Meeting minutes for Consolidated Student Senate University of Nevada, Las Vegas, October 13, 1997

University of Nevada, Las Vegas Student Government Office of the Senate President TERRY A. MOORE Leia Fleischman Fine Arts Joaquin Trujillo Business Kyle Lopez Student Development Frank Lideros Engineering Ben Campbell Student Development Stephanie Gonzales Liberal Arts Alesia Hayes Education Nicole Lehman Education Joey Song Business Matt Stark Liberal Arts Stephanie Poole Hotel Administration David Shapiro ?iences .4atthew Knutson Hotel Administration Michael J. Berk Hotel Administration Leah Anne Griffith Urban Affairs Randy Milmeister Liberal Arts Jenny Marshall Health Sciences Marty Weinberg Business Scott Ceci Business Richard Kimbrough Urban Affairs David Fisk Education II. III. IV. V. VI. STUDENT SENATE MEETING 27-30 Monday October 13, 1997 Moyer Student Union Room 201 7:00 p.m. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES ANNOUNCEMENTS BOARD AND COMMITTEE REPORTS CO cr.- A. Senate Committee Reports B. Faculty Senate/University Committee Reports C. Director Reports 1. Nevada Student Affairs; DIRECTOR CONTINE; 2. Elections Board, DIRECTOR FLEISCHMAN; 3. Organizations Board, DIRECTOR FINKELSTEIN; 4. Entertainment and Programming, DIRECTOR WIESSEN; 5. Office of Student Information, DIRECTOR A YON; D. Residence Hall Liaison Report E. Student Athlete Advisory Board Liaison Report F. Business Manager Report UNFINISHED BUSINESS A. Action Item: Discussion/Approval of monthly stipend of $300.00 a month (out of the FY 97-98 budget) plus a 18 credit fee waiver for the Election Board Director beginning on November 1; to be encumbered out of the CSUN 2702 (Gen) Account as submitted by former SENATOR AMEND. (This item was tabled at Senate Meeting 27-22.). VII. NEW BUSINESS A. Action Item: Discussion/Nomination for open Senate seat in the College of Business. B. Action Item: Discussion/Approval of expending $3,562.50 for the purchase of 150 Phish concert tickets to be encumbered out of CSUN 2702 (Gen Acct) and to be sold to students at a discounted price, as submitted by SENATOR KIMBROUGH. C. Action Item: Discussion/Approval of Carl Tolbert and Keith W. McLain as members of the Elections Board; as submitted by SENATOR FLEISCHMAN. CONSOLIDATED STUDENTS • UNIVERSITY OF NEVADA 4505 SOUTH MARYLAND PARKWAY • LAS VEGAS, NEVADA 89154-2009 • (702) 895-3477 • FAX (702) 895-4606 t D. Action Item: Discussion/Approval of Keith W. McLain as Assistant Elections Board Director; as submitted by SENATOR FLEISCHMAN. E. Action Item: Introduction/Approval of Nomination of Michael Lauffer as Assistant Entertainment & Programming Board Director; as submitted by SENATOR BERK. F Action Item: Introduction/Approval of Nomination of the below-listed items as student members to the CSUN Entertainment & Programming Board: (1) Justin Hirschtritt; (2) Amber Byrd; as submitted by SENATOR BERK. G. Action Item: Approval to expend an amount not to exceed $6,950.00 for expenses related to establishing "CSUN Movie Nights: {campus advertising, up to eleven (11) first-rate movie rentals from vender Swank Motion Pictures, Inc. and campus security costs} to be held outside the Wilson Dining Commons or in the MSU Ballroom during the Fall 1997 semester to be encumbered out o the FY 97-97 CSUN E&P account; as submitted by SENATOR BERK. H. Action Item: Approval to expend an amount not to exceed a maximum of $13,000.00 for the 1997 UNLV Student Government Homecoming Week celebration expenses in addition to the 1997 UNLV Homecoming "Crimson Ball" Formal event {Monday, September 22nd through Saturday, September 27th, 1997] including printing/advertisement costs for the flyers, posters, banners, balloons, event entrance/beverage tickets and tee-shirts; purchase costs of royal tiaras, crowns, scepters, sashes, capes including related costume apparel; HC winning float trophies including engraved plaques; food, snack and beverage costs; floral bouquets/boutonnieres {presentation to HC finalists; services provided by Sam Boyd Stadium F&B Dept. {ice/T.A.M.-certified servers/table setup/tear-down, etc.}; generator a and power box rental fees w/20 gal. diesel fuel; scheduled student events/tailgate door prizes; sound system; stage provider fees; musical/entertainment performance/clean-up crew fees; and other miscellaneous expenses as needed, to be encumbered out of the FY 97-98 CSUN E&P account; as submitted by SENATOR BERK. I. Action Item: Approval of audio/visual sound system vendor contract(s)/moneys to be expended in an amount not to exceed $6,000.00 to vender R.P.I, for musical entertainment performances to be provided at the "Rebel Experience" event(s) co-sponsored by CSUN Student Government, Alumni Association and Football Foundation for the four (04) 1997 UNLV Football Game tailgate parties to be held on Saturday, September 27th; Saturday, October 11th; Saturday, November 01 st and Saturday, November 22nd at the Sam Boyd Stadium, to be encumbered out of the FY 97-98 CSUN E&P account; as submitted by SENATOR BERK. (See Attachment #1.) J. Action Item: Approval of entertainment proposal/contract to expend an amount not to exceed an amount not toe exceed $1,500.00 for musical entertainment performance to be provided by reggae band "Urban Dread" at the last football student tailgate party to be held on Saturday, November 22nd, 1997 at the Sam Boyd Stadium, to be encumbered out of the FY 97098 CSUN E&P account; as submitted by SENATOR BERK. (See Attachment #2.) K. Action Item: Approval to expend an amount not to exceed $2,250.00 for expenses related to erecting 27' by 30' outdoor structure tents {includes delivery, installation and tear-down services from vendor Ahern Party Rentals} for all five (05) 1997 UNLV Home Football Games [Cost per Game @ $450.00) scheduled for Saturdays of September 20th; September 27th; October 11th; November 01st and November 22nd, 1997 to be encumbered out of the FY 97-98 CSUN E&P account; as submitted by SENATOR BERK. L. Action Item: Approval to encumber a total amount not to exceed $5,000.00 for Fall Semester 1997* "CSUN Noon Scene" estimated expenditures for a minimum of four (4) bi-monthly entertainment events [slated to premier Wednesday, August 27th, 1997] including musical/performance entertainment/clean-up crew fees; sound system/stage provider fees; printing/advertising costs for flyers, posters, banners, food, snack and beverage costs out of the FY 97-98 CSUN E&P account; as submitted by SENATOR BERK. * denotes exact time and date TBA after approval/confirmation of requested events/moneys— M. Action Item: Discussion/Approval of expending an amount not to exceed $5,000.00 for the purchases of 300 tickets to the UNLV vs. UNR game, to be held at Reno, encumbered out of the 2702 (Gen) Account; as submitted by SENATOR FLEISCHMAN. N. Action Item: Discussion/Approval of filing packets for Homecoming and Senate elections; as submitted by SENATOR FLEISCHMAN. O. Action Item: Discussion/Approval of Senate Bill 27-03; as submitted by SENATOR GRIFFITH and SENATOR MARSHALL. (See Attachment 3.) P. Action Item: Discussion/Approval of Senate Bill 27-04; as submitted by SENATOR GRIFFITH and SENATOR MARSHALL. (See Attachment 4.) Q. Action Item: Discussion/Approval of Senate Bill 27-05; as submitted by SENATOR GRIFFITH and SENATOR MARSHALL. (See Attachment 5.) R. Action Item: Discussion/Approval of Senate Bill 27-06; as submitted by SENATOR BERK. (See Attachment 6.) S. Action Item: Discussion/Approval of $944.85 for Annual Computer Maintenance contract for CSUN offices, as submitted by SENATOR GRIFFITH. (See Attachment 7.) T. Action Item: Discussion/Approval of transferring $45,000.00 from the CSUN 2707 account to the KUNV 2703 account as submitted by SENATOR FLEISCHMAN. U. Action Item: Nomination/Approval of the below listed students as board members for CSUN Nevada Student Affairs as submitted by SENATOR LEHMAN; (1) JoeyCohn (2) Leah Griffith (3) Sloane Arnold V. Action Item: Discussion/Approval of expending an estimated amount not to exceed $1,811.26 for related travel expenses [round-trip airfare departing from Las Vegas ($74.00 p/p), meals ($26.00 p/p-p/d); lodging ($40.00 p/p-p/n); state motor pool ($15.00 p/d)] for CSUN President Joe Mills; CSUN Vice President Luis Valera, CSUN Senate President Terry Moore, CSUN Senate President Pro-Tempore Margaret Persch, CSUN Nevada Student Affairs Director Ben Contine, and CSUN Senator for the college of Education Alesia Hayes, to attend the UCCSN Board of Regents meeting at the Truckee Meadows Community College in Reno, NV in conjunction with requested invitation by NV State administrative/legislative branch members for an informal caucus interview scheduled to be held at the Nevada State Capitol Building in Carson City, NV to be encumbered out to the FY 97-98 CSUN NSA (travel line item) account as submitted by SENATOR PERSCH; W. Action Item: Discussion/Approval of expending an amount not to exceed $2,000.00 for the cosponsorship of the UNLV Oozeball Mud Volleyball Tournament to be encumbered out o f the FY 97-98 CSUN 2702 (Gen Acct) as submitted by SENATOR FLEISCHMAN. X. Action Item: Discussion/Approval of $100.00 per month plus twenty-four (24) credit fee waiver stipend for the position of Assistant Entertainment and Programming Director to be encumbered out of the FY 97-98 CSUN 2702 (Gen Acct) as submitted by SENATOR LEHMAN. Y. Action Item: Discussion/Approval to secure services of Desert Inn Tours & Travel and expend an amount not to exceed $5,500.00 for three (3) passenger motorcoaches each with TV, VCR, Monitors, reclining seats, A/C, AM/FM stereo, cassette payer, P/A and microphone, window shades, and on-board restroom for student transportation to the UNLV vs. UNR football game on Saturday, September 6, 1997 to be encumbered out of the FY 97-98 CSUN 2702 (E&P) account as submitted by SENATOR LIDEROS. Z. Action Item: Nomination/Approval of Justin Hirschtritt as a student member to the CSUN Organizations Board as submitted by SENATOR LEHMAN. AA. Action Item: Discussion/Nomination for open Senate seat in the College of Education. BB. Action Item: Discussion/Nomination for open Senate seat in the College of Urban Affairs. CC. Action Item: Discussion/Nomination for open Senate seat in the College of Business. DD. Action Item: Discussion/Approval of David Blink filling the position of Production Manager for the period of September 1, 1997 through June 30, 1998. (It should be noted that the position of production manager with a month stipend of $300.00 and 24-credit fee waiver was approved at Senate Meeting 27-20 on June 9, 1997.) EE. Action Item: Discussion/Approval of Michelle Williams, Josephine Binetti, and Senator Frank Lideros as members of the elections Board; as submitted by SENATOR FLEISCHMAN. FF. Action Item: Nomination/Election for a student to serve as a member of the dean search committee for the college of Liberal Arts. Name and address of the elected student will be forwarded to Dr. Jeff Koep, Dean of the College of Fine Arts (Mail Code 5013) who will chair the committee. GG. Action Item: Approval of transmitter site rent expense for KUNV's transmitter site on Black Mountain for the months of October, November, and December 1997 at the rate of three months @ $617.00 per month totaling $ 1,851.00. HH. Action Item: Approval of generator site rent expense for KUNV's transmitter site on Black Mountain for the months of October, November, December 1997 at the rate of three months @ $150.00 per month totaling $450.00. II. Action Item: Approval of electric expense for KUNV's transmitter site on Black Mountain for the months of October, November, and December 1997 at the rate of three months @ $920.00 per month totaling $2,760.00. JJ. Action Item: Discussion/Approval of creating an Ad Hoc Committee to recommend whether or not CSUN should participate in the funding of KUNV (3 senators, 1 Communitcation faculty member, 1 UNLV administrator, and 2 students-at-large). Chairperson will be a member senator. (This item was submitted by SENATOR HAYES and SENATE PRESIDENT PRO-TEMPORE PERSCH.) KK. Action Item: Discussion/Approval of transfer of $2,689.97 from the CSUN 2707 (Contingency) Account to the KUNV 2703 (General Operations) Account to cover the FY 97 operating loss of the radio station; as submitted by SENATOR LIDEROS. LL. Action Item: Nomination/Election of two (2) Senators to serve on the Ways and Means Committee; as submitted by SENATOR STARK. MM. Action Item: Nomination/Approval of the below listed students as board members of the CSUN Nevada Student Affairs. (1) Jennifer Simich (2) Sloane Arnold Action Item: Discussion/Approval of ballot question for the Senate elections: Would you be willing to pay an extra fee for a technology upgrade: Pro: It would upgrade our current status in computers and printers. It would allow better and quicker access to information available through computers. Con: The amount for the fee has yet to be determined. A majority of students already have access to off campus computers. (This item was submitted by SENATOR GRIFFITH.) 0 0 . Action Item: Discussion/Approval of waiving Senate Bylaw 46, subsection C for 1997 fall semester; as submitted by SENATOR CECI. PP. Action Item: Discussion/Approval for expending an amount of $536.87 to be encumbered out of KUNV's Capital Improvement Account, #2457-237-2709-3064, to pay Harris Corporation Broadcast Division for repairs and parts of KUNV station equipment, TEADA30MKII (DAT machine), invoice number 7060900145. (See Attachment 8). RR. Action Item: Introduction/Approval of Ildiko Lutar as Assistant CSUN Organizations Board Director; as submitted by SENATOR GONZALES. SS. Action Item: Introduction/Approval of nominations of the below-listed items as student board members of the CUSN Organizations Board: (This item was submitted by SENATOR GONZALES.) (1) Justin Hirschtritt (2) Trisha Seccombe (3) Michelle Williams TT. Action Item: Discussion/Approval of bid from Allen Chastain, DBA Collegiate Elections SVCS in the amount of $13,000.00 for the Homecoming election and the CSUN Senate Election; as submitted by SENATE PRESIDENT PRO-TEMPORE PERSCH. (See Attachment 9.) UU. Action Item: Discussion/Approval of reapportionment for Senate session 28 as follows: 4 seats for the College of Business and Economics 1 seat for the College of Sciences 2 seats for the College of Urban Affairs 3 seats for the College of Liberal Arts 3 seats for the College of Education 3 seats for the College of Hotel Administration 1 seat for the College of Engineering 2 seats for the College of Health Sciences VV. Action Item: Discussion/Approval of Justin Hirschtritt to serve on the CSUN Elections Board. XX. Action Item: Discussion/Approval of expending an amount not to exceed $1,160.00 for 144 baseball caps at $8.00 each to be purchased for the UNLV Marching Band. YY. Action Item: Discussion/Approval of a scholarship for future teachers of Nevada, in the amount of $3,750.00, to be encumbered out of the FY 97-98 CSUN 2702 (Student Services). This scholarship will be for 25 student teachers that would be employed in Nevada. (This item was submitted by SENATOR FISK and SENATOR HAYES.) ZZ. Action Item: Discussion/Approval of an amount not to exceed $5,000.00 for 217 UNLV vs. USC football game tickets to be encumbered out of the FY 97-98 CSUN 2702 (Gen Acct). AAA. Action Item: Discussion/Approval of the CSUN Organizations Funding Request Packet to replace the CSUN Organizations Funding Request Form. (This was passed by the Ways and Means Committee on September 18, 1997. This item was submitted by SENATOR STARK. See Attachment 10.) BBB. Action Item: Discussion/Approval of Thunder Tickets, 250 tickets per game, (Oct. 3rd, Nov. 7th, and Feb. 13th) not to exceed $4,500.00, to be encumbered out of FY 97-98 CSUN 2702 (E&P Acct). (This item was submitted by SENATOR LIDEROS.. CCC. Action Item: Discussion/Approval for contract with LoveShack, to perform at the tailgate on Oct. 11, prior to the UNLV vs. TCU game, not to exceed $2,400.00, to be encumbered out of the FY 97-98 CSUN (E&P Acct). (This item was submitted by SENATOR HAYES. See Attachment 11). DDD. Action Item: Discussion/Approval of contract for Overall Records not to exceed $800.00 for soccer tailgate to be held on October 24, 1997, to be encumbered out of the FY 97-98 CSUN 2702 (E&P Acct). (This item was submitted by SENATOR LIDEROS. See Attachment 12). EEE. Action Item: Discussion/Approval for contract with Venus, to perform at the tailgate on Nov. 1st, prior to the UNLV vs. Colorado State game, not to exceed $1,700.00, to be encumbered out of the FY 97-98 CSUN 2702 (E&P Acct). (This item was submitted by SENATOR HAYES. See Attachment 13.) FFF. Action Item: Discussion/Approval of increasing the Election Board Director's budget from $25,000.00 to $32,000.00; as submitted by SENATOR FISK. GGG. Action Item: Discussion/Approval of Senate Directive No. 2 as submitted by SENATOR FLEISCHMAN. (See Attachment 14.) HHH. Action Item: Discussion/Approval of Senate Directive No. 3 as submitted by SENATOR FLEISCHMAN. (See Attachment 15.) III. Action Item: Discussion/Approval of Senate Directive No. 4 as submitted by SENATOR FLEISCHMAN. (See Attachment 16.) JJJ. Action Item: Discussion/Approval of Senate Directive No. 5 as submitted by SENATOR FLEISCHMAN. (See Attachment 17.) KKK. Action Item: Discussion/Approval of expending an amount not to exceed $2000.00 for the end of the year Senate banquet; as submitted by SENATOR FLEISCHMAN. (See Attachment 18.) LLL. Action Item: Discussion/Approval of Melanie Trotter to serve on the CSUN Elections Board as submitted by SENATOR KIMBROUGH. VIII. PUBLIC COMMENT [in accordance with N.R.S. 241.020 (2)(c)(3)] IX. EXECUTIVE BOARD ANNOUNCEMENTS AND SUMMATIONS X. GOOD OF THE SENATE XI ADJOURNMENT Posted in accordance with Nevada Open Meeting Law(N.R.S. 241.000) at the following locations: Moyer Student Union, Frank & Estella Beam Hall, Flora Dungan Humanities, Classroom Building Complex and Thomas Beam Engineering Complex. University of Nevada, Las Vegas Student Government Office of the Senate President OCT o iHSHT OFC-t r '<"-\'k D>\ ft A an 'si STUDENT SENATE MEETING 27-30 SUPPLEMENTAL AGENDA Monday, October 13,1997 Moyer Student Union Room 201 7:00 p.m. VIII. NEW BUSINESS MMM. Action Item: Discussion/Approval of expending an amount not to exceed $1,300.00 for co-sponsoring the Mike Green alcohol awareness event along with Sigma Chi Fraternity, to be encumbered out of the CSUN 2702 (GenAcct) CONSOLIDATED STUDENTS • UNIVERSITY OF NEVADA 4505 SOUTH MARYLAND PARKWAY • Us VEGAS, NEVADA 89154-2009 • (702) 895-3477 • FAX (702) 895-4606 03/21/ 27 TSU FAX SIJ988352Q SlJOm'S »XST COV'i.SA SflliOJ GENERAJL AGREEMENT RPJ THIS *<~-PPTMT?NT ta node on site 2~s ± d»v of :' ' . J . • . ? Tbe taroes to this Agr«nicrtf 2rc is follows: » n [ : , ^ M U i w 05 rh if/ Tbe Firct Ftrtj a r c Audio (Nunc) 225 West Croverdale Covina, GA 91722 (Address) CuUttcfo^^i TSe Second Party U n i v e r s i t y Of Nevada., Las Vegas (Name) ? ' ii505 M a r y l a n d Parkway Las V s j u , Nevada. 3915^ - - _ - (Addrcsa) la cocskientioo of the mutual promises and agrixmcnts herein staled and other good and valuable ccnsidcrsti x:, kiia receipt ted auffioeney of whicb is hereby acknowledged, tbe parlies agree a follows: 1. Tbe First Party agrees (tar. Audio w i l l pravid;' l i g h t i n g ar.d sound syatens f a r the f o i l awing d a t i a : 7/ 27, i o / t i . -1/1, 11/27 199? f o r perfarna.r.cea aefars ar.d a f : e r the scheduled addiaior., er.glr.eer ar.d technician services will be provided i s well is the a r i r . s a c r i a t i a r . of i l l audio and l i g h t i n g equipment for the a'acve daaes, ( l i g h t i n g ar.d sound system s p e c i f i c a t i o n s fi-^M" 2. Tbe Secood Party agrees thai UliLV w i l l provide the jcver in the fora of a generator for the uae by H?X Audio f o r each of the above date a . UNLV also agree 3 t o provide the stage for the above performances. 0 4 / 2 1 / 9 7 TEC 13:IS FA1 »1S96«SS20 IINXO'S TEST COYINA 3. The peties mutually agree thai the following additional terms will be applicable: A l l s e r v i c e s are guaranteed t o be parforned i n accordance w i t h t h e s p e c i f i c a t i o n s a s submitted f o r the sun o f i S i x thousand d o l l a r s $6000.00 With payments t o 'be made aa f o l l o w s : T o t a l due t o be p a i d by September 1. 1997 t o r e s e r v e a l l dates Any a l t e r a t i o n or d e v i a t i o n f r o n the above s p e c i f i c a t i o n s i n v o l v i n g exts.-a c o s t s w i l l bo e x e c u t e d o n l y upon w r i t t e n r e q u e s t and w i l l become an e x t r a charge over and above t h e o r i g i n a l aaour.t due. 4. Miscellaneous Terms: . T • (i) This Agreement .ihall be governed by and inieipiriyvl under the laws af the Stale California (ii) This Agremx-iu shall be binding-upon tad shall inure to the benefit of the panics, their exeruton, administrator!, siim-swcs and assigns. (iii) The failure at either party to enforce any of the provisions of this Agreement shall not be considered £ waiver of that provision or the right of the pany to thereafter enforce die provision. CivJ This Agreement coottitutes the entire understanding of the parties with re.ipcct to the subject matter hereof and may not be modified except by an instrument in writing and signed by the partiex 1M WITNESS WHEREOF, the parties have signed and sealed thii Ajceement as of the effective dale set fond above. WITNESSES: Read mc JKtnctJoa ad * U reaiicj l e | j J a • Information aa tfcc prYiy w>*n m j tAH (arm y%>a vOl be u your x senrtccx. M x k f o n n . its » K n o r i md r r a i V n D li^bihty Far k m JUdLTor*. its <4vaora tad cctaika Jo f r o® toe *»c &t & 4 f o r m . 8 | c 1 § 5 -S £ u 03 0 IS 1 a CjU&L Qj^y^ V^—> Senate Bill 3 - of the 2 7 t h session Submitted by: CSUN President Aaron Rosenthal . ; This bill will enact 'into the bylaws the position of: STUDENT ATHLETIC ADVISORY BOARD LIAISON I. PURPOSE A. To create a liaison position that will act as representative of the Student Athletic Advisory Board (SAAB) to Student Government. > EL REQUIREMENTS'- A The Executive Board shall designate a representative who is a member of the SAAB. B. As a CSUN member, the representative will be required to maintain: Z.v (on a 4.0 scale) per semester and cumulative G.P.A 2. Completion of six credits per semester; 3. Adherence to the CSUN Conduct Code m . DUTIES. POWERS, AND RESPONSIBILITIES A. The representative shall be entitled to speak and participate in Senate, Executive Board, Judicial Council, and all other meetings of CSUN entities as allowed by the respective presiding officers. B. The representative will be allowed to submit proposals, through the Executive Board, to the Senate for consideration. Senate Bill N o . 4 of the 2 7 t h Session INTRODUCED 3Y: Senate President Pro-Ternpore Margaret J. Persch and Senator Stephanie Gonzales Sum m i r y : This bill is intended to clarify the locations of voting booths. We, the Consolidated Students of the University of Nevada, represented in the CSUN Senate, do enact as follows: (Additions are u n d e r l i n e d . Deletions a r e b r a c k e t e d ) VOTING BOOTH LOCATIONS I . PURPOSE > ' T Student voting shall be done at approved voting booth 'locations. 1 ne voting booths will be placed at ten (10) campus locations that have the potential to be available to the largest number of students. ^ I I . DEFINITION A. The locations, as established by the Elections 3 o a r d and with the approval of the Student Senate, are as follows: 1. Two ( I ) booths at the Donald C. Meyer Student Union. I . One (1 • booth at Frank and Estella Beam. Hall. 3. One • r ; booth a: the Flora Dur.gan Humanities Building. One ( l ) booth at the Classroom. Building Complex. 5. One ( ! ) booth at the Tncmas T. Beam Engineering Complex. 6. One ( I ) booth at the James R. Dickenson Library. One ( i ) booth at the Hazel M. Wilson Dining Commons. S. Two (2) booths at various experimental locations. B. . ne r.v; ( I • booths mentioned in item eight (81 are "floating" booths that are designed to be placed in experimental locations on cam.ous. Tr.e placement of the "floating" booths are to be C. Tr.e placement of the "floating" booths will be determined by the Elections 3 o a r d and approved by a simple majority of the Srodent Senate prior to the date of acceptance of applications for students filing for Student Government positions. D. To change the location of any voting booth, other than the "floating" booths m e n t i o n e d in item eight (8), the following procedures must be followed: 1. An application for relocation must be made with the Elections Board. 2. The Elections Board must then make a recommendation to the Student Senate. 3. Tne new location must men be aooroved ov a r.vo-thLrds (2/3) vote of the Student Senate. \ 4. Tne change must be in effect prior to t*»e date of students filing for Student Government positions. E. Under no conditions can a voting booth location be changed after the filing date, or b e f o r e the end. of that election period. v1;; v -:*-?''• * • . k J v i- o a Senate Bill No._5 ''••V: of the 26th Session , . i „ p>» SC'/ AUG I I F A J L INTRODUCED BY: Senators Leah Griffith and Jennifer Marshall Summary: This bill is intended to simplify the procedures which contracts must go , through to be approved by the Senate. We, the Consolidated Students of the University of Nevada, represented in the CSUN Senate, do enact as follows: (Additions are underlined. Deletions are bracketed) SENATE BYLAW 39 CONTRACTS (Effective April 30,1992) CONTRACTS [A. Prior to Senate consideration, copies of contract material(s) must be submitted to the Senate Secretary five (5) working days prior to the Senate meeting in which the contracts will be acted upon;] [B.] A, Copies of all contracts will be distributed to the Senators' mailboxes forty-eight(48) hours prior to the Senate meeting at which the contract(s) shall be acted upon. Allen Chastain Proposal 240-H COLLEGIATE ELECTION SERVICES '-•COLORADO WAY HENDERSON. NEVADA 39013 ^uxioi.Tn:) J6f-0T'.>: " " Fin (TO') 558-6459 Augiist 26, 1997 PROPOSAL NO. 240-H Collegiate Election Services (CES) is a Nevada-based, small business that has been contracted previously with the Consolidated Students- University of Nevada (CSUN). CES's specialty is college and university elections and we are proud of the fact that we have never had an election conducted by us invalidated. We are a company that is environmentally friendly and utilizes recycled materials whenever possible. Also in adherence to Federal regulations, the equipment CES uses exceeds the recommendations of the Americans with Disabilities Act in regards to compliance and specifics. In regards to the TECHNICAL SPECIFICATIONS, Collegiate Election Services is an independent elections services company and the proposer, Allen Chastain has not been associated with CSUN for at least two (2) years. Allen, however has been involved in elections and the processes for over fifteen years and this company has oeen in business since 1991. CES was contracted to perform the last two Executive, Senate, and Homecoming elections at UNLV. CES has also orchestrated the Student Government election at the Community College of Southern Nevada, which dealt with the unique situation of having polls at three different' locations in Clark County (Cheyenne, Charleston, and Henderson campuses). These s t u d e n t ^ elections have been handled smoothly and efficiently because of the on-site supervision and close monitoring during the election. Therefore, CES not only has the knowledge, but has the " experience of conducting student elections. In addition, the employees that work for CES hav e - been specifically trained-to run the student elections at UNLV. —- e_o In accordance to all applicable Federal and State laws as well as CSUN rules, CES has developed a viable procedures package for the student government elections. Ail locations will be supplied with votomatic booths, punchable ballots and additional election supplies needed to operate a successful election. The materials that CES utilizes for students with impairments is considered standard equipment and does not increase the cost of the service. The Election Processing Procedure is quite simple if it is done correctly. The polls open promptly at 9:00 A.M. on the first day of the election. The student walks up to the booth. The student asks to vote or the employee inquires if the student wants to vote. The employee asks the following questions to determine eligibility. .Are you an undergraduate at UNLV"7 Are you currently enrolled at L^NLV, taking at least one (1) credit7 Do you have a photo ID with your social security number and may 1 see it7 Allen Chastain Proposal 240-H If the student answers yes to all those questions, they can continue. If they answer no to at least one of those questions, the student can not vote. If the student is allowed to proceed, the student is asked to print their name, sign their iiame, write the last four (4) digits of their social security number down in the space provided on a sign-in sheet. oo Example Ballot No. Print Name Stgp Name Laa 4 digits SSN M^U Col J ^ A S i i i ' ^r/wlyL CO iW.SH coz JoAC-tee _ O'"2-3 /MSU 0 0 3 to- As the student is filling out the sign-in sheet, the employee takes the student's ED and looks up the student's name in the roster supplied by CSUN. The employee checks the SSN to verify that it is the right student. Behind the name, the employee writes down the ballot number and highlights the student's information on the roster with a marker. When all that is completed, the student is given a ballot. When the employee is looking for the student's name in the roster and it is not to be found, we at CES have devised a solution to handle that problem. In years past, when faced with this situation, it was the student's burden to go get the necessary paperwork from the Registrar's office to prove that they were indeed entitled to vote. Sometimes the students thought it was to much of a bother or the registrar's office was close, but whatever the case, the student did not vote. CES fixed that problem by designing a challenge ballot. What we would do is get the student's approval to have the appropriate officials check their eligibility. But instead of having the students go to the registrar's office, they would be allowed to vote and then their status would be checked. If they were not eligible, the ballot would be purged from the totals. Last year in the CSUN General election that CES performed, we had over thirty people issued challenge ballots and of the thirty, only two persons were not eligible to vote. .After the student is issued a ballot, they are asked if they know how to vote using the votomatic. If the student is unaware or says no, the employee explains the process. The student is then allowed to vote in privacy. After the voting is complete, the student returns to the employee and gives the employee the ballot. The employee removes the top part of the ballot, gives the student the voting stub and the bottom portion goes into the ballot box. The student is then given back their ID card and the voting is complete. The process continues for each voter until the polls close for the night. The votomatic is a multi-page "booklet" that has the names of the candidates printed among the pages The student places the ballot through the slot in the top of the votomatic and align the two Allen Chastain Proposal 240-H red studs with the holes in the top of the ballot. The student casts their vote by using the stylus (the pwnch), to poke a hole next to the arrow, next to the name of the candidate. To vote for the different positions, the student only has to turn the page. The ballots are number 312 reader cards that have pre-slotted areas to register the student's selection. Students with disabilities have been acknowledged by CES and we have made considerations for the student to vote at any booth on camp