Meeting minutes for Consolidated Student Senate, University of Nevada, Las Vegas, February 26, 1974

AGENDA SENATE MEETING #2k TUESDAY, FEBRUARY 26, 197^ Call to order Roll call Reading of minutes Committee reports Activities Election Board Activities Investigation Board Agency Account Committee Day Care Report (establish communications with Troy Newberry) Mass Communications Board (Presidential ad hoc committee) nomination and election Union Board Old Business Non confidence letter (information item) New Business Student Lobby - interested senators and students Presidential call for college reports to be given by the college senators Discussion of amendments for presentation on ballot Other business Information Adj ournment CONSOLIDATED STUDENTS UNIVERSITY OF NEVADA LAS VEGAS MINUTES OF SENATE MEETING #2k TUESDAY, FEBRUARY 26, 19lh I. The meeting was called to order at 5:10 p.m. II. Roll Call vas taken. III. Minutes 24otion by Steve Hammel to dispense with the reading of the minutes. Rick Cuellar asked that section VII C be read. Motion withdrawn by Steve Hammel. Correction to minutes: 1) Section VII C paragraph one should read "...lack of communications between the senate and the activities board & chairman. 2) Page U reworded motion should be board of investigation instead of board of removal. 3) Page U section VIII A - add that John Tofano asked that an impeach-ment board be set up to investigate Dan Wade. Motion by Ron Nold to accept the minutes as corrected. Seconded by Steve Kammel. Motion passed unanimously. IV. Committee Reports 1) Act ivities Danny Barnett submitted a contract for Buckminster Fuller for $2500. 2 ) Elections_ Board There will be a short meeting of the elections board following the senate meeting. 3 ) Act i vit ies nve st igat ion Board Eugene Bei"in reported that there was a meeting last Friday at which time they covered about 1/3 or 1/2 of the charges. There will be a meeting Wednesday, February 27th at 5:30 p.m. in the student union. They will have a decision by the next senate meeting. h) Agency Account Committee Ron Nold reported that he just received the information and they would have a meeting by the end of this week. Will have a report by the next senate meeting. 5) Day Care Report There is a report being prepared to submit to the Board of Regents asking to lower the rent. 6) Mas s Communications Board Nomination and election of one senator to sit on this board. (Executive Ad-hoc committee) Rick Cuellar nominated John Tofano John declined. Val Buhecker nominated Steve Hammel. Motion by Bill Callahan to close nominations. Seconded by Danny Barnett. Motion passed unanimously. Vote on Steve Hammel as member of Mass Communications Board. Motion passed unanimously. 7) Union Board 1) Budget has been sent in for Board of Regents approval. 2) At the last Regents meeting a report was submitted regarding the duties and functions of the Union Board. 3) The Union Board has taken action in keeping the games room open longer in the evenings for the students. Ron Nold asked how many vacant seats there are on the Union Board. John Moylan stated that there are two vacant seats. Page 2 8 ) Appro_pri_a_t ions Val Buhecker stated that Troy Newberry has made available the computer printouts and if the senate needs more than these, they should notify Troy so that he can prepare reports. Motion by Ron Nold that Troy present to the senate each month a breakdown of each budgeted account. Seconded by John Tofano. Amendment to the main motion by Rick Aniello that Troy or someone from the appropriations committee present report in person. Seconded by Val Buhecker. Amendment passes unanimously. Call for the question by Rick Cuellar. Seconded by Steve Hammel. Question passed unanimously. Vote on main motion with amendment - motion passed unanimously. (Roll call vote requested) Ron Nold - yes Lisa Becker yes Rick Aniello - yes Danny Barnett - yes Bill Callahan - yes Doug Jeffery - yes 9) Financial Aid John Tofano - yes Eugene Belin - yes Val Buhecker - yes Carl Collins - yes Steve Hammel - yes Rick Cuellar - yes Barb Engelhardt - yes Steve Hammel presented proposal of distribution of grants-in-aid. (see attached) John Tofano asked why the athletic department was not questioned for receiving the majority of the grants-in-aid. He also requested a copy of this proposal be given to the Yell to be printed. The Chair requested that the chairman of the financial aid committee Marlene Sonju be present at the next senate meeting. Lisa Becker asked to be excused. V. Old Business (see attached letter which is a draft of the non confidence letter) VI. New Business 1) Dan Wade has asked that any students interested in student lobby to contact him. 2) Dan Wade has requested that each senator go out to his college and bring back a statement from his department on what students would like to see changed in student government for a better understanding of CSUN. 3) John Tofano suggested that we organize a committee to draw up a survey which could be given to each senator to distribute in his college. Motion by John Tofano to set up a committee to draw up a student opinion survey of CSUN Seconded by Barb Engelhardt. Motion passed unanimously. Val Buhecker moved that this committee consist of seven members three senators and four students at large. Motion withdrawn. Steve Hammel nominated John Tofano. Rick Aniello nominated himself. Ron Nold nominated Carl Collins. John Tofano nominated Eugene Belin. Motion by Bill Callahan to close nominations. Seconded by Steve Hammel. Motion passed unanimously. C o n s o l i d a t e d S t u d e n t s UNIVERSITY OF NEVADA, LAS VEGAS 4505 MARYLAND PARKWAY 89154 TELEPHONE (702) 739-3477 February U, 197^ TO: University of Nevada Board of Regents FROM: Moyer Student Union Board RE: Union Operations The December 7> 1973 Board of Regents meeting, Regent Joyce presented an inquiry to the Board concerning the "duties, functions, responsibilities and activities of the Student Union Board and its director". From this action a formal request was issued to the Moyer Student Union Board to prepare a report, to be concluded and ready for presentation at the February meeting. This request expedited action by the Student Union Policy Board, and also the Student Union Board. The results included the dissolution of the Student Union Policy Board, and immediate action by the Moyer Student Union Board in addressing itself to the formulation of the following report. The Union Board is continuing an in depth study of its operations in the past as veil as reestablishing its guidelines for the future. Further information deemed necessary by the Regents will be conveyed to the board as quickly as possible. Sincerely, mmc John G. Moylan u Acting Union Board. Chairman Page 3 Amendments for ballot John Tofano stated that at UCLA they have a group that deals vith consumer questions. Students collect data on various topics w (housing etc) and give compiled reports to the students. Val Buhecker asked to be excused. Son Nold stated that we need an outlet for students with complaints to investigate and tell the student what he is able to do about it. Ron yielded the floor to Alan Frazier of the Yell at which time he presented their budget (see attached) to be given to appropriations. VII. Other Business 1) John Tofano asked if anything had been done on his request that a constitutional committee be set up. He feels this should be done in time to submit it to students at the elections. 2) Bill Callahan asked if a request could be sent to the P.E. Dept. to have lights put on the tennis courts. Ron Nold stated that there are plans to put lights up in the near future. 3) Steve Hammel asked if a committee could be set up to work on the state celebration of the U. S. Bicentennial. Motion by Rick Cuellar that the entire senate be the members of the bicentennial committee. Seconded by Danny Barnett. Motion passed unanimously. Steve Hammel will be the presiding chairman. k) lotion by Ron Nold to send a letter of congratulations to Dr. Baepler. Seconded by Danny Barnett Motion passed unanimously. 5) Rick Cuellar noted that he also sits on the University Senate and that they have been discussing tenure. He would like to know how the senators feel about this. 6) Steve Hammel asked to be excused. 7) Danny Barnett submitted the name of Carla Spence to fill the vacant senior seat. 8) There will be a senate meeting Tuesday, March 5th at 5 p.m. 9) Motion by Rick Aniello to adjourn Seconded by Bill Callahan Motion passed unanimously. Meeting adjourned at 6-30 p.m. The Board of Regents of the University of Nevada, meeting in regular session on February 11, 1967, unanimously approved the following resolution: RESOLUTION NO. 67-3 Authorizing the issuance by the Board of Regents of the University of Nevada of the University's obligations designated as the "University of Nevada student fees revenue certificates," series January 1,-1967, in the principal amount of $1,500,000.00, for.the purpose of acquiring for the University a student activities building designated as a Student Union Building for Nevada Southern University; providing the form, terms and conditions of the certificates, the manner of their execution, the method of their payment and the security therefor; providing for the disposition of revenues derived from fees, rentals and other charges from students using or being served by, or having the right to use of to be served by, such student union building facilities and from other facilities of the University; prescribing other details concerning said certificates and said facilities, including but not limited to covenants and agreements in connection therewith; ratifying action heretofore taken toward acquiring such building facilities and issuing said certificates; and repealing all resolutions in conflict herewith. (Resolution No. 67-3, p. 1) The constitution of C.S.U.N., most recently approved by the Board of Regents on May 28, 1971, specifically provides for the formation of a student union board and that board's responsibilities: ARTICLE III: STRUCTURE 1. The government and activities of C.S.U.N, shall be carried on through: A. The Executive Officers. B. The general governing body known as the Student Senate. C. Judicial Court. D. Special standing and ad hoc committees. E. Any other organization that may be deemed necessary to properly administer and operate this government. ARTICLE VII: 10. Permanent Standing Committees of the Senate. A. Moyer Student Union Board. 1. It shall be the responsibility of the Union Board to form and administer operating policies and procedures for the Student Union Building. 2. The Board shall consist of the following appointed members. a. Two voting CSUN Senators. b. Two voting CSUN students that hold no elected office. -2- c. One voting graduate student from the GSO. d. One voting UNLV Administrative Representative. e. One voting UNLV Faculty Representative. f. One non-voting Alumnae Association Representative. 3. The Student Union Board shall be required to submit their yearly budget to the CSUN Senate. Any funds budgeted for expenditures, excepting funds priated by the Board of Regents, must : have CSUN Senate approval as he after provided. 4. The Student Union 3oard shall submit an operating policy to the CSUN for approval. 5. The Student Union Board shall submit monthly reports on expenditures and revenues to the CSUN Senate. (Consolidated students of the University of Nevada Constitution 5-28-71) Article VII, section A, subsection 4 states that an operating policy shall by submitted to the CSUN Senate for approval. Two documents have been submitted to CSUN regarding the Student Union Board and the operating policy of the Union building. The Moyer Student Union Board constitution (see attachment I), approved by the CSUN Senate on 12-12-72, states in Article IV, Section 1: A Union Board, responsible to CSUN, is hereby established to serve as the policy and advisory group to the Union Director in promoting the development of a broad social, recreational, cultural, and educational program for the Union. (Moyer Campus Student Union Constitution, Revised, 12-12-72, p. 2). Article VI, Union Board Responsibilities states: ARTICLE VI - UNION BOARD RESPONSIBILITIES SECTION 1. The Union Board shall determine membership and building use policies, shall review Union Food Service general policies and overall prices, and review all proposed changes in same and all other similar services and operations, e.g., billiards, room rentals before their implementation, approve Union Program allocations and Union Operational Budgets, review financial statements and in other ways promote the development of an effective social, recreational, cultural, and educational program. Paragraph A. It shall be the responsibility of the administrative staff to implement and enforce the policies and regulations established by the Union Board. SECTION 2. The Union Board shall have th e power to formulate its own rules to govern Board meetings and orocedures. (Moyer Campus Student Union Constitution, 12-12-72, pp. 4, 5). -3- Article VII of the Student Union Constitution states: ARTICLE VII - DIRECTOR OF THE UNION SECTION 1. The Director of the Union shall be hired by the Union Board with recommendation from the Dean of Students and the President of the University of Nevada, Las Vegas. He shall be responsible to the Union Board for the administration of the social, recreational, cultural, and educational programs; and for all financial, business, and maintenance matters of the Union. SECTION 2. The Director of the Union shall be responsible to the Union Board for recommending the appointment and supervising of all staff personnel necessary in the performance of his duties. (Moyer Campus Student Union Constitution, 12-12-72,p.5) The UNLV Moyer Campus Student Union Policy Manual, approved by the CSUN Senate on 12-12-72, states: The Moyer Student Union Board shall delegate the authority and responsibility for the daily operation of the Student Union to the Union Director. The Union Director shall hire an assistant director, custodians, and other necessary staff to assist in the daily management of the Student Union. Final authority on all matters of policy and operation shall rest with the Moyer Student Union Board. (Moyer Campus Student Union Policy Manual, 12-12-72, p. 2) Article VII, Miscellaneous Protective Covenants, Resolution No. 67-3, provides the original legal basis for management of the Union Building: 4 SECTION S05. Efficient Operation and Maintenance. The Issuer shall at all times operate the Facilities properly and in a sound and economical manner; and the Issuer shall maintain, preserve and keep the same properly or cause the•same so to be maintained, preserved, and kept, with the appurtenances and every part and parcel thereof in good repair, working order, and condition, and shall from time to time make or cause to be' made all necessary and proper repairs, replacements and renewals so that at all times the operation of the Facilities may be properly and advantageously conducted. (Resolution No. 67-3, p. 70). And further, SECTION 819. Competent Management. The Issuer shall employ experienced and competent management personnel for the Facilities who shall have full control over the Facilities and shall operate the Facilities for the Issuer, subject to the reasonable control by and direction of the Governing Body. (Resolution No. 67-3, p. 75). g'nc Studcr.e Uivlor.' Bomvc eoneui'o with Aefeiwg Praaide.nC Dac-'/jlc.i1 that Geai'a eg riGgemu' j qijprovi.-.l >>. ... ... ' nonuLiautiua. and ouoooquontt ap.B«aval by Giiuii a £ Chu a^ci'&Ciu1!^ pelLe1/ >".j.u jinn-ie Uai-en Dcm-ini c.on.jfetLfcufci.on., deea gi¥C' Gho SCudonft The Student Union Board concurs with Acting-President Baepler that Board of Regent'8 approval of the C.S.U.N, constitution, and subsequent approval by C.S.U.N, of the operating policy and Student Union Board constitution, does give the Student Union Board sole authority to form and administer operating policies and procedures for the Student Union building so long as such procedures do not conflict with administrative and fiscal policies and regulations established by the Board of Regents and C.S.U.N. The Student Union Board usually meets at least once each month during the academic year. Most of its activity centers around proposed improvements of the facility and policy issues. The Board has usually left routine operational matters to the discretion of the Director; conflicts, however, have arisen regarding whether some matters are routine or extraordinary. In order to effectively operate and administer the Student Union, an efficient and cooperative Union Director is necessary. Also requisite is a competent and responsible Student Union Board. The Union Board is compelled to admit to some degree of failure on the part of the Director, as well as to recognize its own failure to assume its full responsibility. The Board recognizeB that, in order to provide competent direction to the Union Director and meet the needs of Union members, the Board must act more diligently in disci" irging its duties. The Student Union Board has approved the following recommendations for immediate implementation: 1. Monthly review of operating ledger reports by the Student Union Board. 2. All documents indicating expenditure of Union monies will be signed by both the Director or his designee and the Dean of Students or his designee. 3. Minutes of the meetings of the Student Union Board are to be reviewed - quarterly; copies of the minutes are to be bound annually, and are to be cross-referenced. 4. The Student Union Board will complete a review of the current operating policy. 5. The Dean of Students and the Director of the Union shall jointly be responsible for decisions regarding all expenditures during summer recesses. Expenditures recorded during summer recesses are to be reviewed at the first meeting of the Union Board each academic year. 6. The entire salary of the Union Director is to be paid by Student Personnel Services provided; the Dean of Students shall be responsible for hiring, retention, and dismissal of the Union Director solely upon recommendation by the Student Union Board. 7. The Dean of Students will notify the Union Board one month prior to the annual evaluation of the Union Director and the Assistant Director. -6- The Board will provide an evaluation of the persons in those positions to the Dean of Students, to be considered by the Dean of Students when preparing his evaluations. The Student Union Board has been asked to report on certain fiscal aspects of the Union Building operation. In view of the complexities of such a report, which the Union Board hopes to make as complete as possible, the Student Union Board requests that we be permitted to address the Board of Regents at the next meeting in Las Vegas regarding financial procedures. The Board also intends to use this fiscal examination as a self-educating process, in order to act more responsibly in the future. The Union Board in its initial cursory fiscal examination, has enjoyed the complete cooperation of the Business Office, and has found no irregilarities in the functions of that office as they pertain to administration of Union funds. The Student Union Board and the Director of the Student Union will be working throughout the year to increase communication internally and with other members of the University community. A r PROPOSAL FOR DISTRIBUTION OF GRANTS-IN-AID, 1971*--75 Theoretical 'oasis: 1. In as much as the Regents make available grants-in -aid to CSUN officers, and those elections are conducted in late spring., 5 in state and out of-state grants "be set aside from h6 total of each to cover all contingencies. 2. In as much as the University College includes anywhere from 37% of the total enrollment, has a staff of advisers from each college of the university, and will provide the future majors for all departments, they should be encouraged to recruit out-standing students to this institution. However, a straight division on basis of enrollment seems to make an inequitable number for upper division continuing students grants avail-able: it is proposed to arbitrarily allocate 10 in-state grants- in aid and 5 out-of-state. This vould place UNLV on a more equitable footing with UNR, while Freshman Scholar-ships exist, for attracting good students. 3. The remaining grants, therefore, 31 in-state and 36 out-of-state will be reserved for continuing students and divided in a ratio of number enrolled in a college to total of con-tinuing students (excluding graduates). h. The 5 CSUN reservations that will not be used will then be allocated as shown below: Total Available: In-state = k6 Reserved for CSUN 5 Allocated to Univ. College 10 31 Each 77 students = 1 grant A. H. A & L Bus . & Ec . Educ . H. A. Science & Hath. 3 10 5 6 3 _U 31 Out-of-state = U6 5 5 36 Each 9*6 students = 1 grant A. H. 2 A & L 7 Bus. & Ec . 1+ Educ. 5 H. A. 15 Science & Math. 3 36 Distribution of CSUN grants previously set aside after distributio to CSUN: 1st in-state CSUN 2nd 3rd Uth 5th A Is L 1st out -of-state Educ. 2nd Bus. & Ec. 3rd Science & Math.Uth A. H. 5th H. A. A & L Educ . Bus. & Ec, Science & Math. C o n s o l i d a t e d ! S i m c l e m i s UNIVERSITY OF NEVADA. LAS VEGAS 4505 MARYLAND PARKWAY 89154 TELEPHONE (702) 739-3477 February 25 , 7 9 74 TO WHOM IT MA/ CONCERN: The CSUN Senate on February 19, legislated a vote o f non-confidence for CSUN President Van Wade. The Senate deemed it necessary and believes this ac.tj.on to be a progressive step in reasserting itself as the. official policy formulating body of CSUN. John G. Moylan CSUN Se.na.tz, ChaZAman CSUN IUce.-Pie.Ai.dznt Si.nc.e.ie.ly,