Alpha Kappa Alpha Sorority, Theta Theta Omega Chapter ways and means committee reports

Ways and Means Cornmittee Report Patti Hester, Chairman November 7, 1998
Present: P. Hester, S. Bass, I. Dorman, 8. Villano, A. Craighead, M. Bums, L. Russell, R. Anderson, J. Brown, F. Perry, W. Lee, K. Adams, J. Hall, D. Earlej G. Gates, Rimmey, E. Sta^SH
Absent: 8. Carroll, T. Baccus
The meeting was called to order by the chairman, Patti Hester, at the AmeriSpite Hotel The following agenda items were discussed and agreed upon for the 1998-99 calendar year:
1998-99 Calendar of (events
- Mardi Gras Ball -- will be held January(30/1999 at the Rio Hotel. The time is 8:00 p.m. to 1:00. Ticket willve distributed at the November 7th meeting. Each soror will be asked to sell 3 tickets or more. Responsibilities were assigned at that time. Musical entertainment will be from
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Program Coordination: Patti Hester, Shirley Carroll, Sandy Bass
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Corporate Letters/Responses: Shirley Carroll
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Seating Arrangements/Table Signs: Shirley Carroll
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Decorations: All committee members
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Advertisement/Invitations/Mailings/Programs: Lisa Russell, Annette Craighead, Marian Bums
Program Time Set up/Guest registry: Kaweeda Adams, Ina Dorman
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Ticket Distribution: Patti Hester, Shirley Carroll, Sandy Bass
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Hotel Arrangements/Food: Patti Hester
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Door prizes: Sandy Bass
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Second Sandy Bass
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King and Queen
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King and Queen robes and crowns: Ina Dorman and Shimice Villano
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Band Arrangements: Patti Hester
assigned: All committee members^
•
Rites of Passage
The committee discussed and agreed to host a Rites of Passsage program Ar girls age 13. The program will consist of one monthly meeting hosted each committee to address our national targets and prepare the girls for the future. The program will begin in January and complete in June with a ceremony during Juneteenth. Alpha Phi be asked to provide the
escorts for the girls. The ceremony an ethnic theme. Further
fee given later.
•
Jazz, Wine and Cheese
The committee is planning an afternoon function. More
•
Dinner Cruise
Plans h« been discussed but not finalized regarding a dinner cruise on Lake Mead. More details later.
• Pocket Planner
Rhoda Anderson is researching the profitability of a pocket planner and distribution. More information to follow.
There being no further business to conduct, the meeting was
Respectfully submitted*^
Patti Hester
Ways and Means Chairman
Ways and Means Committee Report Patti Hester, Chairman Btovember21,1998
Present: P. Hester, 8. Carroll, 8. Bass, I. Dorman, A. Craighead, M. Bums, R. Anderson, K. Adams jJ. Hall, T .Rimmey, Donnyss Rucker
Absent: T. Baccus, 8. Villano, L. Russell, I. Brown, F. Perry, WAKgp.
Earle, G. Gates, E, States, R. Coker
The meeting was called to order by the chairman, Patti Hester,^Her home at 10:45 a.m. The following agenda items were discussed and a consensus was established. -
•
Selection and Criteria for the Mardi Gras King and Queen
The committee agreed due to time constraints for the 1999 Mardi Gras Ball, to choose a couple from the sorority for king and queen. The general membership will-be provided a ballot to nominate two other names at the December 5th meeting. The nominated couple will be announced and crowned at the Mardi Gras ball. Criteria will be established to include others and/or community leaders for consideration for the 2000 ball if voted upon.
•
The Criteria for Nomination
The soror has to:
1. Be financial
Participate in sorority .activities Support Community events
4.
Be trustworthy
5.
Have
• Nominated Couples
> Billie and Lee Rayford Lois and Larry Bolden WW Greta and Huey Mills
• Program Protocol
J History - The history of Mardi Gras will be printed on rolled parchment paper and placed on the table as party favors. This will be completed by Kaweeda Adams, -Ina Dorman and Donnyss Rucker.
S Introduction of Members —The Mistress/Master of’Ceremony introduce sorors during intermission. Program format for the M.Ciffif be designed by Shirley CarroB Members will do a SIMPLE AKA stroll after introductions and lead the Second Line Dance. Members will have Mardi Gras umbrellas to carry. is asked to bring
featured mask. New members and those financial members that did not receive masks will be provided featured masks.
J Table Program Place cards - Place cards with Mardi Gras definitions and supporters will be completed by Jacki Brown for each table and guest.
S Proclamations - Shirley Carroll, Donnyss Rucker and Kaweeda Adams secure proclamations from the city for presentation to Theta Theta
Omega.
Timelines and Responsible Persons - Invitations will be sent, to organizations two weeks before the ball by Marian Bums, Annette Craighead and ft Russell. Corporate invitations will be sent three weeks before the ball by Shirley Carr® 'Pre-printed returffilabels were distributed to Annette Craighead and Marian Bums.
J Master/Mistress of Ceremony - Juana Hart has been asked M.C. unavailable, Eric Adams or Dr. Gourrier be considered.
E" Money Collection - Patti Hester, Shirley Carroll, Sandra Bass, Rhoda Anderson and Tina Rimmey will collect money. A specialjarifmeeting will be held January 9th at 2:30 and immediately after the meeting to collect money and any unsold tickets. A final collection of outstanding monies and tickets will be at Patti Hesters’ home, 3670 La Junta Dr., January 15,1999 from 6:30 to 8:00. Information will be included mW the January Tea Talk to inform sorors of the collection times
directions firner house
/ NO TICKETS WILL BE SOLD AT THE DOOR
VERY IMPORTANT!!! To cover anticipated expenses and receive a profit, all sorors will be responsible for selling FIVE (5) tickets.
v' Decorations — The Pink Door Floral Shop, owned Rucker
will furnish corsages for and queen, Basileus,
and Ways and Means Chairman.
S Guest Gifts - The design the medallions was approved by the 400 medallions and 60 umbrellas will be ordered by Patti The medallion inches in diameter, with an ivy leaf in the center. The top will have Alpha Kappa Alpha Sorority, Incorporated and the bottom will have Mardi Gras Ball. Through the center will be inscribed Theta Theta Omega. Half of the medallions will be pink with green and the other green with pink. All beads will be green.
S Souvenir Pictures - Photos by MeMe will be provided again at no cost, sorority.
S Gratis Tickets - Tickets will be given to:
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Master/Mistress of Ceremony
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Ramon Savoy (Sentinel Voice)
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Sherman Rutledge (KCEP)
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Kim (flyers & ticket printing)
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Rufus (FM103;5)
in addition, those people agreed upon by the committee for gratis services provided beyond.
Attire - Ball attire is FORMAL please.
V Advertisement Russelkwill have press releases tojffie newspaper and radio stations in December and January. SM will also request time on Larry Weekly or Pat Cunningham’s (KCEP) radio shows. Ads will be placed in the Sentinel Voice and First Friday for December and January. Lisa will Mo secure television spots on Lillian McMorris’ show and Lee Morris Vshow. Other community shows are being researched for possible press times.
J Other items
Tina Rimmey will call the Tabasco Company for donations. T
— Ina Dorman will buy crowns and make the robes for the king and queen presentation
— Donnyss Rucker offered as a door prize a one hour limousine ride
- Annette Craighead has donated 50 business cards as a door prize The Pink Door Floral Shop, located in the Harrison and Ross complex on Las Vegas Blvd, will be used as a ticket distribution center.
There being no further business to conduct, the meeting was adjourned at 1:30.
The next meeting will be held at Patti Hesters’ home, 3670 La Junta Drive, December 19,1998 at 10:00 a.m.
Respectfully submitted,
Patti Hester
Ways and Means Chairman
6:^,Ways and Means committee members
General Membership
ALPHA KAPPA ALPHA SORORITY, INCORPORATED THETA THETA OMEGA CHAPTER MEMORANDUM
Date: January 5, 1998
To: Angie Flowers, Manager Sight and Sound Center
From: Denise Williams, Chairman Ways and Means Committee Alpha Kappa Alpha Sorority, Inc.
Subject: Mardi Gras Ball Ticket Sales
We would like to thank you for donating your facility and time for the placement of our tickets. We have left twenty (20) tickets at the cost of $60.00 each for a total of $1200.00 and a flyer for you to post in a conspicuous location. The Mardi Gras Ball will be held on Saturday, February 7, 1998 from 8:00 p.m. to 1:00 a m. at the Rio Hotel and Casino. The last day for anyone to purchase tickets is January 21, 1998. I will contact you prior to January 21, 1998 as to arrange an appointment so that I may come by and collect the remaining tickets and any money collected for purchased tickets.
If you have any questions or comments, please contact me, Denise Willliams, SW8MWM (voice mail pager: 24 hours) at any time.
Alpha Kappa Alpha Sorority, Incorporated, Theta Theta Omega Chapter would like to thank you and your staff for your time and support.
Cc:
Jacqueline R. Hall, President, AKA, Theta Theta Omega
LKaweeda G. Adams, Secretary, AKA, Theta Theta Omega
Rhoda Anderson, Corresponding Secretary, AKA, Theta Theta Omega kga/dw