Shimice Villano.
EDUCATION: ON TRACK - Soror Patti Hester reported the activities of the Young Writer’s subcommittee. The correspondence and requirements for participants have been sent to the judges and participating schools. Judging will be on April 9. A reception for participating students, teachers, principals, parents, judges, and dignitaries is scheduled for Wednesday, April 23 at 6:00 p.m. at the Clark County School District.
The committee will meet following the chapter meeting to make plans for the reception.
LEADERSHIP TASK FORCE - No report.
SIDS - Soror Sandy Stafford reported on a SIDS conference in Los Angeles which she attended. This was one in a series of conferences focusing on ending the high rate of infant mortality among African American babies. It was sponsored by Alpha Kappa Alpha Sorority, Inc. and other organizations in Tuskegee, Los Angeles and Detroit. At the conference it was stressed that babies should be put on their backs to sleep, never on their stomachs.
SENIOR NUTRITION PROJECT - No report.
FOUNDERS’ DAY 2004 -Because Soror Rhoda Anderson has moved to Texas, Soror Frances Perry will be the chairperson. Soror Darlene Hancock will co-chair.
SCRAPBOOK COMMITTEE - Soror Ethel Archibald stated that funds are needed to complete the scrapbook. Part of the $448 remaining in the budget for the Epistoleus was available for that purpose.
♦Motion Soror Ethel moved that $150 from the Epistoleus account be used to pay for the photographer who took pictures before the meeting. Second by Soror Frances Perry. The motion passed.
OLD BUSINESS
Anchorage Countdown material was available for those who will attend the regional conference.
NEW BUSINESS
Materials for the International Regional Conference scheduled for July 9-10, 2003 were available. The registration form was included in Tea Rose Talk.
Soror Sharon Savage is coordinating TTO activities at the Leadership Seminar. The chapter’s responsibilities for the Leadership Seminar include donating $110 for the InterMountain Cluster gift, a crystal wine bottle stopper. The cost has been budgeted. Other responsibilities are to assemble packets and transport the Directorate from the airport to the hotel.
ANNOUNCEMENTS
Soror Sandy Stafford invited sorors to a tea on June 1 at her church, Christ Episcopal. The purpose of the tea is to acknowledge black women in their church hats.
Soror Barbara McCants-Hill announced that she had $22 tickets for a Platters and Coasters concert at the Sahara.
Soror Annette brought to the attention of committee chairs the difficulty of sorors attending more than one meeting after the chapter meetings.
Soror Billie reminded sorors that the next chapter meeting will be May 10 because of the Far Western Regional Conference.
Soror Billie thanked the members for their attendance and patience.
The meeting adjourned at 1:40 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting April 16, 2003
The meeting was called to order by Basileus Billie Rayford at 6:40 p.m. at her office. Soror Tina Rimmey led the meditation.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last Executive Committee meeting.
*Motion by Soror Gloria to accept the minutes of the February 19, 2003 Executive Committee meeting. Second by Soror Barbara McCants-HilL The motion passed.
TAM1OUCHOS - Soror Celese Rayford reported the following balances: Operating Account - Fundraising Account - flgB^gBMband Community Account The report was filed
for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that on April 5 she receivediJMt for the Operating Account and &M9 for the Fundraising Account. In addition, she received for EAF which was sent directly to the corporate office.
EPISTOLEUS - Soror Billie reported that no correspondence had been received.
HODEGOS - Soror Billie read Soror Quin Rivers’ report. The hostesses for the chapter and Executive Committee meetings were read.
IVY LEAF REPORTER - No report.
GRADUATE ADVISOR - Soror Diane Stith yielded to Soror Sharon who had assisted her during her illness. Soror Sharon attended Skee Week activities and Kappa Xi’s picnic held on the campus of UNLV campus. Sorors Tisha Johnson, Tasha Daniels, and Rosalind Williams also attended. Soror Tisha, the newly appointed assistant, also attended Kappa Xi’s meeting with Soror Sharon.
Kappa Xi has made plans to have a meeting on April 26, to participate in the AIDs walk, and to attend a joint meeting with TTO on May 10.
On April 9 Soror Sharon made a presentation at UNLV to request funding for the undergrads to attend the Leadership Seminar. She was successful in receiving payment for two of the sorors of Kappa Xi.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill reported her attendance at the judging of Young Author’s Contest planned by the Education Task Force. She and the judges were impressed with the caliber of the essays submitted. Certificates will be awarded at a reception on Wednesday, April 23 at 6:00 p.m. at the Edward Greer Educational Center on Flamingo.
Soror Barbara also attended a meeting of the Arts and Humanities Committee. The committee has planned a Mother/Daughter tea where the young ladies will have the opportunity to practice social skills.
Soror Barbara will attend the NBLIC conference, “Addressing Real and Potential Health Disparities in the Las Vegas Environment” on April 17 at the Monte Carlo Hotel.
Soror Billie reviewed the Program Calendar printed on page 25 in the Spring 2003 issue of the Ivy Leaf. The Executive Committee checked to see how ITO measured up. It appeared that TTO was on target with the national programs. Suggestions were made to train AKATeens to be tutors next year and to apply for funding for the MLK Day of Service.
OPERATIONS - Soror Sharon Savage reported the activities in which she had participated. She actively substituted for the Graduate Advisor at Kappa Xi’s picnic and meeting. She successfully made a presentation to request funds for Leadership Seminar registration for the undergrads. In addition, she attended meetings of the Public Relations Committee and the Standards Committee.
STANDARDS - Soror Sharon Savage reported that the surveys were reviewed and data was compiled by the committee on April 9.
» *
NOMINATIONS- There was a discussion about sponsoring sorors to attend the Leadership Seminar in July. One undergrad needs funds in order to attend. Graduate sorors are required to attend an all day workshop in order to become certified graduate advisors. Six sorors from TTO would like to become certified.
* Motion by Soror Celese that the chapter pay the SUB registration fee for one undergraduate soror to attend the Leadership Seminar. Second by Soror Annette Craighead. The motion passed.
*Motion by Soror Donnyss to pay the full registration fee for Soror Tisha Johnson, the assistant graduate advisor, to attend the Leadership Seminar. Second by Soror Annette. The motion passed.
MEMBERSHIP - Soror Maxine Randolph stated that the committee is looking for sites for the retreat and the membership intake process. She has received 6 applications for membership, including 2 from the past year.
Soror Wilhelmina Lee asked for suggestions for sites for the Membership Intake. Hotels used in the past are too small.
Soror Billie reported that attendance is up at chapter meetings. About 60 sorors usually attend.
WAYS AND MEANS - No report.
SCHOLARSHIP -No report.
EAF - Soror Donnyss Rucker reported that an additional $650 had been collected from sorors. Three Innovators donated $250, eighteen members donated $100, and one soror donated $50 for a grand total of $3,100.
CONNECTION - Soror Billie stated that SB462, which would have established an Office of Minority Health, has been postponed indefinitely in committee.
CONSTITUTION AND BYLAWS - No report.
AUDIT COMMITTEE - Soror Tina Rimmey stated that she has begun collecting materials for the first audit.
PUBLIC RELATIONS - Soror Jacquelyn Caffey reported that she will send invitations to media people to attend the reception of young authors.
Soror Jackie has sent notices to the Review Journal and Las Vegas Sun announcing the monthly chapter meeting.
Soror Jackie said that Soror Marla Everson would like to design a public website for the chapter. The committee was asked to return with a recommendation of whether a public website is desired. If a website is recommended, the committee should name an active soror who would donate her service to design the website and keep it current.
SPECIAL /AD HOC COMMITTEES
AKATEENS — Soror Donnyss Rucker stated that chaperones are needed for the Unity Council picnic on April 17 from 12:00-6:00 p.m. at Area C in Lorenzi Park.
AKATeens is still a large group although some had to be dismissed for inappropriate behavior. There have been problems caused by interference by an inactive soror who advises another youth group.
Soror Billie expressed appreciation and thanks to all of the sorors involved with the AKATeen group.
HEALTH / NBLIC - Soror Billie noted the health seminar scheduled for April 17.
ARTS AND HUMANITIES - Soror Barbara included information about the planned Mother/Daughter tea in her report.
ECONOMICS - No report.
HOSPITALITY / SOCIAL WELFARE - Soror Billie read Soror Quin’s report. She read the names of sorors celebrating birthdays and anniversaries and the names of members to whom get well cards and cards of condolences had been sent.
EDUCATION: ON TRACK - Soror Barbara gave in her report an update of the Young Authors’ contest and reception.
LEADERSHIP TASK FORCE - No report.
SIDS - No report.
SENIOR NUTRITION PROJECT - No report.
FOUNDERS’ DAY 2004 — Instructions have been given to the new chairpersons, Soror Frances Perry and Soror Darlene Hancock.
OLD BUSINESS
Soror Annette Craighead thanked Soror Billie for her help with Tea Rose Talk during her illness. She asked sorors to send pictures to her from the regional conference.
Soror Annette requested an update on the Soror Carolyn case. It was stated that the progress of the DA’s office is checked monthly. The AKA timeline, as stated by Soror Shipley will go forward.
Soror Billie announced that project evaluations and electronic reports can be done on-line for the national office. Year-end reports will be generated. The pre-chapter summary has already been done.
NEW BUSINESS
Soror Billie distributed instructions for accessing and making electronic reports on the AKA website. The Technology Program Initiative will be used to evaluate program activities and to enter information. Soror Barbara will design a form to evaluate TTO projects in a uniform way. Soror Diane volunteered to assist her.
Soror Flora and Soror Dorothy were welcomed to the Executive Committee meeting.
The Program Book will be published at UNLV for $365.20. Since only $200 was budgeted, $165.20 was needed from the contingency fund.
Soror Billie thanked soror Tina for refreshments.
The meeting adjourned at 8:05 p.m.
Submitted by Soror Gloria Washington, Grammateus
c2/,
Theta Theta Omega Chapter Minutes May 10, 2003
The meeting was called to order by Basileus Billie Rayford at 11:03 a.m. at Holy Trinity AME Church. Soror Sharon Savage led the meditation. The Pledge followed.
Soror Billie summarized the busy past month. Twenty five sorors attended the Far Western Conference in Anchorage. TTO made the highest contribution of the region to EAF. The scrapbook received the third place award. Soror Billie thanked Soror Ethel and the members for the scrapbook. Soror Virginia Ingram became a Golden Soror.
NBLIC conducted a health seminar with 60-65 people in attendance. Pictures were posted online and in Tea Rose Talk.
The Ivy Reading AKAdemy was kicked off with tutors. Soror Ethel was able to secure grants from Title I.
Membership cards, EAF cards, copies of Program books, Constitution and ByLaws, Manuals of Standard Procedure, and Tea Rose Talk were all distributed at the meeting.
MEMBERSHIP INTAKE WORKSHOP
Soror Maxine Randolph presented a chapter orientation workshop on the Membership Intake Process. She distributed, reviewed and explained three handouts, Anti-Hazing Policy, Dos and Don’ts for Sorors, and Attire for Ceremonies. The anti-hazing policy and requirements for participation in the MIP were stressed by Soror Maxine.
Soror Maxine said that seven applications were on file, including one legacy. They will be voted on at the next meeting.
The Membership intake weekend will be October 10-12, 2003 at the Hawthorne Inn & Suites on Boulder Hwy in Henderson. Those sorors who sponsored applicants must be present. Also, those who wrote letters of recommendation should be present.
A luncheon will be held at the Black Mountain Golf & Country Club.
Soror Maxine asked for volunteers for the History, Ritual, Protocol, Music, Program, Social, Courtesy, and Standards Committees. Sorors should sign up with either Soror Maxine or Soror Wilhemina because Soror Sandy will be on leave from committee assignments.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
♦Motion by Soror Sandy Stafford to accept the minutes of the April 5, 2003 chapter meeting. Second by Soror Minnie Stringfellow. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances: Operating Account-''®fcS@K«0, Fundraising Accnnnt-IHB^itfm and Community Account The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that on April 5 she collectedfi^# for the Operating Account and^fiM for the Fundraising Account. On April 16 she collected®8W for the Operating Account. The ©IQ collected for EAF on April 5 was sent directly to the corporate office. The report was filed for audit.
EPISTOLEUS - Soror Ethel Archibald read thank you notes from Sorors Elsie & Denise Bryant for the expressions of sympathy received.
Soror Ethel read a University of Arizona commencement announcement from Soror Victoria Franklin, a legacy who will be transferring to TTO.
Soror Ethel displayed the chapter scrapbook for which the committee was congratulated for having won third place at the regional conference.
Order forms for the chapter photos taken last month by Mr. Ted Reynolds were available.
HODEGOS - Soror Quin Rivers welcomed back Soror Rhoda Anderson. She also welcomed to the meeting Soror Jeanne Jones, the CEO of Alpha Services in Las Vegas.
IVY LEAF REPORTER - Soror Jacquelyn Caffey reported that two articles about TTO were published in the spring issue of the Ivy Leaf. Articles for the Regional Listings Section and the Newsmakers Section of the Ivy LeafwQ planned for a future issue. Soror Billie gave kudos to Soror Jackie for her work.
GRADUATE ADVISOR - Soror Diane Stith yielded to Soror Tisha Johnson who reported on the many activities of Kappa Xi, both on and off the campus. Skee Week activities included seminars, workshops, a BBQ, and a donation of over $135 to the American Cancer Society. The chapter also participated in a Unity Fest, and Greek Week. In addition, they attended dinner and church together, passed out Cancer Awareness pamphlets, and attended the AIDS walk. The sorors will study for finals and have a last business meeting before the summer break. During the summer Kappa Xi will attend the Leadership Seminar in July and have a Chapter Operations Workshop at which TTO members are needed to assist.
POINT OF PERSONAL PRIVILEGE - Soror Billie read a letter from Supreme Basileus Linda White about financial problems created by the California tragedy. The generaHiabili^ insurance w^icelled and a new policy had to be secured. The premium of the new policy is half of it^MWOafc
has been paid. The new, much higher priced policy protects the building, cash, and assets from lawsuits against corporate officers. In addition, the policy offers protection to chapters. The half of the premium that has already been paid must be replaced and the other half must be paid by graduate and undergraduate chapters. Graduate chapters are being asked to pay W8O by September 30 and undergraduate chapters are asked to pay fiW by November 30. The topic is to be covered at a plenary session at the Leadership Seminar on Saturday, July 12.
Chapter members discussed the means of paying the assessment. The Graduate Advisor said that Kappa Xi was able to pay its own assessment.
♦Motion by Soror Jacqueline Hall to send $8»to the corporate office for TTO’s portion of the insurance premium. Second by Soror Maxine Porter. The vote was taken by a show of hands. The motion passed.
The item will also be included in the 2004 budget of TTO.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill was absent but she sent a calendar of May and June activities. The next event is the Mother/Daughter tea on May 18.
OPERATIONS - Soror Sharon Savage reported that during the past month she had attended many activities. She attended the Public Relations Committee meeting, the Standards Committee meeting, the Kappa Xi picnic, and the Kappa Xi meeting. Soror Sharon made a presentation to the Lead Team at UNLV. They will pay the registration fees for two undergrad members to attend the Leadership Seminar in July. TTO will sponsor the third member’s registration. Soror Sharon also attended the 74th Far Western Regional Conference in Anchorage at which she attended workshops, all of the plenary sessions, and the undergraduate luncheon.
Soror Sharon also participated in the scholarship selection committee meeting at the Clark County Public Education Foundation.
STANDARDS - Soror Jacqueline Brown presented the results of the mid-year chapter operations survey. The results show overall satisfaction with chapter operations. The areas with the largest number of checks under “needs to improve” were # 23 Members have copies of the chapter documents, #15 There is ongoing leadership training, #16 Adequate records are maintained to document members’ participation in leadership training, and #20 Joint activities between gradate and undergraduate sorors. Soror Jacki noted that some areas surveyed have been corrected or are being improved.
Soror Jacki reported that she attended the Standards workshop at the Regional Conference in Anchorage. The pace of addressing four major areas of chapter operations was outlined. She said that she will purchase a new Standards Resource guide.
NOMINATIONS-No report.
MEMBERSHIP - Soror Maxine Randolph stated that the retreat will be held on August 16 at the West Las Vegas Library from 10:00 a.m. to 3:00 p.m. It will cost $15. Sorors should pay at the June meeting or by mail by July 28.
Soror Maxine said that candidates will be voted on at the June chapter meeting. The Membership Intake Process will be on October 10-12 at the Hawthorne Inn & Suites. Room rates are $85. She stressed agam that workshop attendance is required in order to participate. Another workshop will be scheduled.
The committee will meet on June 2 at 6:00 at the West Las Vegas Library.
WAYS AND MEANS - Soror Jacqueline Hall requested sorors to turn in forms and checks for the candle sale. The next turn in date will be May 21 at the Executive Board meeting. The candles will be delivered at the June 7 meeting.
Soror Diane Stith reported that the Card Tournament Subcommittee will meet on Sunday, May 18 at 6:00 p.m. at the home of Soror Jacquelyn Caffey.
SCHOLARSHIP - Soror Sharon Savage apologized for a communication problem ciyated by the Foundation office being inundated with the number of applications. However, from the 26 applicants, the committee selected ten to receive $1000 scholarships.
A joint scholarship reception with Omega Psi Phi Fraternity is tentatively scheduled for June 21. The time and date of the next committee meeting is TBA.
EAF - Soror Donnyss Rucker reported that all money received has been turned in. Soror Donnyss was thanked for her outstanding leadership in making TTO the largest EAF contributor in the Far Western Region.
CONNECTION - Soror Verlia Davis Hoggard reported that at the regional conference TTO received many compliments about AKA Day at the Capitol. At the regional conference it was stressed that chapters need to collaborate with other groups, not just Greeks, in tiying to make a difference. Much work still needs to be done to bring about changes in the state.
CONSTITUTION AND BYLAWS - The chapter Bylaws were included in the program books which were distributed to all sorors at the meeting.
AUDIT COMMITTEE - Soror Tina Rimmey reported that a short committee meeting will be held after the chapter meeting.
PUBLIC RELATIONS - Soror Jacquelyn Caffey stated that because TTO is involved in so many events, there is a need for more publicizing to the community. Having a public website was suggested as one possible solution. The committee will meet after the chapter meeting to discuss both that topic and also upcoming Ivy Leaf articles.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Donnyss Rucker reported that the young ladies will be in a step show on May 31 at Artemus Ham Hall. A Senior Soiree will be held on June 14 at either the Officers’ Club or Trinity AME Church. Dads and boyfriends will be invited to the dance.
HEALTH INBLIC - Soror Dorothy Johnson reported on the successful Health Conference which was held at the Monte Carlo Resort and Hotel. The group was able to network with the Nevada Cancer Institute and the American Cancer Society. Future plans are to meet with the Susan G. Komen Breast Cancer Foundation. She also stated that the Cancer Information Service now has a local representative in Las Vegas.
Soror Dorothy requested permission to make a Witness Project presentation to the body in October, National Breast Cancer Month. She also requested permission to have a NBLIC display at the June meeting to sell Breast Self Examination Enhancers Pads. A brochure about the $35.00 pads was distributed. A representative of the company will be speaking at the Riviera on July 23 during a church conference. Sorors were invited to attend.
Soror Dorothy reported on breast cancer resources available. She also distributed a flyer about E-Medical Post-Mastectomy Boutique owned by a Nigerian registered nurse which is located at 6378 AV. Sahara Avenue. Sunrise Hospital has a breast cancer coordinator on their staff.
Soror Dorothy reminded members of the committee to attend meetings at the West Las Vegas Library on the first Wednesday of each month, excluding July and August. The Witness Advisory Board will meet on Monday, May 12 at 5:30 at Soror Dorothy s home.
A workshop will be held at 10:00 a.m. before the October chapter meeting. Soror Ethel will make arrangements so that the room will be available.
ARTS AND HUMANITIES - Soror Edna States announced the plans for the Mother/Daughter Tea on May 18. AKATeens and their moms and sorors and their daughters are invited. She read a list of items needed for the tea. Soror Edna thanked the many sorors who have helped in making the arrangements.
ECONOMICS - No report.
HOSPITALITY / SOCIAL WELFARE - Soror Quin Rivers read a list of birthdays, anniversaries, and get-well wishes. She extended condolences to Soror Elizabeth Scheffield and Soror Nadine Reid Hill.
Soror Quin thanked the May hostesses and corrected the list of June hostesses. The June hostesses will be Sorors Tasha Daniel, Tisha Johnson, Beverly Winston, Rosalind Williams, and Minnie Stringfellow.
EDUCATION: ON TRACK - Soror Kaweeda Adams thanked sorors for supporting the young authors contest and the tutoring program.
Soror Ethel Archibald urged all sorors either to tutor at Carson Elementary or find another person to help.
Soror Patty Hester thanked UNLV, the judges, Soror Sharon Walton, Soror Annette Craighead, and Soror Lynette Boggs-McDonald for their contributions to the young authors’ reception. Soror Patty announced the winners who were Darielle Schroeder, a second grader from Kim Elementary School, and Jasica Gill, a fifth grader from Hill Elementary School.
LEADERSHIP TASK FORCE - No report.
SIDS - No report.
FOUNDERS’ DAY 2004 - No report.
OLD BUSINESS
Soror Billie asked the delegates to the Far Western Regional Conference to make their reports at the June meeting.
NEW BUSINESS
LEADERSHIP SEMINAR - Soror Billie stated that TTO is responsible for assembling conference materials on the Tuesday of the conference and picking up about 40 members of the directorate and transporting them to the hotel. Soror Sharon will coordinate the activities.
ANNOUNCEMENT
Soror Donnyss announced that the men of Trinity AME Church will be selling barbecue dinners on June 7, the date of our next chapter meeting. She urged sorors to support their project.
♦Motion by Soror Ethel to adjourn. Second by Soror Verlia. The motion passed.
The meeting was adjourned at 12:30 p.m.
I
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting May 21, 2003
The meeting was called to order by Basileus Billie Rayford at 6:40 p.m. at her office. Soror Gloria Washington led the meditation.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the Executive Committee of April 16.
♦Motion by Soror Gloria to accept the minutes of the April 16 Executive Committee meeting. Second by Soror Sharon Savage. The motion passed.
TAMIOUCHOS - Soror Billie read the report from Soror Celese Rayford. The following balances were reported: Operating Account Fundraising Account and Community Account -
The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that was collected on May 10 for the Operating Account. The report was filed for audit.
EPISTOLEUS - Soror Ethel Archibald received no mail since the last meeting.
HODEGOS - Soror Quin Rivers named the June, July, and September hostesses. Soror Billie will host the June 18 Executive Committee meeting. There will also be an Executive Committee meetmg in July.
IVY LEAF REPORTER - Soror Jacquelyn Caffey reported that as of May 21, midyear, she has spent $296 71 for materials needed for her job. The chapter budget, however, allotted only $250 for promotions and public relations for the year. Because the service for duplicating the program books was donated, Soror Billie returned a check for $365.20. However, she needed a new check for $96.29 to cover the cost of the paper. Soror Billie also said that the budget should be reevaluated by the Budget Committee and possibly the difference could be budgeted into the Ivy Leaf account.
Soror Jackie said that two articles about the scholarship reception and the Mother/Daughter tea are planned for the Ivy Leaf. Possibly, the sorors pictured in the articles may pay for the photos.
Soror Jackie questioned the effectiveness of sending notices to churches because she has received no feedback It was suggested that a thank you letter to the church for allowing us to have an activity in their church could be written. If the letter is published in the church’s bulletin, it could be used in the scrapbook.
GRADUATE ADVISOR - Soror Diane Stith reported that topics covered in the Graduate Advisor Chat were insurance, MIP in the fall and spring, and a bill introduced in California by Diane Watson regard,ng hazing.
Soror Tisha Johnson reported that she had met twice with Kappa Xi during the month. At their meetings they discussed the payment of $325 as their portton of the general liabthty insurance. They also were told that registration fees had been donated so they could all attend the Leadership Setnmar, a requirement m order to have M1P in the fall. The undergrads will volunteer to help at the seminar.
The undergrads continued planning their chapter operations workshop for June 28. They also planned to attend cluster in Phoenix on November 8.
Kappa Xi will attend a joint meeting with TTO in June. Their officers will shadow the corresponding TTO officers. The Kappa Xi members expressed concern about scheduling joint meetings with TTO in May and December. Both months are inconvenient because it is study time for finals.
Soror Tisha said that Kappa Xi would like to host a joint meeting in October at UNLV. They were aware of the NBLIC workshop on the same date and the need to adjust the hostess list. Soror Quin offered to supply Halloween paper products for the meeting.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill reported the activities she had attended. Three elementary schools submitted essays to the Young Authors Contest. They have been judged and a reception that included teachers and parents had been held. Three essays have been submitted to the region.
Soror Barbara attended the NBLIC conference concerning health care and breast cancer.
Soror Barbara said the Mother/Daughter Tea was a classy affair chaired by outstanding sorors. She expressed a desire to see the idea continued and expanded.
Soror Barbara also attended the Far Western Regional Conference.
Soror Billie reminded her to contact the committees that need to activate now. The Founders Day Committee will meet on May 29. The Thanksgiving basket committee should be activated. The National Family Volunteer Day, chaired by Soror Amanda, should begin, also. It was noted that Soror Amanda s baby is due about the same time as the activity.
Soror Billie reminded Soror Barbara that information should be placed on the website as soon as a project is finished so that there will not be a big rush in the end.
Soror Barbara announced that she will have a knee replacement on June 10. She will need 2-3 months to recuperate.
OPERATIONS - Soror Sharon Savage reported the activities she had attended At the Public Education Foundation reception on May 20 she submitted a check to the Ronald McDonald House chanties for $5000. Soror Sharon also attended the meeting of the Public Relations Commutes and parbcipated in the Ways and Means fundraiser by selling candles. She plans to attend the scholarship reception wtach ,s cosponsored with Omega Psi Phi Fraternity and to attend the Audi Committee meeting.
STANDARDS - No report.
NOMINATIONS-No report.
MEMBERSHIP -Soror Maxine Randolph announced that voting will be held on June 7 for prospective candidates. Soror Maxine clarified that the number of candidates is six plus one legacy. Because the membership must be notified 7 days prior to the meeting, a flyer will be mailed out.
Soror Maxine also reported that additional MIP workshops will be scheduled after meetings and on September 6, if needed. A retreat is scheduled for August 16. The next meeting of the committee is June 2.
WAYS AND MEANS - Soror Jackie Hall reported that money for candles had been collected.
Soror Diane Stith reported that the subcommittee is still looking for a site for the card tournament on October 25 from 12-4. Doolittle Center was suggested. She presented a proposed budget for the event.
Members of the Executive Committee made suggestions for selling 400 tickets, soliciting a door prize from SWA, advertising the event by fax to the Sentinel, using bulletin boards at supermarkets, using the Blacksinvegas website, distributing a flyer at the June meeting to “save the date”, having tickets ready at the Leadership Seminar and the August retreat, making a preliminary report at the October meeting, and making a final report at the October Executive Committee meeting.
SCHOLARSHIP - Soror Sharon Savage announced that the scholarship reception with the Omegas possibly may be held at the West Las Vegas library. A meeting will be scheduled.
EAF - Soror Donnyss sent to the meeting the EAF cards which have not been distributed.
CONNECTION - Soror Billie announced that September 25-27 is the date of the National Public Policy Forum in Washington D.C. in conjunction with the National Black Caucus. That will be AKA on Capitol Hill.
CONSTITUTION AND BYLAWS - No report.
AUDIT COMMITTEE - Soror Billie stated that the Audit Committee will meet at 6:30 p.m. on May 22
at 4828 High Creek.
PUBLIC RELATIONS - Soror Jacquelyn Caffey asked for and received clarification of the budget allocation for the committee. She was reminded to submit her receipts so that she could receive a refund.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Billie stated that the AKATeens will plan and pay for their Soiree on June 14. The AKATeen budget was exhausted.
Because Soror Donnyss has indicated that she will resign from the group after June, a new chair is needed Soror Billie said that this would be a good time to halt the meetings and establish parameters for the AKATeens to operate During that time the program would be reevaluated, criteria for membership would be set, and programs would be established. Soror Billie and the Executive Committee agreed that more emphasis should be placed on providing tutorial services, preparing for the Nevada Proficiency Exam, and participating in cultural enrichment activities. Establishing and following rules of proper behavior, good grooming, and proper dress should also be included in guidelines for AKATeens. In addition, the degree of parent participation needed to be established.
♦Motion by Soror Diane Stith that with the change of advisor a committee should be formed which will meet during the summer to formulate our expectations of the AKATeens group. Second by Soror Barbara McCants-Hill. The motion passed.
HEALTH / NBLIC - No report.
ARTS AND HUMANITIES - Soror Edna States reported on the first Mother/Daughter Tea. She said that she was impressed by the help from sorors who were not on the committee. Soror Edna said the evaluation will be given later; however, one recommendation she made was to begin planning now for next year.
Soror Quin said that the Student Advisory Business Service would like to know if TTO would participate in the Multi Dance Club. Soror Quin will get information about funding and the available dates.
ECONOMICS - Soror Sami Randolph said that youth economics is a national emphasis. At the next economics workshop she wanted a different keynoter but the subgroups were okay. Another topic which may be included is conflict resolution.
Soror Billie said that the Center of Economic Education at UNLV had a stock market game that generates competition, spirit, participation and knowledge. It could start in September and culminate at the conference in December.
HOSPITALITY I SOCIAL WELFARE - Soror Quin Rivers reported the birthdays and anniversaries for the month. She also named the sorors to whom get well wishes and condolences had been extended.
EDUCATION: - No report.
LEADERSHIP TASK FORCE - No report.
SIDS - No report.
SENIOR NUTRITION PROJECT - No report.
FOUNDERS’ DAY 2004 -Soror Billie said that the committee will meet at the home of Soror Darlene Hancock on May 29 at 6 p.m.
OLD BUSINESS
LEADERSHIP SEMINAR - Soror Billie said that she will participate in a conference call on May 22.
The call will clarify what is expected of TTO at the Leadership Seminar. Assembling packets and taking care of the arrival of nine Past Supreme Basilei and forty members of the Directorate were already known.
Soror Billie noted that Soror Willa White will be a presenter at one of the workshops at the seminar-a psychological session on hazing.
At the next meeting Soror Sharon will have sign up sheets for chauffeuring and other duties at the Leadership Seminar.
MID YEAR REPORT - Soror Billie said that the Soror Jacki has already done the standards report. She asked Soror Sharon and Soror Barbara to check to see what else needed to be done.
NEW BUSINESS
B-CON - Soror Billie announced that the Black Connection Organization Network will meet on Friday, June 6 at 3 p.m. at Second Baptist Church. It will be a Baccalaureate service.
SCRAPBOOK Soror Ethel Archibald requested and received permission to resume having a 50-50 raffle. The money would be used to cover the cost of the scrapbook materials because there was no line item in the budget.
The meeting was adjourned at 8:40 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes June 7, 2003
The meeting was called to order by Basileus Billie Rayford at 11:15 a.m. at Holy Trinity AME Church. Soror Barbara Kirkland shared thoughts about vacations. The Pledge followed.
OFFICER REPORTS
BASILEUS - Soror Billie introduced sorors from Kappa Xi who were visiting. She thanked them for their dedication to the sisterhood. Soror Andrea Cox, basileus of Kappa Xi, would conduct the officer report portion of the meeting.
Soror Billie welcomed two sorors transferring to TTO. Soror Victoria Franklin, a new graduate from college, and Soror Carmen Jones, a pediatrician from Chicago, will be transferring to TTO. Soror Aithyni Rucker, a law school student at the University of Michigan, was a visitor.
Soror Billie thanked many sorors for their service during the last month. She thanked Soror Donnyss Rucker for her work with AKAteens and congratulated them on their Step Show. She thanked Sorors Bertha Pendleton, Edna States, and Donnyss Rucker for the fabulous Young at Art Mother/Daughter Tea which will be a new tradition for TTO. She thanked Soror Annette Craighead who is resigning as Tea Rose Talk editor because of doctor’s orders. Also, she thanked Soror Jacquelyn Caffey for folders for meeting reports.
Soror Billie reported that the African American students graduating in Clark County were honored at a Baccalaureate service at which TTO was a bronze sponsor. Soror Billie thanked Sorors Sharon Savage, Brenda Dumas, Edna States, and Sue Innis for their B-CONN activities. The graduates will be registered to vote at the scholarship reception.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the May meeting.
♦Motion by Soror Gloria to accept the minutes of the May chapter meeting. Second by Soror Barbara McCants-Hill. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances: Operating Account - Fundraising Account - and Community Account The report was filed
for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that •89 was collected on May 10 for the Community Account.<»S0(?W was collected for the candle sale. She said she would begin collecting for the August Retreat. Money could be given to her or mailed to the post office box. The report was filed for audit.
EPISTOLEUS - Soror Ethel Archibald received no correspondence. She announced that she had copies of chapter photographs which could be ordered directly from the photographer, Ted Reynolds.
HODEGOS - Soror Quin Rivers thanked the June hostesses. Straw hat door prizes were won by Sorors Wilhemina Lee and Sharon Walton.
IVY LEAF REPORTER - Soror Jacquelyn Caffey reported that June meeting announcements were sent to the Las Vegas Review Journal and the Las Vegas Sun. She also plans to send a press release to the papers about the 2003 Leadership Seminar.
Soror Jackie reported that she is still working on two articles to submit to the Ivy Leaf before the July deadline.
GRADUATE ADVISOR - Soror Tisha Johnson welcomed Sorors Andrea Cox and Levona Williams, two members of Kappa Xi, to the joint meeting. Soror Tisha reported that Kappa Xi had met several times to prepare for the fall and to plan their Chapter Operations Workshop on June 28. They will meet during the summer to make proposed amendments to their chapter’s bylaws.
Soror Tisha reported that Kappa Xi will participate in several on-campus events after school begins in August. MIP has been approved for the fall of 2003 and the spring of 2004 if at least one member attends the Leadership Seminar. MIP is tentatively planned for October 17-19, 2003. Kappa Xi’s members will attend both TTO’s MIP workshop and MIP.
Soror Andrea Cox was congratulated for becoming the secretary for UNLV’s chapter of the National PanHellenic Council (NPHC) for the 2003-2004 year.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill presented calendars for June, July, August, and September. She highlighted the many activities planned, among them the Scholarship reception, the Leadership Seminar, the chapter Retreat, the Public Policy Conference in Washington, D.C. and the many committee meetings.
OPERATIONS - Soror Sharon Savage reported that she had attended meetings of the Membership Committee, the Audit Committee, and the Public Relations Committee. She also attended the Public Education Foundation reception where sorors, representing other organizations, were present.
STANDARDS - Soror Jacqueline Brown said the committee will meet on August 27 to prepare a progress report on the chapter’s goal, on October 22 to compile the results of the end of year chapter operations survey, and on November 12 to complete the chapter’s end-of-year report. All of the meetings will be on a Wednesday at her home at 6:00 p.m.
MEMBERSHIP -Soror Maxine Randolph reminded sorors of the Retreat on August 16. It will cost $15 which includes a continental breakfast and lunch. Checks should be received by July 28; therefore, if they are mailed late, they should be sent to her home address instead of the post office box. Soror Maxine provided a form for sorors to indicate whether they planned to attend.
The Membership Committee proposed a sisterly activity of attending the Las Vegas Classic football game between the Southern University Jaguars and the North Carolina A&T Aggies on September 13 at Sam Boyd Stadium. The tickets range in price from $13 to $78 but a discount will be given for groups of 50 or more. The committee suggested purchasing $33 or $43 tickets from Soror Kenyatta Johnson by August 16. There would be a tailgate party before the game with hotdogs, hamburgers, etc. Sorors would wear T-shirts with a logo that would cost between $10 and $15. A discussion followed the proposal because of controversy surrounding the organization of the classic.
* Motion by Soror Maxine to support the Las Vegas Classic football game on September 13 as a membership activity. Individual sorors would participant, not the group. Second by Soror Jacqueline Hall. The motion passed.
Soror Maxine presented plans for MIP weekend on October 10-12 at the Hawthorne Inn & Suites. She provided a form for sorors to indicate whether they planned to participate at the hotel. The room rates were $70-$ 109 per night plus tax which included breakfast. Reservations should be made by September 6. Food for the entire weekend costs $55; Friday & Saturday only is $30; Sunday only is $25 for lunch at Black Mountain Golf & Country Club.
♦Motion by Soror Maxine to pay a $300 deposit to Black Mountain Golf & Country Club for the MIP luncheon. Second by Soror Kaweeda Adams. Sorors voted by a show of hands. The motion passed.
She presented a budget for prospective members. The fee included dues for 2 years, initiation fee, COIP, hotel room, food, regional conference assessment for 2 years, and gifts. Sorors questioned the amount required. Suggestions were made to prorate 2003 dues and pay the regional conference assessment in smaller payments, and not pay for own gifts.
♦Motion by Soror Bertha Pendleton to accept the report of the Membership Committee with adjustments in proration of dues and regional conference assessment, if appropriate. Second by Soror Amanda McWilliams. Sorors voted by a show of hands. The motion passed.
Soror Maxine asked additional sorors to sign up for committee assignments. A form will be printed in the Tea Rose Talk.
The Grammateus, Soror Gloria, read Membership Recommendation Forms from sponsors of six prospective candidates and one legacy. Monica Williams was sponsored by Soror Ouida Brown with letters of recommendations written by Sorors Barbara McCants-Hill, Autumn Keys-Ita, and Mary Williams. Keysa Rogers was sponsored by Soror Jacqueline Hall with letters by Sorors Jacqueline Brown, Sharon Savage, and Marian Bums. Sandra S. Harris was sponsored by Soror Donnyss Rucker with letters by Sorors Dorothy Hatcher, Domini Calloway and Sandra Bass. Brenda Dawn Taylor was sponsored by Soror Sandra Bass with letters by Sorors Shirley Carroll, Patti Hester, and Quin Rivers. Lonna Bradford was sponsored by Soror Rosilyn McCann with letters by Sorors Celese Rayford, Sami Randolph, and Dawn Barnes. Alberta S. Mitchell was sponsored by Soror Flora Murphy Shaffer with letters by Sorors Virginia Ingram, Brenda Dumas, and Donnyss Rucker. Adrienne Nichelie Hester, a legacy, was sponsored by her mom, Soror Patti Hester with letters by Sorors Shirley Carroll, Sandra Bass, and Jacqueline Brown.
Many sorors spoke in favor of the candidates. Soror Maxine distributed ballots to financial sorors which were counted by members of the Tellers Committee. All of the women were accepted as candidates by more than 2/3 of those present and eligible to vote.
WAYS AND MEANS - Soror Jackie Hall distributed the 158 candles which were sold in the candle sale. The project raised approximately MM.
Soror Virginia Ingram reported on the Card Tournament which will be held on Saturday, October 25 from 12:00-4:00 at Doolittle Community Center at 1950 N. “J” Street. Tickets will cost $25. Bridge, Bid Whist, and Spades will be played for a $50 prize for each game. Bonus points will be given for being on time. A 50-50 raffle will take place. Soror Virginia said the committee’s goal is to sell 400 tickets and make a profit of<£flfc. Each soror was asked to buy or sell 4 tickets and to sign up to assist at the event. A flyer was distributed to each member.
♦Motion by Soror Virginia Ingram to accept her report which included paying a $450 rental fee to Doolittle Community Center, setting the price of the tickets for the card tournament at $25, and requiring
sorors to sell or purchase four tickets. Second by Soror Donnyss Rucker. The vote was taken by a show of hands. The motion passed.
SCHOLARSHIP - Soror Sharon Savage announced that the joint scholarship reception with Omega Psi Phi Fraternity will be held on June 21 at 3:00 at the Las Vegas Library at 833 North Las Vegas Blvd. Sorors will be present to register students to vote.
EAF - Soror Donnyss Rucker presented a copy of a report sent out nationally which showed a platinum certificate was awarded to TTO for the largest chapter contribution in the region to date.
Soror Donnyss acknowledged Soror Edna States as a new spirit challenge member. Other sorors were given the opportunity to give more. Contributors will be acknowledged at the Leadership Seminar.
CONNECTION - No report.
CONSTITUTION AND BYLAWS - No report
AUDIT COMMITTEE - Soror Tina Rimmey announced that the committee had completed a review of the first quarter of 2003. The committee made recommendations for bringing the account in balance with the bank. The Operating Account should be reduced$0fcand the Fundraising Account should be reducedtfB>in order to balance with the bank. Forty dollars should be transferred into the Community Account to reflect the true balance.
The committee recommended that records be reconciled to the bank statement monthly, transactions be posted to the month’s activity, and the Bank Reconciliation format suggested in the program book be used. Soror Tina used the March 2003 figures to show how the Tamiouchos report would look in the proposed format.
The committee also recommended that all sorors turn in all receipts and/or invoices with vouchers.
Soror Tina noted that NSF charges are not on bank statements but instead the bank pulls them out and sends copies of the check.
The Audit Committee was also working on a series of formats for the Pecunious Grammateus that would be helpful in keeping track of various monies that will be a better cross-reference to the proposed Tamiouchos Bank Reconciliation Report.
*Motion by Soror Tina Rimmey to accept the recommendations of the Audit Committee. Second by Soror Edna States. The vote was taken by a show of hands. The motion passed.
Soror Billie commended the committee for its work.
PUBLIC RELATIONS - Soror Jacquelyn Caffey reported that many sorors have agreed to help launch a public website. She had also learned from Soror Dorothy Johnson that the Review Journal’s Community Link provides free training on setting up websites.
Soror Jackie said that all committee members are on call for the summer.
SPECIAL /AD HOC COMMITTEES
AKATEENS - Soror Donnyss Rucker showed the second place trophy that the AKAteens received in the ninth annual Unity Fest Step Show on May 31. Fifteen of the gradnatmg semors will be attendmg
college; one will join the military. Fourteen of the 16 seniors will participate in the Senior Soiree on June 21.
HEALTH INBLIC - Soror Dorothy Johnson said the NBLIC is in summer recess until September. Soror Dorothy had FDA approved breast self-examination enhancer pads for sale as an NBLIC fundraiser. The Advisory Board will meet on June 9 at 6:30 at Soror Dorothy’s home. A Health Fair with the American Stroke Assn, will meet on June 21 from 9:00 a.m. to 2:00 p.m. at 7220 S. Paradise Road. On June 27 Soror Dorothy will receive an award from the Links at Caesars Palace. On July 8 from 10:45 a.m. to 11:00 a.m. she will make a presentation to Doolittle Senior Citizens. Witness Project Orientations are scheduled for July 3 and August 19 at 6:30 p.m. Both sessions must be attended in order to be certified. All NBLIC members were expected to attend. Also, Soror Dorothy has been invited to the Elks’ convention at Bally’s. The Elks will make a donation to the Witness Project.
ARTS AND HUMANITIES - Soror Bertha Pendleton reported on the Mother Daughter Tea held on May 18. She described the elegant cultural experience for the AKAteens and their mothers. Soror Bertha thanked the many sorors who assisted to make the afternoon and the “Young at Art” program a success. Soror Bertha included a financial accounting in her report.
ECONOMICS - No report.
HOSPITALITY / SOCIAL WELFARE - Soror Quin Rivers read a list of sorors celebrating birthdays and anniversaries in June and July. She congratulated Soror Kenyatta Johnson who is expecting in November. Get well wishes were extended to Soror Thais Baccus who was hospitalized but is now at home. Soror Quin also reported that Soror Annette Craighead had undergone a medical procedure which had a positive outcome and Soror Jacqulyn Shropshire was recuperating.
Sorors were also reminded to remember their Secret Sorors.
EDUCATION: ON TRACK - The committee will meet on July 23 at 6:30 p.m. at Soror Kaweeda Adams’ home to plan education events for next year.
As part of the Ivy AKAdemy Pilot program Soror Ethel Archibald presented a certificate of appreciation from Kit Carson Elementary School to volunteer Soror Veronica Williams for her dedication.
As a part of the On Track program Soror Ethel presented a certificate of appreciation from TTO to Soror Maxine Randolph for tutoring and mentoring at the school. Soror Ethel said the tutoring kits would be available for use in the fall.
Soror Patti Hester reported that four hundred students submitted essays in the Young Authors Program. The students in grades 2-3 wrote essays on “If I were the president of the United States, I would...” The students in grades 4-6 wrote on “We deserve to live in peace: How I would create world peace.” Their essays were judged by community dignitaries. A reception was held in the superintendent s boardroom to honor the winners and entrants. The grand prize winners were Darielle Schroeder, a second grader from Frank Kim Elementary School and Jasica Gill, a fifth grader from Charlotte Hill Elementaiy School where Soror Jacki Brown is the principal.
Soror Patti thanked Soror Lynette Boggs-McDonald for being the speaker, Soror Annette Craighead for making certificates Soror Sharon Walton for donating prizes to the winners, the National Youth Sports Program for donating gifts for the entrants, the committee members, judges, and all of the sorors who helped to make the program a success.
SIDS - No report
FOUNDERS’ DAY 2004 —No report.
SCRAPBOOK COMMITTEE - Soror Ethel Archibald reported that the scrapbook of TTO’s pictorial account of the chapter’s activities was awarded third place at the regional conference. The committee recommended a budget of $400 for the scrapbook, film and developing, and computer supplies. Soror Ethel thanked the committee and Soror Barbara Kirkland, the proofreader. She presented certificates to Sorors Quin Rivers, Jackie Hall, Jacki Brown, Amanda Me Williams, Jackie Caffey, Ina Dorman, and Diane Stith.
OLD BUSINESS
FAR WESTERN REGION DELEGATES REPORT—A written report from the delegates was distributed. It will also be published in the next Tea Rose Talk. Soror Barbara McCants-Hill brought copies of programs and pictures from the conference.
The committee will meet on June 17 at 6:30 p.m. at Soror Kaweeda’s home to write invitations to the 2005 regional conference in Las Vegas.
LEADERSHIP SEMINAR — Soror Sharon Savage said 3315 sorors have registered for the Leadership Seminar. Soror Sharon circulated sign-up sheets for sorors to assist with conference materials, transporting sorors, and being hostesses for the past supreme basilei.
MEMBERSHIP WORKSHOP - A MIP workshop will be held after the chapter meeting for any soror who did not participate in the previous one.
PROCEDURES/MEMBERSHIP CARDS - Soror Billie reminded sorors to pick up their financial cards, copies of the program book, constitution & bylaws, and manuals of standard procedure from Sorors Sami or Jamie Hawkins.
NEW BUSINESS
ACTIVATE COMMITTEES - Soror Billie said that because of upcoming events, it is time for several committees to activate. The November activities named were The National Family Volunteer Day chaired by Soror Amanda McWilliams and the distribution of Thanksgiving baskets chaired by Soror Sami Randolph. December events named were the AKAnomics Seminar chaired by Soror Sami, a Senior Citizens Project chaired by Soror Rhoda Anderson, and a Movie Premier chaired by Soror Jackie Hall.
ANNOUNCEMENTS
Soror Darlene Hancock announced that barbecue dinners were being served at Holy Trinity AME church after the meeting. Sorors were asked to purchase them to eat there or to carry out.
Soror Marian Bums announced that the Links are sponsoring a Get-Away with a $10 raffle.
On July 26 at 7:00 p.m. Omega Psi Phi fraternity will sponsor a wine tasting party at the Wild Horse Country Club in Henderson. The cost is $35.
The meeting adjourned at 1:40 p.m.
Submitted by Soror Gloria Washington, Grammateus
Executive Board Meeting
July 2, 2003
Members Present Billie Rayford .CelSe- Rayford Maxine Randolph Tina Rimmey Tisha Johnson
DonnygjRucker
Diane Stith
Sharon Senega Sava^G Jacquelyn Caffey Barbara McCants Hill Ethel Archibald
The Executive Board committee meeting was called to order by Soror Billie Rayford @ 6:40pm. Soror Jacquelyiw Caffey then led us in meditation. The following officer reports were read:
Tamiouchous-Soror Celese Rayford
The following account balances were reported as of June 30, 2003: operating account ending balance—fundraising account ending balance-flUBSJWfrcommunity account- wa Soror Celese also noted the adjustments were made that resulted from the 1st Quarter Audit to bring the accounts into balance. Soror Ceftfe also reported that we will have a new financial report in the coming months. Soror Barbara made an inquiry regarding how many Sorors had paid their assessment, however no information was available at the time.
Pecunious Grammateus—Presented by Soror Celese
Total monies collected on June 7 for the operating account were^BH®Wfc The breakdown of this amount is as follows; RC Assmt^TlJ®; Retreat-®«®Q>MIP Meals-
^99999). A total of^jjaft} was collected for the fundraising account. All of which applied to candle sales.
Epistoleus
We received correspondence relating to Scholarship that was turned over to Soror Sharon.
Hodeqos
Soror Billie suggested that the July Executive Board Meeting serve as the June/July meeting. Soror Ethel then made a motion that we combine both the June and July meeting. Soror
Jacqueliyasecond; Motion carried.
Many birthday and anniversary well wishes were extended to Sorors for the months of June, July and August. Congratulations were extended to Soror Kenyatta who is expecting the arrival of the stork in November.
Get well Wishes were extended to Soror Verlia, SororBarbara McCants Hill, Soror Donnysf Soror Thais and Soror JaeqeWs Shropshire.
Our sympathies went out to Soror Darlene on the passing of her niece and her sister-in-law.
Sympathies were also extended to Soror Gwen Bartlett on the loss of her uncle.
Hodeqos continued....
Soror Jacqueline inquired about extending additional courtesies to Sorors that are sick. Soror Billie suggested we take that information back to the Hospitality Committee and revisit that issue at a later date.
Ivy Leaf-Soror Jacqueline Caffey
Press releases were sent out regarding our upcoming leadership conference.
We have 4 people that have signed up for training for the Las Vegas Community Web site.
Soror Jacquelyn* will begin working on articles for the Ivy Leaf that will include AKA Day at the Capitol and a spot light on Soror Lynette Boggs McDonald. She is requesting any additional information that Sorors may have to contribute to the articles.
Soror Jacqueljnf also states that her committee is in need of additional funds to send photos in to the Ivy Leaf. She suggested paying for the items out of her pocket and possibly getting reimbursed at a later date. Soror Billie suggested that she not do this and that we revisit this issue.
Several Sorors stated they were not able to get into the My Family Website. A suggestion was made to click on the “Forgot Password” icon and follow the steps so that new passwords can be emailed to you.
Soror Billie requested that the Basileus, Anti-Basileus, and First Anti-Basileus be copied in on requests when Sorors are emailing reports so that there are no confusions.
Graduate Advisor-Sorors Diane Stith/Tisha Johnson
On June 28th the undergrads along with their advisors and the undergraduate Advisors task force met in the clubhouse of Camden Pines Apartment complex for a chapter operations workshop. The workshops were presented by TTO Sorors. Kappa Xi will help in Assembling conference packets. A committee meeting will be held in July to review the chapter’s bylaws and develop any proposed amendments. The first chapter meeting for the fall semester will be August 10th @ 1:30pm.
Soror Diane stated that she received a letter from Alpha Kappa Alpha Sorority, Inc requesting they purchase graduate advisor packets in the amount of $30.00 each.
Soror Tisha made a motion to spend $60.00 for 2 graduate advisor’s packets. Second by Soror Barbara McCants Hill- Motion Carried.
Program—No report
Scholarship-Soror Sharon Savage
Soror Sharon stated the Scholarship Reception was held and a success. We received thank you notes form 4 of the recipients. Soror Sharon also noted that the gentleman of Omega Psi Phi owes the sorority a total of $110.00 ($80 of which is from last year and $30 from this year’s reception). Soror Sharon also stated the sorority would have to reimburse Soror Tisha, Soror Danelle and herself a total of $134.00 for expenses generated from the scholarship reception.
Membership—Soror Maxine Randolph
The Membership meeting was held on June 2, 2003. The members of the committee revised the Mip dues and now each candidate will pay fees in the amount of $970. A letter of invitation was mailed to each prospective candidate on June 19n. Six of the candidates responded with a signed affirmation statement and 6 with a letter of acceptance. Postcards will be sent to all Sorors reminding them of upcoming events, which include the Annual Retreat, the MIP Weekend and the Las Vegas Classic Football Game. A voucher in the amount of $29.07 was submitted for copies, envelopes and paperexpenses related to MIP weekend. The next membership meeting is scheduled for July 7l @ The West Las Vegas Library beginning at 6:30pm.
EAF-Soror DonnysgRucker
Sorer DonnyJs made a plea for those Sorrows who have already paid ^QWto pay an additional^#®® so that we can have more Sorors at the<g^level.
CONNECTIONS .
Soror Billie state that we initiated a connections activity @ the scholarship reception by registering graduates and those in attendance to vote. A total of 10 people were registered to vote. Soror Billie will make a recommendation to the B-Con committee to incorporate this activity into their program.
CONSTITUTION AND BYLAWS—NO REPORT
AKATEENS , . , A. +
Soror Donnysraised several concerns regarding the scholarship reception and Aka teen participation. Soror Donnysjhas been working on a Senior Activity that is tentative y scheduled for July 19'h @ Holy Trinity beginning @7pm. She proposed that a token ot appreciation of $50 be given to the graduation seniors by TTO. The sorors came up with suggestions that were a little less costly such as pen/pencil sets, dictionary sets and plaques Soror Donnyssalso stated that the Akateen committee is recommending that the group be disbanded. This issue was tabled until the appointed committee can review the recommendation.
AUDIT— NO REPORT
HEALTH/NBLIC- NO REPORT
ARTS AND HUMANTIES- NO REPORT
ECONOMICS- NO REPORT
HOSPITALITY/SOCIAL WELFARE- NO REPORT
EDUCATION- NO REPORT
LEADERSHIP TASK FORCE- NO REPORT
SIDS- NO REPORT ’
SENIOR NUTRITION PROJECTION- NO REPORT
FOUNDERS REPORT- NO REPORT
2005 FW REGIONAL CONFERENCE- NO REPORT
OLD BUSINESS
Soror Billie distributed the tentative schedule for the leadership conference and the arrival schedules for various dignitaries. Sorors were asked to volunteer to be hostesses for past Supreme Basileus. Soror Billie asked for Sorors to meet at her home to help assemble baskets for the Supreme Basileus.
Soror Billie requested that committee chairs submit 3 reports so that can be put online for our mid year report.
Soror Ethel made a motion to adjourn the meeting @8:55pm; second by Soror Jacquelih# Caffey. Motion passed. '
Theta Theta Omega Executive Committee Meeting September 3, 2003
The meeting was called to order by Basileus Billie Rayford at 6:40 p.m. at her office. She thanked the sorors for everything they had done at the Leadership Seminar and the Retreat to make the chapter the star of the Far West.
Soror Ethel led the meditation.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the Executive Committee meetings held in May and July.
* Motion by Soror Gloria to accept the minutes of the May 21, 2003 Executive Committee meeting. Second by Soror Sharon. The motion passed.
♦Motion by Soror Gloria to accept the minutes of the July 2, 2003 Executive Committee meeting with the correction of typos. Second by Soror Ethel. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances: Operating account Fundraising account-W3®9?!W|-, and Community Account The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Maxine Randolph presented the report from Soror Sami. The reports showed a total had been collected in June, July, and August. However, an amended
report will be given at both the September 6 chapter meeting and at the next Executive Committee meeting. Those amended reports will be filed for audit.
EPISTOLEUS - Soror Ethel Archibald reported that she had received some thank you letters about the Leadership Seminar.
HODEGOS - Soror Quin Rivers presented her report of the hostesses, birthday celebrants, ill sorors, and grieving sorors. Many sorors on the move were named. Soror Quin stated that the committee budget covers only cards, not flowers for the various ceremonies of life.
IVY LEAF REPORTER - Soror Jacquelyn Caffey showed the Founders’ Day picture and article published on page 61 of the Summer Edition of the Ivy Leaf. Three other articles have been submitted for the next issue.
Soror Jackie said that she had distributed flyers about the card tournament.
Soror Jackie expressed her pleasure in meeting the editor of the Ivy Leaf al the Leadership Seminar.
GRADUATE ADVISOR - Soror Tisha Johnson reported that the three undergrads had attended the Leadership Seminar. However, Soror Andrea Cox will not be active this year, leaving only two members in Kappa Xi. Soror Levona Williams will be the basileus. The MIP date will be postponed.
The chapter will have their first business meeting at 11:00 a.m. at the home of Soror Tisha on Sunday, September 7. Thereafter, they will meet the second and fourth Saturday at 11:00 a.m. at the Moyer Student Union.
The chapter plans to host the joint October chapter meeting at UNLV. Because of their small number, it was suggested that they provide only the drinks. They are aware of the health workshop at 10:00 a.m.
Kappa Xi will assist at the St. Vincent Soup Kitchen on Owens & Las Vegas Blvd, on Sunday, September 7 at 4:30 p.m. The undergrads also would like to help Theta Theta Omega with their projects.
Soror Billie thanked Soror Tisha for making arrangements for the Task Force to meet with Kappa Xi to air concerns.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill reviewed the events, meetings and conferences she attended during July and August. She said she was provided useful information at the Leadership Seminar. The National Family Volunteer Day Committee has begun planning for the November 15 event which will be combined with other committees. The Education Task Force worked on plans for the Ivy Reading AKAdemy and Young Authors Program.
♦Motion by Soror Kaweeda to allocate $115 for National Family Volunteer Day on November 15 that would include the Education and Connections Committees. Second by Soror Ethel. The motion passed.
OPERATIONS - Soror Sharon Savage participated in several activities during July and August. She attended the Leadership Seminar and was recertified for the position of Graduate Advisor. She also met with the Graduate Advisor and the assistant Graduate Advisor to discuss summer and fall planning for Kappa Xi. She also attended the Membership Committee meeting, the Chapter Retreat, and the workshop for the community website.
NOMINATIONS- Soror Billie announced that resumes are due by September 30 to Soror Virginia Ingram for those who want to run for office. The offices to be filled are for 1st Anti-Basileus, Anti- Grammateus, Tamiouchous, Graduate Advisor, Philacter, and one Member-at-Large (Ouida Brown).
MEMBERSHIP -Soror Maxine Randolph thanked everyone for supporting and attending the Retreat. It was decided that no refunds would be given to sorors who paid but did not attend the Retreat because purchases had been made in anticipation of their attendance.
Soror Kenyatta reported that 55 people had paid to attend the Football Classic. It was too late to have a booth, but a decorated table is planned as a place to meet and greet sorors, families, and friends.
Balloons, flyers about upcoming events, chapter meeting dates, chapter post office box number, and bags of pink and green candies will be available. Soror Victoria Franklin’s father will be a DJ.
The game will begin at 6:00, but tailgating will begin at 2:00. Sorors should bring chairs and their own food or they my purchase food from the concession stands.
Soror Maxine reported that the candidates for the M1P had been approved by the Regional Director. However, one candidate for membership, Sandra Harris, called to say that she can not meet the financial obligations for membership at this time. Documents for the remaining six candidates have been sent to the corporate office.
The Membership Committee removed $60 from the candidate’s Regional Conference assessment; therefore, the amount due from each candidate will be $910.
♦Motion by Soror Maxine to be reimbursed $222.04 and Soror Sami to be reimbursed $79.72 for Retreat expenses. Second by Soror Barbara McCants-Hill. The motion passed.
Members were reminded that payment for food at the MIP weekend may be made on September 6. The final date for payment will be October 4. Payment for rooms should be made directly to Hawthorne Inn & Suites. There will be another workshop after the September 6 chapter meeting and again in October.
Soror Billie thanked Soror Maxine and the committee for an outstanding Retreat.
WAYS AND MEANS - Soror Jackie Caffey covered progress in the plans for the card tournament in her Public Relations Committee report.
SCHOLARSHIP - No report.
EAF - No report.
CONNECTIONS - Soror Billie announced that the Public Policy Conference in Washington D.C. will be held on September 17.
CONSTITUTION AND BYLAWS - Soror Billie suggested that as a result of discussions at the Leadership Seminar, revisions possibly should be made in the bylaws. The bylaw change would address the number of people who handle money for the various committee projects and their lack of bonding.
STANDARDS - Soror Jacqueline Brown e-mailed a copy of the August minutes of the Standards Committee meeting to the Executive Committee. The minutes showed that the Standards Committee made lists of the activities that progressed toward the 2003 chapter goals. The lists will be distributed to sorors at the September meeting.
The next meeting will be Wednesday, October 22, 2003.
BUDGET COMMITTEE - The Budget Committee will meet on the Executive Committee meeting date, September 17. All committee chairs should attend or send their proposals. Implied was the need for phone conferences to determine the amount to request.
PUBLIC RELATIONS - Soror Jacquelyn Caffey said that seven members of TTO were trained at the office of the Las Vegas Review Journal to operate a new public and private website.
Soror Jackie said that articles announcing the Leadership Seminar and chapter meetings were sent to newspapers.
Flyers about the upcoming card tournament were printed and distributed.
Plans for the Ivy Reading AKAdemy were underway.
SPECIAL /AD HOC COMMITTEES
AUDIT - No report.
AKATEENS - Soror Dorothy Hatcher reported that the Soiree was great and self supported. She said she was pleased that Soror Billie attended.
HEALTH / NBLIC - Soror Billie reminded the committee that there will be a health workshop in October before the chapter meeting.
ARTS AND HUMANITIES - No report.
ECONOMICS - Soror Billie said that a meeting of the committee is scheduled for September 22.
HOSPITALITY I SOCIAL WELFARE - Soror Quin Rivers listed the September & October hostesses.
Soror Quin said there will be a meeting of the committee on Sunday, September 14 at 3:00 at her home.
EDUCATION: ON TRACK - Soror Kaweeda Adams stated that plans are moving forward for the Ivy AKAdemy. Soror Jackie is chairperson for the activities at Wendell Williams Elementary School. Tutorials for grades 1-3 will be after school while kindergarten activities will be during the school day. Soror Kaweeda stated that volunteers are needed. A skit will be presented at the chapter meeting to demonstrate how tutoring is done.
A meeting is scheduled for Tuesday, September 23 from 6-8 p.m. at the Educational Center for training of volunteers. The program will start on October 6 in order to be in alignment with the school program.
The Young Authors Program will be at Jo Mackey Elementary School. The program will expand to the whole class; the children will do their own books instead of one class book.
A brief meeting will be held after the chapter meeting.
LEADERSHIP TASK FORCE - No report
SIDS - No report.
SENIOR NUTRITION PROJECT - No report.
FOUNDERS’ DAY 2004 - Soror Billie stated that Founders’ Day is scheduled for February 7, 2004. The speaker has been selected.
2005 FW REGIONAL CONFERENCE - Sorors Kaweeda and Billie will visit two hotels available for the 2005 Regional Conference. They are the Stardust and the Flamingo Hilton.
NATIONAL FAMILY VOLUNTEER DAY - The Executive Committee discussed sites for a combined activity for National Family Volunteer Day. The Black Family, Education, and Connections Committees will be involved Voter registration, books for students, Thanksgiving baskets, and the Buckle Up program will take place. Funds were needed for a facility and possibly for insurance.
THANKSGIVING BASKETS - No report.
OLD BUSINESS
CLUSTER CONFERENCE - The InterMountain Cluster is scheduled for November 8 in Phoenix. Registration materials were not yet available.
There will be a Graduate Certification Training Institute offered at the Southern California Cluster Conference. It will be held on October 18 in Santa Monica, California. The registration deadline will be September 24.
NOVEMBER ELECTIONS - Soror Billie named the offices to be filled at the next election. They were First Anti-Basileus, Anti-Grammateus, Tamiouchous, Graduate Advisor, Philacter, and Member-at-Large (Ouida Brown). Resumes will be due by September 30.
NEW BUSINESS
Sorors sang a rousing “Happy Birthday” to Soror Billie who was celebrating her birthday.
The meeting adjourned at 8:20 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes September 6, 2003
The meeting was called to order by First Anti-Basileus Barbara McCants-Hill at 11:10 a.m. at Holy Trinity AME Church. Soror Barbara thanked Soror Maxine and the Membership Committee for a productive retreat. She then read a list of the many activities and accomplishments of sorors over the summer.
Soror Barbara Kirkland shared thoughts about the gift of sisterhood and led the meditation. The Pledge followed.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes.
♦Motion by Soror Gloria to accept the minutes of the June chapter meeting. Second by Soror Verlia. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances: Operating Account- Fundraising Account-and Community Account - The report was filed
for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph presented reports for July and August. She collected on June 7 for the Operating Account, and$$M* from the candle sale. In July and August she collected from sorors and 8^ from the Omegas. The amount collected for the Football Classic game was The report was filed for audit.
Soror Sami reminded sorors that the regional conference assessment of is due by the end of the year.
EPISTOLEUS - Soror Ethel Archibald reported that the thank you notes received will be read at the next meeting.
HODEGOS - Soror Quin Rivers introduced visiting sorors. They were Sorors Celeste Hunter, Glenda Logan, Brenda Childs, Kim Moody, JeSm^lones, and Sandra Carolina who is the niece of Soror Darlene. Soror Celeste and Soror Sandra plan to reactivate with TTO.
IVY LEAF REPORTER/PUBLIC RELATIONS - Soror Jacquelyn Caffey reported that a Founders’ Day picture and article had been published on page 61 of the Summer Edition of the Ivy Leaf. Soror Jackie duplicated copies for members along with of a photo of herself meeting the editor of the Ivy Leaf st the Leadership Seminar. Three more articles have been submitted for the next issue.
Soror Jackie said that seven members of TTO were trained at the office of the Las Vegas Review Journal to operate a new public and private website.
Articles announcing the Leadership Seminar and chapter meetings were sent to local newspapers.
Soror Jackie passed out flyers about the upcoming card tournament. She urged sorors to give them to friends in order to publicize the event.
Instead of a five minute meeting, Soror Jackie asked the Ivy Leaf/ Publicity Committee to Grab and Sign materials after the chapter meeting.
GRADUATE ADVISOR - Soror Tisha Johnson highlighted the activities of Kappa Xi. They held a Chapter Operation^ Workshop in June, attended the Leadership Seminar, and held a chapter meeting in July. Soror Levona Williams will replace Soror Andrea Cox as basileus. The MIP will be postponed until later in the semester. Because the chapter has only two members, they would like to work along with TTO for some events. The undergrads will co-host the next TTO joint meeting on October 4 at UNLV.
On Sunday, September 7, 2003 Kappa Xi will meet at 4:30 p.m. at the St. Vincent Soup Kitchen to feed the homeless.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill gave a brief overview of the events, meetings and conferences she attended during July and August. She received useful information at the Leadership Seminar. She met with the National Family Volunteer Day Committee which began planning for the November 15 event. The day will be combined with activities of other committees. Soror Barbara met with the Education Task Force to work on plans for the Ivy Reading AKAdemy and the Young Authors Program. In addition, Soror Barbara distributed calendars for September and October.
The Program Committee will tentatively meet on October 1.
OPERATIONS - Soror Sharon Savage thanked sorors for assisting at the Leadership Seminar. She attended the Leadership Seminar where she was recertified for the position of Graduate Advisor. She reported that she participated in several other activities during July and August. She met with the Graduate Advisor and the assistant Graduate Advisor. They discussed issues and summer and fall plans of Kappa Xi. They also revised their Constitution and Bylaws. In addition, Soror Sharon attended the Membership Committee meeting, the Chapter Retreat, and the workshop for the community website.
STANDARDS - Soror Jacqueline Brown reported that the committee had met in August to list the activities that supported the 2003 chapter goals. Soror Jacki distributed the lists to the membership. She also passed out sheets for all sorors to update their personal information. Sorors were asked to indicate their preference for receiving communications.
MEMBERSHIP -Soror Maxine Randolph reported the topics discussed at the committee meeting. Only six candidates would participate in the MIP. Sandra Harris indicated that she would not be able to participate at this time. The revised cost for each candidate would W&Jttbecause g$®®>for the Regional Conference was dropped. Other items on the agenda were to continue plans for the Football Classic and to complete the plans for the Retreat. The theme of the Retreat was “Capturing the Spirit of AKA”.
The next meeting will be on Monday, September 8, 2003 at 6:00 p.m. at the West Las Vegas Library.
Soror Maxine stated that the Retreat was held on Saturday, October! 6. Forty one sorors attended although 47 sorors paid for the Retreat. Soror Maxine itemized the expenditures for the Retreat which totaled $703.83.
Soror Maxine distributed a schedule of activities and the dress code for the MIP weekend. It will be October 10-12 at the Hawthorne Inn & Suites in Henderson. The deadline for booking rooms is
September 6. The luncheon will be at Black Mountain Golf & Country Club. The deadline for payment of money for food is October 4.
Soror Maxine distributed information about committee responsibilities to the chairs of each committee.
Soror Kenyatta Neal-Johnson reported the plans for the Football Classic game and tailgate party. The tailgate party will be a meet and greet affair. TTO members will wear special t-shirts. The committee hoped to attract inactive sorors, welcome them, and inform them about TTO.
WAYS AND MEANS - Soror Jacqueline Hall announced plans for a movie night at the Palms. The committee will select either an independent film by Tim Reid or a regularly scheduled film. Cost will be the factor.
The next meeting will be at 5:30 p.m. on Thursday, September 18 at Soror Jackie’s office.
Soror Diane Stith reported on the bridge, whist and spades card tournament which will be held on Saturday, October 25 from 12:00-4:00 p.m. at the Doolittle Center, 1950 N. “J” Street. There will be a $50 first prize for each game. Each soror was asked to purchase or sell 4 tickets. Sorors were also asked to assist at the tournament, donate door prizes, and distribute flyers about the tournament.
Soror Barbara Kirkland said that she has distributed only 163 tickets; therefore, sorors need to sell more. The deadline for turning in funds will be October 15.
EAF - No report.
CONNECTIONS - Soror Verlia Davis Hoggard thanked sorors for their thoughtfulness during her illness.
Soror Verlia said that the committee met at the Retreat. Some sorors will attend the Public Policy Conference in Washington D.C. on September 24-27. It will be the same weekend that the Congressional Black Caucus will be meeting.
CONSTITUTION AND BYLAWS - No report.
BUDGET - Soror Celese Rayford announced that the committee will meet on Wednesday, September 17, the date of the Executive Committee meeting. All committee chairs or their representatives were asked to bring their proposals for needed funds for next year. Soror Celese said proposals could be sent by E-mail. The budget will be voted on in November.
NOMINATIONS- Soror Virginia Ingram said resumes should be sent to her by September 30 for the offices to be filled.
SPECIAL /AD HOC COMMITTEES
HEALTH / NBLIC - Soror Barbara said that Soror Dorothy will present a health workshop at 10:00 a.m. before the next chapter meeting on October 4. It will begin at 10:00 a.m.
ARTS AND HUMANITIES - No report.
ECONOMICS - Soror Sami Randolph announced that the committee will meet on September 22 at 6:30 p.m. at Soror Billie’s office. It will be a joint meeting with the Omegas to plan the workshop scheduled for December 17.
HOSPITALITY / SOCIAL WELFARE - Soror Quin Rivers announced the names of the September and October hostesses. She acknowledged the August and September birthdays and anniversaries, congratulated sorors for awards received, bade farewell to Soror Dawn, welcomed reactivated Soror Constance Burrell, congratulated the new births, and thanked Soror Sandra for her donation to the AKAteen with the highest GPA. Get well wishes and sympathy were extended to sorors.
Soror Quin reiterated that sorors should remember their secret sorors.
Soror Quin said that she wanted to stay abreast of their news, but preferred messages to be left on her voicemail rather than by e-mail.
The Hospitality Committee will meet on Sunday, September 14 at 3:00 p.m. at her home.
EDUCATION: - Soror Kaweeda Adams explained the goal and five areas of concern of the Ivy Reading AKAdemy. She and Soror Ethel read the children’s book, Five Little Monkeys Jumping on the Bed, to demonstrate a typical one-on-one session with a student. They circulated sheets for sorors to sign up for the program to help kindergarteners and children in grades 1-3 with their reading. A training session will be held on Tuesday, September 23 from 6-8 p.m. at the Education Center on East Flamingo.
FOUNDERS’ DAY 2004 - Soror Frances Perry stated that the date for the luncheon is February 7, 2004.
NATIONAL FAMILY VOLUNTEER DAY - Soror Amanda McWilliams reported that the National Family Volunteer Day is set for November 15 at a location to be determined. Activities of the Black Family, Thanksgiving Basket, Connections, and Education Committees will be combined. Giving books to students at the Wendell Williams Elementary School, registering voters, and informing people of the Buckle Up program will be some of the activities of the day.
The next meeting will be September 16 at 6:00 p.m. at the home of Soror Barbara McCants-Hill.
Soror Amanda said she is in the process of moving; therefore, the best way to contact her is by e-mail.
THANKSGIVING BASKETS - Soror Sami Randolph said there will be a 5 minute meeting after the chapter meeting.
REGIONAL CONFERENCE 2005 - Soror Kaweeda Adams reported on the plans of the Invitation Committee. The invitation will be presented at the Portland OR Regional Conference on April 29-May 2, 2004. Their concept was Viva Las Vegas, AKA Style. It will spotlight tourist entertainment and attractions and AKA’s impact in the Las Vegas community. The finale will be a chorus line of “Midnight Train to Las Vegas.” Soror Kaweeda named the five subcommittee chairs and their responsibilities.
The Invitation Committee will meet on Monday, September 15 at 6.30 p.m. at Soror Kaweeda s home. They will finalize the sorority presentation for the October 4 chapter meeting.
UNFINISHED BUSINESS
INTER MOUNTAIN CLUSTER CONFERENCE—Soror Barbara asked sorors to let her know if they will attend the InterMountain cluster conference.
NOVEMBER ELECTIONS - Soror Barbara read the list of offices to be filled at the November election. They are First Anti-Basileus, Anti-Grammateus, Tamiouchous, Graduate Advisor, Philacter, and Member-at-Large (Ouida Brown).
NEW BUSINESS
OCTOBER JOINT MEETING - Soror Barbara gave notice that the October chapter meeting will be jointly held with Kappa Xi on the campus of UNLV. The Health Workshop will take place at 10:00 a.m., before the chapter meeting.
ANNOUNCEMENTS
Soror Betty Bell invited sorors to attend the annual Western Denim Luncheon given by The Drifters, Inc. on Saturday, October 18 from 1:00-4:00 p.m. at the Stallion Mountain Country Club. Donations will be $45.
Motion by Soror Kaweeda to adjourn. Second by Soror Ethel. Motion passed,
The meeting adjourned at 12:45 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes October 4, 2003
The meeting was called to order by Basileus Billie Rayford at 11:10 a.m. at Moyer Student Union Building on UNLV’s campus. Soror Billie thanked the hostesses and Soror Carmen Jones for the refreshments. She then introduced Soror Levona Williams, basileus of Kappa Xi chapter, who conducted the beginning of the meeting. Soror Barbara Kirkland shared thoughts about sisterhood and led the meditation. The Pledge followed.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes, noting the correction of the spelling of Soror Jeanne Jones’ name and the date of the Retreat was in August.
*Motion by Soror Gloria to accept the minutes of the September 6, 2003 chapter meeting with the corrections. Second by Soror Ethel Archibald. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances: Operating Account- Fundraising Account-^SjOJS^band Community Account - SB05X5CSO The bank reconciliations showed that they were the actual balances. The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reminded sorors that financial obligations to the chapter must be met before 2004 dues will be processed.
Soror Sami reported that she collected Sfi^bfor the Operating Account on September 6 and on September 17. She collectedSeptember 6 for the Fundraising Account. The report was filed for audit.
EP1STOLEUS - Soror Ethel Archibald thanked sorors for candy donations for a Freaky Fright Night booth at Cambridge Community Center on October 28.
Soror Ethel read notes of thanks for TTO’s hospitality and assistance at the 2003 Leadership Seminar from Supreme Basileus Linda M. White; Betty James, Executive Director of the Corporate Office; Soror Carolyn House Stewart, Supreme Grammateus; Soror Allison Talbert, Corporate Office Public Relations; and Far Western Regional Director Soror Diana Shipley.
Soror Ethel also read thank you notes from the Shropshire family, Soror Kenyatta Neal-Johnson and Soror Elizabeth Sheffield.
HODEGOS - Soror Tisha Johnson introduced Soror Britney Buckles from California and Soror Isabel Gomez from Washington State University who were transferring to TTO.
Soror Billie invited sorors celebrating birthdays and anniversaries in October to stand and be acknowledged. She announced that Soror Sandy Stafford, Honey Do Oscar Pendleton, and Honey Do Lee Rayford were ill or undergoing tests.
IVY LEAF REPORTER/PUBLIC RELATIONS - Soror Jacquelyn Caffey explained that all committees are responsible for paying for publicity. The Public Relations Committee will prepare press releases and mail them She assigned a member of the publicity committee to work with each committee to prepare
articles for local newspapers. Soror Jackie showed two articles recently published in the Las Vegas Review Journal.
Soror Jackie announced a public website is now operational. The address is www.cominunitvlink.koz.com/lvrj/akatto. The private website continues at www.myfamily.com.
GRADUATE ADVISOR - Soror Tisha Johnson reported that Kappa Xi had participated in two informational sessions sponsored by UNLV Greek Life. The chapter also sponsored a community service event at St. Vincent’s Soup Kitchen. They have planned a program to discuss relationship issues. The chapter has been granted approval for MIP which is scheduled for November 14-16.
STANDING COMMITTEE REPORTS
Soror Billie assumed the chair. She thanked Soror Levona for conducting the first part of the meeting, for her hard work in Kappa Xi, and for arranging for the meeting room.
PROGRAM - Soror Barbara McCants-Hill reported that she had attended meetings of the National Family Volunteer Day, Education Task Force, Program, Membership, Card Party, and Founders’ Day Committees.
Soror Barbara presented the proposed program for 2004. Sorors made suggestions for additions to the calendar. The additions were to nominate officers in October, present the slate in November, install officers in December, elect delegates to the regional conference in February, elect delegates to the Boule in April, have a health workshop in October, conduct MIP in September instead of October in order to have better hotel prices, have an additional fundraiser, and add the date of the Cluster meeting. The calendar will be ratified next month.
OPERATIONS - Soror Sharon Savage listed the activities and meetings she had attended. During September she met with the Membership Committee, a Graduate Advisor’s Task Force, the Assistant Graduate Advisor and Kappa Xi, Ways and Means Committee, the Regional Conference Invitation Committee, the Budget planning session, Kappa Xi and advisors to plan budget and MIP budget, and the Program Committee. She also attended the Football Classic.
STANDARDS - Soror Jacqueline Brown presented the Chapter Operations Survey for sorors to complete.
MEMBERSHIP -Soror Maxine Randolph reminded sorors of the costs, dress code and expectations at MIP on October 10-12. She also announced there would be a final MIP workshop after the chapter meeting.
Soror Kenyatta Neal-Johnson thanked sorors for their participation at the Football Classic.
WAYS AND MEANS - Soror Diane Stith informed sorors of the duties of hostesses at the card party. She asked sorors to sign up as hostesses for the card party, donate prizes, and sell at least four tickets.
Soror Barbara Kirkland notified sorors that they should see her for card party tickets. The deadline for ticket sales is October 15.
Soror Jacqueline Hall reported that the committee recommends changing the Mardi Gras Ball to the Emerald Ball The date for it would be March 27, 2004. The new date allowed more time between selling tickets for Founders’ Day. The Monte Carlo Hotel, the ticket price, and Souvenir Journal would
remain the same. The committee proposed a different band, a different menu, and an additional community award for Connections. The committee also planned to let sorors vote on those to be given awards.
Soror Jackie said the goal of the Ways and Means Committee is to raise Ads in the
Souvenir Journal were a major way of accomplishing that. Soror Verlia said that she did not receive her award for selling ads last year.
* Motion by Soror Annette Craighead to change the name of our fundraiser to the Emerald Ball to be held on March 27. Second by Soror Ethel. The motion passed.
*Motion by Soror Bertha Pendleton to have a sit down dinner at the Emerald Ball instead of a buffet.
Second by Soror Annette. The motion passed.
EAF - Soror Donnyss Rucker praised TTO for participation and giving to EAF. November is EAF awareness month.
CONNECTION - Soror Billie announced that Soror Verlia Davis Hoggard attended the Public Policy Conference in Washington D.C. Also present were Soror Dawn Barnes who now lives in Maryland and Soror Yvonne Atkinson-Gates. Soror Billie said articles about AKAs at the conference were printed in the current Tea Rose Talk and the September 27 issue of The Washington Post. The Post article could be read on their website.
A local Connection activity will be on November 15 at the National Family Volunteer Day; the national activity will be on January 19, the MLK day of service.
CONSTITUTION AND BYLAWS - No report.
Soror Lavonne Lewis clarified that Executive Committee minutes were available for sorors after they have been approved.
BUDGET - Soror Celese Rayford presented the proposed budget for 2004. It was based upon an increase (®Hkin chapter dues. Therefore, each soror would pay dues d803£&plus a Sl&assessment for the 2005 Regional Conference for a total The estimated income would be The estimated
fundraising budget would be^j©^Q»
*Motion by Soror Celese to accept the budget with corrections. Second by Soror Patti Hester. The vote was taken by a show of hands. The motion passed.
Soror Billie thanked the Budget and Audit Committees for their hard work. Soror Lavonne Lewis thanked Soror Billie and Soror Kaweeda for their leadership through a difficult period.
NOMINATIONS- Soror Virginia Ingram presented a slate of nominees for the open positions:
1st Anti-Basileus Anti-Grammateus Tamiouchos Graduate Advisor Philacter Member-at-Large
Soror Barbara McCants-Hill & Soror Shirley Carroll
Soror Quida Brown & Soror Amanda McWilliams
Soror Tina Rimmey
Sorors Diane Stith, Donnyss Rucker, Rhoda Anderson & Jackie Brown
Soror Dorothy Hatcher & Soror Domini Calloway
Soror Winnie Pettis, Soror Jamie Hawkins, & Soror Edna States
The nominations were closed after the presentation of a slate for each office.
Soror Virginia reminded the nominees that she must receive all resumes and credentials must be certified before the election. They are due by October 17.
The next meeting will be held on October 17 at 6:00 p.m. at Soror Virginia’s home.
Soror Jackie Hall thanked the committee for the slate and the sorors who were willing to accept leadership positions.
SPECIAL /AD HOC COMMITTEES
AKA TEENS - Soror Donnyss Rucker summarized the participation and many activities of AKAteens in 2002-2003. She showed samples of the medallions, plaques, and certificates awarded at the Senior
Soiree.
♦Motion by Soror Donnyss that AKAteens take a hiatus for one year to have an opportunity to revamp. Second by Soror Sandra Stewart-Bass.
♦Motion by Soror Jacqueline Hall to table the motion until the December meeting. Second by Soror Jacki Brown. The vote was taken by a show of hands. The motion passed.
♦Motion by Soror Donnyss that one hundred dollars be presented to Candice Hatcher, the daughter of Soror Dorothy Hatcher, for a 2003-2004 award for having the highest GPA of all AKAteens. Second by Soror Bertha. The vote was taken by a show of hands. The motion passed.
♦Motion by Soror Bertha that a letter of special commendations be sent to Candice Hatcher expressing our pride in her achievement. Second by Soror Edna States. The motion passed.
HEALTH INBLIC - Soror Dorothy Johnson presented tentative plans for a three day conference at the CasaBlanca in Mesquite, NV on April 18-21, 2004 in collaboration with the 100 Black Men of America and others. Lecturers who have already been invited were Dr. David Satcher, Dr. Terry Mason, and Dr. Oscar Streeter, Jr. Medical tests would be available for both men and women.
Soror Dorothy circulated an African-American catalog for ordering merchandise for an NBLIC fundraiser.
ARTS AND HUMANITIES - No report
SIDS - Soror Billie read a report submitted by Soror Hoggard. The committee participated in a Health Fun Fest 2003 Back to School Fair sponsored by Commissioner Yvonne Atkinson-Gates, New Antioch Christian Fellowship, and Clark County Parks and Community Service. The committee distributed over 150 brochures which were displayed in holders labeled that they were provided by Alpha Kappa Alpha Sorority, Inc.
ECONOMICS - No report.
HOSPITALITY / SOCIAL WELFARE - Soror Quin Rivers requested donations of candy and assistance for Freaky Night at Cambridge Center.
EDUCATION - Soror Kaweeda Adams reported that six sorors attended the training session for the Ivy AKAdemy. The kickoff will be Thursday, October 23 at 3:00 p.m. at Wendell Williams Elementary School. The Young Authors’ Program will begin earlier this year.
Soror Jacquelyn Caffey distributed a form for sorors to donate and/or volunteer for the Ivy Reading AKAdemy. She conducted a 50/50 raffle to purchase books to give to each tutee at every session. Soror Ouida won $64 which she donated back to the committee.
FOUNDERS’ DAY 2004 - Soror Frances Perry announced that the speaker at the February 7, 2004 event will be Soror Vickie Miles-LaGrange, a federal judge. The theme will be “Keeping the Spirit of AKA Alive.” It will be held at the Golden Nugget. Tickets will be $40.00. Each soror is asked to sell at least 4 tickets. The attire will be white, pink, or green.
Soror Edna States, with Hodegos Soror Quin assisting, will be the chairperson for the Rededication Ceremony on February 6.
Soror Barbara McCants-Hill said a chorus will be formed which will sing at Founders’ Day. Rehearsals will be held before the chapter meeting.
The next meeting will be October 23 at Soror Darlene Hancock’s home at 6:00 p.m.
♦Motion by Soror Frances that the price of the tickets for Founders’ Day will be no more than $40. Second by Soror Annette. The vote was by a show of hands. The motion passed.
NATIONAL FAMILY VOLUNTEER DAY - Soror Amanda McWilliams said that more involvement was needed. The committee will meet at MIP weekend and again at the home of Soror Barbara McCants- Hill at times TBA.
THANKSGIVING BASKETS - Soror Sami said that the committee will collaborate with Holy Trinity AME Church. The goal is to provide baskets for twenty five needy families. Sorors were asked to donate $10 to cover the cost of the baskets.
REGIONAL CONFERENCE 2005 - Soror Kaweeda announced that on December 20, 2003 at 11:00 a.m. sorors wearing pink and green were needed to gather at the Welcome Las Vegas sign and to tour sites on the Strip so that a filming of the opening segment of the Regional invitation could be made.
Additional plans for the conference will be presented at the November chapter meeting.
UNFINISHED BUSINESS
Soror Billie announced that the Inter Mountain Cluster Conference will be held on November 8, 2003 in Phoenix, AZ. Registration materials have not been received. Members should call or e-mail Soror Billie if interested in attending.
The November elections will be held to fill the offices of 1st Anti-Basileus, Anti Grammateus, Tamiouchos, Graduate Advisor, Philacter, and Member-at-Large.
NEW BUSINESS
♦Motion by Soror Annette to dispense with refreshments at meetings. Second by Soror Kaweeda.
♦Motion by Soror Bertha to table the motion. Second by Soror Edna. The motion passed.
ANNOUNCEMENTS
Soror Jackie Hall announced that Soror Victoria Franklin is competing in the Miss Nevada Pageant on December 13 as part of the Miss USA Pageant.
Soror Willa White asked sorors to attend a meeting of the School Board Naming Committee on Tuesday, October 7 at 6:00 p.m. at 2832 E. Flamingo in order to support the naming of a school in honor of Dr. Claude Perkins, the only black school superintendent Las Vegas has had.
Soror Donnyss Rucker said that one of her daughters is also a Miss Nevada pageant contestant.
Soror Betty Bell had tickets for the annual Western Denim luncheon given by the Drifters, Inc. on Saturday October 18.
Soror Lavonne Lewis invited sorors to walk or donate to the Links Walk-a-Thon on October 11 at 8:a.m. The walk is the annual “Project Walking Feet” which supports economic opportunity and children’s dental health and screening.
The meeting adjourned at 2:05 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting October 22, 2003
The meeting was called to order by Basileus Billie Rayford at 6:15 p.m. at her office.
Soror Tina led the meditation followed by the Pledge. Soror Billie thanked Soror Barbara McCants Hill for hosting the meeting.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the previous Executive Committee meeting.
♦Motion by Soror Gloria to accept the minutes of the September 3 Executive Committee meeting.
Second by Soror Barbara McCants-Hill. The motion passed.
TAMIOUCHOS - Soror Celese Rayford was absent because of a conflict with a school responsibility.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that she collected-ASSSOon ®c^er 4 and October 12 for the Operating Account. For the Fundraising Account she collected on October 4. She will transfer $BMB&«fcthe Operating Account because Soror Verlia wrote one check for all of her payments.
The report was filed for audit.
EPISTOLEUS - Soror Ethel Archibald read an e-mail from Sandra Phillips Johnson, the president of the Las Vegas chapter of Delta Sigma Theta Sorority. It was a request for TTO to buy a full page color ad in the souvenir journal of their 2004 national convention. The committee decided to discuss the subject at the next meeting when exact prices of ads will be known.
HODEGOS - Soror Quin Rivers listed the November birthdays and anniversaries. Get well wishes were extended to Sorors Thais Baccus, Verlia Hoggard, and Gwendolyn Bartlett-Gates. Sympathy was extended to Sorors Debra Toney and Diane Pollard on the death of their father. An Ivy Beyond the Wall Ceremony will be held on Saturday, October 25 for Soror Sandy Stafford.
♦Motion by Soror Annette Craighead that the chapter expend $100 for Ivy Beyond the Wall courtesies to Soror Sandy’s family. Second by Soror Quin. The vote was by a show of hands. The motion passed.
Soror Quin said that she had received enough candy for the Freaky Night Halloween Party at the Cambridge Recreation Center on October 28. However, she needed support at the booth from 5.30 to 8:30 p.m.
Soror Quin reported that the committee would like to have a catered Christmas party after the December meetins at a cost of $10 each. The Executive Committee reminded Soror Qum that the membership had agreed to a potluck meal. Soror Quin will coordinate the meal and the December hostesses wtll become the January hostesses. Sign up sheets will be circulated at the November meetmg.
Soror Quin reported that the Hospitality Committee would like to simplify food at the chapter meetings.
♦Motion by Soror Ethel that hostesses choose what they want to bring to chapter meetings. Second by Soror Barbara McCants-Hill. The motion passed.
A discussion of the Secret Soror program followed. Suggestions were made to put the guidelines in writing and to begin in February after the financial members could be identified. A change to giving gifts only on special holidays was discussed. Whether the pros outweighed the cons in the program was considered. A survey of the membership will be conducted at the November meeting.
IVY LEAF REPORTER - Soror Jacquelyn Caffey reported that an article with a picture about the Retreat had been sent to the Ivy Leaf. She is also awaiting a biography of Soror Sandy for submission to the Ivy Leaf.
GRADUATE ADVISOR - Soror Tisha Johnson reported plans for MIP for Kappa Xi on November 14- 16. Because of concerns about liability and the size of the undergrad chapter, the Hampton Inn was suggested as the site with assistance from the graduate sorors. Keeping the cost of MIP below $500 was recommended. Lunch at Tenaya Creek will cost $15.95 plus tax and gratuity. The graduate advisor will see that participants have attended a workshop prior to MIP. Workshops will be conducted at the November chapter meeting and at 5:30 p.m. on November 14. Visiting active sorors with a financial card and a letter from their basileus must also attend a workshop.
Soror Diane said that she will meet with Kappa Xi on October 23. Rush flyers were already up and would be maintained. The rush will be Sunday, November 2 at 5:00 p.m. at Warner Hall. The agenda for rush was set and forms were ready. Voting will be after rush.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill reported the calendar is in process.
OPERATIONS - Soror Sharon Savage had no report.
NOMINATIONS- No report.
MEMBERSHIP -The committee applauded Soror Maxine Randolph who reported on MIP. Soror Maxine explained the receipts and expenditures for the event. She said she has received notes and e-mails from new sorors who were pleased with the ceremony.
WAYS AND MEANS - Soror Diane reported on the card tournament. Only 84 tickets had been sold plus 7 more were guaranteed. Therefore, the number of lunches, chairs and tables was decreased.
SCHOLARSHIP - No report.
EAF - No report.
CONNECTION - No report.
CONSTITUTION AND BYLAWS - No report.
STANDARDS - No report.
SPECIAL /AD HOC COMMITTEES
AUDIT COMMITTEE - No report.
AKATEENS - No report.
HEALTH I NBLIC - No report.
ARTS AND HUMANITIES - No report.
ECONOMICS - Soror Sami Randolph announced that the committee will meet on Monday, October 27 at 6:30 p.m. at Soror Billie’s office.
EDUCATION: - Soror Jacquelyn Caffey reported that she had received donations of books or funds from Soror Barbara McCants-Hill, the 50/50 raffle, and Soror Ouida Brown.
Soror Jackie said that she will give monthly reports of the progress of the program which kicks off on October 23. Eight sorors have volunteered to tutor students in grades 1-3 at Wendell Williams Elementary School. Soror Jackie has met with the principal and made plans. Tutors should arrive at 2:30 in order to begin at 2:45. She had extra packets so drop in tutors could also participate. They should meet in the library.
SIDS - No report.
NATIONAL FAMILY VOLUNTEERISM DAY - Soror Amanda Me Williams reported that a $115 deposit had been made to Doolittle Center for National Family Volunteer Day on November 14 from 1-3 p.m. Four booths were planned. One booth would give books to the first 50 children. Another booth would have storytellers. A third booth would have persons checking safety seats and distributing SIDS information. The fourth booth would have blood pressure checks by personnel from either the city of North Las Vegas or Las Vegas. The problem, however, was very few sorors had volunteered
*Motion by Soror Ethel that monies that were allocated for the National Family Volunteer Day be moved to the MLK Day of Service to purchase books and other necessities and ask sorors to bring books to the sorority meeting for that date as well. Second by Soror Annette. The motion passed.
FOUNDERS’ DAY 2004 - Soror Billie said the committee will meet October 23 at 6:00 p.m. at the home of Soror Darlene Hancock.
THANKSGIVING BASKETS - Soror Sami Randolph said that $65 had been collected. The goal was to distribute 25 baskets with Holy Trinity AME Church. Financing 25 baskets would cost $300; therefore, she will request more donations at the November meeting.
Soror Ethel asked the committee to take photographs for the scrapbook.
UNFINISHED BUSINESS
CLUSTER REGISTRATION - Several sorors paid registration fees for the Intermountain Cluster Conference in Phoenix on November 8.
CONCERN - Soror Annette, Member-at-Large, asked for an update on the Soror Carolyn case. She was told that criminal prosecution was out of our hands, but everything was set to move forward at Boule.
NEW BUSINESS
IVY BEYOND THE WALL - Soror Annette said sorors have been called to participate in the Ivy Beyond the Wall ceremony for Soror Sandy. Some sorors will help at the card tournament before attending the ceremony. A fruit tray and flowers will be sent to the family on behalf of the chapter. Contributions from Soror Sandy’s former undergraduate and graduate chapters in Detroit have been received.
NEW SOROR WORKSHOPS - Soror Billie announced that she will talk with Soror Maxine after the meeting about the New Soror workshops.
The meeting adjourned at 8:35 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes November 1,2003
The meeting was called to order by Basileus Billie Rayford at 11:15 a.m. at Holy Trinity AME Church following a health workshop. Soror Barbara Kirkland shared thoughts of thanks. The Pledge followed.
OFFICER REPORTS
BASILEUS — Soror Billie welcomed to the sisterhood six new sorors, Soror Lonna, Soror Adrienne, Soror Alberta, Soror Keysa, Soror Brenda, and Soror Monica. She thanked Soror Maxine, Soror Wilhemina, the Membership Committee, the Leadership Committee and others who participated in the MIP.
Soror Billie asked for a moment of silence in honor of Soror Sandy Stafford. Sorors Annette and Frances coordinated the Ivy Beyond the Wall Ceremony.
Soror Billie thanked the Ways and Means Card Tournament Subcommittee for a fun event and thanks for selling tickets. One of the bid-whist winners was Soror Shirley Carroll.
Soror Billie thanked Sorors Quin, Tina, and Dennell and all who helped in the Fright Night at Cambridge Center.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last meeting.
*Motion by Soror Gloria to accept the minutes of the October 4 chapter meeting. Second by Soror Verlia. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances: Operating Account-^igjWTOt, Fundraising Account^^GSWSB, and Community Account The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that for the Operating Account she collectecMSOWlon October on October 12, and^BW on October 22. For the Fundraising Account she collected-^®pon October 4, && on October 22, and on October 22. The report was filed for audit.
EPISTOLEUS - Soror Sharon Savage gave Soror Ethel’s report. She read a thank you note from Soror Keysa Rogers, a new soror.
Soror Sharon read a letter from Phyllis Johnson, president of the Las Vegas chapter of Delta Sigma Theta Sorority, requesting TTO to budget funds for an ad in their souvenir journal at their national convention.
Soror Sharon read a letter from County Commissioner Yvonne Atkinson Gates about training sessions for Democrats to elect the president and to assist in her political campaign. Soror Billie clarified that sorors could participate as individuals, but not as a chapter. Soror Verlia could be a resource person for more information.
HODEGOS/HOSPITALITY - Soror Quin Rivers thanked the hostesses of the meeting. Because of the potluck after the December meeting, the December hostesses will host the January meeting. She circulated a sign-up sheet for the potluck.
Soror Ingrid Brown, a guest of Soror Billie who lives in North Las Vegas, and Soror Barbara Tereaud, who had attended the card tournament were welcomed as visitors to the meeting.
Soror Quin acknowledged the November birthdays and anniversaries. She extended sympathy to Sorors Debra Toney and Diane Pollard on the passing of their father, to Soror Darlene Hancock on the passing of her brother, and to Soror Brenda Dumas on the passing of her father. An Ivy Beyond the Wall Ceremony had been held for Soror Sandy.
Soror Quin thanked sorors for donating candy for a community affair at Cambridge Center.
Soror Quin distributed a survey form to evaluate the Secret Soror program.
IVY LEAF REPORTER I PUBLIC RELATIONS - Soror Jacquelyn Caffey reported that an article about the Retreat had been submitted for the next Ivy Leaf. In addition, an article about Soror Sandy is being prepared for the Ivy Beyond the Wall section of the magazine. Soror Jackie presented copies of articles which were published in the current issue. She also showed a copy of the homepage of the public website which Soror Sharon has agreed to be the website manager.
GRADUATE ADVISOR - Soror Diane Stith reported the activities of Kappa Xi during October and November. They conducted their chapter meetings and hosted the TTO combined meeting. Plans have been made for Rush at Warner Hall on November 2 at 5:00 p.m. Plans also have been made for MIP on the November 14 weekend. Soror Diane said the basileus of Kappa Xi, Levona Williams, plans to attend
Cluster in Phoenix.
STANDING COMMITTEE REPORTS
ELECTION - Soror Nadine Reid-Hill conducted the election of the new officers for 2004. Soror Jacqueline Brown’s name was removed for Graduate Advisor; Soror Donnyss Rucker’s name was added. Soror Billie read the procedure for electing a Graduate Advisor. Soror Elizabeth Sheffield and the Tellers Committee counted the ballots.
The results of the election were: First Anti-Basileus
Anti-Grammateus
Tamiouchos
Graduate Advisor
Philacter
Member-at-Large
Soror Barbara McCants-Hill
Soror Ouida Brown
Soror Tina Rimmey
Soror Donnyss Rucker
Soror Domini Calloway Soror Edna States
Soror Billie reported that she had been urged to run for the Far Western Regional Director. She had considered her health, family support, and blessings of TTO. She read the guidelines of the election process which included the chapter nominating a person, the Grammateus writing a letter which would be signed by the 1st Anti-Grammateus. There was to be NO campaigning. Her credentials must be certified. The election would be confirmed at Boule; therefore, if elected, Soror Billie would continue as basileus of
TTO until Boule.
Soror Barbara McCants-Hill assumed the chair.
♦Motion by Soror Willa White that TTO immediately support Soror Billie to enter the election for Far Western Regional Director. Second by Soror Ethel.
*Motion by Soror Bertha Pendleton to amend the motion to make it unanimous support. Soror Elizabeth seconded. The vote was taken by secret ballot. The motion passed unanimously.
Soror Billie returned to the chair. She thanked the sorors for their vote and promised to make TTO proud.
PROGRAM - Soror Barbara McCants-Hill presented a tentative calendar for 2004.
♦Motion by Soror Verlia Hoggard to approve the calendar presented by the 1st Anti-Basileus and the Program Committee. Second by Soror Edna States. The motion passed.
OPERATIONS - Soror Sharon Savage reported her activities during the month. She had participated in the MIP by presenting an anti-hazing workshop and giving a reading at the worship service. In addition, Soror Sharon had attended the card tournament and meetings of the Executive and Economic Committees.
Soror Sharon reminded committee chairs to begin preparing for the End of the Year Report which needed to be completed by December 6. She had the paperwork for the chairs.
STANDARDS - Soror Jacqueline Brown presented a tally of the Chapter Operations Survey. She said there were not many complaints, but long-range planning was a problem. She thanked sorors for keeping the chapter on the right path.
The next meeting will be on Wednesday, November 12. The committee will develop goals and objectives for 2004.
MEMBERSHIP -Soror Maxine Randolph thanked all who participated in MIP. She gave a financial report of the MIP showing®®# was returned to the chapter. Soror Maxine reported that overall the results of the evaluation of the event were good.
WAYS AND MEANS - Soror Jacqueline Hall announced that tickets for the Emerald Ball on March 27, 2004 would be available after the meeting.
Soror Diane Stith thanked all who bought tickets, sold tickets, gave advice and took time to make the card tournament a success. The final accounting was not available, but it appeared that a profit had
been made.
The committee has met to read the evaluation forms and make suggestions for future tournaments.
SCHOLARSHIP - Soror Billie said that TTO has used the Clark County clearing house and Ronald McDonald for matching funds for scholarships.
♦Motion by Soror Jacqueline Hall that TTO go through Ronald McDonald Charities for scholarships. Second by Soror Quin. The vote was by a show of hands. The motion passed unanimously.
EAF - No report.
CONNECTION - No report.
CONSTITUTION AND BYLAWS - No report
BUDGET - Soror Celese Rayford presented a corrected copy of the budget that was approved at the last meeting.
SPECIAL /AD HOC COMMITTEES
HEALTH I NBLIC - Soror Dorothy Johnson said that letters should be sent to Senators Reid and Ensign and Congressmen Porter and Berkley about plans to decrease the amount of anesthesia used during surgery.
Soror Dorothy said that NBLIC is continuing to sell breast forms for self-examinations. The sale of African-American cards and notes for Christmas would end November I.
Soror Billie thanked Sorors Ouida and Dorothy for organizing a health workshop before the meeting. Additional information about estrogen replacement therapy will be given later.
ARTS AND HUMANITIES - No report.
ECONOMICS - Soror Sami Randolph announced that the economics seminar will be held on December 13.
The next meeting of the committee will be on Wednesday, November 19 at 5:30 p.m. at Soror Billie’s office.
EDUCATION - Soror Jacquelyn Caffey reported that she had met with the principal of Wendell Williams ES and the tutoring has begun. Besides reading books, the tutors will do story maps and make up tests. She asked the tutors to stand and be acknowledged.
Soror Jackie said she had received a donation of $50 from Soror Lois Bolden. Soror Petsye Powell- Huyghue donated $50 of her winnings from the November 50-50 raffle.
FOUNDERS’ DAY 2004 - Soror Barbara Kirkland announced that she had Founders’ Day tickets for distribution.
NATIONAL FAMILY VOLUNTEERISM DAY - Soror Amanda McWilliams told sorors that the committee had planned to have a reading comer, pass out books, have blood pressure checks, and have child safety seat checks. However, only one soror volunteered to assist, therefore, the activities will be postponed to MLK Day of Service. A sign-up sheet will be circulated in December.
THANKSGIVING BASKETS - Soror Sami Randolph said that more donations were needed for the baskets. Sorors were also needed for coordinating, assembling, and dropping off the baskets.
SIDS - No report.
UNFINISHED BUSINESS
None
NEW BUSINESS
On behalf of the six new sorors, Soror Lonna thanked members for the MIP weekend and the sisterly love shown to them. She presented flower pens to everyone from the “Divine Petals with a Purpose” line.
ANNOUNCEMENTS
Inter Mountain Cluster meeting will be held in Phoenix on November 8. Sorors could still register by e- registration.
Rush will take place at Warner Hall at 5 p.m. on November 2.
There will be a MIP workshop for Kappa Xi after the meeting and again on Friday, November 14 at 5:00 p.m. at Hampton Inn.
Holy Trinity AME Church had fish dinners for sale after the meeting.
The meeting was adjourned at 12:50 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting
November 19, 2003
The meeting was called to order by Basileus Billie Rayford at 6:38 p.m. at the Northwest Training Facility. Soror Quin led the meditation.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes of the October meeting.
* Motion by Soror Gloria to accept the minutes of the October 22, 2003 Executive Committee meeting.
Second by Soror Annette. The motion carried.
TAMIOUCHOS Soror Celese Rayford reported the following balances: Operating Account- Fundraising Account-jj^gg^g^ and Community Account The report was filed for audit.
PECUN1OUS GRAMMATEUS — Soror Sami Randolph reported that 15-20 sorors have not paid their regional conference assessment for the year.
Soror Sami reported that on November 1 she collected$£$®S?W for the Operating Account and for the Fundraising Account.
EPISTOLEUS - Soror Ethel Archibald referred to a letter from the president of Delta Sigma Theta Sorority which she had read in October. In it there was a request for TTO to purchase an ad in their souvenir book for their national convention in July 2004. The cost of the ads ranged from $125 to $500 dependent upon size and color.
*Motion by Soror Lavonne Lewis that Theta Theta Omega purchase a quarter page black and white ad for Second by Soror Diane Stith. The vote was by a show of hands. The motion carried.
Soror Annette will develop the ad, send it to Soror Billie and Soror Ethel for approval, and then mail it to the appropriate Delta.
Soror Ethel read a letter dated October 20 from Soror Alberta Mitchell thanking the chapter for the memorable MIP.
Soror Ethel read a letter from the Alzheimer Association about November being Alzheimer Awareness Month. The association wanted to send a representative to a meeting in order to provide more information about the illness. The letter will be forwarded to Soror Dorothy Johnson, chair of the Health Committee.
Soror Ethel read a letter from Courage Unlimited which asked for donations by December 5 of up to $1000, gift baskets, ads, mittens gloves, and other items for distribution to cancer patients. The letter will be forwarded to the Hospitality Committee with a recommendation that TTO donate a basket.
HODEGOS - Soror Quin Rivers reported that many sorors did not sign up for the potluck. Leftover beverages from the card party were available.
Soror Quin will present her receipts for reimbursement for food purchased for the Ivy Beyond the Wall ceremony for Soror Sandy.
Although 62 sorors were present at the chapter meeting, only 33 voted on the Sisterly Relations Survey. The recommendation was to exchange gifts only on special days. Therefore, the Secret Soror program will change. The Executive Committee suggested that the body be given a list of the days to celebrate along with written guidelines.
The Executive Committee suggested other activities to promote sisterly relations. They were attending shows together in a block of seats, getting together during the summer for line dances and playing games, having girls night out at Ethel’s home, going to church together, attending concerts of black college students, and having lunch together at three restaurants after chapter meetings.
Soror Quin announced that Soror Amanda was a new mom. Her son, Brayden Seth McWilliams, was bom on November 12.
IVY LEAF REPORTER/PUBLIC RELATIONS - Soror Jacquelyn Caffey announced that Soror Sharon is the webmaster of TTO’s public website.
Soror Jackie said that she was working on an Ivy Beyond the Wall article about Soror Sandy and two articles for the next Ivy Leaf.
GRADUATE ADVISOR - Soror Diane Stith thanked sorors who were present at the Kappa Xi MIP. One new soror participated. There will be a meeting on Saturday to approve the budget.
Soror Tisha thanked an anonymous donor for helping the MIP.
STANDING COMMITTEE REPORTS
PROGRAM - No report.
OPERATIONS - No report.
MEMBERSHIP -Soror Maxine Randolph reported that she was having difficulty scheduling the post- MIP workshops because of the activities going on before and after chapter meetings. It was suggested that the sorors be pulled out for a time during the meetings. Because of the size of Kappa Xi, it was also suggested that their new member be included in Workshops 2-4.
♦Motion by Soror Donnyss to permit Kappa Xi to attend Post-MIP Workshops 2-4 with TTO. Second by Soror Annette. The motion carried.
WAYS AND MEANS - Soror Jacqueline Hall reported that she had a contract with the Monte Carlo Hotel. The Emerald Ball will be on March 27 from 7:00 -12:00 p.m. Three hundred people were guaranteed, however, the number can go up. The sit-down salmon and chicken dinner will be served at 8:00 p.m. Soror Annette will design the invitations. There will be a King and Queen of the ball. Sorors were asked to wear emerald green gowns. Celebrations Bridal & Fashion at 3131 S. Jones between Sahara and D.I. offered a discount on gowns. The information will be placed on the website.
EAF - No report.
CONSTITUTION AND BYLAWS - No report.
STANDARDS - No report.
SPECIAL /AD HOC COMMITTEES
AUDIT COMMITTEE - Soror Tina Rimmey said she will present the final audit report at the December meeting.
AKATEENS - Soror Jacqueline Hall said that a taskforce has met. They discussed the purpose of the taskforce, the purpose of AKATeens, the viability of the group, and changes that should be made. The target group, the meeting place, and orientation of the parents and youth were also part of the discussions. February 2004 was suggested for the restart of the group. There would be no new girls until September. Committee members suggested that AKATeens participate in the mother/daughter tea in May, Family Volunteer Day, Black Family activities, and the AKAnomics workshop.
♦Motion by Soror Lavonne that the Executive Committee recommends that AKATeens continue in February with planned activities, a calendar, and goals for the organization. Second by Soror Kaweeda. The motion carried.
More information will be brought to the December meeting and a calendar will be brought back in January.
ARTS AND HUMANITIES - Soror Edna States told of plans to attend a concert of the Boys Choir of Harlem on Friday, December 5 at Artemus Ham Hall. Group rates were available for groups of 20. Possibly, Soror Bertha will take calls from sorors to order tickets.
ECONOMICS — Soror Sami Randolph said that the committee and the Omegas had finished planning the AKAnomics Seminar. It will be from 9 to noon in Building D at the Charleston Campus of CCSN. Many speakers were confirmed.
HOSPITALITY / SOCIAL WELFARE - Soror Quin Rivers reminded sorors of the seriousness of Alzheimer. Members agreed with her.
EDUCATION: - Soror Jacquelyn Caffey acknowledged the many donations of books and money. She said that additional permanent tutors were needed who could help for 40 minutes from 2:30-3:30 p.m. on Thursdays at Wendell Williams ES. Soror Lois Bolden would like to send 7 children to the Universoul Circus. Because of the short time available to get permission for a field trip, insurance, and transportation, it was suggested that perhaps Soror Lois would pay for students to attend the concert by the Boys Choir of Harlem.
FOUNDERS’ DAY 2004 - Soror Annette Craighead said that the date, speaker, and place are set. There will be a reception the night before at Soror Ouida Brown’s home. She showed one hundred postcard invitations for members to send to inactive sorors.
THANKSGIVING BASKETS - Soror Sami Randolph said the committee will gather from 9-11 a.m. at Holy Trinity A.M.E. Church to pack the baskets. The church will distribute them. Earlier she had collected $220. Members at the meeting contributed more. The boxes will be identified as coming from Alpha Kappa Alpha Sorority, Inc.
UNFINISHED BUSINESS
END OF YEAR REPORTS - Committee chairs were reminded that end of year reports were due at the December chapter meeting.
Although Simon Bailey will be speaking in Las Vegas in December, the committee decided that there is limited time and no money budgeted for him to speak to the chapter.
Soror Billie said that effort should be made to condense reports and the agenda at the December meeting. Nevertheless, the Standards Committee will present the goals for 2004, the regional conference delegates will be nominated, and officers will be installed.
NEW BUSINESS
None
The meeting adjourned at 8:33 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Chapter Minutes December 6, 2003
The meeting was called to order by Basileus Billie Rayford at 11:20 a.m. at Holy Trinity AME Church. Soror Barbara Kirkland led the meditation about the gift of Christ’s birth. The Pledge followed.
OFFICER REPORTS
BASILEUS - Soror Billie thanked Soror Barbara Kirkland and other sorors for the beautiful decorations and table settings.
GRAMMATEUS - Soror Gloria Washington presented the minutes of the last chapter meeting. *Motion by Soror Gloria to accept the minutes of November 1 as printed. Second by Soror Elizabeth Sheffield. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances: Operating Account-<Sffi0®ftSa^ Fundraising Account<W^83t^ and Community Account The report was filed for audit.
PECUNIOUS GRAMMATEUS - Soror Sami Randolph reported that for the Operating Account she collected on November 1 and November 19. For the Fundraising Account she
collected Ri on November 1. The report was filed for audit.
Soror Sami announced that the deadline for the payment oiflfeQP dues for 2004 without penalty is January 15. She also reminded sorors that the regional assessment for 2003 must be paid by December 31, 2003.
EPISTOLEUS^-Soror Ethel Archibald, who had left the meeting to attend a funeral, had no report.
HODEGOS - Soror Quin Rivers also had left to attend the funeral, but sent Christmas greetings to all. Soror Annette Craighead read the report. She thanked Soror Barbara for the idea of having the gorgeous tables and the sorors who set tables with lovely china and decorations.
Soror Annette welcomed visiting sorors. They were Soror Cassandra Williams from Alpha Epsilon at Virginia State University; Soror Sandra K. Carolina, the niece of Soror Darlene Hancock, from Kappa Xi Omega; and Soror Peggy Selma from Mu Lambda Omega at -AfaBamaAfeM. Also in attendance were all of the members of Kappa Xi, including Soror Ehraeda Rucker, the newest soror.
Soror Annette acknowledged the December birthdays and anniversaries. She congratulated Soror Amanda on the birth of her son and Soror Kenyatta on the birth of her daughter. She announced that Soror Gwendolyn Gates-Bartlett was ill. Sympathy was extended to Soror Brenda Dumas on the passing of her father, to Soror Lorraine Hall on the loss of her grandson, to Soror Darlene Hancock on the passing of her brother, and to Far Western Regional Director, Soror Diana Shipley on the loss of her brother.
The results of the Sisterly Relations survey indicated that something new was desired. Gifts will be exchanged only on special occasions.
IVY LEAF REPORTER / PUBLIC RELATIONS - Soror Jacquelyn Caffey had no report.
GRADUATE ADVISOR - Soror Diane Stith and Soror Tisha Johnson welcomed the three undergraduate sorors to the meeting. They also thanked the TTO sorors for participating in the Kappa Xi rush and MIP.
STANDING COMMITTEE REPORTS
PROGRAM - Soror Barbara McCants-Hill presented calendars for December and January. Soror Barbara listed the activities in which she had been involved in October and November. She met with the National Family Volunteer Day, the Education Task Force, the Program, Founders’ Day, and Economics Committees. In addition, she attended the Cluster in Phoenix, Kappa Xi’s Rush, and Kappa Xi’s MIP weekend.
Soror Barbara reminded the committees that plan the MLK parade and the Day of Service that it was time to begin their work. Sorors should sign up for the January 19 activities.
OPERATIONS - Soror Sharon Savage reported her activities. She attended the Intermountain Cluster in Phoenix. She attended Kappa Xi’s Rush and participated in their MIP by presenting an anti-hazing workshop and also leading the worship service. Soror Sharon updated the community website and prepared a flyer for the Money Matters workshop. She thanked and gave gifts to Soror Dorothy for being first to submit her program report and to Soror Sami for being second. Soror Sharon reminded committee chairs that the due date for reports is December 17.
MEMBERSHIP -No report.
WAYS AND MEANS - Soror Jackie Hall announced that tickets, flyers, and ad information for the Emerald Ball could be picked up after the meeting.
CONNECTION - Soror Billie said that voter registration kickoff will take place at the Day of Service activity.
STANDARDS - Soror Jacqueline Brown said that she had turned in her year-end report on time.
SPECIAL /AD HOC COMMITTEES
AUDIT COMMITTEE - Soror Tina Rimmey announced the committee had completed a review of the months April through October. Therefore,
should be added to the Operating Account to be in balance with the bank.
There was no variance in the Fundraising Account. in the Community Account
will be transferred from the Operating Account.
AKATEENS - Soror Jackie Hall said that the task force had determined that AKATeens was a viable program. The current members would be the target group for the first meeting on February 21, 2004. The purpose/motto will be developed and a meeting place will be explored. Committees and chairs were named. Notebooks will be updated for parents, AKATeens, committee members, the Basileus, and First Anti-Basileus.
* Motion by Soror Bertha Pendleton to accept the recommendations of the task force. Second by Soror Edna. The motion carried.
Soror Jackie said that a detailed report will be made at the January meeting. Meanwhile, sorors could e- mail or call her with suggestions. She stressed that sorors were needed at workshops, social/cultural activities, and community service activities. AKATeens will meet on the second and fourth Saturdays.
HEALTH / NBLIC - Soror Dorothy Johnson announced that she had cookies and other items for sale. The site of the NBLIC affair has been changed. Tentatively, the Tenth Annual Health Conference will be held at the Monte Carlo Hotel on April 5.
ARTS AND HUMANITIES - Soror Bertha Pendleton said that 25 tickets were sold for a wonderful evening at a concert of the Boys Choir of Harlem.
ECONOMICS - Soror Sami Randolph distributed flyers about the Fifth Annual Money Matters Workshop on December 13. The national president of Omega Psi Phi Fraternity, Incorporated will be the keynote speaker.
EDUCATION - Soror Jacquelyn Caffey thanked those who have participated, but more tutors were needed in order to make a difference. She thanked Soror Lois Bolden who has given both money and time to the project. Soror Jackie had letters for people who had made donations.
FOUNDERS’ DAY 2004 - Soror Frances Perry announced that the Founders’ Day Luncheon will be February 7. TTO and Kappa Xi are the only chapters of Alpha Kappa Alpha Sorority, Inc. in Nevada.
Soror Darlene Hancock said that the theme will be “Keeping the Spirit of AKA Alive”. The speaker will be the Honorable Vickie Miles-LaGrange, a federal judge of the 10th Circuit Court. She was a former student of Soror Darlene and wrote the book on hazing for AKA.
The committee will meet on Thursday, December 11 at 6:00 p.m. at Soror Darlene’s home.
Soror Annette said that she had 100 postcard invitations to a rededication reception on February 6 at Soror Ouida’s home. Members should mail the postcards to inactive sorors. An RSVP was needed by January 15.
Soror Barbara McCants-Hill reported that the program at Founders’ Day will include a skit written by Soror Clair Hart. The TTO chorus will perform. Rehearsals of the chorus will be at 10:00 a.m. before the chapter meetings.
THANKSGIVING BASKETS - Soror Sami Randolph said that baskets were assembled for 25 families. She thanked everyone who donated their time.
2005 FAR WESTERN REGIONAL CONFERENCE - Pictures will be taken at 11:00 a.m. on December 20 for the invitation that will be shown in Portland. Sorors should wear pink and green and meet at the welcome sign on Las Vegas Blvd.
Soror Billie said she had information and registration forms for the 2004 Far Western Regional Conference in Portland from April 29 to May 2, 2004.
UNFINISHED BUSINESS
Soror Sharon said she would be able to write checks after the meeting to dissolve the investment club.
NEW BUSINESS
OFFICER INSTALLATION - Soror Lois Ice thanked the outgoing officers for serving exceptionally well. She then conducted the installation for the incoming and continuing officers. The 2004-2005 chapter officers were installed.
Office
Outgoing Officers
2004-2005 Officers
Basileus
1st Anti-Basileus 2nd Anti-Basileus Grammateus Anti-Grammateus Pecunious Grammateus Tamiouchos Epistoleus Hodegos Ivy Leaf Report Graduate Advisor Member-At-Large Member-At-Large Philacter
Soror Tina Rimmey
Soror Celese Rayford
Soror Diane Stith
Soror Ouida Brown
Soror Josie Gaines
Soror Billie Rayford
Soror Barbara McCants-Hill
Soror Sharon Savage
Soror Gloria Washington
Soror Ouida Brown
Soror Sami Randolph
Soror Tina Rimmey
Soror Ethel Archibald
Soror Quin Rivers
Soror Jacquelyn Caffey
Soror Donnyss Rucker
Soror Edna States
Soror Annette Craighead
Soror Domini Calloway
Soror^Hiestated that she appreciated the support of everyone through her first year as basileus of the chapter. She declared that all of the goals had been accomplished during the year and many more had been established. Soror Billie thanked sorors for their support to her and her family. She thanked everyone for the Spirit of AKA-
ANNOUNCEMENTS
A sisterly relations activity has been planned to attend “Madea s Class Reunion at the Aladdin Theatre on January 9, 2004. Soror Adrienne Hester should be contacted for tickets which cost $45.
For a Black Family project the chapter contributed two gift baskets to the Courage Unlimited Partnership. The gift baskets were for HIV/AIDS and cancer patients. In addition, popcorn was given to their nurses.
Another Black Family project will be held at Doolittle Senior Center on December 16 from 12:30-2:00 p.m. Five food baskets will be donated.
Sorors will reveal themselves as secret sorors at the holiday luncheon following the meeting. Soror Minnie Stringfellow will say the grace.
The meeting adjourned at 12:40 p.m.
Submitted by Soror Gloria Washington, Grammateus
Theta Theta Omega Executive Committee Meeting
December 17, 2003
The meeting was called to order by Basileus Billie Rayford at 6:38 p.m. at the Northwest Training Facility. She thanked Soror Diane Stith for the refreshments. Soror Annette Craighead led the meditation.
OFFICER REPORTS
GRAMMATEUS - Soror Gloria Washington presented the minutes.
*Motion by Soror Gloria to accept the minutes of the November 19 Executive Committee meeting.
Second by Soror Annette. The motion passed.
TAMIOUCHOS - Soror Celese Rayford reported the following balances: Operating Account - Fundraising Account and Community Account The report was filed
for audit.
This being the end of her term, Soror Celese was thanked for a job well done.
PECUNIOUS GRAMMATEUS - No report.
EPISTOLEUS - Soror Ethel Archibald has received a transfer form showing that Soror Linda Scott Wright will transfer from Silver Springs, MD to TTO.
Soror Ethel said that Soror Terri Polite will be returning to Georgia; however, she will try to attend the Founders’ Day luncheon.
HODEGOS - No report.
IVY LEAF REPORTER - No report.
GRADUATE ADVISOR - Soror Diane Stith reported that she had met with Kappa Xi chapter to work on the year-end report.
Soror Ebony has graduated. Soror Ehraeda participated in the Miss Nevada USA pageant. Soror Diane will turn over the Graduate Advisor materials and files to her successor.
STANDING COMMITTEE REPORTS
PROGRAM - No report.
OPERATIONS - No report.
NOMINATIONS- No report.
MEMBERSHIP -Soror Maxine Randolph reported that she was able to conduct a new member workshop before the last chapter meeting. Two workshops remain to be done.
For her year-end report Soror Maxine asked for clarification about the hours of service to the chapter.
WAYS AND MEANS - Soror Annette said she has designed invitations for sorors to send to their guests to the Emerald Ball. They cost 12 for $10 or $1 each. It was suggested that the Ways and Means Committee include the cost of invitations in their budget instead of charging sorors.
SCHOLARSHIP - Soror Billie stated that applications are being printed; therefore, they should be in the schools soon.
EAF - Soror Donnyss Rucker announced the kickoff for EAF membership will be in January.
CONNECTION - Soror Billie said that the MLK Day of Service will include voter registration.
CONSTITUTION AND BYLAWS - No report.
STANDARDS - No report.
SPECIAL /AD HOC COMMITTEES
AUDIT COMMITTEE - Soror Tina Rimmey said she will report in January about where we stand through November.
AKATEENS - Soror Donnyss Rucker stated that the year end report was e-mailed.
HEALTH I NBLIC - No report.
ARTS AND HUMANITIES - No report.
ECONOMICS - Soror Billie said the Money Matters Workshop on December 13 was a good conference. About 75 people attended.
HOSPITALITY I SOCIAL WELFARE - No report.
EDUCATION: - No report.
LEADERSHIP TASK FORCE - No report.
SIDS - No report.
SENIOR CITIZENS PROJECT - Soror Billie reported that two baskets were donated to Courage Unlimited Partnership for HIV I AIDS and cancer patients. They were delivered to Sunrise Hospital on December 12. A tin of popcorn was given to their nurses.
For another Black Family project five food baskets were presented to Doolittle Center. Honey Do Lee Rayford took photographs. A list of families who received the baskets was requested.
FOUNDERS’ DAY 2004 - Soror Annette announced that she had additional postcards to invite inactive sorors to the rededication ceremony. Soror Edna States should be informed by January 15 of the number that will attend.
Soror Annette said she needed an accurate list of sorors, including designations of silver and golden sorors.
2005 FAR WESTERN REGIONAL CONFERENCE - Soror Billie reminded members to meet at 11:00 a.m. at the welcome sign on Las Vegas Blvd. For $1200 photographers from channel 10 will take videos, and make a CD to be taken to Portland. Still photos will be included.
Soror Billie announced that for the convenience of sorors a Portland store with a wide range of sizes will rent tuxedos.
UNFINISHED BUSINESS
MARTIN LUTHER KING, JR. PARADE - An executive decision was made to enter the MLK Parade was already budgeted for it. Soror Diane was appointed the chair. She offered to use her car.
A new banner will be purchased.
Because schools and Doolittle Center will be closed for the holiday, more thought must be given to the MLK Day of Service. Soror Verlia will be included in the planning because of the voter registration component of the day.
2004 REGIONAL CONFERENCE REGISTRATION - Soror Billie announced that she had registration forms. A late fee will be assessed after February 28, 2004.
CHAPTER OPERATIONS WORKSHOP - The workshop probably will be in February. In order to start the year smoothly, Soror Billie expressed the need for clearly delineating the duties of officers and committee chairs. They need to be trained and the procedures need to be followed. Therefore, the Manual of Standard Chapter Operations and the By-laws should be reviewed before the next executive committee meeting. At the January meeting recommendations for their revision will be made.
COMMUNITY ACCOUNT - Soror Diane asked about the name of the Community Account. She thought it was agreed that the name should be changed. Soror Billie asked Soror Gloria to research the subject.
NEW BUSINESS
YEAR-END REPORT - Soror Billie reminded committee chairs that if year end reports were required, they should be submitted before December 31.
Soror Billie passed out hugs for the holidays in appreciation for leadership, service, and support during the year.
The meeting adjourned at 7:20 p.m.
Submitted by Soror Gloria Washington, Grammateus

ALPHA KAPPA ALPHA SORORITY, INCORPORATED THETA THETA OMEGA CFIAPTER GENERAL MEETING
Marek 8, 2003
SHARON Y. SAVAGE, SECOND ANTI-BASILEUS
ATTENDED MEMBERSHIP MEETING ON MARCFI 3, 2003.
MARCH 1, 2003 ATTENDED MARDI GRAS BALL.
FEBRUARY 22, 2003, MET WITH KAPPA XI FOR THEIR REGULARLY SCHEDULED CHAPTER MEETING.
ATTENDED THE WAYS AND MEANS COMMITTEE MEETING ON FEBRUARY 16, 2003.
ATTENDED PLANNING MEETING FOR THE LEADERSHIP COMMITTEE. ATTENDED AND PARTICIPATED IN THE ANNUAL CHAPTER OPERATIONS WORKSHOP ON FEBRUARY 15, 2003.
ATTENDED MINI MEETING FOR PUBLIC RELATIONS COMMITTEE FEBRUARY 1, 2003 AFTER SORORITY MEETING. RECEIVED A DISPOSABLE CAMERA AND FOLDER WITH INFORMATION.
CREATE A FORM FOR THE PREFERRED METHOD OF CONTACT BY SORORS. THIS WAS ARE COMMENDATION TO ASSIST WITH IMPROVING COMMUNICATION. THE FORM IS BEING DISTRIBUTED TODAY. PLEASE TAKE THE TIME TO COMPLETE IT.
REVIEWED SCHOLARSHIP APPLICATION WITH CHANGES TO REFLECT RONALD MCDONALD HOUSE CHARITIES IN ORDER TO RECEIVE MATCHING FUNDS. SCHOLARSHIP DEADLINE EXTENDED TO MARCH 24, 2003. APPLICATION IS AVAILABLE ON THE WEB AT WWW.CCPEF.ORG. SENT PRESS RELEASES VIA EMAIL AND FAX TO RADIO STATIONS AND THE CCSD HOTLINE. AN EMAIL WENT OUT TO ALL HIGH SCHOOL COUNSELORS INFORMING THEM OF THE EXTENDED DEADLINE. THE EMAIL WAS SENT FROM THE CCPEF OFFICE. A SCHOLARSHIP MEETING WILL BE SCHEDULED AFTER ALL APPLICATIONS ARE RECEIVED.
SUBMITTED A CHECK TO THE CHAPTER ON FEBRUARY 1, 2003 IN THE AMOUNT OF $500 FROM KAPPA XI FOR THE SCHOLARSHIP FUND THAT WAS PREVIOUSLY AWARDED.
ALPHA KAPPA ALPHA SORORITY, INC. THETA THETA OMEGA STANDARDS COMMITTEE REPORT March 8, 2003
The Standards Committee met on Wednesday, February 26, 2003 at the home of Soror Jack! Brown. Three committee members were in attendance. The purpose of the meeting was to discuss the chapter’s progress toward this year’s chapter goals.
A list of this year’s chapter goals, including a new leadership development goal, was distributed to members present at the committee meeting. The list includes activities and events held this year that address each of the goals. Sorors are asked to contact any member of the Standards Committee with additional activities that have addressed a chapter goal, so they can be included in the next progress report in October.
The mid-year Chapter Operations Survey will be distributed and completed at the April chapter meeting. The Standards Committee will meet on Wednesday, April 9, 2003 at 6:30 p.m. at my house to compile the results.
Submitted by, Jacqueline E. Brown
Standards Committee Chairman
Alpha Kappa Alpha Sorority, Inc. Theta Theta Omega Chapter General Meeting
Sharon Y. Savage, 2nd Anti-Basileus
April 5, 2003
March 10, 2003 attended Kappa Xi’s General Meeting along with Sorors Jackie Hall and Tasha Daniel in absence of the Graduate Advisor.
Scholarship deadline was March 24, 2003. The Foundation will gather and copy all the applications and a Scholarship meeting will be held to select the 2003 recipients. Thanks to the success of the Mardi Gras Bal$5,000 will be awarded and Ronald McDonald House Charities will match that for a total of $10,000. Thanks to all those who made it happen.
March 26, 2003 attended the Ways and Means Committee meeting.
Kappa Xi hosted Skee Week March 31 — April 5, 2003. A variety of activities were scheduled. Along with Soror Tisha Johnson we attended the Greek Family Feud April 4, 2003. There is a picnic scheduled for today, April 5, 2003 at 1:00 pm on campus by the Warner Building near the dorms.
ALPHA KAPPA ALPHA SORORITY, INCORPORATED THETA THETA OMEGA CHAPTER GENERAL MEETING
May 10, 2003
SHARON Y. SAVAGE, SECOND ANTI-BASILEUS
ATTENDED MINI MEETING FOR PUBLIC RELATIONS COMMITTEE APRIL 5, 2003 AFTER SORORITY MEETING.
ATTENDED THE KAPPA XI PICNIC HELD ON UNLV’S CAMPUS WITH SORORS TISHA JOHNSON, TASHA DANIELS, AND ROSILYN WILLIAMS. ATTENDED KAPPA XI’S MEETING WITH SOROR TISHA JOHNSON ON APRIL 7, 2003 IN ABSENCE OF THE GRADUATE ADVISOR. PRESENTED INFORMATION TO THE LEAD TEAM ON APRIL 9, 2003 AT UNLV. THE PRESENTATION WAS TO REQUEST FUNDING FOR LEADERSHIP REGISTRATION COSTS FOR KAPPA XL THEY WILL PAY FOR TWO MEMBERS. THE 3rd MEMBER’S REGISTRATION WILL BE SPONSORED BY THE GRADUATE CHAPTER.
ATTENDED THE STANDARDS COMMITTEE MEETING ON APRIL 9, 2003. ASSISTED WITH REVIEWING THE STANDARDS SURVEY AND COMPILING THE DATA.
ATTENDED THE 74™ FAR WESTERN REGIONAL CONFERENCE IN ANCHORAGE ALASKA April 29th through MAY 4th. ATTENDED ALL PLENARY SESSIONS, THE UNDERGRADUATE LUNCHEON, AND WORKSHOPS (PROGRAMS AND HOSTING A REGIONAL CONFERENCE.
PARTICIPATED IN THE SCHOLARSHIP SELECTION COMMITTEE MEETING ON MAY 6™ AT THE CLARK COUNTY PUBLIC EDUCATION FOUNDATION (CCPEF) OFFICE. TEN RECIPIENTS WERE SELECTED AND EACH WILL RECEIVE A THOUSAND DOLLARS. THE FOUNDATION WILL HOST A LUNCHEON FOR ALL RECIPIENTS ON MAY 20, 2003. THE JOINT RECEPTION WITH OMEGA PSI PHI FRATERNITY, INC. WILL BE SCHEDULED FOR JUNE.
I WOULD LIKE TO EXTEND MY SINCERE APOLOGY TO THE SCHOLARSHIP COMMITTEE. THERE WAS A GLITCH IN COMMUNICATION AND A MIX UP WITH THE FOUNDATION THEY WERE INUNDATED WITH MORE APPLICATIONS AS A RESULT OF THE COLLABORATION WITH THE RONALD MCDONALD HOUSE CHARITIES.
Alpha Kappa Alpha Sorority, Inc. Theta Theta Omega Chapter General Meeting
Sharon Y. Savage, 2nd Anti-Basileus
June 7, 2003
ATTENDED THE MEMBERSHIP MEETING AT THE WEST LAS VEGAS LIBRARY ON JUNE 2, 2003.
ATTENDED AUDIT COMMITTEE MEETINGS ON MAY 22, 2003 AND JUNE 5, 2003.
ATTENDED PUBLIC EDUCATION FOUNDATION RECEPTION AT THE VENETIAN ON MAY 20, 2003. ALSO, PRESENT WAS SOROR EDNA STATES AND OTHER SORORS REPRESENTING MULTIPLE ORGANIZATIONS.
ATTENDED MONTHLY MINI PUBLIC RELATIONS COMMITTEE MEETING ON MAY 10, 2003.
PARTICIPATED IN WAYS AND MEANS FUNDRAISER BY SELLING CANDLES.
THE TELLERS COMMITTEE WILL TABLULATE RESULTS FOR THE VOTING ON PERSPECTIVE CANDIDATES TODAY JUNE 7, 2003.
THE JOINT SCHOLARSHIP RECEPTION WITH OMEGA PSI PHI FRATERNITY, INCORPORATED WILL BE HELD SATURDAY, JUNE 21, 2003. THE RECEPTION WILL BEGIN AT 3:00 PM AT THE LAS VEGAS LIBRARY LOCATED AT 833 NORTH LAS VEGAS BLVD. SORORS WILL BE PRESENT TO REGISTER STUDENTS TO VOTE.
SORORS YOUR ASSISTANCE IS NEEDED FOR THE LEADERSHIP CONFERENCE. SIGN-UP SHEETS ARE AVAILABLE TODAY(CONFERENCE MATERIALS, TRANSPORTING SORORS, AND HOSTESSES FOR THE PAST SUPREME BASILED. PLEASE SIGN-UP. THERE ARE 3315 SORORS REGISTERED FOR THE CONFERENCE.
Alpha Kappa Alpha Sorority, Inc. Theta Theta Omega Chapter
2nd Anti-Basileus, Sharon Y. Savage
September 3, 2003
July 7-13, 2003 participated in the Leadership Seminar and was recertified for the position of Graduate Advisor.
July 14, 2003 met with the Graduate Advisor, Diane Stith and the assistant Graduate Advisor, Tisha Johnson to discuss summer and fall plaiming for Kappa Xi.
July 26, 2003 met with the assistant Graduate Advisor, Tisha Johnson and members of Kappa Xi to revise their of their Constitution and Bylaws.
August 4, 2003 attended the Membership meeting at the West Las Vegas Library.
August 16, 2003 attended the Chapter Retreat at the West Las Vegas Library.
September General Meeting
Alpha Kappa Alpha Sorority I Theta Theta Omega Chapter
September 6, 2003
1.
Ivy Leaf Article:
Ivy Leaf, Summer Edition has our Founder's Day article on page 61.
Three (3) articles were sent in for publication in the next issue.
Jacquelyn Caffey met the Ivy Leaf's editor at the Leadership Conference.
2.
Publicity:
Seven (7) members of Thete Thete Omega were trained to operate our new Public & Private Website at the Las Vegas Review Journal office.
Articles announcing Leadership Conference, The Retreat and our upcoming club meeting were sent to The Las Vegas Review Journal and The Las Vegas Sun.
Card Tournament Flyers were sent out to 21 local organizations announcing our upcoming card party.
You can help us publicize this event by sharing our flyer with your friends and/or other organizations. You were given a flyer at our June meeting but if you need more see Diane Stith or Virginia Ingram
We need gifts for door prizes, if you can donate a gift or gifts, they will be greatly appreciated.
3.
Ivy Reading AKAdemy:
Plans are underway to get this signature program operating. The following persons are members of this committee:
4. Ivy Leaf/Publicity Grab and Sign Committee Meeting:
Kaweeda Adams General Chair
Ethel Archibald
Jacquelyn Caffey Sub-Committee Chair
Shaphonia "Shay" Tribble
Denell Hoggard
Tisha Johnson
Maxine Randolph
Sandy Stafford
Jackie Brown-Harris
MichellePerch-Little
Agenda for the meeting:
a.
Ivy Leaf Handouts from Leadership Conference entitled Extra, Extra-Read About It will be shared:
1.
The Inside Edition: Guidelines for Reports
2.
Sample Articles for Reporter
b.
Suggested Committee Assignments for Proposed Features Articles for Theta Theta Omega Activities during our 2003-2004 Season:
c.
Suggested Website Assignments
Members of this committee are as follows:
Jacquelyn S. Caffey, Chair
Annette Craighead Ethel Archibald Marion Bums Domini Calloway
Nadine Reid-Hill
Virginia Ingram Quin Rivers Sharon Savage Sandy Stafford Diane Stith Rosalind Williams
Theta Theta Omega’s Founders’ Day Celebration
Soror Noma Solomon While (center) 25th Supreme Busi lens is flanked to the left by Soror Ouida Broiim, Fourniers’ Day chairman, mid to lhe right by Basileus Billie K. llay/brd.
Las Vega?, NV — Theta Theta Omega Chapter of Las Vegas anil guests felt so privileged to be in the audience to hear 25th Supreme Basileus, Soror Norma Solomon White continue the Legacy Supreme with her speech,
“The Spirit of AKA — Celebrating the Arts.” tn her speech she dared the 300 Founders’ Day participants to embrace the Spirit of AKA like Ethel 1-Iedgeman Lyle who had the inspiration and the audacity to give us our stall 95 years ago. She also dared us to appreciate the artistic talents of founders Lucy Stowe and Marie Woolfolk-Taylor and those talents of out- honorary members, Marian Anderson, Maya Angelou and Lauren Anderson. Other African-American artists that she dared us to appreciate the talents of were Jessye Norman, Alvin Ailey, Dean Dixon, Brandon Massey, Duke Ellington, Sidney Poitier, Quincy Jones, Halle Berry, Denzell Washington and Marla Gibbs. She concluded by going into the audience tintrc-el each attendee as only Soror Norma Solomon White can do. The i^Bd Tyree Award was given to Soror Ethel Archibald and the unoergraduate Lois Ice Award went to Ashley Tisdale. Two proclamations from city government were presented to our newly elected basileus, Billie Knight Rayford and celebration chairman Soror Ouida Brown.
Councilwoman Lynette Boggs McDonald standing in front of the India's Taj Mahal
Around the Valley
Alpha Kappa Alpha Sorority Inc. will meet at 11 a.m. Saturday at Holy Trinity African Methodist Episcopal Church, 700 Lola Ave., North Las Vegas. Visiting sorors may attend (558-9894).
Jacquelyn Sweetner Caffey and Connie Cochran Toole, Editor-in-chief of the Ivy Lea/Magazine
Alpha Kappa Alpha Sorority, Inc.
Theta Theta Omega Chapter Regular Chapter Meeting
2nd Anti-Basileus, Sharon Y. Savage
September 6, 2003
July 7-13, 2003 attended various workshops, participated in the Leadership Seminar and was re-certified for the position of Graduate Advisor. A special thank you to all of the Sorors who took time out of their busy summer schedules to stuff packets, transport Sorors to and from the airport, made baskets and served as hostesses. Your efforts were greatly appreciated.
July 14, 2003 met with the Graduate Advisor, Diane Stith and the assistant Graduate Advisor, Tisha Johnson to discuss summer and fall planning for Kappa Xi.
July 26, 2003 met with the assistant Graduate Advisor, Tisha Johnson and members of Kappa Xi to revise their Constitution and Bylaws.
August 4, 2003 attended the Membership meeting at the West Las Vegas Library.
Attended one of the scheduled August trainings at the Las Vegas Review Journal for the chapter’s community website.
Attended a meeting with the Assistant Graduate Advisor, Kappa Xi, the Basileus and Graduate Advisor’s Task Force. Addressed issues that presented during the summer while school was not in session.
August 16, 2003 attended the Chapter Retreat at the West Las Vegas Library.
Alpha Kappa Alpha Sorority, Inc. Theta Theta Omega Chapter Regular Chapter Meeting
2nd Anti-Basileus, Sharon Y. Savage
November 1, 2003
October 10-12 participated in the Membership Intake Process. Presented Anti-Hazing workshop and read a reading for the Worship Service.
October 22, 2003 attended the Executive Committee meeting.
October 25, 2003 attended Card Tournament sponsored by the Ways and Means Committee.
October 26, 2003 attended the Economics Committee meeting to discuss the annual Money Matters workshop scheduled for December 13, 2003.
It’s time to begin preparing for the End of Year Report. Committee Chairs will receive a template of the information needed to complete the report at the end of today’s meeting with instructions as to the completion of the report. The reports need to be completed by the December meeting (December 6, 2003).
Alpha Kappa Alpha Sorority, Inc. Theta Theta Omega Chapter
November 1, 2003
End of Year Report
It's time to begin preparing for the End of Year Report. Attached for Committee Chairs is a template of the information needed to complete the report. The template is to be used as a guide of the information the Corporate Office is seeking. Each Committee Chair is responsible for completing the Program Report form. I will also email the form to Sorors that make the request. The information should be typed and emailed to me at savagel908@yahoo.com and Soror Barbara McCants-Hill at BabsH2@aol.com. The reports need to be completed by December 6, 2003. If a Program is scheduled after December 6, 2003, the information should be submitted by December 17, 2003. If there are any questions, feel free to give either Soror Barbara or me a call.
□
Answer all of the questions on the template. The information does not have to be typed on the actual template. We just need the information to all of the questions. If you are not sure of the answer, indicate that so that we will no the question was not skipped.
□
Please put Program Report in the subject line if you are emailing the information.
□
The information can be typed in the body of the email, in Rich Text or Microsoft Word format.
□
For Sorors that do not have computer access, the forms will be accepted via email or snail mail.
Thank you for your time and attention.
Sisterly,
Soror Sharon Y. Savage
&
Soror Barbara McCants-Hill
Alpha Kappa Alpha Sorority, Inc. Theta Theta Omega Chapter Regular Chapter Meeting
2nd Anti-Basileus, Sharon Y. Savage
December 6, 2003
November 8 attended the Inter-Mountain Cluster that was held in Phoenix, Arizona.
November 14-16 participated in Kappa Xi’s Membership Intake Process. Presented AntiHazing workshop and led the Worship Service.
November 17 attended the AKATeens Task Force Meeting.
Updated Community website to reflect the Money Matters Workshop and The Emerald Ball. The web address is
Prepared flyer for 5th annual Money Matters workshop with Omega Psi Phi Fraternity scheduled for December 13, 2003.
Thank you to Soror Dorothy Johnson for being the first to submit her program report and kudos to Soror Sami Randolph for being the second.
Committee Chairs please remember reports are due today. The last day reports will be accepted is at the December Executive Committee (December 17, 2003).
Theta Theta Omega Progress Towards 2003 Chapter Objectives March 2003
Goal #1
Goal #2
Improve membership by retaining current members mid reactivating in-active members.,
® January 2003 - Three transferring sorors - Sorors Sonya Goldsboro, Debra Lopez, and Rosalind Williams
® Januaiy 2003 - Seven reactivating sorors - Sorors-Tasha Daniel. Miriam Campbell, Tanya Flanagan, Dorothy Hatcher, Tisha Johnson, I. Maxine Porter, and Veronica Williams
*
February 2003 - Tranferring and reactivating sorors - Sorors Cashia DeVane, Jane McIntosh, Roxanne Peterson, Barbara Powell, and Minnie Stringfellow
® Transferring and reactivating sorors were introduced during the February chapter meeting.
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The Hodegos provided prizes to sorors with stickers on the backs of their welcome letters at the February chapter meeting.
8 Twenty-nine members attended services at Holy Trinity" AME Church on January 19, 2003.
Enhance sisterly relations between graduate and undergraduate sorors
® fickets to the Founders’ Day luncheon held on Januaiy 11, 20021 were given to members of Kappa Xi. A thank you note was read during the February chapter meeting.
* Kappa Xi members helped distribute footles and other gifts to residents of the North Las Vegas Care Center during the Martin Luther King, Jr. Day of Service on January 20, 2003.
“ Theta Theta Omega members attended a Kappa Xi party on Januaiy 25, 2003.
® The Graduate Advisor’s Task Force attends Kappa Xi meetings on the 2n and 4n Saturday each month.
® A Kappa Xi member attended the Chapter Operations Workshop on February 15, 2003.
Goal #3
Maintain effective communication, and dissemination of information with all members
• A “Contact List” was distributed at the February chapter meeting and placed in the Tea Rose Talk.
® The Tea Rose Talk newsletter is sent to chapter members each month.
® The Theta Theta Omega website provides important information, including a calendar of meetings, events, birthdays, and anniversaries, and is updated regularly.
« A Theta Theta Omega fact sheet is being compiled for distribution to chapter members.
Goal #4 To understand the core qualities of leadership
® A Chapter Operations Workshop was held on February 15, 2003.
Pieuse contact a member of the Standards Committee if you know of additional chapter activities/events that address any of our goals.