Meeting minutes for Consolidated Student Activities Board, University of Nevada, Las Vegas, September 25, 1978

MINUTES Activities Board Meeting //ll September 25, 1978 5:00 p.m. I. Call to Order The eleventh meeting of: the Activities Board was called to order by the Vice-President at 5:10 p.m. II. Roll Call Members in Attendance Absent Bill Botos Lorraine Alderman (Excused) Robert Nielsen II Gene Russo Ferenc Szony Lise Wyman Scott llanlon (New Member) Willis Alexander (New Member) III. Approval of Minutes Bill Botos noted a correction under Homecoming that he worked with Mike Miller on the logo instead of Sari Phillips. Ferenc Szony moved to approve the Minutes of Activities Board Meeting //10, seconded by Robert Nielsen, and passed unanimously. T.V. Oktoberfest (report on committees) Ferenc Szony announced that Committee reports will be discussed after the meeting adjourns. V. Homecoming Bill Botos announced that he has talked to Mike Miller, and he has been ' able to come up with a logo for Homecoming. The logo was shown to everybody on the Activities Board. It was suggested that a banner be made, and Bill informed the Board that he will look into the price of the banner. Much discussion took place on how much should be spent on the making of the T-shirts, and as to the style of the shirt. Ferenc Szony then moved that by the approval of the Homecoming Chairman, and the Vice-President, that they spend what they feel is reasonable on the shirts, seconded, and passed unanimously. Bill Botos then amended the main motion to put a ceiling on the amount for the shirts. Bill then moved to put a ceiling of $800 on the cost spent on the T-shirts, seconded by Ferenc Szony, and passed unanimously. The Vice-President asked the Homecoming Chairman, Bill Botos, to submit a Homecoming budget. Bill informed him that he will get this in to him after October 1, 1978. Bill Botos announced that he will attend the Organizations Meeting to inform them about floats, and other information pertaining to them. ' VI. Friday Night Special Events The Vice-President announced that he spoke to Sandy Hackett about Comedy Night which will be held October 6, 1978, and he suggested that instead of having Minutes - Activities Board #11 September 25, 1978 Page 2 it here, we could have it at the Improv in Commercial Center: It would be from 3:30 p.m., to 10:30 p.m., and will have a percentage of the bar. There will also be reduced drink rates. There will be no charge for admission, but it will be $1.00 for beer and $1.50 for drinks. The entertainment will cost from $250 to $300. The Entertainers are Kelly McDonald, Tom Camera, Dan Rafferty, and Bob Calhoun. There will be no food served. Much discussion took place over the price of the drinks, and the advertising that would go on. Some of the Board members felt that Lise Wyman should look around at other places like Captain America's, but there really isn't that much time available. Bill Botos felt that it should be left up to the Chairman, but they should check to see if banners can be put up, if the price of the beer can be brought down, and check if it will be heavily advertised to the outside. Also check if they would like to go in on the price of the entertainers. Lise Wyman asked for a opinion of the Board, and most of them felt that a contract should be drawn with this Organization. VII. Lectures The Vice-President reminded the Board that Shana Alexander will be staying at the Aladdin the night of the 17th of October. He also announced that Robert Singer has expressed interest in working on the Activities Board, and on the lectures. He has, therefore, been put in charge of picking up the lecturers and set up post-conferences, and other projects like this. VIII. Open Discussion The Vice-President announced that the Desert Clean-Up has eight organizations already set up, signed up and ready to go. The Beer will be supplied by Budweiser, and the food will hopefully by supplied by Cohen & Kelly's. Ferenc Szony then asked Rob Nielsen if ATO was not happy with their cut of • iff ii 0:inrJ ' ' J the bar/1 Rob Nielsen reported that this was true. Much discussion took place, and it was decided that this should be settled by the President of ATO and the Vice-President of Activities. IX. Adj ournmant Bill Botos moved to adjourn, seconded by Irlse Wyman, and passed unanimously. The meeting adjourned at 6:15 p".in. CONSOLIDATED STUDENTS UNIVERSITY OF NEVADA, LAS VEGAS 4505 Maryland Parkway Las Vegas, Nevada 89154 Telephone (702) 739-3477 September 22, 1978 Chancellor Donald H. Baepler 405 Marsh Avenue Reno, Nevada 89502 Re: Budget Allocation for Proper Financing of the UNLV P.. E. Complex Dear Chancellor: As you may recall at the May 1977 meeting of the Board of Regents held in Reno, I submitted a report on the problem of the community I. D. situation which, at that time, took up 53% of the prime time available for students at the P. E. Complex (i.e. handball courts and swimming pool in particular). I understood that it was only a discussion item on that agenda, but I was given the impression that the problem would be resolved — but it hasn't. Recalling our last conversation about this problem when you were president at U.N.L.V and visited our Senate meeting last year, you mentioned that you would appropriately budget the amount necessary in the Spring budget to fund the complex without relying on the community I.D's. This was with the under-standing that we would not phase them out, but would only reproportion the .times that would most benefit the students in order to get the maximum usage of the building. I would appreciate anything you can do in this matter. Please let me know your feelings concerning this problem and how we can properly handle it. Thank you for your time. Respectfully, M (j „ y^'I^L A''-'''1'-"- Gene Russo Vice President for Union Affairs GR: f e cc: President Brock Dixon Mr. Herman Westfall Mr. John Bayer Charles "Chuck" White BY-LAW COMMITTEE Meeting Sept. 5,1978 Minutes I. Call To Order: The meeting was called to order at 3:10, By Chair- Lorraine Alderman. II. Roll Call: ' MEMBERS PRESENT ABSENT Lorraine Alderman (Chairman) Marshal Willick Shawn Jenkins (Sgt. At Arms) Phillip Jackson Peggy Burnham Bruce Bayne III. Minimum Workload Policy: Motion to approve By-Law With corrections, Seconded. Motion approved. IV. MINUTES: Motion to approve Minutes It6, Made by Bruce Bayne, Seconded By Shawn Jenkins. Motion passes. V. STUDENT SEAT: Nomination to recommend to the Senate that Marie Ropell be approved by the Senate. VI. ADJOURN: The 7th meeting of the BY-LAWS Committee adjourned at 3;49. SUBMITTED BY PEGGY J. BURNHAM Larrv D. Lcssly General Counsel Office of the Chancellor 405 Marsh Avenue Reno. Nevada S9509 (702) 784-4901 Lome H. Seidman Assistant General Counsel University of Nevada, Las Vegas Las Vegas, Nevada 89154 (702) 739-3225 Barbara J. Summers Contracts Administrator Office o f the Chancellor 405 Marsh Avenue Reno, Nevada S9509 1702) 7S4-490I OFFICE OF UNIVERSITY COUNSEL UNIVERSITY OF NEVADA SYSTEM September 12, 1978 TO: Dr. Glennen, Vice President for Educational Services; Mr. Dale Florian, Chief, UNLVPD; Mr. Chuck White, President, CSUN; Mr. Tim Herlosky,"Vice President for Activities, CSUN FROM: Lome H. Seidmait 1 { Dr. Dixon, as Acting President, has approved the content of the attached memorandum. As you can see, the suggestions apply to social functions involving a relatively large number of students and I think their implementation will make events more enjoyable without impairing the required control. LHS/dd Larry D. Lessly General Counsel Office of tlie Chancellor 405 Marsh Avenue Reno. Nevada S9509 (702) 7S4-4901 Lome H. Seidrnan Assistant General Counsel University of Nevada, Las Vegas Las Vegas, Nevada 89154 (702) 739-3225 Barbara J. Summers Contracts Administrator OiTicc of the Chancellor 405 Marsh Avenue Reno, Nevada 89509 (702) 784-4901 OFFICE OF UNIVERSITY COUNSEL UNIVERSITY OF NEVADA SYSTEM September 12, 1978 TO: Dr. Brock Dixon, Acting President FROM: Lorne H. Seidman; - j. RE: Liquor Control C As you know, the students are having some difficulty recruiting the necessary "responsible person" for their social functions. It appears that people will serve only if strict liquor controls are imposed, yet overly strict liquor controls make the social event less enjoyable. By this memorandum I would like to suggest certain policies that should improve the social event without exposing any "responsible person" to unreasonable risk. 1. When possible, the event should be limited to the second floor of the Student Union. The procedure of purchasing tickets at the base of the stairs and checking I.D. on the landing works reasonably well. One University Police Officer should always be present at the essential point v/here identifications are examined. 2. Rather than using wrist bands, two stamps should be used. Those over 21 should receive a large bright (orange or yellow) stamp and those under 21 a darker stamp. Ordinary red stamps and light red wrist bands are very difficult to observe at a distance and I am sure that a bright colored ink can either be purchased, or if necessary concocted on campus. The stamp should be placed on each individual's right hand because most people will be holding their cup in this hand. 3. Two, and only two, distinctly different cups should be used. One cup for all alcoholic beverages and the other for all non-alcoholic beverages. If this policy is combined with Reply lo: Dr. Brock Dixon September 12, 19 7 8 Page 2 the use of stamps it will be fairly easy to determine, from a substantial distance, if a minor is drinking from a cup reserved for alcoholic beverages. 4. The serving area for alcoholic beverages should be confined to a lounge and tables should be provided in this lounge for those who choose to drink there. This policy will eliminate the need for policing the people who do not choose to mix among those who may be under 21 years of age and will also help to generally thin out the crowd. A guard should be placed at the entrance to the lounge in which liquor is being served and authorized to double check identification when he feels that this step is necessary. 5. Beverages can be permitted in the ballroom if a brighter stamp is used and if enough light is provided for observation. The light need only be in the area where beverages will be consumed and the dance floor can be kept relatively dark for any desired special effects. This step will permit the students to enjoy the dance while continuing to socialize and impose no difficulty on the enforcement of our policies. 6. The "police presence" can be minimized by having private security guards control the outside entrances deeper in the alcoves and away from the dance floor except for the times they will be expected to make periodic checks on liquor consumption. Posting a uniformed guard at the main entrance to the ballroom is unavoidable and probably a good deterrent. LHS/dd